City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, January 28, 2020 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Andrew Cave, Lamb of God Lutheran Church Pastor Andrew Cave, Lamb of God Lutheran Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Community Emergency Response Team (CERT) The Community Emergency Response Team (CERT) led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 5. CALL TO THE PUBLIC Mr. Chris Deile, resident, addressed the Council concerning Item 6.2 that was passed by the City Council at the January 14, 2020, regular meeting. Mr. Deile spoke about public safety and Alcoholic Anonymous (AA). 6. CONSENT AGENDA 6.1 ID 20-2270 Approve the January 14, 2020, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 20-2264 Adopt Resolution No. 20-3372 Approving the Letter of Appointment (LOA) Agreement with the Office of the State Forester, Arizona Department of Forestry and Fire Management for Review of Plans, Inspections, and Education (Paul Adams) 6.3 ID 20-2271 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 11, 2020 (Kelly Williams) Lake Havasu City Page 1 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 20-2267 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 20-2272 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Improvements to the Disc Golf Course located at SARA Park. • Proclaimed January 18, 2020, as Havasu Memorial Walkway First Responders Installation Ceremony Day. • Proclaimed January 17, 2020, as Maryann Elizabeth Cowan Day. • Proclaimed January 25, 2020, as Earl F. Reints Day. • Visited the U.S. Capitol to discuss Lake Havasu City issues with State leadership. • The next Coffee with the Mayor and City Manager will be held at Arizona State University, Santiago Room #109, on February 7, 2020, at 8:30 a.m. 8. PUBLIC HEARINGS 8.1 ID 20-2260 Adopt Resolution No. 20-3373 Declaring as a Public Record the “Lake Havasu City Amendments to Title 14, Zoning” Dated January 28, 2020 (Luke Morris) City Planner Luke Morris addressed the Council and advised that this item is to amend the Permitted Uses Table of the Development Code. Mr. Morris explained that this is an update to the Development Code specifically the Permitted Uses Table. He noted that the Development Code, which was last updated in 2016, was revised in 2017 and 2018. He said while applying the Permitted Uses Table, which includes a matrix of the different zoning districts and types of uses, staff discovered some specific uses and their allowed zoning districts that may need to be revised including: • Adding Medical Offices & Clinics to the MU-UMS District • Separating Animal Boarding and Animal Grooming & Care Lake Havasu City Page 2 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 • Adding Alcohol Beverage Sales in the C-CHD District • Adding Caretaker’s Quarters as an Accessory Use in non-residential districts • Separating Gas Station (fuel sales) from Light Vehicle Service and Repair Mr. Morris noted that the Planning & Zoning Commission (Commission) met on December 18, 2019, and made some proposed recommended changes. Councilmember Groat asked about the separation of Animal Boarding from Animal Grooming & Care, to which Mr. Morris said Animal Care & Boarding is the original category and is very broad. He said the current definition for Animal Care & Boarding reads, “A commercial establishment providing boarding, grooming, training, day care, and other indoor, non-medical services for domestic pets, primarily dogs and cats and other small animals (e.g., rabbits). Outdoor facilities, including runs and exercise yards are generally not included in this use. This use includes but is not limited to animal training, day care, and kennels, but does not include a veterinary hospital.” Mr. Morris said the Commission recommended separating Animal Boarding from Animal Grooming & Care, and explained the uses in more detail. Councilmember Groat asked about animal spas, to which Mr. Morris explained that if the business provides boarding and grooming, then the boarding use would rule. He said anywhere that Animal Boarding is allowed would also allow Animal Grooming & Care. Mayor Sheehy explained that adding Caretaker’s Quarters as an accessory use allows for a person such as a security guard or personnel at a storage facility which is currently not allowed, and added that separating Gas Station from Light Vehicle Service & Repair helps protect the integrities of the neighborhoods. Councilmember Dolan asked if the revisions are being proposed as a result of a developer request, to which Mr. Morris said there was no driving force for the revisions. He said the revisions are due to oversight, one example of that is the issuance of liquor licenses in zoning districts that do not allow liquor sales, and the need to look at the entire Permitted Uses Table to determine if any other revisions are necessary. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to adopt Resolution No. 20-3373 declaring as a public record the “Lake Havasu City Amendments to Title 14, Zoning” dated January 28, 2020, seconded by Councilmember Dolan, and carried by the following vote: Lake Havasu City Page 3 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.2 ID 20-2261 Adopt Ordinance No. 20-1229 Amending Title 14, Zoning (Development Code), Sections 14.03.02 Permitted Use Table, 14.03.03 Use-Specific Standards, and 14.06.03 Definitions (Luke Morris) Mr. Morris advised that this item is the ordinance adopting the amendments to Title 14, Zoning, as discussed in the previous item. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to adopt Ordinance No. 20-1229 amending Lake Havasu City Code Title 14, Zoning, by reference, seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.3 ID 20-2275 Adopt Resolution No. 20-3374 Approving a Grant Agreement with the Arizona Department of Transportation, Multimodal Planning Division - Aeronautics Group, for the Apron Rehabilitate - Infield Areas Erosion Control Project Between Runway 14/32 and Taxiway A (Jeffrey Herb) Project Manager Jeffrey Herb addressed the Council and advised that this item is an Arizona Department of Transportation (ADOT) grant agreement for the Airport Infield Areas Erosion Control Project. He said the grant will provide funding for two fields that are currently failing at the Airport and will pay for 90 percent of the design and construction costs. Mr. Herb discussed the failing soil cement at the current runway and taxiway. He said the finished product will be an aggregate base course material that is very stable. Mr. Herb outlined the project costs as follows: • Cost: o Design: $40,000 o Construction: $460,000 o Total Cost: $500,000 • Funding: o ADOT Grant: (90%), $450,000 o City Contribution: (10%), $50,000 Lake Havasu City Page 4 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Mr. Herb outlined the project schedule as follows: o Begin Design February 2020 o Out to Bid Summer 2020 o Begin Construction Early Fall 2020 Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to adopt Resolution No. 20-3374 approving the Airport Development Reimbursable Grant Agreement (EOS2EO1C) with the Arizona Department of Transportation, Multimodal Planning Division - Aeronautics Group, for the design and construction of erosion control improvements between Runway 14/32 and Taxiway A and authorize the City Manager to execute the agreement on behalf of the City, seconded by Councilmember Lin, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.4 ID 20-2276 Approve Addendum 6, Task Order to Professional Services Agreement with C&S Engineers, Inc., for Design Services for the Infield Areas Erosion Control Project (Jeffrey Herb) Mr. Herb stated that this item is approval of a task order to the professional services agreement with C&S Engineers, Inc., for design services only and will allow C&S Engineering to move forward with the design of the erosion control project that was discussed in the previous item. Mr. Herb outlined the project costs as follows: • Design Cost: $39,902 • Funding: o ADOT Grant: (90%), $35,911.80 o City Contribution: (10%), $3,990.20 Mr. Herb outlined the project schedule as follows: o Begin Design February 2020 o Out to Bid Summer 2020 o Begin Construction Early Fall 2020 Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Lake Havasu City Page 5 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Councilmember Coke moved to approve Addendum 6, Task Order to the Professional Services Agreement with C&S Engineers, Inc., for design services for the Infield Areas Erosion Control Project, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.5 ID 20-2262 Ratify Expenditures Exceeding $50,000 with Alliance Service and Control Specialists for the Port Water Treatment Plant PLC and Programming Upgrades to the Supervisory Control and Data Acquisition (SCADA) System (Greg Froslie) Public Works Director/City Engineer Greg Froslie addressed the Council and advised that this item is related to a scheduled maintenance activity at the City’s water treatment plant. He said over the last few years the City has experienced failure at many of the City’s Programmable Logic Controllers (PLCs) at the water treatment plant. He explained that PLCs allow the Supervisory Control and Data Acquisition (SCADA) system to communicate with the various components at the treatment plant, manage pumps, and monitor the valves. He said when the system fails staff must respond on-site. He said this year the programming part became overwhelming for staff and Alliance was called in to help. He said $40,000 had been budgeted; however, City staff noticed multiple invoices with Alliance with no contract in place, which means that a step in the procurement process was missed. Mr. Froslie said he has taken steps to ensure this will not happen again; however, staff has exceeded the expenditure threshold that requires City Council approval. He added that funds from another budgeted line item were transferred to cover the costs, and noted that if Alliance is needed in the future, City staff will bring forward a contract and scope of work for approval. Councilmember Dolan asked for the total amount spent with Alliance, to which Ms. Froslie said the City has spent approximately $75,000. Councilmember Groat asked if staff anticipated any concerns transferring money from the Water/Sewer Production Contract Services Fund, to which Mr. Froslie replied no. He explained that the City is trying to be proactive with the PLC replacement before they run to failure, which is what that fund was for. He said now that those funds have been transferred, the City will be in reactive mode versus proactive mode for the remainder of the year. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Lake Havasu City Page 6 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Councilmember Groat moved to ratify and approve expenditures exceeding $50,000 with Alliance Service and Control Specialists for the Port Water Treatment Plant PLC and Programming Upgrades to the Supervisory Control and Data Acquisition (SCADA) system, seconded by Vice Mayor Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.6 ID 20-2265 Adopt the Regional Transit Feasibility and Implementation Plan (Transit Plan) (Vincent Gallegos) Lake Havasu Metropolitan Planning Organization (MPO) Manager Vincent Gallegos advised that he was before the Council to present the Lake Havasu Metropolitan Regional Transit Feasibility Implementation Study (Transit Plan) that reflects the direct work of the MPO and the City. Mr. Gallegos outlined the following in his presentation: Why we Conducted This Study • The Quality of Life for Any Community is the Mobility of its People • Keep Our Tax Dollars Here! • Partnerships Mr. Gallegos said the Transit Demand Model was important in the planning process in recognizing where people are and bringing forward a plan that is realistic, achievable, sustainable, and hears the wishes and needs of the community but balances available resources. He said he believes the Transit Plan promotes the mobility of the community and helps with public transportation being another mode of transportation, promoting a quality of life that reflects the Lake Havasu City region and what people need to get to their doctors, jobs, schools, and recreation which is a large part of economic development and life in any community. Mr. Gallegos said through the community meetings and feedback there has been support for the Transit Plan but a concern about tax increases. He emphasized that the intent of the Transit Plan is not to increase taxes and he recognizes the current commitment of the City to the public transportation through Havasu Mobility. He explained that there is Federal funding available that Lake Havasu City is not utilizing that with the new Transit Plan will now keep tax dollars in our community with no tax increases. Mr. Gallegos noted that overall transit has some challenges in Arizona in regards to resources; however, he expressed his appreciation for the City’s ongoing commitment for public transportation. Ms. Phyllis Davis, Project Manager with Jacobs, addressed the Council and said the intent of the Transit Implementation Study was to be community driven. She said throughout the Lake Havasu City Page 7 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 planning process they had a multi-phased community outreach approach. She said overwhelmingly the response from the community was supportive and 70 percent of the people surveyed were in favor of public transportation in Lake Havasu City. She said they also held meetings with different businesses, agencies, and organizations throughout the community concerning the need for public transportation. Ms. Davis said during their second phase, they asked for feedback from members of the community to join as local focus group members to demonstrate what they would like to see with public transportation. She said she believes the Transit Plan is a sustainable and smart approach for Lake Havasu City. Ms. Davis explained that the Transit Plan is a phased implementation of public transportation in Lake Havasu City that is innovative, sustainable, realistic, efficient, and desirable. She reviewed the various phases of the plan, which included: Pre-Kickoff, Phase I: Pilot Project, Phase II: Adjustment Phase, and Phase III: Enhance Services. Mobility Program Supervisor Patrick Cipres said there is still a need for public transportation and his goal is to bring it back to the community. Mr. Cipres reviewed the ridership statistics from the early 2000’s. He said the population in Lake Havasu City has grown and the goal is to have a small but unique transit system that can easily adjust with the seasonal visitors and always provide the service to the community. Mr. Cipres said the City will continue to keep Havasu Mobility intact. He explained that during the first six months they will start implementing some action plans and other plans through the Federal Transit Association (FTA), and added that the funding has already been set aside from previous leadership to get the Transit Plan off the ground within the next two years without any funding from the City. Mr. Cipres reviewed the Transit Plan’s multi-layered route system, which included a deviated route system and complimentary para-transit for riders. Mr. Gallegos added that through innovation they have included micro-transit, which uses smaller vehicles that are more efficient through technology. Councilmember Dolan said there is a large need for public transportation and the Transit Plan gives the City a few years before any funding is required. Councilmember Dolan asked where citizens could view a copy of the Transit Plan, to which Mr. Gallegos replied that the Transit Plan is available on the City’s website as well as the MPO website. Vice Mayor Lane thanked the citizens for their input and participation as well as the partnerships with the various agencies and organizations in Lake Havasu City. Councilmember Lin asked how many staff members would be needed to implement the Lake Havasu City Page 8 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Transit Plan, to which Mr. Cipres said two staff members and two commercial drivers. Mayor Sheehy stated that the funding is through Federal subsidies that are already available to communities in Arizona. He said the City would be able to do this now with no additional cost to the General Fund and noted that future costs to the General Fund would be less than $100,000; however, that does not take into account some of the ridership yet. Mayor Sheehy opened the public hearing. Mr. Gary Brock, resident, addressed the Council and said he feels public transportation is a good idea; however, his concern is where the City is going to find qualified drivers. Mr. Mark Zieff, resident, addressed the Council concerning the existing shuttle services in Lake Havasu City and asked about the fees and hours of operation. Mayor Sheehy said there would be a fee and it would not be a 24-hour model. Mr. Gallegos said several private businesses throughout the community attended the public meetings, and added that the goal of the Transit Plan is to be respectful to the entire community, both private and public, as he believes there is an opportunity with the City to work with the existing services. Mayor Sheehy added that many of the private shuttle companies also attended the public hearings. In response to Mr. Zieff’s question, Mr. Cipres stated that it would be a nominal fare, approximately $1 to $2, and would run approximately 6:00 a.m. through 8:00 p.m., Monday through Saturday, with limited or no service on Sunday. Mr. James Campbell, resident, addressed the Council and said he has lived in several cities that were on the forefront of public transportation. He said he is an advocate of public transportation and said the City needs to encourage people to use the public transit system. There being no further comments, Mayor Sheehy closed the public hearing. Vice Mayor Lane moved to adopt the Lake Havasu MPO Regional Transit Feasibility and Implementation Plan and direct staff to implement the plan as necessary and appropriate, seconded by Councilmember Dolan, and carried by the following vote: Lake Havasu City Page 9 Printed on 2/13/2020 City Council Minutes - Final January 28, 2020 Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9. CURRENT EVENTS Mayor Sheehy said on February 13, 2020, the Lake Havasu City Chamber of Commerce will be hosting a State of the State with Governor Ducey. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Thursday, February 6, 2020 @ 8:30 a.m. – City Council Planning Session Tuesday, February 11, 2020 @ 6:00 p.m. – Regular Meeting Tuesday, February 25, 2020 @ 6:00 p.m. – Regular Meeting 12. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 13. ADJOURN Upon motion by Vice Mayor Lane and seconded, the meeting adjourned at 7:11 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 28th day of January, 2020. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 10 Printed on 2/13/2020