City Council

Mayor Mark S. Nexsen Lake Havasu City Vice Mayor Cal Sheehy Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Gordon Groat Lake Havasu City, Arizona Councilmember David Lane 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, November 27, 2018 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Dean Wiles, Abundant Grace Church Pastor Dean Wiles with Abundant Grace Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember David Lane, Councilmember Michele Lin, Councilmember Donna McCoy and Vice Mayor Cal Sheehy 5. PRESENTATIONS TO OUTGOING COUNCILMEMBERS Outgoing Mayor Mark Nexsen was recognized for his 12 years of service as Mayor on the Lake Havasu City Council. Vice Mayor Cal Sheehy presented a Proclamation to outgoing Mayor Mark Nexsen declaring November 27, 2018 as “Mark S. Nexsen Day”. The Lake Havasu City Council presented Mayor Nexsen with a custom sculpture created by Jaque Meng that was made out of wood to commemorate the London Bridge, metal to symbolize the passing of a torch, and stone from the London Bridge. 6. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED COUNCILMEMBERS City Magistrate Mitchell Kalauli administered the Oath of Office to newly elected Councilmembers: Cal Sheehy (Mayor), Jeni Coke (Re-elected Councilmember), Michele Lin (Re-elected Councilmember) and Jim Dolan (Councilmember). ROLL CALL Lake Havasu City Page 1 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Present: 7- Mayor Cal C. Sheehy, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember David Lane, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 7. CALL TO THE PUBLIC Ms. Lisa Krueger, President of the Lake Havasu Area Chamber of Commerce, addressed the Council and introduced the participants of this year’s Leadership Lake Havasu Class. Mr. Don Bergen, resident, addressed the Council and said at the Planning and Zoning Commission (Commission) meetings there are very few speakers at the call to the public or on any particular item. He spoke about the City’s legal zoning notices and said very few people read the newspaper or even understand zoning notices. He said when he votes as a member on the Commission he tries to represent the residents of Lake Havasu City and how he thinks they feel about any particular item. He urged the City Council to also vote representing the constituents of Lake Havasu City. 8. CONSENT AGENDA 8.1 ID 18-1839 Approve the November 13, 2018, City Council Regular Meeting Minutes (Kelly Williams) 8.2 ID 18-1843 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, December 11, 2018 (Kelly Williams) Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 9.1 ID 18-1841 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 9.2 ID 18-1842 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Congratulations to Ms. Shawn Irula in Human Resources for earning the Professional in Human Resources Certification. Lake Havasu City Page 2 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 • City Employees participated in the 1st Annual Court Softball Challenge to raise funds for the local Community Health Foundation Food Bank. • Coffee with the Mayor and City Manager will be held on Friday, December 7, 2018, at Arizona State University, Santiago Room #109, 100 University Avenue, at 8:30 a.m. • Household Hazardous Waste Day will be held on Saturday, December 8, 2018, at the Lake Havasu City Public Works Maintenance Yard, 900 London Bridge Road, at 9:00 a.m. • Upcoming Events: o November 30, 2018 to December 1, 2018 - Annual Christmas Boat Parade of Lights at Bridgewater Channel at 6:30 p.m. o December 1, 2018 – Annual Jingle Bell Walk at the Island Walking Path at 7:00 a.m. o December 2, 2018 – Annual River Riders Toy Run at McCulloch Boulevard at 7:00 a.m. o December 2, 2018 – Annual Christmas Tree Lighting at Wheeler Park at 6:00 p.m. o December 14, 2018 – Annual Community Dinner at Lake Havasu Aquatic Center at 4:00 p.m. and 6:00 p.m. 10. PUBLIC HEARINGS 10.1 ID 18-1833 Series #12 Restaurant Liquor License, Boat House Grill, 801 Beachcomber Boulevard/Holloway (Kelly Williams) Ms. Williams advised that Ms. Patrice Suzanne Holloway has applied for a Series #12 Restaurant Liquor License for Boat House Grill, located at 801 Beachcomber Boulevard. Ms. Williams noted that all posting requirements have been met, all fees have been paid, and no objections were received. She said the location is properly zoned for a Series #12 liquor license. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Boat House Grill, 801 Beachcomber Boulevard, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.2 ID 18-1835 Adopt Resolution No. 18-3269 Appointing a Student Member to the Lake Lake Havasu City Page 3 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Havasu City Parks and Recreation Advisory Board (Kelly Williams) Ms. Williams stated that the City received one application requesting consideration for a student member position on the Parks and Recreation Advisory Board. She said the position is necessary to fill an expired term ending June 30, 2020. Ms. Lauren Vedder, applicant, addressed the Council and said that she was born and raised in Lake Havasu City and attends Lake Havasu High School. Ms. Vedder added that she would like to give back to the community by serving on the Parks and Recreation Advisory Board. Councilmember Lin said she serves as the Council liaison on the Parks and Recreation Advisory Board and asked Ms. Vedder if she is involved in any sports or recreational activities, to which Ms. Vedder replied that she is involved in clubs at Lake Havasu High School. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to adopt Resolution No. 18-3269 appointing Lauren Vedder as a student member to the Parks and Recreation Advisory Board with a term ending June 30, 2020, seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.3 ID 18-1836 Introduce Ordinance No. 18-1210 Amending Lake Havasu City Code Chapter 2.70, Capital and Equipment Planning; Chapter 8.24, Sale of Certain Public Property; and Title 14, Zoning, Regarding the Capital Improvements Program (Jill Olsen) Administrative Services Director Jill Olsen advised that the item before the Council is a housekeeping item as staff has reviewed the program names, names of departments, and references in particular to the CIP which is commonly referred to as the Capital Improvements Plan, Capital Improvements Program, or Community Investment Program. She said the CIP has many names; therefore, staff is trying to create consistency throughout the various sections of the City Code by listing proper department names as well as renaming the CIP to the Capital Improvement Plan. Councilmember Groat asked what the biggest challenge has been in terms of index search problems, to which Ms. Olsen explained that in general the search for CIP would return a variety of items. She said in other cities, CIP is commonly referred to as the Capital Lake Havasu City Page 4 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Improvement Plan, so someone searching for “Capital Improvement Plan” on the City’s website would not necessarily find our CIP. She said in changing the CIP to Capital Improvement Plan it will create consistency amongst other entities for researching. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to introduce Ordinance No. 18-1210 amending Lake Havasu City Code Chapter 2.70, Capital and Equipment Planning; Chapter 8.24, Sale of Certain Public Property; and Title 14, Zoning, regarding the Capital Improvements Program, seconded by Councilmember McCoy, and Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.4 ID 18-1799 Adopt Ordinance No. 18-1204 Amending Lake Havasu City Code Chapter 3.20, Fee and Service Charge Revenue/Cost Comparison and Charging System and to Update Costs Recovered (Jill Olsen) Ms. Olsen advised that this item was introduced at the September 25, 2018, City Council regular meeting, and tonight is the adoption of the fees and services charges for Lake Havasu City. She explained that staff has reviewed all of the services that the City provides and the costs to provide those services. Ms. Olsen said based upon the reasonableness and some of the consistencies throughout other entities, staff has proposed recovery percentages as there are many services that the City recovers at 100 percent and others that are very commonly subsidized and have a lower recovery rate especially in the area of Parks and Recreation. Ms. Olsen said adoption of this ordinance sets the recovery rates for the fee schedule. Councilmember Groat asked what Consumer Price Index (CPI) data set the City used, to which Ms. Olsen explained that this ordinance is not tied to the CPI. She said for the years in which the City does not do an extensive study of the fees and charges for the services provided the City applies the CPI. She said this year staff met with all the departments and reviewed the fee schedule to bring recommendations to the City Council based on cost and not CPI. Ms. Olsen added that there are several options for the CPI, but most often the Western Region and Urban Clerical is used. Mayor Sheehy asked if the fee schedules will be introduced in the Fall for adoption January 1 each year, to which Ms. Olsen said that is how it has been done in the past and seems to work well in terms of setting the fees early in the year so that exact fees can be used in the budget process and maybe apply a partial year of CPI. Lake Havasu City Page 5 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to adopt Ordinance No. 18-1204 amending Lake Havasu City Code Chapter 3.20 and updating costs recovered, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.5 ID 18-1786 Approve Purchase of New Carbon Monoxide (CO) Monitoring System for Bridgewater Channel from Lee Bays Supply and Use of Contingency Funds (Brian Davis) Fire Chief Brian Davis stated that for the last decade the City has maintained a Carbon Monoxide (CO) monitoring system in the Bridgewater Channel (Channel). He said prior to the system, it was discovered that the congregation of boats with the trees and slope sometimes caused elevated carbon monoxide levels that could have a harmful impact on visitors. He said the City has maintained the current system fairly flawlessly with the help of Information Technology (IT), with only a few minor problems in terms of heat, sun and sand over the years. He noted that there are 11 carbon monoxide sensors throughout the Channel that are linked electronically to alert dispatch of elevated levels. Chief Davis stated that over the last boating season, IT encountered critical failures of the system and because material and components of the system were not readily available, the sensors where relocated from the end of the Channel to the center to maintain concentration in the heavy traffic areas. He added that the last boating season ended with five of the 11 sensors out of service. Chief Davis said the two viable options at this time would be to: 1) purchase surplus equipment and create components to put the current system back in line, or 2) upgrade to a new system. He noted that City staff does not know if replacement equipment is available, what it will cost, or what the longevity of the system will be using replacement components. He said staff’s recommendation is to utilize contingency to replace the system. He noted that this item needs to move forward in order to have the new system in place and operational by the next boating season, and added that the total cost to purchase a new system is $140,000, of which $10,000 is the yearly maintenance agreement for the CO monitoring system. In response to Councilmember Groat’s questions, Chief Davis explained that the CO monitoring system in the Channel is identical to a home carbon monoxide system that detects levels of carbon monoxide and explained the impacts of carbon monoxide. Lake Havasu City Page 6 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Councilmember Groat asked if it would be a risk management issue for the City if they did not monitor the carbon monoxide levels in the Channel, to which City Attorney Kelly Garry replied yes. Councilmember Lane asked how often the City receives alerts, to which IT Manager Jonathan Baskette replied that IT will receive alerts of elevated levels from boats that are idling in the Channel; however, once the engines turn off the levels drop and the alert stops. He said they see this happen quite often, but after a minute or two if the levels do not drop the system will alert dispatch. Councilmember Lane said for clarification the system is working just not through the entire Channel, to which Mr. Baskette replied yes. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to approve the purchase of a new Carbon monoxide (CO) Monitoring System for the Bridgewater Channel from Lee Bays Supply with the use of contingency funds in the amount of $141,611.54, and authorize the City Manager to negotiate and execute a multi-term requirements contract and renew the contract annually, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.6 ID 18-1838 Approve Land Lease Agreement with Verizon Wireless (Greg Froslie) Community Investment Director Greg Froslie advised that in 1998 the City entered into a Land Lease Agreement (Agreement) for a small piece of property located near the Island Treatment Plant. He said the Agreement was with Citizens Mohave Cellular for the construction and operation of a cell tower. Mr. Froslie said the Agreement expired in July 2018 and automatically renewed to allow negotiations for a new lease. He added that the Agreement will not cost the City any money and explained that there are provisions in the Agreement for an initial term of five years with an option to renew for an additional two five-year terms. He added that the rent reflects the current market at $1,236 per month, approximately $15,000 per year. Councilmember Groat questioned the location of the cell tower, to which Mr. Froslie stated that it is near the Island Treatment Plant on the Island between the clarifier and aeration basin, and the ballfields. Lake Havasu City Page 7 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to approve the Land Lease Agreement with Verizon Wireless, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.7 ID 18-1810 Adopt Ordinance No. 18-1206 Rezoning Tract 2242, Block 4, Lot 6; 2440 Anita Avenue from C-1 (Limited Commercial District) to R-2 (Two-Family Residential District) (Stuart Schmeling) Zoning Administrator Stuart Schmeling advised that the property is located on the north end of the city at the corner of Anita Avenue and Avalon Avenue. He said the original sub-divider of the property created commercial nodes and the request before the Council is to rezone the property from C-1 (Limited Commercial) to R-2 (Two-Family District), which is supported by policies in the General Plan. Mr. Schmeling added that it is the developer’s intent to subdivide the property into two lots to build two single-family homes. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to adopt Ordinance No. 18-1206 amending the zoning classification and district boundary of Tract 2242, Block 4, Lot 6; 2440 Anita Avenue from C-1 to R-2 zoning district, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.8 ID 18-1811 Adopt Ordinance No. 18-1207 Removing Tract 2307, Block 4, Lot 5; 2090 Kiowa Blvd. N., from PD-03-00400005 by Rezoning the Property from C-2/PD (General Commercial Planned Development District) to C-2 (General Commercial District) (Stuart Schmeling) Mr. Schmeling advised that the property is located on Kiowa Boulevard just north of the corner of Runabout Drive and Kiowa Boulevard. He explained that the subject parcel is located at the end of the five lots originally zoned as C-2/PD approved in 2003 and was rezoned from multifamily to C-2. He said at that time the City was operating under a different code and there was concern from the adjacent residential owners; therefore, as part of the development there were some conditions including a separation wall, grading, and reduction and elimination of activities in the rear of the buildings to minimize the impact on the adjacent residential users. Mr. Schmeling stated that in 2016 the property on Lake Havasu City Page 8 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 the corner of Lot 1 was rezoned and removed from the PD to C-2. He explained that there are provisions in the City Code today that protect the neighboring properties including a wall and additional landscaping requirements. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Ordinance No. 18-1207 amending the zoning classification and district boundary of Tract 2307, Block 4, Lot 5, 2090 Kiowa Blvd. N., from C-2/PD to C-2, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.9 ID 18-1812 Adopt Ordinance No. 18-1208 Amending the Zoning Classification and District Boundary for APN 107-72-003C, 120 Park Avenue, from C-1 (Limited Commercial District) to I-B (Island Body Beach District) (Stuart Schmeling) Mr. Schmeling advised that the property is approximately 3.5 acres and is located on Park Avenue near the Aquatic Center. He explained that it was part of the original McCulloch Corporation (MCO) Properties Plan Development (PD), which included the Aquatic Center, the subject property, and the parcels along Park Avenue. Mr. Schmeling explained that the property was originally slated for a 125-unit hotel and in 2018 this property along with the parcels on Park Avenue were removed from the MCO PD and rezoned to C-1. He said the surrounding zoning is Public Zoning District (P-1), I-B, and C-1, and noted that the new owner is requesting to rezone this property to Island Body Beach District (I-B). Mr. Schmeling provided a table that outlined the differences in C-1 and I-B zoning requirements, including: • C-1 has more uses that are permitted, • I-B has a 50-foot front yard setback and side yard setback requirements, • C-1 has a maximum building height of 25-feet, • I-B has a maximum building height of 40-feet. Mr. Schmeling noted that I-B also has some additional requirements in regards to the width or the measurement of a building, the addition of view corridors with a minimum of 40-feet between buildings, and additional open space and landscaping requirements up to 40 percent. Lake Havasu City Page 9 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 In response to Councilmember Lin’s question, Mr. Schmeling replied that the Aquatic Center’s primary building is 30-feet in height and the portion of the building with the slide being 40-feet with an architectural feature that extends past 40-feet in height. Councilmember Groat asked when the new zoning code was adopted, to which Mr. Schmeling replied in 2016. Mayor Sheehy added that the zoning code was an extensive process that took 18 to 24 months and had several public hearings. Mr. Mychal Gorden, Desert Land Group, addressed the Council and said the property is under contract to be purchased based on this rezoning. He said the intended use is specific to what the I-B zoning district allows which is resort-related development. He said the intended use by the applicant is for a condominium and hotel project with some associated retail use. Mr. Gorden said based on the restrictions of the I-B zoning district there will most likely be two buildings, split with setbacks, landscape, and open-space, with hotel use, condominium use, and retail use that will be available to residents and visitors but also to the public. He said the owners have been working on some concepts and added that they are looking to go to 40-feet in height to allow some height to offset the two buildings. He noted that the height is consistent with other buildings in the area and added that the I-B zoning district is the best fit for this property as it is the last remaining parcel of any size that can facilitate a resort-style development and is consistent with what exists in the area between public space, commercial retail, and residential portions of the city. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to adopt Ordinance No. 18-1208 amending the zoning classification and district boundary for APN 107-72-003C, 120 Park Avenue, from C-1 (Limited Commercial District) to I-B (Island Body Beach District), seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember McCoy and Councilmember Dolan Nay: 1 - Councilmember Lin 10.10 ID 18-1837 Award Bid for the Rotary and London Bridge Beach Restroom Improvements to T.R. Orr, Inc. (Dustin Salisbury) Project Manager Dustin Salisbury advised that the item before the Council is the London Bridge Beach and Rotary Park Restroom Improvements (Project No. FA1060) for the rehabilitation and expansion of six existing restrooms and construction of one new restroom. He explained that the City composed a study in 2017 in which the needs were assessed of the London Bridge Beach Park and Rotary Park and it was discovered that Lake Havasu City Page 10 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 they were underserved. Mr. Salisbury provided pictures of the restrooms in various stages of decline. He explained that the project includes plumbing upgrades and repairs to the sewer lift station at London Bridge Beach Park, roof and building upgrades and repairs to the restrooms at Rotary Park, as well as upgrades to the restrooms and sidewalks at London Bridge Beach Park to comply with Americans with Disabilities (ADA) standards. Mr. Salisbury said the sewer lift stations are two of the biggest components of the contract and represent 26 percent of the total cost of improvements. He said the new restroom represents 20 percent of the cost, and the repairs and upgrades to the restrooms represent approximately 54 percent of the project. Mr. Salisbury explained that it is a 180-day contract ending in June 2019. He said T.R. Orr, Inc., was the low bidder at $1.6 million which is $60,760, or 3.9 percent, over the approved budget. Councilmember Groat said a lot of factors change between the time that the project costs are estimated and when the project goes to bid and commented that he was impressed with the bid from T.R. Orr in that it came in approximately five percent less than the other bidder. Councilmember Groat asked if the bathrooms by the ballfields at Rotary Park would be bigger, to which Mr. Salisbury replied that the City would be building a new men’s and women’s restroom next to the existing bathroom adjacent to the roundabout. Councilmember Lin asked if the existing restroom at Rotary Park would come down, to which, Mr. Salisbury replied that the City will convert the existing bathroom into a family restroom and maintenance storage, and added that the new restroom will be built adjacent to the existing bathroom. Councilmember Lin asked what the total cost was for the new restroom, to which Mr. Salisbury replied that the cost for the new unit is $324,600, and would include four stalls in each. Councilmember Coke commented that she frequents both parks and visits many other community parks and thinks that the city is lack luster in those facilities. Councilmember Coke stated that as a community we should bring our amenities up to code to give our visitors who spend their money here nicer amenities. Councilmember Lane stated that a large portion of this project is upgrading and repairing the infrastructure and building bigger lift stations to handle the volume, and added that it will also include upgrading for ADA compliance and upgrading the amenities to make them less susceptible to vandalism. Councilmember Lane was concerned that the project came in over budget and asked if funds are available, to which Mr. Knudson stated that funds from a different project as well as funds earmarked in the CIP for the purpose of the Body Beach area are available for this project. Lake Havasu City Page 11 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Mayor Sheehy clarified that local citizens as well as visitors frequent the parks often and this project includes the restrooms and infrastructure on both sides of the Channel. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to award the Bid for the Rotary and London Bridge Beach Restroom Improvements to T.R. Orr, Inc., seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.11 ID 18-1809 Approve Cooperative Purchase Agreement with Don Sanderson Ford, Inc. and Authorize the Purchase of two (2) Medium Duty Trucks (Kenneth Porosky) Operations Director Mark Clark stated that this item is to approve the purchase of two medium duty vehicles, and noted that one vehicle is a companion item to the next item because it will be used to mount the vactor unit and the valve turning unit. He reviewed the Vehicle Replacement Program process and point system that indicates whether a vehicle qualifies for replacement. He said there are currently 15 units approved in the budget; however, staff cut the number to two units plus the companion item and a replacement pickup truck, Bobcat and Polaris. Mr. Clark said this year’s original budget for vehicle replacement was $746,000; however, the total costs will be less than $281,000. Mayor Sheehy asked about the point system and if 40 was the highest, to which Mr. Clark stated that 32 points is what is needed to qualify. He explained that several years ago the threshold was raised from 28 to 32 which increased the number of years the vehicle was kept. He said points are based on years of service, miles, service reliability, and cost of maintenance. Mr. Clark stated that the City has approximately 520 vehicles and pieces of equipment in the fleet that are reviewed through the point process and narrowed down to a more manageable number that then goes through a unit-by-unit review with the departments. Councilmember Lin asked what the valve turning exercisor and hydro excavator vacuum does, to which Mr. Clark stated that it is a core critical piece of equipment. He explained that that the City has several thousand valves as part of the water system, and these valves sometimes have to be turned 80 to 100 times. He said it involves the mechanical process but also a computerized process to program how many times a valve turned to determine if the valve is going bad. Mr. Clark stated that the valve turning unit is a new version with Lake Havasu City Page 12 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 an octopus-arm to reach all four valves in one setting which will increase speed and safety. He added that the valve turning unit also includes vactor equipment that vacuums versus digging with a backhoe and possibly breaking a utility. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to approve the Cooperative Purchase Agreement with Don Sanderson Ford and authorize the purchase of two (2) Medium Duty Trucks, not to exceed $90,412.54, seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10.12 ID 18-1830 Approve Cooperative Purchase from Balar Holding Corporation for Valve Turning and Vacuum Equipment for New Water Vehicle (Mark Clark) Mr. Clark stated that the item before the Council is to approve the purchase of valve turning and vacuum equipment. He said the cost of the vactor unit is approximately $40,000, and the valve turning unit is approximately $15,000. He added that the rest of the cost is labor and miscellaneous parts for a total of $70,000. Councilmember Lin asked if that price includes the installation on the truck, to which Mr. Clark stated yes. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to approve the cooperative purchase from Balar Holding Corporation in the amount of $70,999.67, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Coke, Councilmember Groat, Councilmember Lane, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 11. CURRENT EVENTS There were no council committee reports. 12. CALL TO THE PUBLIC There were no requests to address the Council. 13. FUTURE MEETINGS Tuesday, December 11, 2018 @ 6:00 p.m. – Regular Meeting Lake Havasu City Page 13 Printed on 12/14/2018 City Council Minutes - Final November 27, 2018 Tuesday, December 25, 2018 @ 6:00 p.m. – Regular Meeting - CANCELED 14. FUTURE AGENDA ITEMS There were no requests for future agenda items. 15. ADJOURN Upon motion by Councilmember Coke, and seconded, the meeting adjourned at 8:07 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 27th day of November, 2018. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 14 Printed on 12/14/2018