Planning and Zoning Commission

David Diaz, Chairman Lake Havasu City Gabriele Medley, Vice Police Facility Chairman 2360 McCulloch Blvd North Suzannah Ballard Lake Havasu City, Arizona Joan Dzuro 86403 Jim Harris www.lhcaz.gov Paul Lehr Tiffany Wilson Matthew Mitchell, Alternate Lonnie Stevenson, Alternate JP Thornton, Alternate Planning and Zoning Commission Special Meeting Minutes - Final Wednesday, August 23, 2023 11:00 AM 1. CALL TO ORDER Chairman Diaz called the meeting to order at 11:00am. 2. PLEDGE OF ALLEGIANCE Chairman Diaz led the Pledge of Allegiance. 3. ROLL CALL Present: 7- Suzannah Ballard, Paul Lehr, Tiffany Wilson, Lonnie Stevenson, JP Thornton, Jim Harris and David Diaz Absent: 3- Matthew Mitchell, Joan Dzuro and Gabriele Medley Alternate members, Commissioners Stevenson and Thornton, were seated. 4. CORRESPONDENCE AND ANNOUNCEMENTS Planning Division Manager Chris Gilbert gave an update from the August 22, 2023 Regular City Council Meeting, noting the ordinance for the final plat for 24 additional units in the Trinity Development in the Havasu Foothills was approved. 6. PUBLIC HEARING Chairman Diaz provided an overview of the Public Hearing Process. ID 23-3930 A Request for a Planned Development Rezone Amending the Approved Development Plan of PD-19-1222 for 3180 & 3190 McCulloch Boulevard N., Tract 125, Parcel H and Tract 123, Block 8, Lot 1, in the Single-Family Residential/Planned Development (R-1/PD) District to Allow Four Accessory Buildings Consisting of Two at 25-Foot, One at 20-Foot, and One at 16-Foot Building Height, Measured From Each Building’s Grade, in Addition to the Previously Approved 30-Foot Main Sanctuary Building (Chris Gilbert) Mr. Gilbert explained this was originally presented to the Commission on August 2, 2023, but due to some incongruencies with the building heights, the item was continued. The Lake Havasu City Page 1 Printed on 9/20/2023 Planning and Zoning Commission Minutes - Final August 23, 2023 Special Meeting and Public Hearing were re-noticed for the public. He reviewed the Staff report. [Displayed PowerPoint.] Mr. Gilbert explained this property previously underwent a Planned Development/Rezone (PD/Rezone) review in 2019, which the applicant is requesting to amend. The previously approved concept included several proposed buildings and a playground. However, it didn’t include much parking and had only one access point. He stated the proposed plan has a better layout and additional parking. Mr. Gilbert highlighted the primary changes between the previously approved and proposed plans: • Proposed parking includes enough spaces for all the proposed building uses combined, with an overage of 20-30 spaces. • Access points have been improved. Instead of one access point, they will have two off McCulloch Blvd. • The layout and heights of the proposed buildings have changed. Referencing the Site Section View at the bottom of the Proposed Site Plan, Mr. Gilbert explained the proposed sanctuary on the far right, which was approved under the 2019 PD/Rezone, would be 30 feet high. The proposed church office building next to it would be 16 feet over the approved grade, which is 1-foot over the height limit for the zoning district. The proposed buildings on the left side of the lot would be 25 feet and 20 feet high, which is under the max grade as extended out over the site. So although those buildings will be taller, the only building that requires an additional height allowance is the office building, and only by 1-foot. Mr. Gilbert concluded the Staff presentation. Chairman Diaz asked if the Commission had any questions for Staff. As there were none, he invited the applicant to speak. Rob Sampson, Selberg Associates Inc., thanked everyone present for accommodating a special meeting, as he knows a lot of work and planning went into it. He explained that Hilltop Church is looking to expand over a period of time to allow them to raise funds. The first building to be constructed would be the proposed interim sanctuary on the far left, so they would have a gathering place while they work towards their goal. In 5-10 years, they hope to be able to construct the proposed sanctuary on the far right, which would be the primary sanctuary location. Mr. Sampson stated he is here today with the Pastor and two members of Hilltop's Building Committee and they are happy to answer any questions. Lake Havasu City Page 2 Printed on 9/20/2023 Planning and Zoning Commission Minutes - Final August 23, 2023 Chaiman Diaz asked how many people attended the public input meeting and what kind of feedback they received. Mr. Sampson stated they had two attendees: one realtor representing a nearby property owner and one property owner. He explained that their concerns were minimal. They wanted to know what the proposal was and what the impact and uses would be. Once they reviewed the plan and proposed uses, they didn’t receive any objections. Commissioner Stevenson asked if the existing building would remain during construction of the first building and eventually be taken down. Mr. Sampson responded affirmatively. Commissioner Stevenson asked if the existing building was at the existing 115.50 pad height and if they are asking for an additional 1-foot of height over that existing grade. Mr. Sampson confirmed the existing building is at 115.50 and they are requesting a 1-foot height allowance for the proposed office building that would be located near the final sanctuary. Chairman Diaz opened the Public Hearing. Seeing no comments, he closed the hearing. Mr. Gilbert advised that based on the findings, the Development Review Committee recommends the Planning Commission forward a recommendation of approval to the City Council for Land Use Action 23-3930, for a Planned Development Rezone amending the approved development plan of PD 19-1222 for 3180 McCulloch Boulevard N., Tract 125, Parcel H and Tract 123, Block 8, Lot 1, in the Single-Family Residential/Planned Development (R-1/PD) District to allow four accessory buildings with building heights as shown in the development plan, in addition to the previously approved 30-foot main sanctuary building, with the following conditions: 1. The development shall substantially match the Development Plan provided with the request, 2. The site is limited to those buildings shown on the Development Plan, unless additional public hearings are held and public notice given, 3. The two properties in the planned development shall be combined into one property, 4. The sanctuary building shall be no taller than 30 feet from the maximum grade of 115.50’that has been established for the property, 5. Except for the proposed sanctuary building, all other buildings will be limited to the 16-foot, 20-foot, and 25-foot building heights from the pad elevations as shown on the development plan, and 6. Design Review for compliance with the Development Code and the conditions of this approval shall be required for the project prior to building permit issuance. Lake Havasu City Page 3 Printed on 9/20/2023 Planning and Zoning Commission Minutes - Final August 23, 2023 Chairman Diaz asked the applicant if he understand the conditions or if they have any questions. Mr. Sampson confirmed he understands and has no questions. Commissioner Harris moved to recommend approval of PD 23-3930 with Staff's recommendations. The motion was seconded by Commissioner Ballard. The motion carried by the following vote: Aye: 7 - Ballard, Lehr, Wilson, Stevenson, Thornton, Harris and Diaz 7. CALL TO PUBLIC Chairman Diaz explained the Call to Public is an opportunity for the public to address the Commission on items not on the agenda. He opened Call to Public. Seeing no comments, he closed Call to Public. 8. FUTURE MEETING Mr. Gilbert stated that today's agenda item will make the agenda for the September 12, 2023, City Council Meeting as planned and the applicant will not be delayed. The Regular Meeting of the Planning & Zoning Commission scheduled for Wednesday, September 6, 2023 has been cancelled. The next Regular Meeting is scheduled for Wednesday, September 20, 2023 at 9:00am. 9. ADJOURNMENT Chairman Diaz adjourned the meeting at 11:17am. _________________________________________ David Diaz, Chairman _________________________________________ Shelby Hennigan, Recording Secretary Lake Havasu City Page 4 Printed on 9/20/2023