City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, March 10, 2020 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Ryan Speakman, Living Word Family Church Pastor Ryan Speakman, Living Word Family Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Chamber Ambassadors Members of the Lake Havasu Chamber of Commerce Ambassador Committee led in the Pledge of Allegiance 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 5. CALL TO THE PUBLIC Ms. Shawna Vogard, Up With People, addressed the Council and said their mission is to inspire young people through music and action to be positive agents of change for a more hopeful, peaceful, and trusting world. Ms. Vogard stated that 80 young people from 17 countries and 23 states will be visiting Lake Havasu City to impact the community and will stay with host families to be immerged into the culture. She said at the end of their stay they will be performing a show, to be held on April 2 and 3, 2020, at 7:00 p.m. at the Lake Havasu High School Performing Arts Center. Ms. Vogard said while here they will be working with the Havasu Community Health Foundation, Mohave Community College, and other organizations. Mr. William Pesci, citizen, addressed the Council concerning a letter he wrote to the City Manager on February 28, 2020, regarding the beach erosion issue along the Bridgewater Channel. Mr. Pesci said he represents the Kings View Condo Association located on the Bridgewater Channel between Windsor 4 and the English Channel. He said this effort started with a letter writing campaign back in March 2014 when approximately 180 feet of Lake Havasu City Page 1 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 City beach disappeared. He said they worked with the City in 2015 to do some emergency protective repairs to the first 100 feet of erosion, and now an additional 80 feet of beach has continued to erode from the seawall, exposing the footing and subjecting the wall to failure. He said they are willing to work with the City on some reasonable means of solution. He added that they have partnered with the Chemehuevi Indian Tribe on dredging applications in an effort to find additional funding, and asked the City to take a proactive approach versus reactive approach in an effort to protect the beaches. 6. CONSENT AGENDA 6.1 ID 20-2313 Approve the February 25, 2020, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 20-2310 Adopt Resolution 20-3381 Approving a Users Agreement with Mohave County Sheriff’s Office for Use of the ACJIS, NCIC, and NLETS Databases (Chief Doyle) 6.3 ID 20-2311 Adopt Resolution No. 20-3382 Approving the Submission of a Grant Application to the Arizona Governor’s Office of Highway Safety for Traffic Motor Enforcement (Chief Doyle) 6.4 ID 20-2308 Approve an Amended Final Subdivision Plat for Grand Island Estates, Parcel D, Reconfiguring the Existing Lots 1-15, 19-26, & 32-34, From 26 Current Lots into 18 Reconfigured Residential Lots (Luke Morris) 6.5 ID 20-2307 Approve Pole Attachment License Agreement with UNS Electric, Inc. (Kelly Garry) 6.6 ID 20-2315 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, March 24, 2020 (Kelly Williams) Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 20-2318 Recognition of Donation from the Lake Havasu Pickleball Association for Pickleball Court Expansion at Dick Samp Memorial Park (Mike Keane) Mr. David Rosen, President of the Lake Havasu Pickleball Association, presented a $100,000 donation to Lake Havasu City for the construction of additional pickleball courts Lake Havasu City Page 2 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 at Dick Samp Park. 7.2 ID 20-2309 Fiscal Year 2019-20 2nd Quarter Contracted Service Agency Reports (Chief Doyle) Mayor Sheehy noted that this item was for informational purposes only. 7.3 ID 20-2316 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.4 ID 20-2314 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Several Councilmembers celebrated Dr. Seuss’s birthday and Read Across America Day at various elementary schools. • Reported on various proclamations, awards, and special recognitions. • The Lake Havasu City Administrative Services Department received the Government Finance Officers Association (GFOA) Award. • The Tri-City Council attended the League of Arizona Cities and Towns in Phoenix for Legislative Day on February 27, 2020. • Lake Havasu City, City of Kingman, and City of Bullhead met with Mohave County Public Health Director Denise Burley to discuss and receive up-to-date information related to COVID-19 on March 10, 2020. • Census 2020 update. 8. PUBLIC HEARINGS 8.1 ID 20-2304 Adopt Resolution No. 20-3380 Appointing a Regular Member to the Lake Havasu City Parks and Recreation Advisory Board (Kelly Williams) Ms. Williams advised that the City received two applications requesting consideration for appointment as a regular member on the Parks and Recreation Advisory Board. She said one appointment is necessary to fill the vacancy of a regular member position. Ms. Lori Howell, applicant, addressed the Council and explained her involvement with the local drug prevention efforts and said she is focused on giving back to the community. Councilmember McCoy asked Ms. Howell how long she has resided in the community, to which she replied 13 years. Mr. Christopher Gallaga, applicant, addressed the Council and said he has resided in Lake Havasu City for less than two years. He said his primary motivation is to be of service to Lake Havasu City Page 3 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 the community and is interested in the Parks and Recreation Advisory Board as he visits the City dog parks and parks regularly. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Ms. Williams added that applications are kept on file for up to one year in the event of a vacancy. Vice Mayor Lane moved to adopt Resolution No. 20-3380 appointing Lori Howell as a regular member to the Lake Havasu City Parks and Recreation Advisory Board with a term ending June 30, 2021, seconded by Councilmember Lin, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.2 ID 20-2289 Adopt the Lake Havasu City Municipal Airport Master Plan (Jeff Herb) Project Manager Jeff Herb advised that the item before Council is the final draft of the Lake Havasu City Municipal Airport Master Plan (Plan), an 18-month effort to update and revise the City’s current master plan which was last approved in 2009. He added that the Federal Aviation Administration (FAA) recommends that the master plan be updated every seven to ten years. Mr. Herb stated that Coffman Associates was hired to lead this effort and said over the past 12 months they have held several planning advisory committee meetings and public information workshops. He added that the Airport Advisory Board has also reviewed the final draft and has recommended approval of the Plan. Mr. Matt Quick, Coffman Associates, addressed the Council and said they are an aviation and airport planning and consulting company based out of Phoenix, Arizona, and were involved with the last airport master plan effort in 2009. Mr. Quick explained that the FAA is the overriding federal agency with jurisdiction over airports, aviation, and air space within the United States and recommends that a master plan be updated every seven to ten years to evaluate, assess, and ensure the airport is being operated in a safe and efficient matter based upon the rules and regulations in the aviation industry. Mr. Quick highlighted the following in his presentation: Why an Airport Master Plan? • Provide a visioning document to guide Lake Havasu City and other decision makers regarding the future development of Lake Havasu City Municipal Airport over the next 20 years. Lake Havasu City Page 4 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 • Evaluate the airport’s aviation demand potential. • Address local, regional, and national changes in the aviation industry that could impact the development and priorities of the airport in the years to come. • Identify and plan for potential capital projects well in advance so that proper coordination, approvals, financing, design, and construction can take place in a timely manner. • Obtain approval of new aviation demand forecast and an updated Airport Layout Plan (ALP). • Conduct a new aeronautical survey that is uploaded into the FAA’s Airports GIS system. • Increase stakeholder/public awareness of Airport’s goals and objectives. Master Plan Process • Initiation • Inventory • Forecasts • Facility Requirements • Airport Alternatives • Recommend Master Plan Concept/Environmental Review • Financial Plan/Capital Improvements • Airport Layout Plans Methods of Study Involvement Planning Advisory Committee (PAC) • Comprised of approximately 20 members representing various entities (Airport, City, Governmental, Tenants, Economic Development, etc.) with interest in the use and development of the Airport. • Provided input regarding the current and future use of the airport. • Four (4) meetings conducted during the course of the master plan study process. Public Information Workshops • Allow the public an opportunity to obtain information, ask questions, and provide input regarding the master plan. • Three (3) workshops were conducted during the course of the master plan study process. Master Plan Study Website http://lhc.airportstudy.com Airport Role Lake Havasu City Page 5 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 Federal Level • Regional General Aviation Airport State Level • General Aviation (GA-Community) 1. Support regional economies and provides access to markets in Arizona and nearby states. Moderate levels of activity with jets and multi-engine propeller aircraft. The airport is also utilized by air, taxi, air cargo, and military operations. Mr. Quick reviewed the Approved Forecast Summary for years 2018 and 2038, Recommended Design Concept, Capital Improvement Program, and Draft Airport Layout Plan Drawing. On-Airport Direct Benefits – Economic Impact Analysis • 89 On-Airport Jobs • $5.9 Million Payroll • $17.5 Million Output Total Economic Benefits – Secondary Impacts • Output/Revenues - $34.1 Million • Employment – 248 Workers • Payroll/Income - $11.7 Million Mayor Sheehy asked about commercial air service, to which Mr. Quick said commercial service was one component they looked at in their forecast of aviation demand and the potential for commercial service complements, needs, and accommodations. He added that commercial air service is a fluctuating market, and airline consolidation makes it more difficult for smaller communities to get that type of service; however, he said there are some factors in Lake Havasu City that may be outside the “traditional” commercial component that could be tapped into, one example of that is the seasonal market. Councilmember Groat asked about the statistical jump in jet aircraft, to which Mr. Quick replied that when looking at base aircraft from a general aviation perspective, traditionally the Lake Havasu City Airport has a large majority of single engine piston airplanes, which is also the norm nationally. He said the fastest growing segment of general aviation activity in the country is no longer the smaller single engine piston powered aircraft, but the business corporate aircraft; therefore, when looking at the overall fleet of aircraft mix at the airport, and nationally, the fastest growing segment is business corporate aviation. Councilmember Groat asked about the need for Aircraft Rescue and Firefighting (ARFF) Lake Havasu City Page 6 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 service with no commercial air service, to which Mr. Quick said it is an enticing segment to be able to consider it and there is a lot of corporate and business activity at the airport. He said while the FAA does not require airports without commercial service to have ARFF, it is certainly something corporations look for. Vice Mayor Lane noted that the Airport Master Plan report goes into detail and puts into perspective both past and future air travel in Lake Havasu City and across the United States. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to adopt the Lake Havasu City Municipal Airport Master Plan dated January 2020, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.3 ID 20-2291 Approve Cooperative Purchase for Water and Wastewater Disinfection Equipment, Parts and Services from Precision Integrated Systems, LLC (Greg Froslie) Public Works Director Greg Froslie advised that the item before Council is approval of a scheduled replacement purchase of polymer feed equipment located at the Water and Wastewater Treatment Plants for $52,000. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to approve the cooperative purchase for Water and Wastewater Disinfection Equipment, Parts and Services from Precision Integrated Systems, LLC, exceeding $50,000, utilizing the City of Mesa, Arizona, Contract No. 2019084, and authorize the City Manager to sign the Cooperative Purchase Agreement, and authorize City staff to exercise the option to renew the Cooperative Purchase Agreement for a maximum of two (2) years, through August 26, 2026, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.4 ID 20-2273 Approve Sole Source Purchase of Water Meters from Badger Meter for Water Meter Upgrades, as Part of the Small-Scale Water Efficiency Grant Lake Havasu City Page 7 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 Project Recently Awarded by the Bureau of Reclamation (BOR) (Greg Froslie) Mr. Froslie advised that the City received a grant award from the Bureau of Reclamation (BOR) for water meter purchases. He stated that the grant funding will be used as part of a pilot project to buy an upgraded meter, from a nutating disc meter to an ultrasonic flow meter. He said the ultrasonic flow meter will be placed in strategic locations throughout the city to monitor the potential of water loss with existing meters that are 10 to 20 years old. Mayor Sheehy noted that Badger Meters have been used in Lake Havasu City since the inception of the Irrigation and Drainage District in 1962, and added that the reason for the sole source is that the vendor is the exclusive representative for Arizona. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Lane asked for clarification on the funding, to which Mr. Froslie said the grant is a 50/50 match, $75,000 is grant funded and $75,000 is City funded. Councilmember Dolan moved to approve the sole source purchase of water meters from Badger Meter for water meter upgrades, as part of the small-scale water efficiency grant project recently awarded by the Bureau of Reclamation, in an amount not to exceed $150,000, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.5 ID 20-2312 Award Bid for Fiscal Year 2019-2020 Chip Seal Program to Cactus Asphalt, A Division of Cactus Transport, Inc. (Ken Porosky) Mr. Froslie advised that the item before Council is award of the City’s annual chip seal program. He said the City received five bids, with Cactus Asphalt being the lowest bid. Mr. Froslie explained that to stay within budget and treat the streets appropriately given their condition for this year, chip seal was reduced to expand some of the other programs. Mayor Sheehy asked what percentage of streets would treated this year, to which Mr. Froslie replied just over 10 percent. There was discussion regarding the number of roadways scheduled for fog seal this year as a result of the large Wastewater System Expansion System project approximately 10 years ago. He added that depending on the fog seal bid and Highway User Revenue Funds (HURF), there could be an opportunity to chip seal additional streets this year. Lake Havasu City Page 8 Printed on 4/15/2020 City Council Minutes - Final March 10, 2020 There was discussion regarding the fog seal application process. Mayor Sheehy clarified that HURF funds for roadways are generated from gasoline tax. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to award the bid for the base bid and alternate 1 for Fiscal Year 2019-2020 Chip Seal Program to Cactus Asphalt, A Division of Cactus Transport, Inc. for $773,946.78, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, March 24, 2020 @ 6:00 p.m. – Regular Meeting Tuesday, April 14, 2020 @ 6:00 p.m. – Regular Meeting 12. FUTURE DISCUSSION ITEMS Councilmember Groat requested a weekly report from the City Manager with updates regarding COVID-19. The request was seconded by Councilmember Dolan. 13. ADJOURN Upon motion by Vice Mayor Lane, and seconded, the meeting adjourned at 7:08 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 10th day of March, 2020. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 9 Printed on 4/15/2020