Regular Meeting of Parks & Recreation Advisory Committee

Village of Lake Orion Parks and Recreation Advisory Committee Regular Meeting: Tuesday, April 28, 2026, 6:30 p.m. 1. Call to Order by the Chairperson The Tuesday, April 28, 2026, Regular Meeting of the Village of Lake Orion Parks and Recreation Advisory Committee was called to order at Village Hall by Rosemary Ford at 6:34pm. 2. Roll Call and Determination of Quorum Present: Chairperson: Rosemary Ford Vice Chairperson: Erin Crane Secretary: Cristy Garbacik Member: Erin Rohlfing Council Member: George Dandalides Vacancies: None Also in attendance: DPW Director Wes Sanchez 3. Approval of Minutes Meeting Minutes – March 24, 2026 By Erin Rohlfing, RESOLVED: That the regular minutes of the March 24, 2026, meeting of the Parks & Recreation Advisory Committee be approved. Seconded by Erin Crane and adopted: AYES: 5; NAYS: 0; ABSENT: 0. 4. Call to the Public No public comment was received. 5. Approval of Agenda By Rosemary Ford, RESOLVED: To approve the Agenda of the Tuesday, April 28, 2026, Parks and Recreation Advisory Committee with the addition of 7E Green’s Park updates and 7F DDA volunteer day. Seconded by Erin Rohlfing and adopted AYES: 5; NAYS: 0; ABSENT: 0. 6. Pending Business A. Parks Maintenance. An updated parks maintenance needs list is presented on a word document which is attached and incorporated as part of these minutes. Added: Children’s - Valentino’s grease bin is leaking into park/water (State of MI supersedes the clean-up) Swiss - Ruts in land due to leaf removal truck. Unger - Utility pole down and left by parking lot. (Wes will contact DTE) Removed: Children’s - Add woodchips next to the red slide, all new spirea have died. (Scout volunteer & replace) Children’s - Bench metal frames are rusted and broken (two = Gazebo and by Wine Social top) (DPW removed bench in Gazebo and replaced by moving bench in grass to the Gazebo) B. Capital Improvement Plan An updated capital improvement plan is presented on an excel document which is attached and incorporated as part of these minutes. 1  Village of Lake Orion Parks and Recreation Advisory Committee April 28, 2026, Regular Meeting Minutes 7. New Business A. Troop 284 Community Service Scout Troop 284, with Scoutmaster Neil Garbacik, met at Children’s Park on Saturday, April 11 from 9:00-10:30am. The Scouts leveled the garbage cans with the pavers, spread wooden mulch around the bushes on Broadway St, and planted Spirea and Juniper by the red slide. Earlier, Cristy Garbacik met Jose at Home Depot to purchase plants and pavers. B. Volunteer Days Interested members will pick a date to create a volunteer day to help clean up one park this summer. Dates and times due to Erin Rohlfing so she can submit them to the high school for service hours. Erin Rohlfing – Swiss, Erin Crane – Unger, Rosemary Ford – Atwater, Cristy Garbacik – Children’s C. Committee Minutes The committee discussed the strongly written email from the Village Clerk/Treasure Sonja in March regarding the requirements for minute submissions. Cristy, Secretary, shared some thoughts as a volunteer who spends time attending PnR meetings, typing accurate minutes, visiting parks, and responding to emails. She is willing to pass the role to another member, submit the agenda quickly with minutes at a later date, write non-detailed minutes, or step down and allow another volunteer to fill the role. It is additionally frustrating as she has held this role since 2023 and the minutes in the past, and before her period, were never required by a particular time. Additionally, Cristy is willing to continue as secretary but is unable to commit to the requirement of the 8-day timeline as a volunteer. Other members were not interested in taking on the role. There was also frustration with the strongly written email and requirements for volunteers. Rosemary offered to contact the Village and ask them to provide a solution to their request. D. Children’s Park safety form “Public Playground Safety Handbook” pg. 43-44 includes the safety pages Darwin previously requested the committee to fill out for each park. The committee agreed to fill out one page each meeting while visiting the parks. This will supply Darwin with one form per year per park. 6 copies are needed. E. Green’s Parks Updates Previously, Council brought up thoughts about changing lifeguards, boat contracts, and park fees. The budget is still current and so changes are unavailable. Green’s park life guards, attendant, contracts, and fees will not change. F. DDA Volunteer Day On May 9, 2026 the DDA is holding a downtown clean-up. Our committee decided to meet and focus on Children’s Park. Wes offered to help and supply materials. We requested green rubber mulch, wooden mulch, 2 flats Myrtle, soil, 2 Sugar Maples, and a power washer. Cristy volunteered to text a reminder. 8. Reports A. Children’s Shade Sails Per Wes Sanchez, 2 shade sails were ordered through AAA State of Play. DPW ordered the materials and installation for a total of $5,561.00. This was a CIP request and will match the current ones in Children’s Park with Ocean Blue frames and Lime Shade Fabric. 2  Village of Lake Orion Parks and Recreation Advisory Committee April 28, 2026, Regular Meeting Minutes B. Green’s Boat Bumpers Wes Sanchez is in contact with John Jones from Walk on Water and will discuss the quote. Our request includes, but is not limited to, leveling the docks, adding bumpers, adjusting cleats, fixing the floating dock for stability, and extending the docks by one section. C. Orion Township networking Rosemary Ford and George Dadalides met with Director Aaron Whatley from Orion Twp. Parks and Rec. They toured the Village parks to discuss if Orion Township could support the Village parks. He offered to have their certified employee inspect the playground equipment. Could this replace the safety form? D. Basketball Court The DDA approved $59,000.00 towards the Atwater basketball court. They will use funds from the 75/25 plan. They were very supportive and positive about the project and working together. 9. Items to Be Placed on Next Agenda Pending Business Parks Maintenance Capital Improvement Plan New Business Volunteer Days Orion Township networking/Park safety form Reports Committee Minutes Children’s Shade Sails Green’s Boat Bumpers DDA Volunteer Day 10. Date of Next Meeting Tuesday, May 27, 2026, at 6:30 at Green’s Park. 11. Committee Member Comments Rosemary Ford mentioned possibly rescheduling May 27th meeting due to Memorial Day weekend. Cristy Garbacik suggested rescheduling Children’s Park visit due to today’s weather. 12. Adjournment On a motion by Cristy Garbacik seconded by Rosemay Ford, the Parks and Recreation Advisory Committee Meeting adjourned at 8:57pm. Rosemary Ford, Chairperson Cristy Garbacik, Recording Secretary Date Approved: May 26, 2026 3  Village of Lake Orion Parks and Recreation Advisory Committee April 28, 2026, Regular Meeting Minutes Lake Orion Village Parks Maintenance Items Updated Per April 28, 2026, Meeting Red =1st Priority, Orange =2nd Priority, Blue = 3rd Priority All Parks 1 – DPW daily maintenance employee for the park grounds. 1 – Power wash and weed all parks monthly or as needed. Children’s Park 1 – (5/27/25) New Maple tree by Cookies and Cream died. (planted 7/23/24) 1 – (7/23/24) Playground equipment Twist broken, needs to be raised – (Landscape Structures contacted) Ordered by DPW, might be covered by Warranty 1 – (3/24/26) Valentino’s grease bin is leaking into park/water (State of MI supersedes the clean-up) 2 – (3/24/26) Green rubber mulch is needed in playground area. 2 – (3/24/26) Bench metal frame is rusted and broken (by Wine Social top) 2 – (4/28/26) Black fence broken in multiple places (Snow removal company at Valentino’s parking lot will not return Wes’s phone calls.) 3 – (3/19/24) Picnic table multiple seats cracked (close to parking lot) – Future Eagle project Meek’s Park 2 – Bollards on bridge were run over and need to be replaced (close to Washington street) 3 – Bench was run over and needs to be replaced Green’s Park 1 – (7/26/22) Addition of mounted boat bumpers to be installed on docks. (10-6-25 P&R letter) 1 – (5/27/25) New Maple tree by beach died. (planted 7/23/24) 2 – (7/22/25) Floating boat dock (furthest south) unstable. 3 – (7/23/24) Remove small wooden and concrete seawall inside south beach. (5/27/25 met with engineer) Swiss Village Park 2 – (5/27/25) Grass needs to be cut on hill. 2 – (6/24/25) Playground low on sand. 2 – (4/28/26) Ruts in land due to leaf removal truck. 3 – (5/23/23) Border needed around playground. 3 – (8/26/25) Chess table chair bent. Unger Park 2 – (4/28/26) Utility pole down and left by parking lot. (Wes will contact DTE) Atwater Park 2 – (2/24/26) Fix chain-link fence (bent with holes, by the baseball diamond close to DPW) 3 – (4/22/25) Bleachers need to be replaced. 4 Village of Lake Orion Parks and Recreation Advisory Committee April 28, 2026, Regular Meeting Minutes Village of Lake Orion Parks & Recreation Committee Budget 2026-2027 Capital Improvement Plan (major permanent items over $2,500 with a life span over 1 year) Priority Cost Budget Item Level Estimate Cost Actual Notes Voted & Agreed 1 Atwater Park Basketball High $16,000 5-28-24 8-1-23 Began 11-25-24 Council Court - 4" Birmingham discussion approved uses of Seal $30,733.00 6-25-24 DPW to PY2025 CDBG Approved - 11-25-24 and (50x50 2,500sf) look into cost $9,348.00 project. 4-22-25 removal 11-25-24 Council April '25 Council Request 68x50 (3,400 sq. +$4,700 approved CDBG approved allocations ft. court) 9-21-24 Hutch funds of for '25-'26 fully fund Current 47x50 (2,350 sq. ft. Paving $9,348.00 to be project, projected to be court) $33,965.00 used towards complete in Spring of (68x50 3,400sf) Atwater bb court 2026 Approved - 4-28-26 and removal refurbish 7-28-25 Council doesn't DDA approved $59,000.00 7-22-25 NF 10-6-25 P&R support 7-22-25 NF using the 75/25 plan Paving letter engineering $35,712.44 2-24-26 DPW recommendation, (84x50 7,280sf) received 6 bids manager requesting 8-25-25 Hutch for Jr. High size engineering Paving from $132,000 to 10-10-25 Council $32,480.00 57,000. The approved engineering (4,100 sf) and swings will need for basketball court. removal +9,820 to be moved. Done in Spring 2026. 3-23-26 Village council majority votes no on project, suggested DDA funds project. 2 Green's Park Pavilion High $50,000 10-27-20 20x40 5-3-21 (SW of basketball court) powder coated Gazebocreations.com steel, 24-gauge $34,000 to 38,000. Plus metal roof pouring concrete slab, 9-23-25 motion construction volunteer 10-6-25 P&R day total $45,000- letter 50,000 2-24-26 DPW contacted Moceri about a donation 5 Village of Lake Orion Parks and Recreation Advisory Committee April 28, 2026, Regular Meeting Minutes 3 Green's Park Sprinklers High $6,000 7-22-25 $8,400 7-26-22 motion 4-28-26 DPW plan is to DPW quote 9-23-25 motion use CIP funds 4-28-26 3-24-26 10-6-25 P&R 4-28-26 contract with Stafford $10,950 Mr. letter DPW created a Sprinkler quote 2-24-26 DPW contract with Stafford 3-24-26 $9,800 request for quote with a July 1 install goal Techseven quote 3-24-26 $6,950 Stafford quote 4 Atwater Additional Swing Medium $1,500 10-6-25 P&R structure letter 2-24-26 hold until basketball court is complete 5 Children's Additional Shade Medium 1200 7-22-25 $5,000 Matching 9-23-25 Yes Sail(s) each total, $2,500 current, with each AAA State post, DPW install Frame=Ocean Blue of Play 10-6-25 P&R Shade fabric=Lime 4-28-26 $5,561 letter 4-28-26 2 ordered with instalition 10-31-25 email 6 Green's Park Retaining Medium Wall 7 Unger Park Basketball Low Birmingham court Seal $15,000.00 5- 28-24 (quarter court) 8 Swiss Village Basketball Low court 9 Children's Park Stone walls DDA installed are disintegrating. 5-14-20 concern # Green's Park East-West 5/26/2015 seawall # Green's Park Dock 7-22-25 extension x1 10-6-25 P&R letter Approved 6 Village of Lake Orion Parks and Recreation Advisory Committee April 28, 2026, Regular Meeting Minutes Children's and Meek's Park High 300,000 - The Village and 4-22-25 Village, DPW, - Bank Stabilization 400,000 DDA have a goal and DDA have of improving approved completing Approved 4-22-25 bank stabilization this project in Spring in the DDA 2026. district. A 75/25 plan allows 75% of funds to be allotted for needed infrastructure. Children's Park Bridge Medium 7-22-25 budgeted by Village for '25- 26 for $100,000 2-18-26 Newspaper article design proposal 7