City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, July 28, 2020 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Andrew Cave, Lamb of God Lutheran Church Pastor Andrew Cave, Lamb of God Church, gave the invocation. Mayor Sheehy announced that the City Council has resumed in-person attendance at public meetings. He said members of the public can attend in-person or watch or listen to the meeting on Channel 4, or live stream on the City’s website. He added that public comments are being accepted by emailing the City Clerk at cityclerk@lhcaz.gov at least one-hour prior to the posted start time of the meeting. 3. PLEDGE OF ALLEGIANCE: ASU Director Carla Harcleroad Arizona State University (ASU) Director Carla Harcleroad led in the Pledge of Allegiance (present via remote conferencing). 4. ROLL CALL Present: 6- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan Absent: 1- Councilmember Jeni Coke *Councilmember Gordon Groat was present via remote conferencing. 5. CALL TO THE PUBLIC There were no requests to address the Council. 6. CONSENT AGENDA 6.1 ID 20-2467 Approve the July 14, 2020, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 20-2463 Adopt Resolution No. 20-3424 Approving the Submission of an Application Lake Havasu City Page 1 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 for a WaterSMART Grant to the Bureau of Reclamation for Construction of Production Wells, and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant (Briana Morgan) 6.3 ID 20-2458 Adopt Resolution No. 20-3425 Approving an Intergovernmental Agreement between Arizona State Parks and the Western Arizona Law Enforcement Training Academy for Use of the Water Safety Center (Dan Doyle) 6.4 ID 20-2468 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, August 11, 2020 (Kelly Williams) Councilmember Dolan moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 20-2466 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available at City Hall and on the City’s website at www.lhcaz.gov. 7.2 ID 20-2469 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Completion of the Water Conservation and Re-Use Improvement Project providing treated effluent from the Island Treatment Plant to London Bridge Beach. • Lake Havasu City will be holding a Primary Election on Tuesday, August 4, 2020, for the purpose of electing three councilmembers. • Residents can stay connected using the HavasuNow application, Lake Havasu Police Department application, and through several City social media platforms. • COVID-19 update. • Census 2020 update. 8. PUBLIC HEARINGS 8.1 ID 20-2439 Series #12 Restaurant Liquor License, The Views at Lake Havasu, 2110 Swanson Avenue/Lewkowitz (Kelly Williams) Ms. Williams advised that Ms. Andrea Dahlman Lewkowitz has applied for a Series #12 Lake Havasu City Page 2 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 Restaurant Liquor License for The Views at Lake Havasu located at 2110 Swanson Avenue. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a restaurant liquor license. Mayor Sheehy opened the public hearing. There being no comments, Mayor Sheehy closed the public hearing. He added that no written public comments were received. Vice Mayor Lane moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for The Views at Lake Havasu, 2110 Swanson Avenue, seconded by Councilmember McCoy, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.2 ID 20-2440 Series #12 Restaurant Liquor License, No Name Public House, 2093 McCulloch Boulevard/Navales (Kelly Williams) Ms. Williams advised that Mr. Martin Navales has applied for a Series #12 Restaurant Liquor License for No Name Public House located at 2093 McCulloch Boulevard North. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a restaurant liquor license. Mayor Sheehy opened the public hearing. There being no comments, Mayor Sheehy closed the public hearing. He added that no written public comments were received. Vice Mayor Lane moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for No Name Public House, 2093 McCulloch Boulevard, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.3 ID 20-2465 Approve Amendment No. 2 to Havasu Riviera Development Agreement with Raging River Management Corporation (Kelly Garry) City Attorney Kelly Garry advised that this item is approval of an Amendment No. 2 to a development agreement with Raging River Management Corporation. Ms. Garry stated Lake Havasu City Page 3 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 that the developer has requested permission to install and maintain a gate and an entry station on property that the City leases from the Bureau of Land Management (BLM). She explained the purpose of moving the gate closer to the main road (Parkway) is to ensure that vehicles, particularly those towing watercraft, do not turn down the road and have to turn around with limited or small space. Ms. Garry stated that in exchange for allowing the gate and entry station to be placed on the leased property by the City, the developer has agreed to complete the construction of and maintain the roadway on the leased property between the proposed gate location and the private property line. Councilmember Lin asked if a person will be manned at the gate at all times, to which Mr. Mychal Gorden, with Desert Land Group, said the gate will be manned 24-hours once there are homes and residents living there. Councilmember asked if the gate would operate by key code when it is not manned, to which Mr. Gorden said the gate system would also be controlled by keypad/sensor if it was not being manned so that it could be accessible to residents. Councilmember Lin asked if the general public would be able to access that road if they do not have a keycard or own a home in the area, to which Mr. Gorden explained that the gate was initially proposed to be at the bottom of the hill along the property line and their request is to move it closer to the main road for two reasons: 1) the safety concerns due to the steep embankment, and 2) the inability to turn around. Councilmember Lin asked if citizens would need access to this roadway to enter the proposed marina, to which Mr. Gorden replied that this roadway provides access solely to the subdivision and does not impede any traffic to the remainder of the City’s property or to the marina. Councilmember Dolan asked about the land to the east and west of the gate and asked if access to the roadway limits the City’s use of that land, to which Mr. Gorden explained the steep typography to the west of the roadway which is preventative of what could be developed by the City unless is was developed as a hiking trail and added that the only real accessible location to that area would be off the Parkway as much of the land there is high along the Parkway and drops off steep towards the property line of the subdivision. Vice Mayor Lane said this helps resolve any foreseeable issues, limits confusion, and makes it easier for the public. Mayor Sheehy opened the public hearing. He noted that a written public comment was received. Lake Havasu City Page 4 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 Ms. Williams said one written public comment was received by email on Tuesday, July 28, 2020, with a subject line of “Havasu Riviera.” Ms. Williams read the written public comment into the record as follows: “As a Tax paying citizen of LHC I am concerned that a gate is being built on a city paid built street for the Havasu Development. I am addressing the cost that taxpayer’s paid for the portion of the street that will be behind the gates. The development need to reimburse the city for that portion of the street. (submitted by) Maureen Moore.” There being no further comments, Mayor Sheehy closed the public hearing. Councilmember McCoy moved to Approve Amendment No. 2 to Havasu Riviera Development Agreement with Raging River Management Corporation, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.4 ID 20-2461 Approve Amendment No. 1 to Engineering Professional Services Agreement for Backup Water Source - Exploratory Well Drilling, Well Design and Construction Project, with Jacobs Engineering Group, Inc. (Jason Hart) Public Works Director Greg Froslie advised that this item is approval of an amendment to an agreement with Jacobs Engineering Group, Inc, that consisted of exploratory well drilling to determine the best locations to drill two new vertical wells to enhance the City’s backup water supply (Phase 1). Mr. Froslie said those two site have been selected and this amendment will take the City into Phase 2, which is the design and construction of well casings, pumps. Electrical systems, and pipelines to connect the wells to the Water Treatment Plant. Mr. Froslie noted that Phase 2 will span approximately 18 months. Mr. Mark Elliott, Principal Engineer with Jacobs Engineering Group, Inc., addressed the Council and presented on the back-up water supply source and project for Lake Havasu City. He said in 2018, the City completed a Water Master Plan (Plan) update which looked at long range water supply and forecasted demands for the city into the future. He said a critical component of the Plan was the identification of water supply of reliability and developing a 10-year Capital Improvement Plan for the water program. He explained the water supply is groundwater from various sources from the North Well Field and the Horizontal Collector Well that provide water to the water treatment plant. Mr. Elliott Lake Havasu City Page 5 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 noted that the Horizontal Collector Well is one of the largest capacity collector wells in the United States and is a primary feed for the city, and the North Well Field, previously the city’s main supply of water, is approximately 20 years old, is only used for emergency backup water. Mr. Elliott noted that some of this infrastructure is 40 to 50 years old and is in need of replacement; therefore, this project will allow the City to take the Horizontal Collector Well out of service for maintenance. He said the solution is to develop new water supply in the North Well Field with two new wells. Mr. Elliott said the goal of Phase I (completed in June 2020) was to develop two new wells and explored five locations, including: Public Works site, Water Treatment Plant site, Old Well #3, Yacht Club (parking lot), and State Park, and the second part of Phase 1 was to construct a new conveyance pipeline to send the water to the Water Treatment Plant. He said each of the exploratory drilling sites took approximately ten days, and consisted of five borings, each 500 plus feet deep, with the goal of developing water supply, and added that detailed lithology was collected to analyze the potential production capacity at each of the wells sites. Mr. Elliott stated that their recommendation is to move forward with two well locations at the Water Treatment Plant and Public Works, and noted that the benefits or advantages at these sites include: estimated well yields similar to existing wells, close to existing infrastructure which minimizes pipeline conveyance costs, and easy property access (owned by the City). Mr. Elliott reviewed the next steps and schedule which extends over 18 months. Councilmember Groat asked about the varying well depths and casings, to which Mr. Froslie replied that the wells will vary in depth, ranging from 500 to 550 feet deep. There was discussion regarding casing design and size and lithographic soil samples. Mayor Sheehy opened the public hearing. There being no comments, Mayor Sheehy closed the public hearing. He added that no written public comments were received. Councilmember Dolan moved to approve the Amendment No. 1 to the Engineering Professional Services Agreement for Backup Water Source - Exploratory Well Drilling, Well Design and Construction Project, with Jacobs Engineering Group, Inc, seconded by Councilmember Lin, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke Lake Havasu City Page 6 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 8.5 ID 20-2462 Award Agreement for Professional Services for the S-1C-24 Water Storage Tank Replacement & Expansion to Atkins (Jason Hart) Mr. Froslie advised that this item is a part of the City’s approved Capital Improvement Plan (CIP) and Water Tank Rehabilitation/Replacement Program. He said the purpose of the project is to design services to prepare a complete and biddable construction package for the replacement of tank S-1C-24, upgrading it from 1.0 MG to 1.5 MG to help with fire flows in the area. He added that the design schedule is a six-month contract with an estimated completion in February 2021. Mayor Sheehy opened the public hearing. There being no comments, Mayor Sheehy closed the public hearing. He added that no written public comments were received. Councilmember McCoy moved to award the Agreement for Professional Services for the S-1C-24 Water Storage Tank Replacement & Expansion to Atkins, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 8.6 ID 20-2460 Approve a Sole Source Purchase of a Full Train Membrane Replacement and On-Site (6) Cassette Refurbishment for North Regional Wastewater Treatment Plant from SUEZ Water Technologies & Solutions (previously Zenon Environmental Corporation) (Greg Froslie) Mr. Froslie advised that this item is requesting Council approval of a sole source to purchase for scheduled maintenance of the filtration component at the North Regional Wastewater Treatment Plant. He explained that the typical life span is seven years based on climate control. Mr. Froslie displayed photographs of the deteriorated filters, and added that the treated water is used to irrigate the golf courses. Mayor Sheehy added that the City irrigates the golf courses for a fee. Mayor Sheehy opened the public hearing. There being no comments, Mayor Sheehy closed the public hearing. He added that no written public comments were received. Councilmember Dolan moved to approve the Sole Source Purchase of a Full Train Membrane Replacement and On-Site (6) Cassette Refurbishment for North Regional Wastewater Treatment Plant from SUEZ Water Technologies & Solutions in the amount of $491,734, and to authorize the City Manager to execute the Suez Membrane Replacement Proposal, seconded by Vice Mayor Lane, and carried by the following vote: Lake Havasu City Page 7 Printed on 8/12/2020 City Council Minutes - Final July 28, 2020 Aye: 6 - Mayor Sheehy, Vice Mayor Lane, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Absent: 1 - Councilmember Coke 9. CURRENT EVENTS Councilmember McCoy gave an update regarding tourism revenues from Go Lake Havasu. 10. CALL TO THE PUBLIC Mr. Salvo Danovich, citizen, spoke on behalf of Mr. Novales (who was not able to be present at the meeting). He stated that Mr. Navales wanted to express his appreciation for the Council’s consideration of approval of the restaurant liquor license for No Name Public House. 11. FUTURE MEETINGS Tuesday, August 11, 2020 @ 6:00 p.m. – Regular Meeting Tuesday, August 25, 2020 @ 6:00 p.m. – Regular Meeting 12. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 13. ADJOURN Upon motion by Vice Mayor Lane and seconded, the meeting adjourned at 6:56 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 28th day of July, 2020. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 8 Printed on 8/12/2020