City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Jeni Coke Police Facility Councilmember Nancy 2360 McCulloch Blvd North Campbell Lake Havasu City, Arizona Councilmember Jim Dolan 86403 Councilmember David Lane www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting Minutes - Final Tuesday, August 10, 2021 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. Mayor Sheehy announced that members of the public can attend in-person or watch or listen to the meeting on Channel 4, or live stream on the City’s website. He added that public comments are being accepted by emailing the City Clerk at cityclerk@lhcaz.gov at least one-hour prior to the posted start time of the meeting. 2. INVOCATION: Chaplain Bea Evans, City on a Hill International Church Chaplain Bea Evans, City on a Hill International Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE Ms. Linda Seaver, Havasu Community Health Foundation, led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor Jeni Coke, Councilmember Nancy Campbell, Councilmember Jim Dolan, Councilmember David Lane, Councilmember Michele Lin and Councilmember Cameron Moses 5. CALL TO THE PUBLIC Mr. Greg Befort, citizen, addressed the Council regarding the COVID-19 narrative and local emergency proclamation. He asked two questions: 1) What metrics is the City using to justify the emergency local proclamation, and 2) Why hasn’t the Mayor advocated the will of the City Council in addressing whether the local emergency proclamation should continue? Mr. Stephen Tuminello, citizen, addressed the Council and said he is the national coordinator for the Great American Patriots and one of the founding members of the Havasu Patriots. He announced that the Mayor and several other Arizona elected officials would be speaking at their “Calling All Patriots Event” at the Lake Havasu Aquatic Center on August 21, 2021. Lake Havasu City Page 1 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 Mr. David Lerner, citizen, addressed the Council and spoke on the Act of 1871. He requested the Council remove all Admiralty flags from city buildings and replace with the United States of America flag. Ms. Karen VanderJagt, citizen, addressed the Council and spoke on fear, vaccines and funding from COVID-19. She requested the Council announce the end of the local emergency proclamation and call on citizens to help alleviate fear in the community and deal with corporate store mask mandates. 6. CONSENT AGENDA 6.1 ID 21-2937 Approve the July 27, 2021, City Council Work Session and Regular Meeting Minutes (Kelly Williams) 6.2 ID 21-2708 Adopt Resolution No. 21-3480 Approving Abandonment of a 10-Foot Public Utility Easement and a 16-Foot UniSource Easement and the Dedication of a New 8-Foot Public Utility Easement and a New 16-Foot Ingress and Egress Easement for Public Utilities on Tract 2271, Block 1, Lot 7 and Golf Course Parcel 1-D, APN 105-14-036 (Luke Morris) 6.3 ID 21-2909 Adopt Resolution No. 21-3523 Approving the Equitable Sharing Agreement and Certification with the United States Department of Justice and Department of the Treasury for Participation in the Equitable Sharing Program (Chief Doyle) 6.4 ID 21-2928 Adopt Resolution No. 21-3526 Approving the Submission of a Grant Application to the Federal Aviation Administration (FAA) American Rescue Plan Act 2021 for Costs Related to Operations, Personnel, Cleaning, Sanitization, Janitorial Services, and Combating the Spread of Pathogens at the Airport ( Damon Anderson) 6.5 ID 21-2929 Adopt Resolution No. 21-3525 Ratifying the Submission of a Grant Application to the Federal Aviation Administration for Funds Under the Coronavirus Response and Relief Supplemental Appropriations Act for Airport Expenses and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant ( Damon Anderson) 6.6 ID 21-2931 Approval of a Final Subdivision Plat for The Havasu Life South, Tract 2406, a Subdivision of Tract 2257, Block 10, Lots 18 through 21, Creating 32 Residential Lots on a 2.41-Acre Parcel in the Residential Southgate District (R-SGD) (Luke Morris) 6.7 ID 21-2902 Award Agreement for Professional Services (Design) for the Chip Drive Lift Station Improvements Project to NCS Engineers (Dan Sloan) 6.8 ID 21-2922 Award Agreement for Professional Services (Design) for the Police Fuel Facility Replacement Project to Jacobs Engineering Group, Inc. ( Dan Sloan) Lake Havasu City Page 2 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 6.9 ID 21-2938 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, August 24, 2021 (Kelly Williams) Vice Mayor Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 21-2935 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available on the City’s website at www.lhcaz.gov. 7.2 ID 21-2936 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Mayor Sheehy attended the Governor’s Roundtable to discuss issues on short-term rentals, tourism, and attainable housing in Lake Havasu City. • City’s Parks and Recreation Department is hiring for Recreation Leader I, II, and III. Job postings can be found on the City’s website www.lhcaz.gov • Recognized August as “National Water Quality Month.” • COVID-19 update. 8. PUBLIC HEARINGS 8.1 ID 21-2916 Adopt Ordinance No. 21-1264 Amending the Zoning Classification and District Boundary of Approximately 157 Acres of the Havasu Riviera Specific Plan to Include: Tract 2401, Lots 28 through 49, from Multiple-Family Residential (R-M) to Multiple-Family Residential/Planned Development (R-M/PD); Area 4A from Agricultural Preservation (A-P) to Mixed Use-General/Planned Development (MU-G/PD); Area 4B from Agricultural Preservation (A-P) to Mixed Use-Neighborhood/Planned Development (MU-N/PD) to Allow a Maximum Building Height Exception of 40 Feet; and Areas 5-8 from Agricultural Preservation (A-P) to Multiple-Family Residential/Planned Development (R-M/PD) to Allow the Following Exceptions: Primary Building Height of 40 Feet, Minimum Lot Width of 50 Feet, Minimum Lot Depth of 100 Feet, Minimum Lot Area of 6,000 Square Feet, and Minimum Reverse-Corner Side Yard Setback of 10 Feet (Luke Morris) Planning Division Manager Luke Morris advised that before the Council is a request to Lake Havasu City Page 3 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 amend the zoning classification and district boundary for 157-acres in the Havasu Riviera. He reviewed the current zoning map and said in 2008 the City Council adopted a Havasu Riviera Specific Plan for 250-acres with original zoning designations of Mixed Use (MU) and High Density Multi-Family (R-4) District. These designations were renamed in the 2016 Development Code to Mixed Use-General (MU-G), Mixed Use-Neighborhood (MU-N), and Multiple-Family Residential (R-M). Mr. Morris said the applicant is requesting to rezone lots 28 through 49 from R-M to Multiple-Family Residential/Planned Development (R-M/PD), area 4A from Agricultural Preservation (A-P) to Mixed Use-General/Planned Development (MU-G/PD), area 4B from Agricultural Preservation (A-P) to Mixed Use-Neighborhood/Planned Development (MU-N/PD) to allow a maximum building height exception of 40-feet, and areas 5 through 8 from A-P to R-M/PD to allow the following exceptions: • primary building height of 40 feet, • minimum lot width of 50 feet, • minimum lot depth of 100 feet, • minimum lot area of 6,000 square feet, and • minimum reverse-corner side yard setback of 10 feet. Mr. Morris said this item was heard by the Planning Commission with a recommendation of approval 7 to 0. Councilmember Lane asked if the reduction in setbacks and smaller lot sizes allows additional houses to be built, which Mr. Morris said the developer is well under the maximum number of houses allowed per the development plan. Councilmember Dolan asked if the Planning Commission or City staff received any concerns or issues from citizens, to which Mr. Morris replied no. Mr. Mychal Gorden, applicant/Desert Land Group, addressed the Council and said the project continues to make progress with Parcels 1 through 3 fully developed and they are in the process of moving forward with planning and preparing for construction on the rest of the community. He reviewed the zoning changes, conditions, exceptions, and topography challenges. He spoke on the project’s density and multi-family zoning designation and said in the specific plan there is an underlying entitlement of 1,048 residential units; however, everything developed to-date has been single-family residential and the total density would be substantially less (around 650 units) than originally entitled or envisioned for the community due to the topography and market. Mr. Gorden added that the requested height exceptions would only affect lots within 3A for currently platted or approved properties. Councilmember Lane asked if the applicant received any additional inquiries from property Lake Havasu City Page 4 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 owners since the public meetings, to which Mr. Gorden replied no. Vice Mayor Coke asked if there is still a component for a hotel or resort-related facility, to which Mr. Gorden said the entitlements for Parcel 1 had a resort-hotel component; however, it was not appeasing to a hotel developer without highway exposure or location access to the water. He said they are moving away from a hotel as it does not fit the direction of the community but are working on resort-lodging type component for Parcel 4A and town-home project for Parcel 1A. Councilmember Moses asked if the 10-foot setbacks would incur any traffic issues, to which Mr. Morris replied no. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Campbell moved to adopt Ordinance No. 21-1264 amending the zoning classification and district boundary of approximately 157 acres of the Havasu Riviera Specific Plan, as shown on the attached proposed zoning map, to include: Tract 2401 Lots 28 thru 49, from Multiple-Family Residential (R-M) to Multiple-Family Residential/Planned Development (R-M/PD); Area 4A from Agricultural Preservation (A-P) to Mixed Use-General/Planned Development (MU-G/PD); Area 4B from Agricultural Preservation (A-P) to Mixed Use-Neighborhood/Planned Development (MU-N/PD) to allow a maximum building height of 40 feet; and Areas 5-8 from Agricultural Preservation (A-P) to Multiple-Family Residential/Planned Development (R-M/PD) to allow the following exceptions: 1. Maximum building height of 40 feet. 2. Minimum lot width of 50 feet. 3. Minimum lot depth of 100 feet. 4. Minimum lot area of 6,000 square feet. 5. Minimum reverse-corner side yard setback of 10 feet. Motion seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.2 ID 21-2910 Adopt Ordinance No. 21-1261 Amending the Zoning Classification and District Boundary for 2860 Jamaica Boulevard S., Tract 2271, Block 10, Lots 8, 9, and 10, from Limited Commercial (C-1) to Limited Multiple-Family (R-3) (Luke Morris) Mr. Morris said the subject property is approximately 1.03-acres and located on the northeast corner of Jamaica Boulevard and Chemehuevi Boulevard. He said the applicant is requesting to rezone the property from Limited Commercial (C-1) to Limited Lake Havasu City Page 5 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 Multiple-Family (R-3) to build an 11-unit multi-family development. He reviewed the surrounding zoning and history of the commercial nodes that were reclassified in 2016 to residential and added that in 2017, the City Council approved a rezone from C-1 to R-3 for Lots 12 through 14 which are currently being developed as multiple-family units. Mr. Morris stated that this item was heard by the Planning Commission with a recommendation of denial 7 to 0. Councilmember Lin asked if the lots next to the existing gas station along Chemehuevi Boulevard are currently vacant for commercial development, to which Mr. Morris said two of the lots adjacent to the existing gas station are vacant. Councilmember Lin asked if the only commercial building on the proposed side is the dental office, to which Mr. Morris replied yes. Mr. Frank Oritz, Sr., applicant/property owner, addressed the Council and said the 2016 General Plan is a guide that the City implemented that supports this zoning request. He said they intend to develop multi-family units for long-term rentals. Councilmember Dolan said he has received positive feedback from the community supporting this rezone. Councilmember Campbell expressed concern about rezoning many of the commercial nodes that were put in place to address commercial needs as the community grows. She also expressed concern that if approved the existing commercial business will be surrounded by residential property. Councilmember Lin asked if the lots currently being developed on the other side are rental or condominium units, to which Mr. Morris replied rental units. Mayor Sheehy opened the public hearing. Dr. Ilan Shamos, owner of Havasu Dental Center, addressed the Council concerning his property value and visibility if he is the only C-1 remaining in the area. He also addressed concern regarding the adjoining property setbacks, adding that there are a number of opportunities for commercial development to be built on this property with close proximity to two schools. Mr. Frank Ortiz, Jr., property owner, addressed the Council and said he has received approval from 39 citizens in support of this project and spoke on the need for more affordable housing and rentals in Lake Havasu City. He requested that the Council consider the viability of this project and approve the request. Lake Havasu City Page 6 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 There being no further comments, Mayor Sheehy closed the public hearing. In response to the concern and question regarding setbacks, Mr. Morris said the setback requirements for R-3 are 5-feet on the side, 20-feet in the front and 20-feet in the rear, and the setback requirements for commercial can be zero. He added that two commercial buildings could abut right next to each other with the proper fire and building code ratings. Councilmember Campbell asked if the applicant is proposing a 13-foot elevation change between property lines, to which Mr. Morris said a permit has not been submitted and any grading would have to meet all safety requirements of the building codes. Councilmember Lane moved to approve Ordinance No. 21-1261 amending the zoning classification and district boundary for 2860 Jamaica Boulevard S., Tract 2271, Block 10, Lots 8, 9, and 10, from Limited Commercial (C-1) to Limited Multiple-Family (R-3), seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses Nay: 1 - Councilmember Campbell 8.3 ID 21-2914 Adopt Ordinance No. 21-1262 Amending the Zoning Classification and District Boundary of PD 07-00200007, Removing and Rezoning 6535, 6545, 6555, & 6565 Showplace Avenue, Tract 2395, Lots 7, 8, 9, and 10, from C-2/PD to a New C-2/PD, Including the Following Development Standards: 1. Prohibiting the Allowable Land Use of Self-Storage/Mini Storage (Storage Units). 2. Allowing a Maximum Building Height of 36 Feet. 3. Buildings Facing Highway 95 Shall Have Architectural Character that Avoids Large, Unadorned Facades and Monotonous Repetition of Unrelated or Inappropriate Detail. (Luke Morris) Mr. Morris said this item and the next item were presented to the Council at a previous meeting as one combined request. He said the subject properties (6535, 6545, 6555, and 6565) front on Showplace Avenue at the intersection of London Bridge Road and Highway 95. He said the applicant is requesting to rezone the properties from Commercial/Planned Development (C-2/PD) to a new C-2/PD to allow other uses and exceptions to the underlying zoning district. Mr. Morris reviewed the history of the properties and the original PD, which included an allowance for 36-feet in building height to accommodate the proposed Toyota Dealership and language regarding architectural detail for the properties facing Highway 95 (Ordinance No. 07-883). He reviewed the previously approved development plan for the original 38-acres. Mr. Morris explained that the applicant was before the Council in May 2021 requesting to rezone Lots 7 through 10 Lake Havasu City Page 7 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 as well as Lots 4 and 5; however, the City Council had concerns about storage units on Lots 4 and 5 and took no action. The applicant has since split their request into two. The first, requesting Lots 7, 8, 9, and 10 be rezoned to C-2 under a new PD with an exception to not allow storage units, allow a maximum building height of 36-feet, and a condition that the buildings facing Highway 95 have architectural character that avoids large, unadorned facades and monotonous repetition of unrelated or inappropriate detail. He noted that the Planning Commission heard this item at their meeting on July 14, 2021, and recommended approval 7 to 0. Mr. Mychal Gorden, applicant/Desert Land Group, addressed the Council and said they have split their original request into two actions. In this request, they are looking to take these four C-2 properties (that were part of the original PD and development plan), keep the existing conditions and exceptions in place, remove the overlay in terms of the actual development plan, and allow all C-2 zoning uses with the exception of no storage units. Mr. Gorden said they have had a lot of interest in these parcels being developed into various C-2 uses that fit within the development standards. Councilmember Dolan asked if the site plan and design review requires City Council or staff approval, to which Mr. Morris explained that the PD design review process changed from City Council review to staff review when the City’s Development Code was updated. Councilmember Lane asked if they had plans for the commercial building and whether the aesthetics of the new PD would provide a buffer to the existing storage units, to which Mr. Gorden said there has been a lot of interest in these properties. He added that there are a number of allowable uses under C-2; however, with the specific requirements and conditions, the intent no longer requires a specific site plan as each of the parcels will come forward with a site plan for City staff review. He added that he feels there are conditions in place for those to look more like a retail/commercial development and removing the original PD will facilitate the development of several or all of these parcels into retail/commercial uses that should give the citizens and City Council a development that looks commercial/retail to act as a buffer. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Moses moved to adopt Ordinance No. 21-1262 amending the zoning classification and district boundary of PD 07-00200007, removing and rezoning 6535, 6545, 6555, & 6565 Showplace Avenue, Tract 2395, Lots 7, 8, 9, and 10, from C-2/PD to a new C-2/PD, including the following development standards: 1. Prohibiting the allowable land use of self-storage/mini storage (storage units). 2. Allowing a maximum building height of 36 feet. Lake Havasu City Page 8 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 3.Buildings facing Highway 95 shall have architectural character that avoids large, unadorned facades and monotonous repetition of unrelated or inappropriate detail. Motion seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.4 ID 21-2915 Adopt Ordinance No. 21-1263 Amending the Zoning Classification and District Boundary of PD 07-00200007 (Havasu Auto Complex), Removing and Rezoning 6520 & 6530 Showplace Avenue, Tract 2395, Lot 5 and a Portion of Lot 4, from General Commercial/Planned Development (C-2/PD) to a New C-2/PD, as Follows: For Lots 4B and 5B: 1. Adopt the Submitted Development Plan. 2. Allow all C-2 Uses. 3. Buildings Facing Showplace Ave shall have Architectural Character that Avoids Large, Unadorned Facades and Monotonous Repetition of Unrelated or Inappropriate Detail. For Lot 5A: 1. Adopt the Submitted Development Plan. 2. Allow all C-2 Uses Except Self-Storage/Mini Storage (Storage Units). 3. Allow a Maximum Building Height of 36 Feet. 4. Buildings Facing Showplace Ave shall have Architectural Character that Avoids Large, Unadorned Facades and Monotonous Repetition of Unrelated or Inappropriate Detail. 5. All Landscape Buffers as Shown on the Development Plan shall be Developed in Conjunction with the Development of Lots 4B and 5B. (Luke Morris) Mr. Morris advised that the subject property is located just south of the previous item between Showplace Avenue, the city limits, London Bridge Road, and Highway 95. He reviewed the current zoning and lots (Lots 4 and 5) within the previously approved Development Plan. He said the applicant is requesting to rezone all of Lot 5 and a portion of Lot 4 from C-2/PD to a new PD and reconfigure the lots to split and combine a portion of Lot 4 with a portion of Lot 5 (Lot 5B) and keep the front of Lot 5 (Lot 5A) separate. He said for proposed Lots 4B and 5B (totaling approximately 4-acres) the applicant is requesting the following: 1) adopt the submitted development plan, 2) allow all C-2 uses (which would include storage units), and 3) buildings facing Showplace Avenue shall have architectural character that avoids large, unadorned facades and monotonous repetition of unrelated or inappropriate detail. He said for proposed Lot 5A the applicant is requesting the following: 1) adopt the submitted development plan, 2) allow all C-2 uses except for Lake Havasu City Page 9 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 storage units, 3) allow maximum building height of 36-feet, 4) buildings facing Showplace Avenue shall have architectural character that avoids large, unadorned facades and monotonous repetition of unrelated or inappropriate detail, and 5) all landscaping buffers as shown on the development plan shall be developed in conjunction with the development of Lots 4B and 5B. Councilmember Dolan asked what happens to the zoning for the remaining portion of Lot 4, to which Mr. Morris said it would stay in the existing PD. Mr. Gorden said they worked to put a development plan together that made sense with the ownership of the overall property and potential developer of this property. He said before the Council is a development plan that would replace the current PD, reconfigure Lot 4 (the balance of which would stay in the current zoning under the ownership of Anderson Toyota), and reconfigure one-acre of frontage along Showplace Avenue with the same configuration in terms of C-2 uses and conditions as discussed in the previous item. Mr. Gorden said their goal is to create a strip of commercial/retail development of similar size that fronts the highway to create a buffer. He addressed the concerns regarding Lots 4B and 5B being developed without a buffer in place, and presented staff and Council with the following additional condition to achieve the concerns and goals: 6) require Lot 5A to be developed prior to or in conjunction with the development of Lots 4B and 5B. Mayor Sheehy said there were concerns from the Council at the last meeting regarding storage units and the importance of creating a buffer and thanked the applicant for the work that they have done to create a buffer as well as the development of Lot 5A in conjunction with or prior to the development of Lots 4B and 5B. Councilmember Lane asked if “Building D” on Lot 5A is proposed to be a commercial/retail space or office space for the storage unit rentals, to which Mr. Gorden replied that the building would be a separate commercial/retail development piece. In response to Councilmember Lane’s question regarding the entrance to Lots 4B and 5B, Mr. Gorden explained the challenges with the buried underground stormwater system through Lots 4B and 5B. He said there would be an easement ultimately on how this is broken apart and platted with an egress/ingress shared use agreement between the two parcels. He added that 5A would develop as a stand-alone commercial/retail component under C-2 uses and access to the storage on Lots 4B and 5B would be through the parking lot or drive lane on Lot 5A. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Coke moved to adopt Ordinance No. 21-1263 amending the Zoning Lake Havasu City Page 10 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 Classification and District Boundary of PD 07-00200007 (Havasu Auto Complex), removing and rezoning 6520 & 6530 Showplace Avenue, Tract 2395, Lot 5 and a portion of Lot 4, from General Commercial/Planned Development (C-2/PD) to a new C-2/PD, as follows: For Lots 4B and 5B: 1. Adopt the submitted development plan. 2. Allow all C-2 uses. 3. Buildings facing Showplace Avenue shall have architectural character that avoids large, unadorned facades and monotonous repetition of unrelated or inappropriate detail. 4. Lot 5A must be developed prior to or concurrently with the development of Lots 4B and 5B. For Lot 5A: 1. Adopt the submitted development plan. 2. Allow all C-2 uses except Self-Storage/Mini Storage (storage units). 3. Allow a maximum building height of 36 feet. 4. Buildings facing Showplace Avenue shall have architectural character that avoids large, unadorned facades and monotonous repetition of unrelated or inappropriate detail. 5. All landscape buffers as shown on the development plan shall be developed in conjunction with the development of Lots 4B and 5B. Motion seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.5 ID 21-2921 Award Bid for the Taxiway A and Connectors Reconstruction Project to Combs Construction Company, Inc. (Dan Sloan) Assistant City Engineer Dan Sloan said this item to award bid for the Taxiway A and Connectors Reconstruction Project to Combs Construction Company, Inc., in the amount of $6,475,069.70. He said the project consists of complete removal of the asphalt on Taxiway A and six connectors including new basin asphalt, pavement markings, signs, and taxiway edge lighting. The project will be divided into three phases with limited night closures of the runway during the construction of the connectors and is 100 percent funded by the Federal Aviation Administration (FAA) Airport Improvement Program. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Moses moved to award the Taxiway A and Connectors Reconstruction Project to Combs Construction Company, Inc., in the amount of $6,475,069.70, seconded by Councilmember Lane, and carried by the following vote: Lake Havasu City Page 11 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.6 ID 21-2920 Approve Addendum 8, Task Order to the Professional Services Agreement with C&S Engineers, Inc., for Construction Management Services for the Taxiway A and Connectors Reconstruction Project (Dan Sloan) Mr. Sloan said this item is approval of a construction management services agreement for the Taxiway A and Connectors Reconstruction Project to C&S Engineers, Inc., in the amount of $587,916. He said C&S will provide construction observation, design support, and quality assurance testing services during construction. Councilmember Moses asked if any aspects of the airport would be out of commission during construction, to which Mr. Sloan replied that there would be limited night closures during the construction of the connectors. There was discussion regarding the project’s funding. Mayor Sheehy said for clarification FAA funding is still taxpayers dollars at the federal level, not local tax dollars; however, by not accepting the grant it does not lessen our federal tax burden. He said it is advantageous to use those grant dollars for this economic driver for our community. Councilmember Campbell said the total cost for engineering services seemed high, to which Mayor Sheehy said from his understanding the engineering/construction management services is generally around 10 percent. Mr. Knudson added that the engineering/construction management services helps with specialty services as well as assurances related to quality of work and warranty. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to approve Addendum 8, Task Order to the Professional Services Agreement with C&S Engineers, Inc. for Construction Management Services for the Taxiway A and Connectors Reconstruction Project in the amount of $587,916, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.7 ID 21-2923 Approve Addendum 7, Task Order to the Professional Services Agreement with C&S Engineers, Inc., for Design Services for the Runway 14-32 Rehabilitation Project (Dan Sloan) Lake Havasu City Page 12 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 Mr. Sloan said this item is to approve a professional services agreement for design services for the Runway 14-32 Rehabilitation Project to C&S Engineers, Inc., in the amount of $218,000. He said the project will consist of a mill and overlay of existing asphalt, full reconstruction in isolated areas in need of major repair, pavement markings, and signage. Mr. Sloan noted that the project is 100 percent funded by the FAA Airport Improvement Program. Mayor Sheehy noted that this item is for design services and scheduled in the CIP for construction in Fiscal Year 2023. Councilmember Campbell asked if the City compared the price and maintenance needs of concrete versus asphalt, to which Mr. Sloan said a cost benefit analysis is performed as part of the design services that evaluates use of concrete and asphalt as well as FAA regulations. He said based on the aircraft at the airport, the frequency and size does not justify the cost of concrete. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to approve Addendum 7, Task Order to the Professional Services Agreement with C&S Engineers, Inc., for design services for the Runway 14-32 Rehabilitation Project in the amount of $218,000, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.8 ID 21-2933 Award Agreement for Professional Services (Construction Specialty Inspections) for the Tank N-2A-07 Tank Replacement Project to Tank Industry Consultants ( Jason Hart) Mr. Sloan advised that this project is to award an agreement for professional services for the Tank N-2A-07 Tank Replacement Project to Tank Industry Consultants in the amount of $112,684. He said on July 13, 2021, a construction contract was awarded to Paso Robles Tank, Inc., and a construction management contract was awarded to Atkins North America, Inc. to replace an existing 1.0 million gallon (MG) tank with a new 1.5 MG tank. He said the construction specialty inspections will include monitoring and inspecting the steel fabrication process, foundation installation, welding, and tank coating process in the field. Mr. Sloan explained that this is a specialized field that requires expertise to ensure the city receives a quality product. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Lake Havasu City Page 13 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 Councilmember Lane moved to award the Agreement for Professional Services for the Tank N-2A-07 Tank Replacement Project to Tank Industry Consultants in the amount of $112,684, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 8.9 ID 21-2932 Award Task Order Agreement to the Engineering Master Professional Services Agreement with Jacobs Engineering Group, Inc., for Design of the Horizontal Collector Well Redevelopment Project (Dan Sloan) Mr. Sloan said the Horizontal Collector Well (HCW) was originally constructed in 2001 with a design capacity of 26 million gallons per day. The HCW is the city’s main source of groundwater and is currently operating at 60 to 70 percent of its rated capacity requiring rehabilitation. Mr. Sloan reviewed the configuration of the HCW including the concrete casing, laterals, and valves. He said currently only two of the three pumps can be run at one time due to an increase of silt and sand in the laterals and two of the laterals are permanently shut down. Mr. Sloan said this item is to award an agreement for the design and development of the HCW Redevelopment Project to Jacobs Engineering Group, Inc. The project includes removing the roof of the building and pumps to access the HCH caisson, diving and inspecting laterals with cameras, determining the discharge location for water during rehabilitation, determining the type of method (development tools), and plans and specifications for bidding. Mr. Sloan said the City is currently working on a backup water supply in the North Well Field that is anticipated to go online at the end of this fiscal year allowing the HCW to be taken offline for four to six months for redevelopment work in Fiscal Year 2023. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to award Task Order Agreement No. PA0000436 to the Engineering Master Professional Services Agreement 500134 with Jacobs Engineering Group, Inc., for Design of the Horizontal Collector Well Redevelopment Project in the amount of $112,467, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses 9. CURRENT EVENTS Councilmember Campbell reported that the Partnership for Economic Development Lake Havasu City Page 14 Printed on 8/26/2021 City Council Minutes - Final August 10, 2021 (PED) is expanding their board with the addition of four new members. 10. FUTURE MEETINGS Tuesday, August 24, 2021 @ 6:00 p.m. – Regular Meeting Tuesday, September 14, 2021 @ 6:00 p.m. – Regular Meeting Tuesday, September 28, 2021 @ 6:00 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 12. ADJOURN Upon motion by Councilmember Lane and seconded, the meeting adjourned at 8:01 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 10th day of August, 2021. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 15 Printed on 8/26/2021