City Council

Mayor Mark S. Nexsen Lake Havasu City Vice Mayor Cal Sheehy Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Gordon Groat Lake Havasu City, Arizona Councilmember David Lane 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, February 13, 2018 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Captain Stephanie Lueras, The Salvation Army Captain Stephanie Lueras with The Salvation Army gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Mark S. Nexsen, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember David Lane, Councilmember Donna McCoy and Vice Mayor Cal Sheehy Absent: 1- Councilmember Michele Lin 5. CALL TO THE PUBLIC Mr. Ed Heil, President of the Desert Hawks Radio Control Club, addressed the Council and said he is representing the Desert Hawks Radio Control (RC) Club located at SARA Park. He said they are a non-profit, tax-exempt, 501(C) club that was organized in 1978. Mr. Heil said in 1980 they acquired a lease at SARA Park and have renewed that lease every five years for the last 35 years. He said their complex is named Stirling Field after Mohave County Supervisor Jim Stirling, who was instrumental in gaining access to SARA Park. Mr. Heil provided history and statistics on the Academy of Model Aeronautics (AMA). He said their only cost to the City is water, and said they have the only safe and legal facility to operate RC airplanes in Lake Havasu City. Mr. Heil said from a business standpoint the model industry is estimated to have a 32 percent annual compound growth rate, led mostly by drone sales, and the RC model industry is estimated to be at a $10 million industry. He said they hold several events each year, best known world-wide for their Annual London Bridge Seaplane Classic event. He said this year will be their 33rd year, and said the event attracts 80-100 pilots and thousands of visitors. Mr. Heil noted that they are one of a few clubs in the nation that can host a jet event and a water event, and may be the only ones that can host a water and jet event in the same weekend due to Lake Havasu City Page 1 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 our location. He said the size of their runway makes Lake Havasu City a huge attraction for large scale pilots and jets. Mr. Heil said up until last year they were primarily a flying club; however, with the unexpected loss of the race track at SARA Park the club decided to incorporate car and truck racing into their facility. He said adding the off-road track was made possible by Chip and Dub Campbell who donated the manpower and machines to spread the dirt. He said they are proud to be contributors to the financial stability of Lake Havasu City and plan to take a more active role in the efforts to the City Council and trust that the City Council in turn will find a way to support their move during the upcoming SARA Park renovation project. 6. CONSENT AGENDA 6.1 ID 18-1507 Approve the January 23, 2018, City Council Regular Meeting Minutes 6.2 ID 18-1496 Adopt Resolution No. 18-3201 Abandoning the Westerly 20-Foot by 105-Foot Portion of a 20-Foot by 125-Foot Public Utility and Drainage Easement of Tract 2281, Block 5, Parcel D 6.3 ID 18-1512 Adopt Resolution No. 18-3202 Authorizing the Submission of an Application for Grant Funding from the Federal Transit Administration Administered by the Arizona Department of Transportation, Multimodal Planning Division (Section 5310) for Havasu Mobility Program and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant 6.4 ID 18-1516 Adopt Resolution No. 18-3203 Approving Amendment No. 1 to the Intergovernmental Agreement with the Lake Havasu Unified School District No. 1 for the Joint Use of Publicly Owned Facilities and Equipment 6.5 ID 18-1508 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 27, 2018 Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Absent: 1 - Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT Mayor Nexsen presented Mr. Herbert (Herb) Goettelmann with a plaque in appreciation of his loyal and distinguished service as a regular member on the Public Safety Personnel Lake Havasu City Page 2 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 Retirement System Local Police and Fire Boards from 1993 to 2017. 7.1 ID 18-1497 Investment Report at December 31, 2017 Mayor Nexsen stated that this item was for informational purposes only. There were no questions from the Council. 7.2 ID 18-1505 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.3 ID 18-1506 City Manager’s Report City Manager Jess Knudson reported on the following: • 2018 City Council Planning Session • Cypress Park Construction – Ribbon cutting to be held on March 14th at 10:00 a.m. • Havasu Riviera Launch Ramp • Water Conservation Certificate Awarded to North Branch of Mohave State Bank • Neighborhood Watch – January Tamarack Neighborhood Watch Meeting & Annual Havasu Night Out Event • 33rd Annual Winterfest – Winterfest Committee dedicated the weekend to Eileen Nexsen • 6th Annual AZ Formation Training Event – Attracted 34 pilots from 6 states • Kudos to Firefighter/Paramedics Scott Jacobs and Mark Terriquez for completing the Truck Operator Evaluation Process • Kudos to Fire Station 4 (C Shift) Earl Saucier, Terry Gloekner, and Mike Carlson for their outstanding customer service • Kudos to Janice Brown and Sarah Ross, Parks & Recreation, who were featured in Riverscene Magazine for Citizen Spotlight • Kudos to Plans Examiner Carl Criswell Community Investment Department, for earning the International Code Council (ICC) Plans Examiner Certification • 2017 December Sales Tax Updates • Upcoming Events: o ASU Town Hall on February 14, 2018, from 8:00 a.m. to 9:30 a.m. o 29th Annual Western Winter Blast at Havasu 95 Speedway at SARA Park on February 15-18, 2018, beginning at 7:30 p.m. o 2nd Annual Lake Havasu Brews and Brats Festival at Querio and Main Street on February 24, 2018, from 12:00 p.m. to 4:00 p.m. 8. PUBLIC HEARINGS Lake Havasu City Page 3 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 8.1 ID 18-1470 Adopt Ordinance No. 18-1189 Amending Lake Havasu City Code Title 6, Animals, to Make Certain Offenses Civil and Clarify Animals in City Parks Police Chief Dan Doyle said the purpose of this item is to adopt the changes that have been recommended to Title 6, reclassifying certain offenses from Class 2 Misdemeanor to civil offenses. He said the sections to be changed include the following: dog licenses, licensing fees, dog license tags, refusal to show a license, vaccination requirements, proof of vaccinations, animals at large, dogs in City parks, and dog waste removal. Chief Doyle said in addition, some language within the title will be changed from “dogs in City parks” to “animals in City parks” and “dog waste removal” to “waste removal” to cover all animals. Mayor Nexsen noted that this item was introduced at the last meeting. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to adopt Ordinance No. 18-1189 amending Lake Havasu City Code Title 6, Animals, to make certain offenses civil and clarify animals in City parks, seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Absent: 1 - Councilmember Lin 8.2 ID 18-1487 Adopt Ordinance No. 18-1195 Amending Lake Havasu City Code Section 11.06.360, Pets, to Clarify Animals in City Parks Recreation Services Manager Mike Keane said this item was introduced at the last meeting and is before the Council for adoption to make changes to Chapter 11 of the Lake Havasu City Code to coincide with the changes in Title 6. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Ordinance No. 18-1195 amending Lake Havasu City Code Section 11.06.360, Pets, to clarify animals in City parks, seconded by Vice Mayor Sheehy, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Lake Havasu City Page 4 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 Absent: 1 - Councilmember Lin 8.3 ID 18-1515 Award Bid for 2017 Water Main Replacement Project to Tri-Suns Engineering, Inc. Project Manager Chris Rosetti advised that this item is to award bid for the 2017 Water Main Replacement Project (WT7340). He said the purpose of this project is to continue the City’s effort to replace water mains based upon age, material, size, and history of breaks. He said the City also wants to ensure fire hydrants are up to the Lake Havasu City Fire Code and improve the overall circulation and quality. He said the schedule is 150 days, and is anticipated to be completed in July 2018. Mr. Rosetti said the City’s construction budget for this project is $1,045,576, and the low bid received was from Tri-Suns Engineering, In., in the amount of $1,106,104, which includes the bid alternate. Mr. Rosetti said the project will replace 9,540 linear feet of new water main and appurtenances, and listed the following streets included in this project: • Amigo Lane • Horizon Drive • Desert Rose Lane • Kiowa Bay, Circle, Court & Place • Regal Drive • Burgundy Lane • Shorewood Place & Circle • Poseidon Place • Pinal Lane • Maracaibo Court • Crestview Drive • Rustler Drive • Hidden Valley Drive • Winnebago Lane • Coral Reef Lane • Packard Place • Snead Drive • Tee Place & Lane Mayor Nexsen asked if there had been many breaks along those streets, to which Mr. Rosetti replied yes. He said the streets are identified through a combination of age, size, and predominantly history of breaks. Councilmember Groat questioned the longevity of the PVC, to which Mr. Rosetti said the City uses C900 PVC which is higher quality than the ACP pipe or old 4-inch pipe that was used years ago, which is not Arizona Department of Environmental Quality (ADEQ) Lake Havasu City Page 5 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 compliant. Councilmember Groat asked if staff knew the age of the pipes that are being replaced, to which Mr. Rosetti replied that most of the piping is from the 1970’s. Councilmember McCoy asked if the City is seeing the need for replacements only in a certain area of the city, to which Mr. Rosetti said this project primarily focuses on the northwestern pockets with a couple of streets on the south side. Councilmember Lane questioned the life expectancy of the new pipes, to which Mr. Rosetti said the C900 PVC is an industry standard and has a long life expectancy. Operations Manager Mark Clark added that the City was hesitant to get into C900 PVC in the past due to concerns related to ground and water temperature; therefore, the City deferred using C900 PVC until those issues were ironed out. He added that the City has not had any issues with C900 installations, and in response to Councilmember Lane’s question, the City expects to see at least a 50 to 70-year life expectancy. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to award the Base Bid and Additive Alternate for the 2017 Water Main Replacement Project to Tri-Suns Engineering, Inc., seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Absent: 1 - Councilmember Lin 8.4 ID 18-1517 Award Agreement for Professional Services (Construction Management) for the 2017 Water Main Replacement Project to Carollo Engineers Mr. Rosetti advised that the item before the Council is to award a Professional Services Agreement for construction management services for the 2017 Water Main Replacement Project to Carollo Engineers in the amount of $154,424. He said the project is expected to take approximately 150 days and includes full time inspection, daily field reports, special inspection reports, construction photography, quantity tracking, quality assurance, and as-built drawings. Vice Mayor Sheehy asked if the contract is a “not to exceed” that is billable by the estimated number of hours, to which Mr. Rosetti replied yes. Vice Mayor Sheehy asked who would manage the submittals for invoices, to which Mr. Rosetti replied that it would be managed by City staff. Mayor Nexsen opened the public hearing. There being no comments, he closed the public Lake Havasu City Page 6 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 hearing. Councilmember McCoy moved to award the Agreement for Professional Services for the 2017 Water Main Replacement Project to Carollo Engineers, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Absent: 1 - Councilmember Lin 8.5 ID 18-1498 Award Bid for Fiscal Year 2017-2018 Chip Seal Program to Cholla Pavement Maintenance, Inc. Operations Manager Mark Clark advised that the item before the Council is the annual chip seal bid that the City has done for the past 20 years. He said using chip seal is cost efficient and effective, and stated that the City reduced the program this year in consideration of other projects and will only be completing about 40 miles, approximately 10 percent, of the city’s roadways. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to award the bid for the base bid and alternatives 1, 2 and 3 for Fiscal Year 2017-2018 Chip Seal Program to Cholla Pavement Maintenance, Inc., seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Absent: 1 - Councilmember Lin 8.6 ID 18-1518 Approve Cooperative Purchase Agreement for Various Water and Wastewater Pumps, Equipment, Parts, and Services with Hennesy Mechanical Sales, LLC Mr. Clark advised that the item before the Council is an approval of a cooperative purchase agreement for various water and wastewater pumps. He said the City has over 100 different wastewater and water pumps; therefore, it is normal to have two or three that need to be replaced annually. He said the City has backup and spare pumps; however, the pumps at each station are different and are not all interchangeable. Councilmember Groat asked if the pumps were manufactured by Pentair, to which Mr. Clark said he did not have that information but would look into it and get back to Lake Havasu City Page 7 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 Councilmember Groat. Mr. Clark said the City has standardized a lot of the equipment to what works in our community which is why the City uses cooperative purchases because it is typically good quality. Councilmember Groat asked if the cooperative purchase includes a 5-year municipal warranty, to which Mr. Clark replied yes. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to approve the Cooperative Purchase Agreement for various water and wastewater pumps, equipment, parts and repair services with Hennesy Mechanical Sales, LLC, for purchases through 2019, seconded by Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Vice Mayor Sheehy Absent: 1 - Councilmember Lin 9. CURRENT EVENTS Mayor Nexsen reported on Senate Bill 1175. He said this bill is being run by the Legislature and would allow home-based businesses throughout neighborhoods and would prevent cities and towns from blocking them. He said SB1775 is being called “non-intrusive” but it is not, as it would allow for up to as many employees that are relatives to be working, and would also allow for manufacturing and up to 3 employees that are not relatives to be working. Mayor Nexsen said the bill states that these home-based businesses cannot have any impact on traffic or parking and would not apply to neighborhoods with a Home Owners Association (HOA). Mayor Nexsen said they will be watching this item closely and encouraged citizens to contact our State Representatives to urge them to vote no on SB1175. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, February 27, 2018 @ 6:00 p.m. – Regular Meeting Tuesday, March 13, 2018 @ 6:00 p.m. – Regular Meeting Tuesday, March 27, 2018 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. Lake Havasu City Page 8 Printed on 2/28/2018 City Council Minutes - Final February 13, 2018 13. ADJOURN Upon motion by Councilmember Coke and seconded, the meeting adjourned at 6:47 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 13th day of February, 2018. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 9 Printed on 2/28/2018