City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Jeni Coke Police Facility Councilmember Nancy 2360 McCulloch Blvd North Campbell Lake Havasu City, Arizona Councilmember Jim Dolan 86403 Councilmember David Lane www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting Minutes - Final Tuesday, January 12, 2021 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. Mayor Sheehy announced that members of the public can attend in-person or watch or listen to the meeting on Channel 4, or live stream on the City’s website. He added that public comments are being accepted by emailing the City Clerk at cityclerk@lhcaz.gov at least one-hour prior to the posted start time of the meeting. 2. INVOCATION: Pastor Dale Ray, Lakeview Community Church Pastor Dale Ray, Lakeview Community Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Lake Havasu Hospitality Association Mr. Matt Brewster, Lake Havasu Hospitality Association, led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor Jeni Coke, Councilmember Nancy Campbell, Councilmember Jim Dolan, Councilmember David Lane, Councilmember Michele Lin and Councilmember Cameron Moses *Councilmembers Jim Dolan and Michele Lin were present via remote conferencing. 5. CALL TO THE PUBLIC There were no requests to address the Council. City Clerk Kelly Williams stated that three public written comments were received on Tuesday, January 12, 2021. She read the comments into the record as follows: “Dear Mr. Mayor, Mr. Knudsen, honorable council members. While I am a volunteer member of the Parks and Rec Advisory Committee, please allow me to speak strictly as a member of the community. In December the editor of The Today’s News Herald opined against funding parks and recreation project in this challenging year. I respectfully but strongly dissent to that editors opinion. As the newspaper rightly noted, this is an uncertain Lake Havasu City Page 1 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 time, with a serious, lethal disease turning everything upside down. However, two key and consistent messages from the medical experts have been that outdoor activities are very safe, and that we need to get outdoors and moving in order to combat the physical, mental and emotional stresses of our time. If anything, that would suggest we expand our outdoor recreation initiatives in the coming years. Aside from a small misstep due to unclear guidance early on, our cities parks have been a much needed and heavily used haven. A place where we can congregate with appropriate distance, laugh, play, keep fit, and soak up our beautiful environment. Most indoor places are considered much higher risk to attend, and in any event do not have the same natural, soothing beauty that our small slice of the Colorado River provides. The city should make every effort to facilitate and encourage increased use of our beautiful parks and outdoor spaces. Hopefully these pandemic driven activities will become regular health habits for our citizenry long term. Best Regards, (Submitted by) Christopher Gallaga” “I remember in the past when we (city residents) have had an excess of revenue from taxes, and fees a considerable amount of that excess was refunded to the city residents. Considering all the visitors this past year, where the revenue came from, and that we who live here had to endure, this proposal seems very sensible. (Submitted By) Doug Van Lohn” “I am sorry to be unable to attend tonight's meeting. This is just an observation in regard to vaccine distribution for the COVID 19 vaccine. There are a number of retired nurses in town who would be delighted to volunteer services for administering the vaccine. One group of 10 ladies I meet with in town has 3, one of whom is me, for example. Just a thought. Thank you to the council for your tireless service to our community. (Submitted by) Kathy Molzen” 6. CONSENT AGENDA 6.1 ID 21-2663 Approve the December 8, 2020, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 21-2643 Adopt Resolution No. 21-3464 Abandoning the Southerly 5-Foot by 115-Foot Portion of the 10-Foot by 115-Foot Public Utility and Drainage Easement Located on the Northerly Property Line of Tract 2280, Block 14, Lot 35 (Luke Morris) 6.3 ID 21-2642 Adopt Resolution No. 21-3465 Abandoning the Entire 10-foot by 90-foot Public Utility, Drainage, and Anchor Easement Along the Northwestern Property Line of Tract 2319, Block 3, Lot 9 (Luke Morris) 6.4 ID 21-2650 Adopt Resolution No. 21-3466 Approving Abandonment of an Existing 16-foot Public Utility Easement and Acceptance of the Dedication of a Lake Havasu City Page 2 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 New 8-Foot Public Utility Easement on Tract 161, Block 2, Lots 22A & 22B, as Shown on the Attached Parcel Plat Map (Luke Morris) 6.5 ID 21-2659 Adopt Resolution No. 21-3467 Approving Memorandum of Agreement with the Mohave County Department of Health Services for the Use of City Facilities in the Event of a Health Emergency (Kelly Garry) 6.6 ID 21-2652 Adopt Resolution No. 21-3468 Abandoning the Entire 8-foot Public Utility Easement Along Both Street Rights-of-Way of Edgewood Drive and Ranchero Drive, Except the Northernmost 10 Feet along Ranchero Drive, of Tract 2316, Block 2, Lot 23 (Luke Morris) 6.7 ID 21-2662 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, January 26, 2021 (Kelly Williams) Vice Mayor Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 21-2669 2020 Census Presentation from Ms. Tammy Parise with U.S. Census Bureau (Jess Knudson) Ms. Tammy Parise, United States Census Bureau, addressed the Council and thanked the citizens of Lake Havasu City for their efforts on the census count. Ms. Parise presented the 2020 Census response rates and next steps in 2021. She thanked Lake Havasu City for their hard work and presented a certificate of appreciation to Lake Havasu City for participation in the United States Census 2020. 7.2 ID 21-2671 Lake Havasu City Partnership for Economic Development Annual Update (Jess Knudson) Mr. Michael Patterson, CEO of Havasu Regional Medical Center and President of the Partnership for Economic Development Board, and Mr. James Gray, Executive Director of the Partnership for Economic Development (PED), addressed the Council and gave an annual update from the PED. Councilmember Campbell asked about the liquor license for Nomadic, to which Mr. Gray said the license that they were looking to purchase with their partners at College Street Brewery is now off the market, as they did not have a specific location at the time. Mr. Gray said the Nomadic project includes an open “flex space” that does not include liquor. Lake Havasu City Page 3 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Councilmember Campbell asked if the Nomadic building will be open to the public, to which Mr. Gray explained the hours of operation and said it will be open to the public until 5:30 p.m. and open during events. 7.3 ID 21-2644 Investment Report as of September 30, 2020 (Jill Olsen) Administrative Services Director Jill Olsen said the September 30, 2020, investment report explains where the City invests its idle funds as part of the fund balance retained for reserves, performance deposits, or funds required by bond. She added that the cash balance in each of the funds is invested to draw interest and noted that a majority of the funds are restricted. Councilmember Campbell asked about the restricted assets, to which Ms. Olsen explained that the restricted assets is money that the City is holding and able to spend for a restricted purpose. 7.4 ID 21-2653 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available on the City’s website at www.lhcaz.gov. 7.5 ID 21-2661 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Household Hazardous Waste Day event – reported over 240 cars in four hours. • A new “Map of Trails” sign was installed at the SARA Park trailhead. • Marine Corps League Detachment 757 acquired a relic from the USS Arizona sunk in Pearl Harbor on December 7, 1941, from pieces donated to non-profit veterans and educational organizations. • Reminder for residents to follow all off-highway vehicle safety laws. • A Community Blood Drive event will be held at The Shops at Lake Havasu on January 21-22, 2021. • COVID-19 update. 8. PUBLIC HEARINGS 8.1 ID 21-2630 Series #12 Restaurant Liquor License, Rusty’s Modern Diner, 950 Lake Havasu Avenue North/Gewecke (Kelly Williams) Ms. Williams advised that Mr. Tim Eugene Gewecke has applied for a Series #12 Restaurant Liquor License for Rusty’s Modern Diner located at 950 Lake Havasu Avenue North. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a Lake Havasu City Page 4 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Series #12 liquor license. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received Councilmember Lane moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Rusty’s Modern Diner, 950 Lake Havasu Avenue North, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.2 ID 21-2631 Series #12 Restaurant Liquor License, Sake Sushi & Grill, 460 El Camino Way/Kwon (Kelly Williams) Ms. Williams advised that Ms. Chin Grace Kwon has applied for a Series #12 Restaurant Liquor License for Sake Sushi & Grill located at 460 El Camino Way. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a Series #12 liquor license. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Dolan moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Sake Sushi & Grill, 460 El Camino Way, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.3 ID 21-2635 Series #12 Restaurant Liquor License, Sam’s Place Cafe, 362 London Bridge Road/Mathews (Kelly Williams) Ms. Williams advised that Ms. Kathleen Lee Mathews has applied for a Series #12 Restaurant Liquor License for Sam’s Place Cafe located at 362 London Bridge Road. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for Series Lake Havasu City Page 5 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 #12 liquor license. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Vice Mayor Coke moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Sam’s Place Cafe, 362 London Bridge Road, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.4 ID 21-2636 Series #12 Restaurant Liquor License, Hokkaido Asian Cuisine, 1550 Palo Verde Boulevard South/Yao (Kelly Williams) Ms. Williams advised that Ms. Xin Yao has applied for a Series #12 Restaurant Liquor License for Hokkaido Asian Cuisine located at 1550 Palo Verde Boulevard South. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a Series #12 liquor license. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Moses moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Hokkaido Asian Cuisine, 1550 Palo Verde Boulevard South, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.5 ID 21-2638 Series #12 Restaurant Liquor License, Burrito Shak, 34 Lake Havasu Avenue North #3/Zettel (Kelly Williams) Ms. Williams advised that Ms. Melissa Jean Zettel has applied for a Series #12 Restaurant Liquor License for Burrito Shak located at 34 Lake Havasu Avenue North #3. Ms. Williams stated that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a Series Lake Havasu City Page 6 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 #12 liquor license. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Campbell moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Burrito Shak, 34 Lake Havasu Avenue North #3, seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.6 ID 21-2645 Adopt Ordinance No. 21-1248 Amending the Zoning Classification and District Boundary for 3448 Oro Grande Boulevard, Tract 2217, Block 7, Lot 2, from C-2 (General Commercial District) to R-3 (Limited Multiple-Family District) (Luke Morris) City Planner Luke Morris advised that the subject property is vacant and located on Oro Grande Boulevard. He said the zoning surrounding the property is R-3 (Limited Multiple-Family District) and C-1 (Commercial). He noted that the applicant is requesting to rezone the property from C-2 (General Commercial District) to R-3 and noted that the applicant did not indicate an intended use for the property, but any use in the R-3 zoning district would be allowed. Mr. Morris said a design review and building permit would be required prior to development of the property and added that the item was heard by the Planning and Zoning Commission with a recommendation of approval 6-0. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Lane moved to adopt Ordinance No. 21-1248 Amending the Zoning Classification and District Boundary for 3448 Oro Grande Boulevard, Tract 2217, Block 7, Lot 2, from General Commercial District to Limited Multiple-Family District, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.7 ID 21-2646 Adopt Ordinance No. 21-1249 Amending the Zoning Classification and Lake Havasu City Page 7 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 District Boundary for 2190 Acoma Boulevard West, Tract 2199, Block 3, Lot 9, from R-3 (Limited Multiple-Family District) to C-1 (Limited Commercial District) (Luke Morris) Mr. Morris said the subject property is vacant and located on the corner of Acoma Boulevard and Industrial Boulevard. He said the surrounding zoning is commercial and residential and stated that the applicant is requesting to rezone the property from R-3 (Limited Multiple-Family District) to C-1 (Limited Commercial District). Development Services Director Stuart Schmeling added that at the Planning and Zoning Commission meeting, the applicant indicated their intended use for a drive-thru coffee shop; however, any use within the C-1 zoning district would be allowed. There were no comments or questions from the Council. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Moses moved to adopt Ordinance No. 21-1249 amending the zoning classification and district boundary for 2190 Acoma Boulevard West, Tract 2199, Block 3, Lot 9, from Limited Multiple-Family District to Limited Commercial District, seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.8 ID 21-2648 Adopt Ordinance No. 21-1250 for a Planned Development Rezone of 321 Lake Havasu Avenue N., Tract 2305, Block 2, Lots 2, 3, & 4 from C-1 (Limited Commercial District) to C-1/PD (Limited Commercial/Planned Development District) to Allow Light Vehicle Sales, Service, and Repair (Luke Morris) Mr. Schmeling said the subject property (old Hastings building) is located just north of the Lake Havasu Avenue and Palo Verde Boulevard corner. He said the surrounding zoning is C-1 and R-3 (Multi-Family Zoning District) and stated that the applicant is requesting to rezone the property from C-1 (Limited Commercial District) to C-1/PD (Limited Commercial/Planned Development District). Mr. Schmeling explained the uses under C-1 and C-2 zoning, and said the applicant is making minor modifications to the site and is requesting to remain C-1 as a majority of what they are doing from an operational standpoint is allowed on the site but they are wanting to use some of the parking for display and sales. He added that the number of remaining parking spaces exceeds the necessary parking for use of the building with the uses taken for display. Lake Havasu City Page 8 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Mayor Sheehy said the proposed use requires at least 50 parking lot spaces and the site has 103 spaces. Mr. James Gray spoke about current retail trends and transition, job creation and regional sales, and the property’s unique site restrictions. He said the concerns from the surrounding properties were regarding lighting and delivery schedule. He said the applicant’s hours of operation will be 9:30 a.m. to 7:30/8:30 p.m. with no work or delivery at night, there will be no manufacturing in the facility, and the parking lights and posts will be repaired. Mr. Gray added that the applicant is very much an innovator and will be utilizing technology and cameras for security and energy conservation. Mr. Robbie Gordon, owner of Speed UTV, addressed the Council and said he is excited for the possibility of having a flagship dealership in Lake Havasu City. He said he designed the Polaris RZR back in 2004, the Textron Arctic Cat, and then his own car after his contract ended in September. He said they have sold 10,700 vehicles with just over $450 million in sales since March 2020. Mr. Gordon said he believes Lake Havasu City is the right area for this dealership and spoke about some of his partnerships in the area. Councilmember Moses asked if Mr. Gordon could expand on the display of the UTVs, to which Mr. Gordon said they would have a display of UTVs behind wrought-iron fencing facing Highway 95. He added that he has a vision for an expansion in the future similar to Del Amo Motorsports in California with glass window displays. He said the interior will have few changes with glass walls inside to see all the way through and said all heavy maintenance (including fabrication and painting) will be done at Morgan Motorsports on College Drive. Councilmember Moses asked where the cars are manufactured, to which Mr. Gordon replied that they are manufactured in Texas with parts manufactured all over the world. He added that 95 percent of their sales are in Arizona, Nevada, California, and Utah. Mayor Sheehy thanked Mr. Gordon for his interest in investing in Lake Havasu City. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Lane moved to adopt Ordinance No. 21-1250 for a Planned Development Rezone of 321 Lake Havasu Avenue N., Tract 2305, Block 2, Lots 2, 3, & 4 from Limited Commercial District to Limited Commercial/Planned Development District to allow light vehicle sales, service, and repair, seconded by Councilmember Dolan, and carried by the following vote: Lake Havasu City Page 9 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.9 ID 21-2627 Ratify City Manager’s Execution of Cooperative Purchase Agreement Amendment One Renewal and Purchase of One (1) Fire Department 2021 Ford Commercial Chassis/F59 Walk-In Van Body as Equipped from San Tan Auto Partners, L.L.C. dba San Tan Ford and Walk-In Box from Morgan Olson (Chief Pilafas) Fire Chief Peter Pilafas said the item before the Council is ratification of a purchase agreement to replace a rehabilitation vehicle utilized by the Community Emergency Response Team (CERT) volunteers who provide critical services to the Fire Department at fires and events. He said this purchase will replace a 32-year old vehicle and is the first of two phases; the first phase is the purchase of the chassis and box, and the second phase is the customization of the vehicle interior. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Mayor Sheehy thanked the CERT team and volunteers for their hard work. Councilmember Moses echoed Mayor Sheehy’s comments and added that the CERT team is vital to the community and the Fire Department. Councilmember Moses moved to ratify the City Manager’s execution of Cooperative Purchase Agreement Amendment One to purchase one (1) 2021 Ford Commercial Chassis/F59 Walk-In Van Body as Equipped with San Tan Auto Partners, L.L.C. dba San Tan Ford and Walk-In Box from Morgan Olson in the amount of $65,688.86, and to authorize City staff to exercise the option to renew the Cooperative Purchase Agreement in accordance with the Arizona State Contract for two additional twelve-month terms through March 31, 2022, seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.10 ID 21-2658 Ratify the Statement of Work with Camptra Technologies LLC for the Implementation and Fixes of Enterprise Performance Management (EPM) Workforce Planning for Oracle Cloud Suite and Authorize Additional Funds for Issues Identified Requiring Further Corrections (Jill Olsen) Ms. Olsen advised that this item is to ratify the statement of work with Camptra Technologies, LLC (Camptra), to receive technical assistance on the Oracle software with Lake Havasu City Page 10 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 the implementation and corrections of the budget module that interfaces with the financial system. She said technical expertise is needed to assist with reconfiguration of the budget module so that it operates correctly and interfaces with the general ledger but also the human resources and payroll module. Ms. Olsen said staff is requesting approval of $29,000, which includes $5,000 for support services, with an additional request for $16,000 to be used in correcting any additional items if needed during the reconfiguration process. Councilmember Campbell asked if there are trainings available to assist with technical support moving forward, to which Ms. Olsen said she does not have the staff or time to do that; however, this contract allows Camptra to complete the configuration and provide staff training. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Dolan moved to ratify the Statement of Work with Camptra Technologies LLC in an amount not-to-exceed $29,000, and approve an additional authorization up to $16,000 for additional issues identified and corrected to be contained in a Statement of Work approved by the City Manager, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.11 ID 21-2651 Approve the Statement of Work with Camptra Technologies LLC for Oracle Cloud Human Capital Management Time and Labor, Payroll and Enterprise Resource Planning Support (Jill Olsen) Ms. Olsen said the Council previously approved a six-month statement of work to Camptra to provide internal technical assistance to the human resources and payroll module. She said staff is requesting an additional six-month statement of work with Camptra for $54,000 from contingency funds in the general fund to provide technical expertise for the remaining fiscal year. Mayor Sheehy asked if the motion needed to include language approving contingency funds, to which City Attorney Kelly Garry said there isn’t anything that requires it to be within the motion of the Council to use contingency, and said the motion is fine either way as long as there is consensus from the Council and there are no concerns. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Lake Havasu City Page 11 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Councilmember Dolan moved to approve the Statement of Work with Camptra Technologies LLC in an amount not-to-exceed $54,000, seconded by Councilmember Lin, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.12 ID 21-2641 Approve Master Subscription Agreement for Legislative Management Suite and VoteCast Meeting Efficiency Suite with Granicus (Kelly Williams) Mayor Sheehy said this item has been tabled to a future meeting. 8.13 ID 21-2639 Approve Cooperative Purchase of Arboc Spirit of Freedom ADA Low Floor Bus from Creative Bus Sales Utilizing Arizona State Contract ADSPO16-102778 (Patrick Cipres) Transit Manager Patrick Cipres said the item before the Council is approval of a second ADA low floor bus from Creative Bus Sales. He said the first bus was ordered last year with an expected delivery in April 2021, which will start their transit system pilot route in the downtown corridor. Mr. Cipres explained the features of the low floor buses and said their plan is to have three low floor buses with two circulators and one backup, with is a FTA requirement. Councilmember Campbell asked if the City is currently providing door-to-door transit service, to which Mr. Cipres said the City is providing door-to-door mobility service for seniors and individuals with disabilities. Councilmember Campbell asked if the door-to-door services will continue or change to fixed-routes moving forward, to which Mr. Cipres replied that the City will expand to a paratransit, which will run concurrent with the fixed-routes providing more hours of coverage with more vehicles in service. Councilmember Campbell said she feels the door-to-door service is preferred for riders due to the heat and said her understanding is that the City has approximately 300 riders on a regular basis, to which Mr. Cipres said yes, the City has approximately 300 regular riders with 80 to 100 different individuals multiple times a week. Councilmember Campbell asked about the funding, to which Mr. Cipres explained that the City receives 5307 Federal Grant funding each year and received Cares Act funding last year for transit. Councilmember Moses questioned if this purchase should be delayed to allow time to evaluate the pilot program, to which Mr. Cipres said there needs to be a backup bus per ADA regulations and to have the data to drive the stops and footprint of the routes. Lake Havasu City Page 12 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Mayor Sheehy clarified that the Cares Act funding received was specific transit funding intended for transit organizations across the country. Mr. Cipres stated that part of the transit Cares Act funding was to revitalize transit in smaller towns. Councilmember Campbell asked where the funding would come from if the City does not receive grant funding, to which Mr. Cipres said the 5307 Federal Grant funding is allotted every year from the state. He said the City is being very careful with funding and creating a transit plan that will be able to sustain itself in eight to 10 years with sponsorship and ridership. Mr. Knudson explained that there are two sources of funds and spoke about the federal allocation, which is not guaranteed but has been in place for decades to fund public transportation programs across the country. He said any change in that process would be dramatic and impactful throughout the country. Mayor Sheehy added that the federal dollars run the largest transit programs across the country. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Lane moved to approve the cooperative purchase of a Arboc Spirit of Freedom ADA Low Floor Bus from Creative Bus utilizing the City’s Cooperative Purchase Agreement #500101, Arizona State Contract ADSPO16-102778, in the amount of $124,320.72, seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.14 ID 21-2628 Award Bid for Fiscal Year 2020-21 Chip Seal Program to Earth Resources Corporation (Ken Porosky) Public Works Director Greg Froslie said this item is to award bid for the City’s annual chip seal program to Earth Resources Corporation from Prescott Valley, Arizona. He said this year’s chip seal program covers approximately four percent of the roadways, which is a decrease from previous years due to an increase in the fog seal program. He explained that the City is increasing the fog seal program this year due to the number of streets paved as part of the last two years of the Wastewater System Expansion program. Mr. Froslie said in aggregate the City is doing pavement preservation on just over 16 percent of the public streets. Lake Havasu City Page 13 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 Mr. Froslie noted that there is funding available in the budget to increase this contract through a change order as much as ten percent if the Council desires. Mr. Froslie noted a correction to the motion to remove Alternate No. 1. He said the contract did not include any alternates. Councilmember Campbell said the contractor performing the work this year has done an exceptional job. Mayor Sheehy stated for clarification that Councilmember Campbell’s husband’s company is not affiliated with the award of this bid. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Moses moved to award the bid for the Chip Seal Program Base Bid for Fiscal Year 2020-2021 Chip Seal Program to Earth Resources Corporation for $640,791.03, seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.15 ID 21-2629 Award Bid for Fiscal Year 2020-21 Fog Seal Program to Cactus Asphalt, A Division of Cactus Transport, Inc. (Ken Porosky) Mr. Froslie said this item is to award bid for the City’s annual fog seal program to Cactus Asphalt. He said as previously indicated this year’s program increased to 12.5 percent of the City’s roadways. Councilmember Moses asked who follows up on quality control if there are complaints from citizens or the quality of work, to which Mr. Froslie said City staff monitors the traffic control, quality of work, and responds to calls and issues. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Campbell moved to award the FY 2020-21 Fog Seal Program Base Bid, Alternate Bid 1 and Alternate Bid 2 to Cactus Asphalt, A Division of Cactus Transport, Inc. in the amount of $464,104.75, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses Lake Havasu City Page 14 Printed on 1/28/2021 City Council Minutes - Final January 12, 2021 9. CURRENT EVENTS There were no Council committee reports. 10. FUTURE MEETINGS Thursday, January 21, 2021 @ 8:30 a.m. – Planning Session (Islander Resort) Tuesday, January 26, 2021 @ 6:00 p.m. – Regular Meeting Tuesday, February 9, 2021 @ 6:00 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 12. ADJOURN Upon motion by Councilmember Moses and seconded, the meeting adjourned at 8:09 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 12th day of January, 2021. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 15 Printed on 1/28/2021