City Commission Regular Meeting

City Commission Meeting Minutes November 20, 2018 (APPROVED) 11/20/2018 - Minutes 1. INVOCATION Commissioner Howell gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER The Mayor called the meeting to order at approximately 6:00 p.m. after the invocation and pledge of allegiance. 4. ROLL CALL Commission Members Present: Eugene Fultz - Mayor, Curtis Gibson, Terrye Howell, Robin Gibson - Deputy Mayor, Flora "Tonya" Stewart Staff Present: Kenneth Fields, City Manager; Albert C. Galloway, Jr., City Attorney; Jennifer Nanek, City Clerk 5. PROCLAMATIONS AND AWARDS 5.I. PROCLAMATION LAKE WALES SEAHAWKS Mayor Fultz presented a Proclamation recognizing the Lake Wales Seahawks Football team. Andy Oguntola and members of the team accepted the proclamation. 6. PRESENTATION/REPORT 6.I. PRESENTATION - Lake Wales Depot Museum Strategic Plan Jennifer D'hollander, Manager of the Lake Wales Depot Museum, presented a draft of the Strategic Plan. She reviewed the history of the museum from its founding in 1976 and the role of the Historic Lake Wales Society. The City took over the Museum Complex in 2015. Approximately 60% of the items have been properly inventoried. She reviewed some of the recent programs at the museum. She listed the initiatives and goals in the plan. The Museum seeks to be relevant, vibrant, diverse and inclusive. They engaged Luci Creative to help develop the Strategic Plan. Public input was solicited and a task force was assembled to provide input. A vision and mission was identified. The tag line "Central Florida's Stop for History since 1976" will be used on promotional materials. A master plan will be developed for the buildings on the complex. They will work to engage audiences of all ages and provide for an excellent experience for all visitors. A more user friendly website will be developed. They hope to grow and have a development plan to raise money for the museum. 7. COMMUNICATIONS AND PETITIONS Kathy Bangley, Planning Director, reported that Demolition is planned for 307 E Street, the leaning chimney house, 528 Jackson Avenue, and 44 W. Park Avenue the old bank building. 8. CONSENT AGENDA Mayor Fultz reported that item 8.4 needs to be pulled from the agenda as that has a Resolution with it. Commissioner Howell made a motion to approve the remainder of the Consent Agenda. Commissioner stewart seconded the motion. By Voice Vote Mayor Fultz reported that item 8.4 needs to be pulled from the agenda as that has a Resolution with it. Commissioner Howell made a motion to approve the remainder of the Consent Agenda. Commissioner stewart seconded the motion. By Voice Vote Commissioner Howell "YES" Commissioner Stewart "YES" Commissioner Curtis Gibson "YES" Deputy Mayor Robin Gibson "YES" Mayor Fultz "YES" Motion passed 5 -0. 8.I. Minutes - October 30, 2018 & November 6, 2018 8.II. Special Event Application: Make It Magical December 7, 2018 [Begin Agenda Memo] SYNOPSIS: The approval of the special event permit application will allow the Lake Wales Main Street to hold a holiday event “Make It Magical” on December 7, 2018 between the hours of 5:00 p.m. and 8:00 p.m. and allow for the temporary closing of the Marketplace, a portion of Stuart and Park Avenues and several city parking lots in the downtown area. RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Approve the special event permit application from the Lake Wales Main Street to hold a holiday event “Make It Magical” on Friday, December 7, 2018 between the hours of 5:00 p.m. and 8:00 p.m. with set up beginning at 9:00 a.m. 2. Approve the temporary closing of the following streets at 2:00 p.m. Friday December 7, 2018: - Close a portion of Stuart and Park Avenues from First Street to Scenic Highway (SR17). - Close the Marketplace, the Marketplace parking lot, and both city lots on the east end of Stuart Avenue at Scenic Highway (SR17) - Close the alley between Stuart Avenue and Park Avenue from SR17 to First Street - Close Market Street at Park and Central Avenues for food vendors. (Wells Fargo has agreed to close their drive through at 5:00 p.m.) BACKGROUND Lake Wales Main Street submitted a special event permit application to hold their sixth annual holiday event “Make It Magical” on Friday, December 7, 2018 between the hours of 5:00 p.m. and 8:00 p.m. in the downtown area. Set up time for the event will begin at 9:00 a.m. with clean up and take down until 9:00 p.m. This event will provide a holiday destination for the entire family and will feature musicians and vocalists, numerous craft and food vendors in the Marketplace and a horse and carriage ride along Stuart Avenue. Local downtown restaurants will remain open providing a variety of food and refreshments and local shops will stay open as well giving the public an opportunity to shop while attending a special holiday event. The Lake Wales Main Street is requesting the temporary closing of a portion of Stuart Avenue from South Market Street to Scenic Highway (SR17), the temporary closing of several parking spaces on the west side of South Market Street at Stuart Avenue, the temporary closing of the Marketplace and the Marketplace parking lot, the temporary closing of the alley between Stuart Avenue and Park Avenue, and the temporary closing of the two city lots on the east end of Stuart  The Lake Wales Main Street is requesting the temporary closing of a portion of Stuart Avenue from South Market Street to Scenic Highway (SR17), the temporary closing of several parking spaces on the west side of South Market Street at Stuart Avenue, the temporary closing of the Marketplace and the Marketplace parking lot, the temporary closing of the alley between Stuart Avenue and Park Avenue, and the temporary closing of the two city lots on the east end of Stuart Avenue at Scenic Highway (SR17). The City’s special event review staff has reviewed the application and has no issues with the event. The Streets Department will close the streets and parking lots, provide additional trash containers and at the conclusion of the event they will empty the trash containers and transport them back to the storage location. Main Street may request the assistance of the Lake Wales Police Department with off-duty officers for security reasons only. Any trash clean up during the event will be the responsibility of Main Street. Insurance has been provided as required. Main Street will be responsible for sanitary facilities and a dumpster. OTHER OPTION Do not approve this special event permit application or the request for the temporary closing of a portion of Stuart Avenue, the Marketplace or three city parking lots FISCAL IMPACT The total cost for in- kind services from the City is in the proposed budget for FY18/19 in the amount of $241 of which the Arts Council would be responsible for 25% or approximately $60. [End Agenda Memo] 8.III. Lease Agreement With Mears Motor Leasing/Disposal Of Surplus Property [Begin Agenda Memo] SYNOPSIS: Staff is requesting Commission approval to (1) lease-purchase six (6) Police vehicles from Mears Motor Leasing under the Master Lease Agreement and (2) to dispose of surplus property – vehicles RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the sixty (60) month lease of four (4) marked 2019 Ford Police Interceptor vehicles, one (1) 2019 Ford Transit Connect XL Cargo van and one (1) 2019 Ford Explorer XLT from Mears Motor Leasing based upon the Florida Sheriff’s Association Fleet competitive bid pricing. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. 3. Classify the below listed vehicles as surplus 4. Authorize staff to dispose of the surplus vehicles BACKGROUND Within the FY 2018/19 annual budget, the City Commission approved $225,152.00 for additional Police Department vehicles. The FY 2018/19 annual budget indicated the vehicles would be leased versus purchased with commission approval. Staff recommends the lease-purchase of these vehicles and disposal of surplus vehicles for the following reasons: - These vehicles can be lease-purchased using the Florida Sheriff’s Association competitive bid pricing. The capital cost of these vehicles, if purchased outright, would be $217,513.00. Under the lease- purchase agreement, the monthly lease payment is $4,039.85 for sixty (60) months, with a total cost of $242,391.00. These vehicles will replace marked and unmarked police vehicles scheduled to be removed from service through reassignment, sale or other means of disposal.  Staff recommends the lease-purchase of these vehicles and disposal of surplus vehicles for the following reasons: - These vehicles can be lease-purchased using the Florida Sheriff’s Association competitive bid pricing. The capital cost of these vehicles, if purchased outright, would be $217,513.00. Under the lease- purchase agreement, the monthly lease payment is $4,039.85 for sixty (60) months, with a total cost of $242,391.00. These vehicles will replace marked and unmarked police vehicles scheduled to be removed from service through reassignment, sale or other means of disposal. - Under the Mears Motor Leasing agreement, the annual cost of these vehicles is $48,478.20 with an overall cost of $242,391.00 at the end of 60 months. A full purchase would result in a current year decrease in cash flow of $217,513.00 as compared to $48,478.20 per year. - Mears Motor Leasing’s proposal has an APR of 4.50% over the sixty (60) month term with a one (1) dollar residual buyout price for each vehicle. - The vehicles to be disposed of will be sold via an online auction or traded for equivalent value in future vehicle equipment. Based upon the anticipated sale price of the vehicles to be disposed of this year, the expected revenue will be approximately $10,500.00 or more. - In accordance with Sec. 2-476 of the City Code, the City Commission may classify as surplus any property that is obsolete, the continued use of which is uneconomical or inefficient, or which serves no useful function or purpose. - The vehicles outlined below no longer serve any useful purpose to City. Year Make Model VIN 2010 Ford Crown Victoria 2FABP7BV1AX124244 2010 Ford Crown Victoria 2FABP7BV0AX124249 2009 Ford Crown Victoria 2FAFP71V18X138772 2009 Ford Crown Victoria 3FAHP71V79X128157 2007 Ford Expedition 1FMFU16537LA72080 2006 Ford Explorer 1FMEU63826ZA11032 2006 Ford Crown Victoria 2FAFP71W36X119484 OTHER OPTIONS 1) Purchase the six (6) police vehicles outright at a cost of $217,513.00. 2) Retain the existing vehicles. FISCAL IMPACT The proposed FY18/19 lease obligation of $36,358.65 (9 months) provided by Mears Motor Leasing is based upon a lease-purchase option for police vehicles. An additional $10,500.00 or more income and savings should be realized during the first year based upon sale of vehicles removed from service. Additionally, fleet maintenance costs will be reduced significantly as a result of replacing the aged vehicles currently in use. If the City Commission approves the vehicle lease agreement, the City is committed to a yearly lease payment of $48,478.20 for the sixty (60) month leases. If revenues are insufficient in future years, an option would be to return the vehicles under the non-appropriation of funds clause. If it becomes necessary to exercise this option, however, the Police and Fire Departments would suffer the loss of the vehicles. [End Agenda Memo] 8.IV. Lease/Purchase Agreement With Motorola [Begin Agenda Memo] SYNOPSIS: Approval of the Lease/Purchase Agreement with Motorola. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the Lease/Purchase Agreement with Motorola to provide portable radios for the fire and police departments. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the Lease/Purchase Agreement with Motorola to provide portable radios for the fire and police departments. BACKGROUND The current Motorola Model XTS2500 Portable Radios will reach their end of life cycle December 31, 2019. This doesn’t mean that the radios will stop working, but it does mean that if any of these radios fail they will likely not be repairable. In the current CIP, the fire and police departments have a combined $72,427 budgeted to replace a small number of radios each year until the total number of radios needed are obtained. This process would take 6 years and have a total cost of $434,949.21 plus annual price increases. The Lease/Purchase Agreement allows the city to take possession of all of the radios in one order and does not require a payment until December 2019. The discount for buying all of the new radios in one bulk order is $46,526.16. The savings minus the interest of the Lease/Purchase Agreement will provide a net savings of $12,089.56. OTHER OPTIONS Continue buying a small amount of radios per year without the bulk purchase discount. FISCAL IMPACT 5 annual payments of $84,571.93 ($422,859.65) beginning December 2019 [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2018-29 by title only. RESOLUTION 2018-29 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LAKE WALES, FLORIDA, AUTHORIZING THE LEASE OF RADIO EQUIPMENT FROM MOTOROLA; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT LEASE-PURCHASE AGREEMENT #24482 AND ALL OTHER DOCUMENTS REQUIRED IN CONNECTION THEREWITH; PROVIDING A REPEALER AND PROVIDING FOR AN EFFECTIVE DATE. Joe Jenkins, Fire Chief, reviewed this item. Commissioner Curtis Gibson asked what the life span of these radios are. Chief Jenkins explained that we are at the mercy of Motorola. Their current radios they had for 9 years and are now discontinued. They still work but can't be fixed. Commissioner Curtis Gibson made a motion to approve RESOLUTION 2018-29. Commissioner Howell seconded the motion. By Roll Call Vote: Commissioner Curtis Gibson "YES" Commissioner Howell "YES" Commissioner Stewart "YES" Deputy Mayor Robin Gibson "YES" Mayor Fultz "YES"  Commissioner Stewart "YES" Deputy Mayor Robin Gibson "YES" Mayor Fultz "YES" Motion passed 5 -0. 8.V. Approval Of The Lake Wales Museum Strategic Plan [Begin Agenda Memo] STAFF RECOMMENDATION: It is recommended that the City Commission take the following actions: 1. Approve the Lake Wales Museum Strategic Plan BACKGROUND: Since 1976, the Lake Wales Museum has been devoted to the preservation of the heritage of the City of Lake Wales. Today, the museum is working hard with the generous support from the City of Lake Wales to revitalize the museum as a vibrant center for Florida and local history. After more than 40 years of collecting, sharing and celebrating community heritage, the Lake Wales Museum continues to evolve, and the revitalization efforts continue. This new strategic plan will be the road map to the museum’s future sustainability, increased community engagement, and historic preservation. New and redefined initiatives of the Strategic Plan 2026 will transform the historic preservation of our collections and museum, increase educational opportunities for learners of all ages, build greater community civic pride and better connect our community to our heritage. Dedicated to the past, present and future generations of Lake Waleans, the museum seeks to be an authentic, inclusive, relevant and vibrant heritage museum experience for Polk County. With the help of our residents and supporters, the museum endeavors to meet and exceed the goals of this strategic plan to be a living legacy for history and heritage in the community by our 50th anniversary in 2026. Following the museum’s reorganization in 2015, a strategic plan and master use plan was written in collaboration with the City of Lake Wales and Lake Wales Museum Association. Both of these plans were reviewed. These plans laid the groundwork for the reorganization of the museum, and many tasks and activities of the 2015 strategic plan were completed. In the summer of 2018, the museum leadership gathered resources to begin a new strategic planning process. The group secured the services of Luci Creative, a museum planning firm, to facilitate and write the new plan. A strategic planning task force was formed with stakeholders from the City of Lake Wales, community businesses, donors and the Lake Wales Museum Association. A public survey was created and distributed, and two museum open houses were held to gather information from an external perspective. A strategic planning workshop was held at Bok Tower Gardens on Friday, August 17, 2018 with the museum task force. Following the workshop, Luci Creative collected the information from the surveys, open houses and day-long workshop to write and present an organized draft document to the museum leadership. Staff complied the action strategies to accompany the new goals and objectives. The final draft document has been endorsed by the Museum’s City Governance Board and the Lake Wales Museum Association. With the approval of this new Strategic Plan the Lake Wales Museum will continue the revitalization of the museum and set the future vision for increased historic preservation and community engagement. [End Agenda Memo]  With the approval of this new Strategic Plan the Lake Wales Museum will continue the revitalization of the museum and set the future vision for increased historic preservation and community engagement. [End Agenda Memo] 8.VI. Sunset Place – Final Subdivision Plat Residential Development – Southeast Corner Of Buck Moore Road And Sunset Drive [Begin Agenda Memo] Recommendation: Approval of plat as submitted No recommendation from the Planning Board or public hearing is necessary for approval of a final plat. Provided the plat meets all of the requirements of state statutes and local ordinances, approval by the City Commission is a formality. Background: Sunset Place consists of the final fourteen (14) lots in the Sunset Pointe subdivision. The development is zoned PF - Professional and was developed to standard code requirements. The requirements for approval of the final subdivision plat are: - Consistency with the approved preliminary plat (confirmed) - Compliance with zoning district standards for lot dimensional requirements (confirmed) - Completion of infrastructure to city standards (confirmed) - Approval of the plat and survey by the city’s consulting surveyor (completed) - Approval of the homeowners’ association documents and title opinion by the city attorney (completed) [End Agenda Memo] 8.VII. Commission Meeting Date Change [Begin Agenda Memo] SYNOPSIS This would change the date of the Tuesday January 1, 2019 Commission meeting to Wednesday January 2, 2019. RECOMMENDATION Staff recommends that the City Commission Change the date of the meeting scheduled for Tuesday, January 1, 2019 to Wednesday, January 2, 2019. BACKGROUND Per our Charter and Code of Ordinances the City Commission meets on the 1st and 3rd Tuesdays of each month. The first Tuesday in January falls on New Years’ Day which is a paid holiday for City staff. So staff recommends changing the date to Wednesday January 2, 2019. OTHER OPTIONS Do not change the date or choose another date. FISCAL IMPACT None [End Agenda Memo] 8.VIII. Agreement For Building Plan Services [Begin Agenda Memo]  [End Agenda Memo] 8.VIII. Agreement For Building Plan Services [Begin Agenda Memo] SYNOPSIS The Building Division is in need of assistance with the volume of plan review services needed to keep up with current growth patterns. RECOMMENDATION Staff recommends the adoption of Approval of the Agreement for Building Plan Review Services. Authorization for the City Manager to execute the Services Agreement. BACKGROUND In response to RFQ No. 18-452 Building Code Professional Services, the City received three responses. CAP Government Inc. was found to be the best choice for the services the City is seeking. The FY 18-19 Budget includes $40,000.00 for Contract Services of this nature. The agreement sets the hourly rate of $80.00 for plan review services. FISCAL IMPACT This is a budgeted expenditure. [End Agenda Memo] 8.IX. Pre-Televising For Sliplining [Begin Agenda Memo] SYNOPSIS: Staff requests commission approval to expend funds in the amount of $60,000.00 to pretelevising several gravity sewer lines to determine the extent to which repair is needed. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Authorize the expenditure of funds in the amount of $60,000.00 to VacVision Environmental, LLC for pre-televising services performed on 15,000 feet of various gravity sewer lines within the city’s waste water collection system. BACKGROUND The City, as part of its collection system, owns, operates, and maintains 121 Miles of 8 to 16 inch Gravity Sewer Lines. Due to the corrosive nature of raw sewage gases, it becomes necessary to perform periodic pre-televising of these lines to determine the condition of the current sewer infrastructure. Staff entered into a piggyback agreement to perform such maintenance services with VacVision Environmental, LLC that was approved by the commission at its April 3, 2018 city commission meeting. Staff has noticed that there are several areas within the City’s utility service area where there are pronounced depressions in the road. The only way to determine the cause of these depressions are to have the gravity sewer line under the road televised. Once the lines have been televised, staff can then form the basis for repair. Staff recommends the commission take the following action, approve the expenditure of funds with VacVision, LLC in the amount of $60,000.00 for the pre-televising of an additional 15,000 feet of various gravity sewer lines. OTHER OPTIONS  have the gravity sewer line under the road televised. Once the lines have been televised, staff can then form the basis for repair. Staff recommends the commission take the following action, approve the expenditure of funds with VacVision, LLC in the amount of $60,000.00 for the pre-televising of an additional 15,000 feet of various gravity sewer lines. OTHER OPTIONS None. Maintenance of these wastewater system components becomes necessary from time to time to maintain the integrity of the system. FISCAL IMPACT The Wastewater Department has placed $300,000.00 for sliplining repair in the 5-yr Capital Improvements Plan. The pre-televising is the first step in determining where and what repairs for the gravity sewer system will be required. [End Agenda Memo] 8.X. Accept Change Order #2 From The Federal Aviation Administration (FAA) For The Repair Of Depressions On Runway 6-24 At The Lake Wales Municipal Airport [Begin Agenda Memo] Synopsis: The City Commission will consider accepting Change Order #2 from the Federal Aviation Administration for the repair of depressions on Runway 6-24 at the Lake Wales Municipal Airport in the amount of $155,735.87. Recommendation: Staff recommends that the City Commission approve the following action: 1. Accept Change Order #2 from the Federal Aviation Administration (FAA) for the repair of depressions on Runway 6-24 at the Lake Wales Municipal Airport in the amount of $155,735.87. 2. Authorize the Mayor to accept the change order on behalf of the city. Background: September 2018 the City adopted Resolution 2018-21 authorizing a supplemental agreement with the Florida Department of Transportation (FDOT) to provide additional funding for the rehabilitation and extension project of Runway 6-24 at the Lake Wales Municipal Airport due to depressions found in the existing runway. The additional funding covered the engineering services to add an additional 117 days to the project and the survey that was required by the Federal Aviation Administration (FAA). Change order #2 will cover the construction cost to repair the depressions. Fiscal Impact: Funding is as follows: FAA (90%) $140,162.29 City (5%) 7,786.79 State (5%) 7,786.79 Total: $155,735.87 [End Agenda Memo] 9. OLD BUSINESS 9.I. Ordinance 2018-12, FY17'18 Budget Amendment #2, 2nd Reading & Public Hearing  [End Agenda Memo] 9. OLD BUSINESS 9.I. Ordinance 2018-12, FY17'18 Budget Amendment #2, 2nd Reading & Public Hearing [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approval of the second Amendment of FY 17’18 Budget that was adopted on September 19, 2017, modified on May 1, 2018 Ordinance 2018-03. RECOMMENDATION It is recommended that the City Commission approve Ordinance 2018-12 after second reading and public hearing. The City Commission approved first reading of the ordinance on November 6, 2018. The advertisement requirement for second reading and public reading has been met. BACKGROUND Ordinance 2017-16 estimating revenues and appropriating funds for Fiscal Year 2017-18 was adopted by the City Commission September 19, 2017, modified May 1, 2018 by Ordinance 2018-03. We are presenting Ordinance 2018-12 to modify the estimates of revenues and appropriations budgeted in various funds. This is primarily a housekeeping ordinance to conform the adopted budget to realized or expected changes within the current fiscal year. Explanation of change, for significant items has been provided on both Exhibit A and B. OTHER OPTIONS This is a required budgetary amendment for compliance purposes relating to the City’s Charter and Florida State Statute. Per the Lake Wales City Charter, Section 6.07, upon written request by the City Manager, the City Commission may by ordinance transfer part or all of any unencumber appropriation balance from one department, office or agency to another. Per Florida State Statute, Section 166.241, the budget must regulate expenditures of the municipality. If a budget amendment is required, the amendment must be adopted in the same manner as the original budget. FISCAL IMPACT See Exhibit A and Exhibit B attached to Ordinance 2018-12 [End Agenda Memo] ORDINANCE 2018-12 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, AMENDING ORDINANCE 2017-16 AS MODIFIED BY ORDINANCE 2018-03 TO MODIFY THE ESTIMATES OF EXPENDITURES FOR THE OPERATION OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE 2017-2018 FISCAL YEAR AND TO MODIFY THE APPROPRIATION OF FUNDS RAISED AND COLLECTED FROM ALL SOURCES SET FORTH IN THE ESTIMATE OF REVENUES FOR SAID FISCAL YEAR; REPEALING ALL ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. Dorothy Ecklund, Director of Finance, reviewed this item. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Howell made a motion to adopt ORDINANCE 2018-29 after second reading and public hearing. Commissioner Curtis Gibson seconded the motion. By Roll Call Vote:  CLOSED PUBLIC HEARING Commissioner Howell made a motion to adopt ORDINANCE 2018-29 after second reading and public hearing. Commissioner Curtis Gibson seconded the motion. By Roll Call Vote: Commissioner Howell "YES" Commissioner Curtis Gibson "YES" Commissioner Stewart "YES" Deputy Mayor Robin Gibson "YES" Mayor Fultz "YES" Motion passed 5 -0. 10. NEW BUSINESS 11. CITY MANAGER Kenneth Fields, City Manager, said that the current date for the Charter Schools educational forum on McLaughlin will be Thursday January 10th at Vanguard Auditorium. There will be representatives from both the Charter Schools and Polk County Public Schools. We will make arrangements to videotape it and add to our website. Commissioner Howell asked why Vanguard. Mr. Fields said the more circular design allowing for more interaction made it a better location than the Arts Center. There is enough room and good parking. Mayor Fultz said he will moderate the event. Mr. Fields said the City Administration Building will be closed Thursday and Friday for Thanksgiving. 11.I. Tracking Report 11.II. Social Media Tracking Report 11.III. Commission Meeting Schedule 11.IV. Other Meetings & Events Calendar Mr. Fields reminded everyone about the Orange Blossom BBQ on November 30 -December 1 at Lake Wailes Park. This Saturday is Shop Small Saturday Downtown. 12. CITY COMMISSION COMMENTS Deputy Mayor Robin Gibson shared concerns about a lot of forthcoming growth in Lake Wales and how that might negatively impact our small town feel and our quality of life. He wondered what we can do about this. Development doesn't pay for itself as it makes a lot of demands on government. Impact fees should cover these costs but they don't always. This is something we should be attentive to. Kathy Bangley, Planning Director, said that we have a Comprehensive Plan protects us from some of this. Also the Land Development regulations also help control what we want and don't want. She provided examples of what we do not allow. She tries to encourage good growth. These rules help protect us. Mr. Fields said we control what's in the City but there are concerns about areas around us that we may want to annex. These developers need to develop according to our rules. The developments will come to us soon including to our south. It is important to work with the county on any developments near us. Mayor Fultz said all these developments will come before the Commission for approval. Deputy Mayor Gibson said we should also work with the County on their development regulations. We need to let them know about our concerns.  do not allow. She tries to encourage good growth. These rules help protect us. Mr. Fields said we control what's in the City but there are concerns about areas around us that we may want to annex. These developers need to develop according to our rules. The developments will come to us soon including to our south. It is important to work with the county on any developments near us. Mayor Fultz said all these developments will come before the Commission for approval. Deputy Mayor Gibson said we should also work with the County on their development regulations. We need to let them know about our concerns. Commissioner Curtis Gibson reported on the Airport Authority Meeting last night. Someone had concerns about a public records request where a lawsuit was filed and the City lost and had to pay attorney's fees. If someone wants documents we should just give them to them. He asked that the Commission be informed of these types of things. We need to improve our communication with those interested in hangars. He asked about finances at the Airport and would like to speak with Dorothy Ecklund on this. Can we afford these? Mr. Fields said we didn't refuse to turn over the information it was over the costs of providing those and redacting information regarding security. Mr. Fields said they will come back with more information on the airport concerning the hangars and the direction of the airport once the runway is complete. 13. MAYOR COMMENTS The Mayor encouraged the Commissioners to ask questions on anything they need to know more on. Commissioner Howell said that any information given to the Mayor should go to the Commission as well. Mr. Fields explained that it is his standard policy that when any Commissioner requests information on a topic that he copies all of the commission as well. 14. ADJOURNMENT The meeting was adjourned at 6:56 p.m. _______________________________ Mayor/Deputy Mayor ATTEST: ______________________________ City Clerk/Deputy City Clerk