City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Jim Dolan Police Facility Councilmember Nancy 2360 McCulloch Blvd North Campbell Lake Havasu City, Arizona Councilmember Jeni Coke 86403 Councilmember David Lane www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting Minutes - Final Tuesday, January 25, 2022 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Dr. David Bybee, Christ Chapel Dr. David Bybee, Christ Chapel, gave the invocation. 3. PLEDGE OF ALLEGIANCE: The Clothes Closet, Inc., Nonprofit Ms. Christine Watson-Buntemeyer, The Clothes Closet, Inc., led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Councilmember Nancy Campbell, Councilmember David Lane, Councilmember Michele Lin, Councilmember Cameron Moses, Councilmember Jeni Coke and Vice Mayor Jim Dolan 5. CALL TO THE PUBLIC Mr. Jay Cook, Arizona Game and Fish Department, addressed the council inviting them to attend a commission meeting that will be held on February 11, 2022, in Lake Havasu City. He stated that he would forward more information to the City Clerk and would like to come back before the Council at a later date to discuss more opportunities to partner with the city. Ms. Karen Vanderjagt, citizen, addressed the council regarding their responsibilities to the community and sections of the council handbook including the organizational chart, grass-root organizations, and personal opinions. Ms. Vanderjagt said Councilmember Lane interrupted one of the citizens at the last council meeting stating that their comments did not apply; however, Councilmember Lane did not ask the citizen how their comments would tie-in and only assumed. She said proclamations are not laws and anything that goes against the constitution does not supersede the law. Mr. Ben Peterson, citizen, addressed the council and spoke regarding the health and safety Lake Havasu City Page 1 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 of Lake Havasu City residents, medical malpractice occurring within city limits, and COVID-19 vaccination side effects. Mr. Stephen Tuminello, citizen, addressed the council and spoke concerning first amendment rights, COVID-19 protocols, vaccinations, and local business mask and vaccination mandates. Mayor Sheehy reminded citizens that this is a public meeting of the Lake Havasu City Council to conduct the people’s business. Mr. James Maniaci, citizen, addressed the council requesting more information on Item 6.6 on the Consent Agenda, and encouraged the city to find the resources and funding for additional street maintenance. Ms. Frankie Lyons, citizen, addressed the council and encouraged citizens to attend an upcoming community health fair offering free dental and eye exams on September 7-8, 2022, at the Lake Havasu Aquatic Center. Mr. Don Wisdom, citizen, addressed the council and thanked the city for the pavement rehabilitation project recently completed on McCulloch Boulevard. 6. CONSENT AGENDA 6.1 ID 22-3145 Approve the December 14, 2021, City Council Special Meeting Minutes, and January 11, 2022, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 22-3127 Adopt Resolution No. 22-3553 Approving the Intergovernmental Agreement with Kingman, Arizona, for the Bureau of Justice Assistance Grant for the Regional Veterans Treatment Court (Mitchell Kalauli) 6.3 ID 22-3154 Accept Written Agreement Resolving an Alleged Breach of Memorandum of Understanding with the Lake Havasu Professional Firefighters Association in Accordance with City Code § 2.62.060(L)(1)(d) (Chief Pilafas) 6.4 ID 22-3128 Ratify Execution of the Professional Services Agreement with Southwest Behavioral Health Services, Inc., for Substance Abuse and Behavioral Health Treatment Services for Veteran Treatment Courts in Conjunction with the Bureau of Justice Assistance Grant (Mitchell Kalauli) 6.5 ID 22-3135 Ratify Water and Wastewater Rate Study Contract Amendment with Willdan Financial Services (Anthony Kozlowski) 6.6 ID 22-3144 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 8, 2022 (Kelly Williams) Lake Havasu City Page 2 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Councilmember Campbell requested Item 6.5 be removed for separate discussion and clarification. Councilmember Coke moved to approve the Consent Agenda as presented with the exception of Item 6.5, which was removed for separate discussion, seconded by Vice Mayor Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 6.5 ID 22-3135 Ratify Water and Wastewater Rate Study Contract Amendment with Willdan Financial Services (Anthony Kozlowski) City Manager Jess Knudson said this item is approval of an amendment in the amount of $7,000, exceeding the $50,000 threshold within a 12-month period requiring City Council approval. Mr. Knudson said the amendment includes the services provided by Willdan Financial Services at the City Council meeting on October 26, 2021, and an update to the utility rate study that will reflect the direction from council. Councilmember Campbell said the amendment was signed on October 26, 2021, and asked if the amendment covers the costs of future discussions or the services already received. Mr. Knudson said the amendment is for ratification as staff made a determination to get the information to the City Council at the October 26, 2021, meeting. He said the utility rate study adopted by the City Council effective July 1, 2021, is available for viewing on the city’s website, but does not reflect the will of the council as of October 2021; therefore, the new rate study as part of this amendment will reflect that. Vice Mayor Dolan moved to ratify the execution of the Water and Wastewater Rate Study Contract Amendment with Willdan Financial Services in the amount of $7,054.82, seconded by Councilmember Lane, and carried by the following vote: Aye: 5 - Mayor Sheehy, Councilmember Lane, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan Nay: 2 - Councilmember Campbell and Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 22-3140 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Assistant Shannon Davis announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are Lake Havasu City Page 3 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 available at City Hall and on the city’s website at www.lhcaz.gov. 7.2 ID 22-3146 City Manager’s Report (Jess Knudson) Mr. Knudson reported on the following: • Announced various events, ceremonies and certificates of appreciation. • Reminded citizens that flushable wipes are harmful to the city’s sewer systems. 8. PUBLIC HEARINGS 8.1 ID 22-3133 Series #12 Restaurant Liquor License, Breakwater Grill, 3465 Maricopa Avenue/Meehan (Kelly Williams) City Clerk Kelly Williams advised that Joseph Christian Meehan has applied for a Series #12 Restaurant Liquor License for Breakwater Grill located at 3465 Maricopa Avenue. She said all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a Series #12 liquor license. Mayor Sheehy opened the public hearing. Mr. Wisdom, citizen, addressed the council and suggested that the liquor license applications include a map of the area. Mayor Sheehy said this license is located on the south side and reminded Mr. Wisdom that the agendas with more information are posted in advance on the city’s website. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Campbell moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Breakwater Grill, 3465 Maricopa Avenue, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.2 ID 21-3102 Adopt Resolution No. 22-3550 Appointing a Regular Member to the Lake Havasu City Parks and Recreation Advisory Board (Kelly Williams) Ms. Williams advised that the city received four applications requesting consideration for appointment as a regular member to the Parks and Recreation Advisory Board. She said an appointment is needed to fill the vacancy of a regular member position. She explained that as part of the city’s board, committee, and commission application and appointment process, a new step was implemented that includes an Application Review Panel responsible for reviewing and interviewing applicants and making recommendations to the Lake Havasu City Page 4 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 City Council for consideration of appointment. Ms. Williams said the Application Review Panel recommendation(s) as well as copies of all applications received were provided within the council communication and added that all applicants were notified of the City Council meeting date for consideration of appointment and encouraged to attend the meeting. Ms. Williams stated that the Application Review Panel conducted interviews on January 10, 2022, and recommends that Guy Reynolds be appointed as a regular member to the Parks and Recreation Advisory Board with a term ending June 30, 2022. Mayor Sheehy said in the past the city received an overwhelming interest from citizens applying for positions on the boards, committees, and commissions and applicants and through the prior process, the applicants did not have time to present themselves to the City Council; therefore, a new process was implemented with an Application Review Panel that consists of the council liaison, staff liaison, mayor, and city clerk. Mayor Sheehy noted that the applicants were in attendance and available for any questions, and any motion for appointment on any of the applicants would be entertained. Councilmember Campbell said the applications were impressive and recommended Guy Reynolds. Mayor Sheehy opened the public hearing. Mr. David Diaz, applicant, addressed the council and thanked the City Council for the opportunity. He said the interview process was well done and is a great system to learn more about the applicants. There being no further comments, Mayor Sheehy closed the public hearing. Vice Mayor Dolan moved to adopt Resolution No. 22-3550 appointing Guy Reynolds as a regular member to the Lake Havasu City Parks and Recreation Advisory Board with a term ending June 30, 2022, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.3 ID 22-3118 Adopt Resolution No. 22-3551 Appointing Member(s) to the Lake Havasu City Planning and Zoning Commission (Kelly Williams) Ms. Williams said the city received six applications requesting consideration for appointment as a regular member to the Planning and Zoning Commission. She said an appointment is needed to fill the vacancy of a regular member position. She said the Application Review Panel conducted interviews on January 10, 2022, and recommends Suzannah Ballard be appointed as a regular member to the Planning and Zoning Lake Havasu City Page 5 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Commission with a term ending June 30, 2023. Ms. Williams said if appointed, Ms. Ballard currently serves as an alternate member; therefore, an alternate member position would become available. She added that the Application Review Panel recommends that Mr. Paul Lehr be appointed to fill the alternate member position with a term ending June 30, 2023. Ms. Williams noted that in the agenda packet there were five applications and an additional application was received and forwarded by email to the City Council on January 25, 2022. Mayor Sheehy opened the public hearing. Ms. Tiffany Wilson, applicant, addressed the council and stated she was the sixth application that was forwarded to the City Council today. Ms. Wilson said she submitted her application on January 19, 2022, and followed up with questions on the process and deadline date. She said there was no mention of the deadline and was not given the opportunity to be interviewed. Ms. Wilson said she is available to answer any questions regarding her application. Mayor Sheehy apologized and said moving forward a deadline will be set so citizens know what to expect. He added that her application will remain on file and said this was a unique situation as a vacancy occurred on the Planning and Zoning Commission due to a member that passed away; however, the city will have several vacancies in June 2022 due to expiring terms. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Moses moved to adopt Resolution No. 22-3551 appointing Suzannah Ballard as a regular member to the Lake Havasu City Planning and Zoning Commission with a term ending June 30, 2023, and Paul Lehr as an alternate member to the Lake Havasu City Planning and Zoning Commission with a term ending June 30, 2023, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.4 ID 22-3141 Adopt Ordinance No. 22-1278 Amending Lake Havasu City Code Chapter 2.04, City Administration and Council, Council Requests and Public Requests (Kelly Williams) Ms. Williams said at the November 23, 2021, meeting the City Council provided staff with direction on changes to council requests and public requests. She said the proposed ordinance makes the changes necessary to carry out the direction received. This ordinance was introduced at their January 11, 2022, meeting with no changes. Lake Havasu City Page 6 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Mayor Sheehy opened the public hearing. Mr. Maniaci addressed the council requesting an outline of the major changes to the ordinance. Mayor Sheehy said this ordinance clarifies the process in which councilmembers and citizens can get items on a city council agenda. He stated that some language was removed to provide clarification based on council discussion and direction. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Lane moved to adopt Ordinance No. 22-1278 amending Lake Havasu City Code Chapter 2.04, Administration and City Council, regarding council requests and public requests, seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.5 ID 22-3117 Introduce Ordinance No. 22-1279 Amending City Code § 9.16.160, Aircraft and Parachute Landings and Takeoffs, to Clarify Landing and Takeoffs and to Allow Commercial Parachuting and Hot Air Ballooning with a Permit (Damon Anderson) Airport Manager Damon Anderson said this item is an introduction of an ordinance that was brought to staff to review and clarify some of the language with the City Code. Mr. Anderson said the city has a permitting process for commercial activities at the airport; however, the city does not have a mechanism or permitting process in place for commercial activities outside the airport. He added that this item was heard by the Airport Advisory Board (AAB) for discussion and recommendation. He said the AAB was in favor of the proposed language in this ordinance. Mayor Sheehy said at a previous council meeting there was discussion during the call to the public regarding parachuting operations and commercial helicopters. Mayor Sheehy asked about the AAB discussion surrounding helicopter activity at the airport, to which Mr. Anderson said this discussion came about from complaints received regarding helicopter activity outside of the airport. He said the AAB agreed that the airport is available for aircraft to take off and land and agreed with the proposed language. Mayor Sheehy said the proposed ordinance would allow for parachuting operations to occur within the city with takeoff at the airport and a separate arrangement for the landing (drop zone). Mr. Anderson said a drop zone location is a more lengthy and difficult process. Lake Havasu City Page 7 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Mayor Sheehy said the proposed ordinance would also allow for commercial activity hot air ballooning with a permit and reaffirms that helicopter operations can only occur at the airport, to which Mr. Anderson replied yes. Vice Mayor Dolan said he was in favor of commercial limitation for hot air ballooning and parachuting because it gives the city control over commercial activities. Councilmember Lin asked about the timeframes and consequences, to which Mayor Sheehy said this ordinance only applies to commercial activity. Councilmember Campbell said years ago industrial zones had helicopter ports and the island was the original airport, to which Mr. Anderson said that was correct. Councilmember Campbell asked how the city can make the process more feasible (for example 30-day permits) for commercial helicopter activity, to which Mr. Anderson said the city can look into the possibility of a 30-day permit. Councilmember Campbell asked if the city removed helicopter ports from industrial areas in the City Code. Mayor Sheehy said he is aware of one helicopter port located in an industrial area today but from his understanding it was grandfathered-in and is not currently an active helipad. Vice Mayor Dolan said he is open to the possibility of allowing helicopter activity and what it would take to get a heliport and whether it has to be approved by the Federal Aviation Administration (FAA). City Attorney Kelly Garry said the codification history within the City Code dates back to 1986 which made amendments so there were previous sections prior; however, in 1986 the language did not allow regular takeoffs or landings of an aircraft of any kind without the use of an approved aircraft landing facility, helipad structure, or site adequate to accommodate such activity. She said at that time the city could approve temporary landing or permanent landing facilities including a helipad structure. She said this has changed over the years but in 1986 those things were allowed through an approval process that is not in existence today. Mayor Sheehy clarified that this ordinance allows for commercial hot air ballooning and parachuting activities and does not allow for commercial takeoffs and landings of helicopters outside of the airport. He said if the council has interest in addressing commercial helicopter takeoffs and landings in other areas then council can have further discussion and provide direction to staff. There was discussion regarding permits, noise, and safety concerns. Lake Havasu City Page 8 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Mayor Sheehy opened the public hearing. Mr. Wisdom addressed the council and stated that there is a big area of grass located on McCulloch Boulevard that would be a great place for a heliport. Mr. Maniaci addressed the council and asked if there is a required timeframe from introduction to adoption of this ordinance. Mayor Sheehy said an ordinance is introduced and then the adoption is brought back at a subsequent meeting. Mr. Derick Bielke, owner of Optic Helicopters, addressed the council and asked why helicopter activity cannot be treated the same as parachuting activity which would be allowed with a permit as long as it has the proper fencing, fuel and safety measures in place. Mr. Bielke agreed with having safety standards and a proper permit process. He said there is a tremendous difference being located on the island, which is convenient and less expensive, versus the airport, which does not have enough traffic. Mayor Sheehy asked if Mr. Bielke attended the AAB meeting, to which Mr. Bielke replied no as he was out of town. Vice Mayor Dolan asked if he was currently operating at the airport, to which Mr. Bielke replied no. He spoke on the FAA safety protocols required for helicopter operations. Councilmember Campbell suggested city staff re-write the ordinance to allow commercial parachuting, hot air ballooning, and helicopters with a permit and have further discussion on the permitting process. There was discussion regarding the City Code allowing commercial activity at the airport and the process for commercial activity to occur at the airport through a variety of different permit processes supported by the FAA. Councilmember Moses asked Mr. Bielke where his heliports in other cities are located, to which Mr. Bielke said he has one outside the Glamis sand dunes, not within city limits. He said he does not have any other locations. Mr. Marty Miller, citizen, addressed the council and said he is a supporter of helicopters and lived on a helicopter base. He said someone with acreage could have a heliport in their backyard as it does not have to be done through an FBO operation. Mr. Derek Foster, citizen, addressed the council and said he is in support of the helicopter business and has not heard anyone complain about the noise. Lake Havasu City Page 9 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 There being no further comments, Mayor Sheehy closed the public hearing. Mayor Sheehy said he does not disagree on having more discussions on helicopters and suggested that the council introduce the ordinance as written with direction to staff to go back to the AAB and engage the community. Vice Mayor Dolan said he was open to having more discussion on helicopters and would encourage the helicopter community to present more information in a community meeting. There was discussion regarding introducing the ordinance to address commercial parachuting with further discussion on helicopters to engage the community. Vice Mayor Dolan moved to introduce Ordinance No. 22-1279 amending City Code § 9.16.160, Aircraft and Parachute Landings and Takeoffs, to clarify landing and takeoffs and to allow commercial parachuting and hot air ballooning with a permit, seconded by Councilmember Lane. Mayor Sheehy asked if staff needed to give direction within the motion to have further discussion regarding helicopter operations in the city, to which Ms. Garry said any direction can be included in the motion, or by consensus of the council. The motion on the floor was amended as follows: Vice Mayor Dolan moved introduce Ordinance No. 22-1279 amending City Code § 9.16.160, Aircraft and Parachute Landings and Takeoffs, to clarify landing and takeoffs and to allow commercial parachuting and hot air ballooning with a permit and directing staff to do further discovery on helicopter operations in the city, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.6 ID 21-3076 Adopt Resolution No. 22-3549 Establishing the Lake Havasu City Problem Solving Courts (Mitchell Kalauli) City Magistrate Mitchell Kalauli said this item is requesting adoption of a resolution establishing the Lake Havasu City Problem Solving Courts for the purpose of adding an additional layer of assistance for people that necessarily do not need treatment but access to services. He added that it will also allow the court to apply for additional grants through the Problem Solving Courts. Judge Kalauli spoke on the Lake Havasu City Municipal Courts Youth Court, Veterans Lake Havasu City Page 10 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Treatment Court, Community Court, Co-Occurring Court, national average recidivism rate, national average recidivism rate for specialty courts, and Lake Havasu Specialty Courts recidivism rates. Mayor Sheehy stated that the city’s Municipal Court deconsolidated in 2019 and is currently in design review of a new courthouse at 92 Acoma Boulevard. Mayor Sheehy applauded Judge Kalauli’s leadership and award-winning specialty courts. Councilmember Lin asked if there are partnerships outside of Lake Havasu City that the Municipal Court would be able to work with to offer in-patient services, to which Judge Kalauli said there are services located in Bullhead City, Kingman, Flagstaff, and other valley areas. Councilmember Campbell suggested working with the Tri-City Council to assist with funding. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Resolution No. 22-3549 establishing the Lake Havasu City Problem Solving Courts within the Lake Havasu City Municipal Court, seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.7 ID 22-3129 Ratify Approval of the Software License Renewal from Mythics, Inc., for Oracle Fusion System, Annual Maintenance and Support for Oracle Fusion and Cloud Services and Approve Use of Contingency Funds (Jill Olsen) Administrative Services Director Jill Olsen advised that this item is the approval of the software license renewal with Mythics, Inc. She said last year the city terminated the contract with CherryRoad Technologies and replaced it with Mythics, Inc. to provide software licensing subscription and maintenance and support services for the city’s base products. Ms. Olsen said this request is to approve a multi-year agreement and contingency funds for an unknown item at the time the budget was adopted. She explained that when the city first started Oracle, the number of licenses that the city had were based on the initial setup; however, Oracle performed an audit and discovered the actual number of licenses included in the original subscription and the actual number being used was higher than what was in the base agreement; therefore, staff is requesting to expand the agreement to include the additional licenses that are needed, ratify approval of the agreement, and requesting contingency funds for the additional licenses that will be needed. Lake Havasu City Page 11 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Councilmember Moses requested clarification on the number of years, to which Ms. Olsen said this action approves this year and the next four years. Councilmember Moses asked if staff is making progress on the modules, to which Ms. Olsen said staff is improving and becoming more efficient with the modules. Mayor Sheehy opened the public hearing. Mr. Maniaci addressed the council and asked about the estimates for years two through five, to which Ms. Olsen said the first year is approximately $330,000, with increases up to 2 percent each year after. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Moses moved to ratify the renewal of the Software Maintenance and Support, and approve the Purchase of Software Licenses from Mythics, Inc., for Oracle Fusion System, and Cloud Services for the next five years in the amount of $337,000 plus applicable taxes; authorize the use of $129,688.98 plus applicable taxes in Contingency funds; and authorize City staff to execute appropriate documents and annual options to renew, seconded by Vice Mayor Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.8 ID 22-3139 Approve the Statement of Work with Camptra Technologies LLC for the Implementation and Re-design of Enterprise Resource Planning (ERP) Accounts Receivable for Oracle Cloud Suite (Jill Olsen) Ms. Olsen advised that this item is part of the enhanced services the city receives related to Oracle that involves the additional technical assistance implementing the accounts receivable setup, configuration, and interface with the Oracle Financial Platform for the general ledger in the amount of $75,000. Mayor Sheehy added that at the conclusion of this contract the city will be fully able to utilize the accounts receivable module interfaced with Oracle. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to approve the Statement of Work with Camptra Technologies LLC in an amount not-to-exceed $75,000, seconded by Lake Havasu City Page 12 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Councilmember Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.9 ID 22-3136 Approve Task Order Agreement No. 2 to the Engineering Master Professional Services Agreement with Jacobs Engineering Group, Inc., for the Vadose Injection Well Design and Expansion Program (Dan Sloan) Project Manager Kathy Raasch said this item is to approve the Task Order Agreement No. 2 to the Engineering Master Professional Services Agreement with Jacobs Engineering Group, Inc. (“Jacobs”) for the Vadose Well Design and Expansion Program. She said the city currently operates a Vadose Zone Injection Well Field around the city’s North Wastewater Treatment Plant located on Whelan Drive. She said the wells are a significant part of the city’s treated effluent disposal system. Ms. Raasch outlined the following in her presentation: Background • City WW Treatment Plants generate approximately 4 million gallons of effluent per day • Vadose injection wells are part of the effluent disposal system • 7 Existing Vadose wells, some of which have lost capacity over time due to the water column mounding in the well area • Vadose Well #4 is no longer accepting any effluent • Refuge Golf Course use of effluent for irrigation has decreased significantly and any future commitment to accept effluent is unknown. Objective • Address the critical nature of the current Vadose Zone Wellfield operations • Begin the process of upgrading and expanding the wellfield to address they City’s effluent disposal needs • Design Well #8 to be brought on-line ASAP to provide additional effluent capacity Scope • Review existing Vadose Zone Wellfield data • Analyze Vadose Zone unsaturated flow • Review existing Well #4 operations • Well #8 site selection • Design Well #8 and prepare the bid package for construction (2 phases) Lake Havasu City Page 13 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 •Construction Management •Complete the Conceptual Design of the Vadose Zone Wellfield Modifications and Expansion Summary of Services • Jacobs Engineering Group, Inc. • Contract Duration – 18 months – February 2022 to July 2023 • Well #8 Construction: o Phase 1 – Well Drilling & Casing – Fall 2022 o Phase 2 – Well Pump, Electrical Controls, Piping-Winter/Spring 2023 • Wellfield Expansion Conceptual Design – Spring 2023 • Total Fee - $359,876 • Funding - CIP – Wastewater Fund Mayor Sheehy asked if the city has permits on all the potential well sites, to which Ms. Raasch said Jacobs Engineering will be evaluating those wells and permits to determine if they are still good or need to be amended. She said there are some permits in place but there are questions on whether they can be used for a modified plan. Councilmember Moses asked who permits the wells, to which Ms. Raasch said the permitting is done through the Arizona Department of Environmental Quality (ADEQ). Vice Mayor Dolan asked if this would be needed if The Refuge Golf Course were to be brought back online, to which Ms. Raasch said it would still be needed due to the large amount of effluent. Councilmember Campbell spoke on the disposal of excess water on the north side of town and wondered if the water could be redirected to these wells, to which Public Works Director Greg Froslie said the water that is being flushed is clean water and the water that the city is injecting is treated dirty water. He said the city cannot connect those two systems due to the potential of cross-contamination. Mr. Froslie said in terms of the excess water on the north side, staff has been creative with some valving and added some extra piping to re-circulate the water within our own system and has also initiated some conversations with EPCOR to sell water. Mayor Sheehy opened the public hearing. Mr. Colyn Moore, citizen, addressed the council and asked if the Vadose Well #4 can be predrilled or cleaned out, to which Mayor Sheehy said Jacobs will identify that in their study. Ms. Raasch said Vadose Well #4 is currently experiencing mounding and saturation at this Lake Havasu City Page 14 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 time and cannot take more effluent, but they will look at what is causing that and make recommendations as part of their expansion program. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Lane moved to approve Task Order Agreement No. 2 to the Engineering Master Professional Services Agreement with Jacobs Engineering Group, Inc., for the Vadose Injection Well Design and Expansion Program in the amount of $359,876, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 8.10 ID 22-3142 Award Bid for Fiscal Year 2021-22 Chip Seal Program to Cactus Asphalt (J. Greg Froslie) Mr. Froslie advised that this item is to award the annual Chip Seal Program to low bidder Cactus Asphalt in the amount of $1,128,126.48. He reviewed the cost per square yard which has increased over the last couple of years, and said staff is recommending approval of the Base Bid and Alternates 1 and 2. Mayor Sheehy clarified that the city’s goal is to complete 10 percent of the roadways each year with treatment. He said information on which roadways will be receiving treatment can be found on the city’s website at www.lhcaz.gov. Vice Mayor Dolan asked if the city is monitoring the asphalt while the contractor is treating the roadways, to which Mr. Froslie said staff will be monitoring the roadways and will be implementing an inspection process. Vice Mayor Dolan asked if the city’s Facebook page could be updated with the roadways receiving treatment, to which Mr. Froslie replied yes. There was discussion regarding the timing and coordination of the project due to ideal temperatures for the oil. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Campbell moved to award the bid for the Chip Seal Program Base Bid, Alternate 1 and Alternate 2 for Fiscal Year 2021-22 Chip Seal Program to Cactus Asphalt for $1,128,126.48, seconded by Vice Mayor Dolan, and carried by the following vote: Lake Havasu City Page 15 Printed on 2/11/2022 City Council Minutes - Final January 25, 2022 Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lane, Councilmember Lin, Councilmember Moses, Councilmember Coke and Vice Mayor Dolan 9. CURRENT EVENTS Councilmember Moses gave an update from Go Lake Havasu. He announced several upcoming events and marketing grants from the Arizona Office of Tourism. He said the Main Street Association is starting their membership and will be putting together a list of their priorities for the Downtown Catalyst Project. He added that the Hospitality Association will be starting an apprenticeship program with Arizona@Work and MCC. 10. FUTURE MEETINGS Thursday, February 3, 2022 @ 8:30 a.m. – Planning Session Tuesday, February 8, 2022 @ 6:00 p.m. – Regular Meeting Tuesday, February 22, 2022 @ 6:00 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS Councilmember Lin requested a future discussion item regarding clarification on the American Rescue Plan Act (ARPA), seconded by Councilmember Campbell. 12. ADJOURN Upon motion by Councilmember Lane and seconded, the meeting adjourned at 8:24 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 25th day of January, 2022. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Prepared By: ____________________________________ Shannon Davis, City Clerk Assistant Lake Havasu City Page 16 Printed on 2/11/2022