City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Cameron Moses Council Chambers Councilmember Nancy 92 Acoma Boulevard Campbell Lake Havasu City, Arizona Councilmember Jeni Coke 86403 Councilmember Jim Dolan www.lhcaz.gov Councilmember David Lane Councilmember Michele Lin City Council Regular Meeting Minutes - Final Tuesday, September 24, 2024 5:30 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 5:30 p.m. 2. INVOCATION Pastor David Jackson, Hilltop Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE Members from The Haven Center led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Councilmember Nancy Campbell, Councilmember Michele Lin, Councilmember Jeni Coke, Councilmember Jim Dolan, Councilmember David Lane and Vice Mayor Cameron Moses 5. CONSENT AGENDA 5.1 ID 24-4462 Action: Approve the September 10, 2024, City Council Regular Meeting Minutes (Kelly Williams) 5.2 ID 24-4472 Action: Resolution No. 24-3780 Approving the Designation of Authorized Representative and Alternate Authorized Representative to the Arizona Department of Emergency and Military Affairs (Vijette Saari) 5.3 ID 24-4468 Action: Resolution No. 24-3783 Approving the Service Agreement with Mohave Community College Corporate Education for the Lake Havasu City Supervisor Excellence Academy 2.0 (Bobbie Kimelton) 5.4 ID 24-4453 Action: Amendment No. 1 to Services Contract with Havasu Pest Control ( Bill Young) 5.5 ID 24-4437 Action: Amendment No. 3 to Ground Lease Agreement with London Bridge Plaza, Inc., to Clarify Maintenance Responsibilities (Kelly Garry) Lake Havasu City Page 1 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 5.6 ID 24-4461 Action: PayTrac Payment Services Addendum to the Vermont Systems, Inc., Software License, Maintenance and Support Agreement (Jill Olsen) 5.7 ID 24-4434 Action: Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 4:30 p.m., Tuesday, October 8, 2024 (Kelly Williams) Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 6. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 6.1 ID 24-4463 Investment Report as of June 30, 2024 (Jill Olsen) Mayor Sheehy noted that this item was for informational purposes only. 6.2 ID 24-4464 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available at City Hall and on the City’s website at www.lhcaz.gov. 6.3 ID 24-4465 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Announced various events, ceremonies, and proclamations. • The Lake Havasu City Fire Department will be holding a Recruitment Open House on October 2, 2024, from 6:00 p.m. to 8:00 p.m. at Fire Station No. 2. • Announced that the City is accepting creative ideas for naming of the Downtown Catalyst Project. • Project Updates: o London Bridge Beach o Site 6 o Wash Repairs o Jack Hardie Park 7. PUBLIC HEARINGS 7.1 ID 24-4422 Discussion and Action: Series #12 Restaurant Liquor License, Mudshark Pizza, 283 Lake Havasu Avenue S./Stocking (Kelly Williams) Ms. Williams advised that Mr. Scott Alan Stocking has applied for a Series #12 Restaurant Liquor License for Rotary Kitchen & Bar, located at 283 Lake Havasu Avenue S. She Lake Havasu City Page 2 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 said all posting requirements have been met, all fees have been paid, and no objections were received. Ms. Williams added that the location is properly zoned for a Series #12 liquor license. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Campbell moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Mudshark Pizza, 283 Lake Havasu Avenue S., seconded by Vice Mayor Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.2 ID 24-4455 Discussion and Possible Action: Airport Update - Improvements, Accomplishments, Future Planning and Goals (Robert C. Kane) Airport Manager Robert Kane addressed the council and provided a brief overview of the safety/ daily operations, improvements and accomplishments, and future planning goals at the Municipal Airport. Mr. Kane outlined the following in his presentation: Improvements and Accomplishments • Safe & Sustainable Operations, Infrastructure and Development o Safe Daily Operations – Job One o Completed replacement of fire hydrant system (recessed) o Completed replacement of the Automated Weather Observing System (AWOS) o Completed ADOT 30% Design Review for the Runway Safety Area Improvement Project Future Planning and Goals • Safe and Sustainable Infrastructure and Development o Consistent with the 2020-approved Airport Master Plan o Task Order No. 9 – Design, Bidding, and Construction Runway Lights, REILs and Distance Remaining Signage Improvement Project o RFP for Maintenance Facility/Capability o Complete design/improvement of remaining Runway Safety Areas o Grant for design of Airport Parking Apron Reconstruction Project o Continue planning for south end hangar/airport development o Design Taxiway C Reconstruction project • Good Governance and Stewardship Lake Havasu City Page 3 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 o Conducting a review of all Airport leases o Disadvantaged Business Enterprise (DBE) o Budget strategies that continue to reduce any General Fund contribution o Engagement with the Airport Community of Interest  Quarterly Airport Talks  Council Airport Updates  Open Office Hours/Working Groups  Airport Advisory Board Modernization Councilmember Dolan expressed his appreciation to Mr. Kane for the update and his hard work at the airport. He spoke on the Airport Advisory Board (AAB) and suggested the City Council transition this board from advisory into a different board or user group. Mayor Sheehy thanked Mr. Kane for engaging the aviation community and community with the Airport Talks and quarterly meetings. Mayor Sheehy said the City Council can bring forward changes to the City Code regarding boards, committees, and commissions, with possible changes to the Airport Advisory Board to transition to a user group that is led by Airport staff and if that does not work could create a different board that makes sense based on the user needs at that time. Discussion ensued regarding the creation and purpose of the AAB. Councilmember Campbell spoke on the importance of the City’s advisory boards and transparency the boards provide to the community. Vice Mayor Moses asked if the City requires the Fixed Base Operators (FBOs) to provide maintenance, to which Mr. Kane said yes; however, over time some of that has not been happening due to the way it was codified which is why the city needs to conduct a thorough lease review. Vice Mayor Moses asked how many fuel providers are at the airport, to which Mr. Kane said one. Discussion ensued related to the fuel market, and facility maintenance and projects at the airport. There was consensus from the council to bring forward a future discussion item regarding modernization of the AAB. 7.3 ID 24-4473 Discussion and Action: Ordinance No. 24-1345 Amending City Code Chapter 2.04, to Add Section 2.04.640, Resignation to Seek City Public Office (Introduction) (Kelly Garry) Lake Havasu City Page 4 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 City Attorney Kelly Garry stated that at the September 10, 2024, City Council meeting there was consensus from the council to bring back an item to consider an amendment to the City Code regarding resignation to run requirements for City Council appointed board, commission, and committee members. Ms. Garry said two possible scenarios were discussed by the council, the first scenario mirrors the State’s resign to run law which requires members to resign upon the filing of a nomination paper, and the second scenario would require a member to resign at the time a statement of interest is filed with the City Clerk. Councilmember Lane was in favor of resigning at the time a statement of interest is filed with the City Clerk. Councilmember Campbell was in favor of mirroring state law requiring resignation upon the filing of a nomination paper. Councilmember Dolan was in favor of resigning at the time a statement of interest is filed with the City Clerk. Vice Mayor Moses asked why the language does not include resignation to seek any public office, to which Ms. Garry explained that the city does not have the authority over other jurisdictions. She said the City Council only has control over city appointed boards. Mayor Sheehy expressed concerning regarding boards, committees, and commissions discussions and recommendations to council that are influenced by campaign techniques. Mayor Sheehy opened the public hearing. Ms. Joan Dzuro, citizen, addressed the council and suggested resignation upon the filing of a nomination paper. Mr. Emiliano Torres, citizen, addressed the council and asked if the amendment includes language that the city must accept the resignation. Mayor Sheehy noted that the City Code is written that the resignation would be accepted by the City Clerk’s Office. Ms. Bonny Toy, citizen, addressed the council and said she did not understand why board members must resign to seek city public office when the city has advisory boards that have not met in over 18 months. Mr. Don Wisdom, citizen, addressed the council and said he did not agree with city Lake Havasu City Page 5 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 officials having to resign to run to seek city public office. Mayor Sheehy clarified that state law requires resign to run for elected officials. Mr. David Diaz, citizen, addressed the council and said he believes this amendment is government overreach and said the City Council has a third choice which is to do nothing and leave it the way it is. There being no further comments, Mayor Sheehy closed the public hearing. Ms. Garry said every city and town across Arizona has some policy or code regarding resign to run for board members. She said the city’s code is currently silent and the City Council is recognizing that the city is missing something in the code and be able to provide information to the future councils, staff, and boards that is helpful. Vice Mayor Moses was in favor of resigning at the time a statement of interest is filed with the City Clerk. Councilmember Lane moved to introduce Ordinance No. 24-1345 amending Chapter 2.04, to add Section § 2.04.640, Resignation to Seek City Public Office, requiring resignation at the time of filing of a statement of interest, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 5 - Mayor Sheehy, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Nay: 2 - Councilmember Campbell and Councilmember Lin 7.4 ID 24-4452 Discussion and Action: Resolution No. 24-3782 Approving Funding Agreement with Mohave County, Arizona, for Site 6 Fishing Pier Replacement (Kelly Garry) Ms. Garry advised that this item is to consider a funding agreement with Mohave County for the Site 6 Fishing Pier Replacement Project. She said the Site 6 Fishing Pier was installed in 1998 which includes a fish cleaning station, public restrooms, and a boat launch ramp that is used by tens of thousands of people annually and is a premier location for people to enjoy fishing and spending time outdoors. Ms. Garry explained that Lake Havasu City submitted a request for funding for the replacement of the Site 6 Fishing Pier and the Mohave County Board of Supervisors approved this request at their August 19, 2024, meeting for up to $1.6 million for the replacement. She said this agreement is necessary to receive the reimbursement of the awarded funding and added that the funding must be obligated before December 31, 2024. Mayor Sheehy expressed his gratitude to Mohave County Supervisor Johnson for the County’s awarded funding for this project. Lake Havasu City Page 6 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 Mayor Sheehy opened the public hearing. Mr. Wisdom addressed the council and asked if the funding includes the Site 6 building. Mayor Sheehy clarified that this item is for the approval of a funding agreement for replacement of the fishing pier. Ms. Toy addressed the council and asked for clarification if this includes the building at Site 6. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Lane moved to adopt Resolution No. 24-3782 approving a Funding Agreement with Mohave County, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.5 ID 24-4454 Discussion and Action: Resolution No. 24-3779 Adopting a Fair Housing Policy, Making it Known its Commitment to the Principle of Fair Housing, and Describing Actions it Shall Undertake to Affirmatively Further Fair Housing in Lake Havasu City (Heidi Hernandez) Community Grants Specialist Heidi Hernandez advised that this item is to adopt a resolution to ensure that Lake Havasu City has a fair housing policy and making it known its commitment to the principles of fair housing. She said this policy is essential for promoting equal opportunity and housing and allowing the city to continue the vital works supported by programs such as the Community Development Block Grants (CDBG). Ms. Hernandez said that fair housing is a legal obligation to ensure everyone regardless of disability, race, sex, color, national origin, religion, or family status has equal opportunity to access housing and by upholding these housing principles the city fosters an environment where all residents can thrive and actively contribute to the prosperity of the city while preventing biases and prejudices against productive classes. Ms. Hernandez provided testimonies of residents whose critical needs were addressed through home repairs and improved living conditions while providing hope and security for seniors and low to moderate income homeowners. She said applications are available for homeowners through the Home Occupied Rehabilitation Program and added that the City is looking for general contractors to assist with this program. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Moses moved to adopt Resolution No. 24-3779 making it known that Lake Havasu City Page 7 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 Lake Havasu City has a Fair Housing Policy, and that the community has a commitment to the principles of Fair Housing, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.6 ID 24-4349 Discussion and Action: Professional Services Contract for the Compensation and Classification Study with Public Sector Personnel Consultants, Inc. (Bobbie Kimelton) Human Resources Director Bobbie Kimelton advised that this item is requesting approval of a professional services contract for the Compensation and Classification Study with Public Sector Personnel Consultants, Inc. Ms. Kimelton reviewed the purpose of the study and introduced Mr. Matt Weatherly, President of Public Sector Personnel Consultants, Inc. Mr. Weatherly outlined the following in his presentation: Public Sector Personnel Consultants (PSPC) • We specialize in classification and compensation for public employers • Over 1,400 public employers served by members of our firm • Over 500+ municipal employers served, 100+ AZ employers served • Other current/recently completed studies include cities of Yuma, Scottsdale, Sedona, Nogales, Paradise Valley, and Casa Grande Why Cities do Class and Comp Studies • Recruit and Retain quality staff o Classification ensures experienced candidates can find your job posting o Compensation ensures you know the market going rate for the work performed • Most organizations do a study every 4 to 6 years • Class and Comp is a management tool for budgeting and planning • Studies show where we might be out of alignment on compensation Historical/Last Survey Comparisons • Avondale • Buckeye • Casa Grande • Flagstaff • Goodyear • Marana Lake Havasu City Page 8 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 • Maricopa • Oro Valley • Prescott • Yuma *Comparable factors including housing costs, similarity of services, and population Four Main Project Phases • Kick off & Communication o Partner with HR to plan employee briefings o Conduct briefing(s) to introduce project to all employees o Distribute position analysis questionnaire (PAQs) to all employees o Set proper expectations among all employees and stakeholders about possible project outcomes • Position Classification o Provide employees the option of electronic or paper PAQs o Review all PAQs, org charts, and job descriptions o Update titling protocol w/job families, groups, FLSA designations o Quality Assurance reviews with HR and department heads o Update job descriptions to reflect current work performed • Compensation Study o Identity “market” comparators o Where do you lose people to? o Where do you recruit people from? o Request salary structure, org charts and job descriptions from all organizations o Input data into custom worksheets unique to Lewisville o Position the city to answer the question where are we compared to others? • Findings Implementation o Where do we want to be? o Provide all files necessary to link the new salary table, new job titles, existing employees, and all changes o Give multiple options with costing identified down to the employee level o Present to project stakeholders and assist in communication with employees o Over 98% implementation success Councilmember Campbell questioned the timing of the compensation and classification study, to which Mr. Knudson said the timing has been aligned with the upcoming budget Lake Havasu City Page 9 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 process. Councilmember Campbell questioned if the timing of this study before an election is typical, to which Mr. Weatherly said they perform these studies all over the United States and said he shares Councilmember Campbell’s concern with respect to a great uncertainty but said what is real is turnover and retention, and said there is no great time and no bad time to do a study. He noted that the City Council does not necessarily have to act on the findings and recommendations of the study, but said he does not think anything is going to go down as of January 1, 2025, because of the Presidential Election but it will certainly influence the next budget cycle, and said he thinks in one direction or another, hopefully 2023 is an exception, we are going to get back to the normal which is three to four percent wage growth. Councilmember Campbell asked when the city last conducted a compensation and classification study, to which Mr. Knudson said the city last performed a study (Positional Analysis Study) in 2019, and prior to 2019 it had been over ten years. Discussion ensued regarding the compensation and classification study process. Vice Mayor Moses said the key component of the study is attraction, retention and recruitment. Ms. Kimelton spoke on the city’s recruitment and retention efforts. She said the city’s turnover is higher than desired, but the question is why and it is not always a matter of throwing money at it so one of the things the study will help the city do is identify the data to take a critical look at why people come here to work and why people stay. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Moses moved to award the Professional Services Contract for the Compensation and Classification Study to Public Sector Personnel Consultants, Inc., and authorize the City Manager to execute the contract on behalf of the City; and authorize City staff to exercise the option to renew for four additional one-year terms, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.7 ID 24-4457 Discussion and Action: Resolution No. 24-3781 Approving a Minor General Plan Amendment Revising the Future Land Use Map Designations for a Portion of 2540 Plaza Hermosa, Tract 2315B, Block 1, Lot 3A, Approximately 1,054 Square Feet, from Open Space and Park (OSP) to Low Density Residential (LDR) (Trevor Kearns) Planner Trevor Kearns advised that the subject property is located between Saratoga Avenue and Bahi Hermosa and abuts to the Lake Havasu Golf Course. Mr. Kearns Lake Havasu City Page 10 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 explained that the property owner purchased an abutting portion of the property from the golf course and tied it to their residential property earlier this year resulting in the property having both Open Space and Park (OSP) and Low Density Residential (LDR) land uses. This request is to change the future land use designation of the old golf course portion of the property from OSP to LDR to match the balance of the residential lot to permit residential uses and accessory structures that would not otherwise be allowed on the golf course portion of the property. He said the applicant’s letter of intent requests to amend the city’s General Plan and Future Land Use map for the subject property from OSP to LDR to facilitate development in the newly acquired area for residential use in an existing residential estates district. He added that the General Plan amendment is the first step in this process and a rezone application for this property immediately follows this General Plan amendment request. Mr. Kearns said this item was recommended for approval by the Planning and Zoning Commission with a vote of 7 to 0. Mayor Sheehy opened the public hearing. Mr. Stuart Schmeling addressed the council and said he was in attendance on behalf of the property owners and said he believed the presentation adequately expressed their concerns and request. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Dolan moved to adopt Resolution No. 24-3781 approving a Minor General Plan Amendment revising the Future Land Use Map Designations for a portion of 2540 Plaza Hermosa, Tract 2315B, Block 1, Lot 3A, from Open Space and Park to Low Density Residential, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.8 ID 24-4458 Discussion and Action: Ordinance No. 24-1344 Approving the Rezone of a Portion of 2540 Plaza Hermosa, Tract 2315B, Block 1, Lot 3A, Approximately 1,054 Square Feet, from Golf Course (GC) District to Residential Estates (R-E) District (Trevor Kearns) Mr. Kearns advised that this is a companion item to the previous item with a request to rezone the subject property from Golf Course (GC) to Residential Estates (R-E) to match the balance of the residential lot and permit the property owner to utilize the added golf course land for residential uses and accessory structures that would not be permitted in the current zoning. He added that the rezone will allow the property owner to apply the R-E building setbacks and uses to the entire combined property. Mr. Kearns stated that this rezone request complies with the required findings of the development code and further stated that the Planning and Zoning Commission recommended approval by a vote of 7 to Lake Havasu City Page 11 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 0. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Ordinance No. 24-1344 approving the rezone of a portion of 2540 Plaza Hermosa, Tract 2315B, Block 1, Lot 3A, approximately 1,054 square feet, from Golf Course District to Residential Estates District, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.9 ID 24-4456 Discussion and Action: Professional Services Agreement with Kimley-Horn and Associates, Inc., for the Water Treatment Plant Improvement Project (Jason Hart) Project Manager Jason Hart advised that this item is requesting approval of a professional services agreement with Kimley-Horn and Associates, Inc., for the design of the Water Treatment Plant Improvement Project in the amount of $347,210. Mr. Hart said the project will replace the existing gaseous chlorine system with a sodium hypochlorite system and construct a new masonry building. He added that the new sodium hypochlorite system will improve overall safety and ease of use in maintaining the system. Mr. Hart noted that the project schedule is anticipated to take five months with an anticipated design completion in February 2025. Councilmember Lane asked if the liquid chlorine is safer than the existing gaseous chlorine, to which Mr. Hart replied yes. Mayor Sheehy opened the public hearing. Mr. Tim Murray, citizen, addressed the council concerning the risk and employee safety with the city’s existing gaseous chlorine system, to which Mr. Hart said the city will continue to operate Personal Protective Equipment (PPE) equipment and follow safety protocols. There being no further comments, Mayor Sheehy closed the public hearing. Vice Mayor Moses moved to approve the Professional Services Agreement (Design) with Kimley-Horn, Inc., for the Water Treatment Plant Improvements Project in the amount of $347,210, seconded by Councilmember Lane, and carried by the following vote: Lake Havasu City Page 12 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.10 ID 24-4466 Discussion and Action: Construction Contract to Perco Rock Company for the Havasupai Wash 6 Project (Shawn Clarke) Civil Engineer Mike Wolfe provided a brief update on the city’s Wash Program and Flood Management Plan. He explained that the 2015 Wash Stabilization Program identified the top ten most critical wash conditions throughout the city and the previous Fiscal Year 2022-23 CIP also identified two Wash Crossing Improvement Projects needing all weather access during emergency conditions. Mr. Wolfe stated that the future program is to prepare updated critical wash priority included within a Floodplain Management Plan that includes utilizing existing city Flo-2D Modeling results that identifies volume, velocity and erosion characteristics, determine an updated priority list of 10 to 12 critical wash reaches, include public outreach and public notice, outline likely environmental permitting (owl relocations and Waters of The United States (WOTUS)), agency inclusions such as Mohave County Flood Control Committee and Arizona Floodplain Management, and funding opportunities coupled with annual flood control allocation. Mr. Wolfe said the item before the City Council is approval of the construction contract for the Havasupai Wash 6 Project to Perco Rock Company in the amount of $936,389. He displayed project photos of project location, the vertical/highly erosive hydraulic conditions, and the outlet structure location with energy dissipation required. Mr. Wolfe said the project is anticipated to be completed in May 2025. Mayor Sheehy opened the public hearing. Mr. Mike Kurn, citizen, addressed the council and asked what storm events the city’s modeling covers, to which Mr. Wolfe said 2, 10, 25, 50, and 100-year storm events. There being no further comments, Mayor Sheehy closed the public hearing. Vice Mayor Moses moved to award the base bid plus additive alternate plus force account for the Havasupai Wash 6 Project to Perco Rock Company in the amount of $936,389, seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.11 ID 24-4469 Discussion and Action: Construction Contract to Perco Rock Company for the Wash Crossing Improvements Queens Bay Project (Shawn Clarke) Lake Havasu City Page 13 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 Project Manager Shawn Clarke advised that this item is to award a construction contract to Perco Rock Company for the Wash Crossing Improvements Queens Bay Project in the amount of $349,479.40. Mr. Clarke said this project was identified to eliminate at-grade wash crossing at Queens Bay. He said the civil engineering design consists of a reinforced concrete box culvert capable of conveying a 100-year storm event without overtopping, and includes Rip Rap Energy dissipation. He added that the project was bid to construct a reinforced concrete box structure with headwalls, earthwork, miscellaneous drainage features and a new roadway with sidewalk improvements. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan asked if the wash elevation would remain the same, to which Mr. Clarke said the elevation would raise approximately four feet higher. Councilmember Dolan moved to award the base bid plus force account for the Wash Crossing Improvements Queens Bay Project to Perco Rock Company in the amount of $349,479.40, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 8. CALL TO THE PUBLIC Mr. Murray addressed the council and complimented the city on their safety programs. Ms. Joanne Yardley, citizen, addressed the council requesting the status of the outstanding hydrant meter charges and hydrant meters that have not been returned to the city. She asked how much money the city has collected from the outstanding hydrant meters. 9. CURRENT EVENTS Councilmember Lane gave an update from Go Lake Havasu and the Parks and Recreation Advisory Board. Councilmember Campbell gave an update from the Metropolitan Planning Organization (MPO). 10. FUTURE MEETINGS Tuesday, October 8, 2024 @ 5:30 p.m. – Regular Meeting Tuesday, October 22, 2024 @ 5:30 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. Lake Havasu City Page 14 Printed on 10/11/2024 City Council Minutes - Final September 24, 2024 12. ADJOURN Upon motion by Councilmember Lane and seconded, the meeting adjourned at 7:58 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 24th day of September, 2024. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 15 Printed on 10/11/2024