City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Nancy Campbell 2360 McCulloch Blvd North Councilmember Jeni Coke Lake Havasu City, Arizona 86403 Councilmember Jim Dolan www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting (Property Tax Levy Adoption) Minutes - Final Tuesday, July 11, 2023 5:30 PM 1. CALL TO ORDER Vice Mayor Lane called the meeting to order at 5:30 p.m. 2. INVOCATION: Chaplain Bea Evans, KNLB Christian Radio Chaplain Bea Evans, KNLB Christian Radio, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Hospice of Havasu Ms. Jeni Toker, Hospice of Havasu, led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Cal Sheehy, Councilmember Nancy Campbell, Councilmember Cameron Moses, Councilmember Jeni Coke, Vice Mayor David Lane and Councilmember Jim Dolan Absent: 1- Councilmember Michele Lin *Mayor Cal Sheehy was present via remote conferencing. 5. CONSENT AGENDA 5.1 ID 23-3863 Approve the June 27, 2023, City Council Regular Meeting Minutes (Kelly Williams) 5.2 ID 23-3868 Adopt Resolution No. 23-3691 Appointing the Chief Fiscal Officer for Fiscal Year 2023-24 (Jill Olsen) 5.3 ID 23-3871 Adopt Resolution No. 23-3692 Approving Fiscal Year 2023-2024 Policy and Procedure for the Purchase of Supplies, Materials and Equipment from Members of the Governing Body (Jill Olsen) 5.4 ID 23-3816 Approve Sole Source Purchase of Two (2) LIFEPAK 15 Replacement Units and One (1) LUCAS 3, v.3.1 Chest Compression Systems and Associated Equipment from Stryker Medical (Chief Pilafas) 5.5 ID 23-3864 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 4:30 p.m., Tuesday, July 25, 2023 (Kelly Williams) Lake Havasu City Page 1 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 6. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 6.1 ID 23-3862 American Rescue Plan Act (ARPA) Community Resource Quarterly Reports (Trinna Ware) Vice Mayor Lane noted that this item was for informational purposes only. 6.2 ID 23-3865 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available at City Hall and on the City’s website at www.lhcaz.gov. 6.3 ID 23-3866 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Announced various events and ceremonies. • Announced the promotion of Nathan Adler as the new Lake Havasu City Fire Department Fire Marshal. • The Lake Havasu Municipal Airport will be closed to general aviation operations on July 12, 2023, at 5:00 a.m. through July 14, 2023, at 5:00 p.m. 7. PUBLIC HEARINGS 7.1 ID 23-3836 Series #12 Restaurant Liquor License, Northside Grill, 5601 Highway 95 North #718/Torres (Kelly Williams) Ms. Williams advised that Mr. Scott Lee Torres has applied for a Series #12 Restaurant Liquor License for Northside Grill located at 5601 Highway 95 North #718. She said all posting requirements have been met, all fees have been paid, and no objections were received. Ms. Williams added that the location is properly zoned for a Series #12 liquor license. Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Moses moved to recommend that the Arizona Department of Lake Havasu City Page 2 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 Liquor Licenses & Control approve a Series #12 restaurant liquor license for Northside Grill, 5601 Highway 95 North #718, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 7.2 ID 23-3842 Adopt Resolution No. 23-3690 Appointing Members to the Lake Havasu City Airport Advisory Board (Kelly Williams) Ms. Williams advised that the city received six applications requesting consideration for appointment to the Airport Advisory Board. She said appointments are needed to fill the upcoming vacancies of four regular pilot members, one regular non-pilot member, one alternate pilot member, and one non-pilot member. Ms. Williams said the Application Review Panel conducted interviews for the Airport Advisory Board on July 5, 2023, and recommended Curt Carlson, Tony Castleforte (re-appointment), and Brian Schultz (re-appointment) be appointed as regular pilot members, Suzanne Strader be appointed as a regular non-pilot member, and Katrin Phillips be re-appointed as an alternate non-pilot member to the Airport Advisory Board with terms ending June 30, 2026. The following applicants were in attendance and gave a brief introduction to the City Council: • Ms. Suzanne Strader • Mr. Curt Carlson • Ms. Katrin Phillips • Mr. Tony Castleforte Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to adopt Resolution No. 23-3690 appointing Curt Carlson, Tony Castleforte, Brian Schultz, Dennis Simonian as regular pilot members, Suzanne Strader as a regular non-pilot member, and Katrin Phillips as an alternate non-pilot member to the Lake Havasu City Airport Advisory Board with terms ending on June 30, 2026, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin Lake Havasu City Page 3 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 7.3 ID 23-3855 Introduce Ordinance No. 23-1313 Amending City Code Chapter 2.56, Magistrate’s Court, to Repeal Section 2.56.040, Magistrates - Commencement of Term (Kelly Garry) City Attorney Kelly Garry advised that the proposed ordinance is to amend City Code Chapter 2.56, Magistrate’s Court, to repeal Section 2.56.040, Magistrates – Commencement of Term. Ms. Garry stated that this section was adopted in 1985 and is no longer necessary as the city will enter into an agreement with the City Magistrate that will set the term. Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Moses moved to introduce Ordinance No. 23-1313 amending City Code Chapter 2.56, Magistrate’s Court, to repeal Section 2.56.040, Magistrates - Commencement of Term, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 7.4 ID 23-3860 Adopt Resolution No. 23-3688 Levying $0.6718 Upon the Assessed Valuation of the Property within Lake Havasu City, Subject to Taxation, Upon Each One Hundred Dollars ($100.00) of Valuation, Sufficient to Raise the Amount Estimated to be Required in the Annual Budget Less the Amount Estimated to be Received from Fines, Licenses, and Other Sources of Revenue which is an Additional Levy Amount of $275,057 Excluding New Construction, due to the Increase in Assessed Valuation; Providing for a General Fund for the General Municipal Expenses for the Fiscal Year Ending June 30, 2024 (Jill Olsen) Administrative Services Director Jill Olsen advised that this item is the adoption of the property tax levy rate for Fiscal Year 2023-24. She said there is no proposed increase to the property tax rate; however, the tax levy will generate an additional $359,283 due to new construction and increase in assessed valuation. Ms. Olsen reviewed the General Fund Property Tax Levy as follows: • Primary Assessed Value o $892,489,091 (Adopted FY 22-23) o $945,969,724 (Proposed FY 23-24) • Tax Levy o $5,995,742 (Adopted FY 22-23) Lake Havasu City Page 4 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 o $6,355,025 (Proposed FY 23-24) • Rate Per $100 o $0.6718 (Adopted FY 22-23) o $0.6718 (Proposed FY 23-24) Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Resolution No. 23-3688 adopting the Lake Havasu City property tax levy rate of $0.6718 per $100 assessed value for Fiscal Year 2023-24, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 7.5 ID 23-3861 Adopt Resolution No. 23-3689 Adopting the Property Tax Levy and Certifying the Annual Financial Requirements of Lake Havasu City Improvement District No. 2 (London Bridge Plaza) for Fiscal Year 2023-24 (Jill Olsen) Ms. Olsen said this item is to adopt the property tax levy rate for Lake Havasu City Improvement District No. 2 (London Bridge Plaza) that sets the assessment paid by the property owners located within that district with the funds allocated for maintenance and operation of the parking lot, lighting, water service, and landscaping. Ms. Olsen reviewed the Lake Havasu City Improvement District No. 2 Property Tax Levy (London Bridge Plaza) as follows: • Tax Levy o $16,110 (Adopted FY 22-23) o $16,865 (Proposed FY 23-24) • Rate Per $100 o $0.7370 (Adopted FY 22-23) o $0.7370 (Proposed FY 23-24) Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Moses moved to adopt Resolution No. 23-3689 adopting the Lake Havasu City Improvement District No. 2 (London Bridge Plaza) property tax levy rate at $0.7370 per $100 assessed value for Fiscal Year 2023-24, seconded by Councilmember Dolan, and carried by the following vote: Lake Havasu City Page 5 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 7.6 ID 23-3870 Approve Teller Software as a Service Agreement with Can/Am Technologies, Inc., to Provide for Teller Implementation, Licensing, and Support ( Trinna Ware) Finance Division Manager Trinna Ware advised that this item is to approve a service agreement with Can/Am Technologies, Inc., for the implementation of a new cash receipting system that will integrate with current systems (Maintstar & Oracle) to improve and streamline the process for online payments. Ms. Ware stated that the first phase of implementation is approximately $110,000 with an additional $51,600 for licensing and hosting fees with subsequent years that increase based on the Consumer Price Index (CPI). Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Campbell moved to approve the Teller Software as a Service Agreement with the Can/Am Technologies and authorize the City Manager to execute the Agreement on behalf of the City, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 7.7 ID 23-3872 Ratify Change Order No. 1 to Construction Contract for the Chip Drive Lift Station Improvements Project with Schofield Civil Construction, LLC (Jason Hart) Project Manager Jason Hart said this item is to ratify Change Order No. 1 to the construction contract with Schofield Civil Construction, LLC, for the Chip Drive Lift Station. He explained that this project will replace and upgrade motor and control centers, electrical service, pumps, emergency generator and transfer switch, SCADA panels, and valves and piping. Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to ratify Change Order No. 1 to Construction Contract for the Chip Drive Lift Station Improvements Project with Schofield Civil Construction, LLC in the amount of $83,767 to a total contract amount of Lake Havasu City Page 6 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 $1,099,267, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 7.8 ID 23-3873 Approve Professional Services Agreement with NCS Engineers to Prepare a North Regional Wastewater Sub-Area Facilities and Modeling Assessment (Jarod Thiele) Project Manager Jarod Thiele advised that this item is to approve a professional services agreement with NCS Engineers for the North Regional Wastewater Sub-Area Facilities and Modeling Assessment. Mr. Thiele outlined the following in his presentation: History & Purpose • In 2022 the City Council received the updated Wastewater Master Plan recommending the improvements to the Wastewater system in order to maximize the existing lift stations and Wastewater Treatment Plants (WWTP) • During the development of the Master Plan, it was anticipated that growth would occur in the Northern area of Lake Havasu City Future Development Areas • Due to the anticipated growth, staff requested the preparation of a Sub-Area Plan to be developed. The goal of the plan was to maximize gravity flows and provide for lift station optimization as well as a new lift station that will connect to the Influent Pump Station (IPS) History & Purpose • On June 13, 2023, Council approved a planned Development Rezone of 44.42 acres of land to be developed into a Residential Manufactured Home (RMH) Community. • Staff requested a Scope of Work (SOW) and Fee proposal to perform professional Engineering Services, Infrastructure Siting and Hydraulic Modeling to accommodate the future developments • This work will also assist current Septic System users to connect to the Sanitary Sewer System Contract Services • Site investigation and base mapping for the new Lift Station • Hydraulic modeling of the existing and future Collection System Lake Havasu City Page 7 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 • Facilities siting report for the new force main • Optimization of existing Lift Stations that direct flow to the IPS in the proposed Development Areas Vice Mayor Lane opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to approve the Professional Services Agreement with NCS Engineers to prepare a North Regional Wastewater Sub-Area Facilities and Modeling Assessment in the amount of $88,420, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Moses, Councilmember Coke, Vice Mayor Lane and Councilmember Dolan Absent: 1 - Councilmember Lin 8. CALL TO THE PUBLIC Ms. Karen Grant, citizen, addressed the council and said her brother, Jeffrey Cowen, is moving and was in attendance to express his appreciation to the Lake Havasu City Council and Police and Fire Departments. Mr. Don Wisdom, citizen, addressed the council and requested an update on the ALLO Communications fiber installation. 9. CURRENT EVENTS Councilmember Campbell provided an update from ARIZONA@WORK. 10. FUTURE MEETINGS Tuesday, July 25, 2023 @ 5:30 p.m. – Regular Meeting Tuesday, August 8, 2023 @ 5:30 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 12. ADJOURN Upon motion by Councilmember Coke and seconded, the meeting adjourned at 6:15 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 11th day of July, 2023. I further certify that the meeting was duly called and posted, and that a quorum was present. Lake Havasu City Page 8 Printed on 7/26/2023 City Council Minutes - Final July 11, 2023 ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 9 Printed on 7/26/2023