City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, January 22, 2019 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Captain Stephanie Lueras, The Salavation Army There was no invocation given. 3. PLEDGE OF ALLEGIANCE Mayor Sheehy introduced the Patriotic Americans for Constitutional Education (PACE) Club from Smoketree Elementary School who led in the Pledge of Allegiance. Members from PACE introduced themselves to Council and stated that they have learned and utilized their skills in learning about patriotism. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 5. CALL TO THE PUBLIC Ms. Colleen Mattinson addressed the Council and thanked the City for working with the Havasu Community Health Foundation by opening a new food bank to accommodate the volume increase for the extensive need of services in the community. Ms. Lisa Krueger, President of the Lake Havasu Area Chamber of Commerce, addressed the Council and introduced two new chamber members. Ms. Krueger also thanked the City departments that will be helping with the upcoming Winterfest Festival. 6. CONSENT AGENDA 6.1 ID 19-1887 Approve the January 8, 2019, City Council Regular Meeting Minutes (Kelly Williams) Lake Havasu City Page 1 Printed on 2/15/2019 City Council Minutes - Final January 22, 2019 6.2 ID 19-1884 Adopt Resolution No. 19-3278 Approving and Authorizing the City Manager to Execute the Intergovernmental Agreement with the Arizona Board of Regents, on Behalf of the University of Arizona, for the Arizona Project WET Program 2019 Water Festival (W. Mark Clark) 6.3 ID 19-1891 Adopt Resolution No. 19-3279 Abandoning a 9-Square Foot Triangular Portion of a 10-Foot by 78-Foot Public Utility and Drainage Easement Along the Western Property Line of Tract 122, Block 8, Lot 23 (Luke Morris) 6.4 ID 19-1886 Approve Ground Lease Agreement with Havasu Fitness for City Hall Parking Lot Spaces (Kelly Garry) 6.5 ID 19-1888 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 12, 2019 (Kelly Williams) Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 19-1889 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Mayor Sheehy attended the Opening Day for the Arizona Legislature. • The Havasu Youth Advisory Council (HYAC) met with the Center for Future of Arizona and other youth councils in Phoenix, Arizona, to advocate and bring awareness to mental health issues in Lake Havasu City. • Ella Wofford, HYAC member, was invited to participate in the Center for Future of Arizona’s Dream Big Marketing Video which will launch on February 28, 2019. Ms. Wofford also joined Speak Out to talk about the Havasu Youth Advisory Council’s visit to Phoenix and will be attending the Council Planning Session meeting. • The 2019 City Council Planning Session will be held on January 24, 2019, at the Islander Resort beginning at 8:30 a.m. • The Coffee with the Mayor and City Manager will be held on February 1, 2019, at the Lake Havasu Municipal Airport, lobby area, at 8:30 a.m. 7.2 ID 19-1890 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) Lake Havasu City Page 2 Printed on 2/15/2019 City Council Minutes - Final January 22, 2019 City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 8. PUBLIC HEARINGS 8.1 ID 19-1883 Adopt Ordinance No. 19-1211 Rezoning APN 115-07-078A, 850 London Bridge Road, from A-P (Agriculture Preservation District) to LI (Light Industrial District) (Stuart Schmeling) Zoning Administrator Stuart Schmeling advised that the property is on the western edge of the community located along London Bridge Road and is about a half-acre located at the corner of Dover Avenue and Lake Havasu Avenue. Mr. Schmeling stated this property has been incorporated into a 7-1/2-acre parcel which is a traditional storage unit. He said the majority of the 7-1/2-acre parcel is already zoned LI (Light Industrial) and the applicant is requesting the balance, the half-acre in front, to be rezoned to LI (Light Industrial). He added that the Zoning Commission approved this request 7-0. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Lane moved to adopt Ordinance No. 19-1211 amending the zoning classification and district boundary of APN 115-07-078A, 850 London Bridge Road, from A-P to LI, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.2 ID 19-1879 Approve a Renewable Energy Credit Purchase Agreement and Short Form Interconnection Agreement with UniSource Energy Services for the Donation of a Solar Shade Structure for Use at Mesquite Park (Mike Keane) Parks and Recreation Manager Mike Keane stated that the item before the Council is to approve a Renewable Energy Credit Agreement and Short Form Interconnection Agreement for Unisource Energy Services (Unisource). Mr. Keane said Unisource approached the City with a project to show their ongoing commitment to renewable energy and give back to the community. He said this project consists of Unisource donating to the City a shade structure that is approximately 21-feet by 16-feet with 18,335 watt A/C sun power units attached to the roof to produce electricity. He provided a picture of a similar shade structure that Unisource installed in Kingman, Arizona. He stated that the City, along with Unisource, selected Mesquite Park as an ideal location for this project, as this park has no shade and the amount of electricity that the electrical power produced by these units will equal to approximately 85 percent of the power used at Lake Havasu City Page 3 Printed on 2/15/2019 City Council Minutes - Final January 22, 2019 the park currently to power the splash pad. He displayed some pictures of the layout of the shade structure at Mesquite Park. Vice Mayor Lane asked if the City would incur any maintenance costs, to which Mr. Anthony Lombardi, Unisource Representative, stated the design of the system would make the maintenance minimal and added that the equipment is warrantied for 25 years. Mr. Lomardi added that Unisource would work with the installers and manufacturers which will also lower the maintenance costs. Councilmember Groat asked if Mr. Lombardi was aware about converting the direct current to an alternating current using an inverter, to which Mr. Lombardi stated yes. Councilmember Groat asked if that was part of the package and where would it be, to which Mr. Lombardi replied that the package is an A/C module so there is a micro-inverter built into the panel so there is only one unit that is manufactured and warrantied together. Councilmember Lin asked if other locations were considered, to which Mr. Keane said the SARA Park trailhead was considered to power the bathroom and lift station; however, the need was at Mesquite Park. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to approve the Renewable Energy Credit Purchase Agreement for Balance of System Program and Short Interconnection Agreement with UniSource Energy Services for the donation of a solar shade structure for use at Mesquite Park and authorize the City Manager to execute necessary documents on behalf of the City to accept and operate the solar shade structure, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.3 ID 19-1882 Award Bid for the North Regional Wastewater Treatment Plant Influent Screen Replacement to JWC Environmental (Mike Slettebo) Wastewater Utility Supervisor Mike Slettebo stated that the item before the Council is the replacement of the influent screens, which are the fine screens and the first stage of the treatment process. Mr. Slettebo provided pictures of the influent screens in various stages of decline due to Hydrogen Sulfide (H2S) and added that the screen panels are not designed for the amount of flows as the North Regional Wastewater Treatment Plant does 53 percent of all the City’s influent. Lake Havasu City Page 4 Printed on 2/15/2019 City Council Minutes - Final January 22, 2019 Councilmember Lin asked about the price difference between the high and low bids, to which Mr. Slettebo said the original contractor that installed the screens is located in England with a parent company in Quebec; therefore, receiving parts takes approximately 24 to 26 weeks, and added that the difference is largely due to shipping costs. He said there are only three of these models left worldwide and the City has one set of them. Public Works Manager Mark Clark added that after receiving only one bid, Mr. Slettebo reviewed the specifications, contacted the manufacturer, and resubmitted the bid which resulted in three bids. He added that this is a specialty item; therefore, if the other two contractors were not interested in traveling or were busy they submit bids that require them to get paid for that inconvenience. He said the City was lucky to find a bidder that was interested in giving a good quality bid for that work. Mr. Slettebo added that he contacted their references and received good feedback, and added that the City has had a relationship with JWC Environmental for over 20 years with a couple of other products, and added that they have high quality products. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to award the bid for the North Regional Wastewater Treatment Plant Influent Screen Replacement to JWC Environmental in the amount of $279,860, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC Mr. Doug Carr, Lake Havasu PickleBall Association, addressed the Council and asked them to consider adding more pickleball courts in the upcoming budget due to the increase in demand for more courts. 11. FUTURE MEETINGS Thursday, January 24, 2019 @ 8:30 a.m. – City Council Planning Retreat (Islander Resort) Tuesday, February 12, 2019 @ 6:00 p.m. – Regular Meeting Tuesday, February 26, 2019 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Lake Havasu City Page 5 Printed on 2/15/2019 City Council Minutes - Final January 22, 2019 Upon motion by Vice Mayor Lane, and seconded, the meeting adjourned at 6:30 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 22nd day of January, 2019. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 6 Printed on 2/15/2019