City Commission Regular Meeting

City Commission Meeting Minutes June 4, 2019 (APPROVED) 6/4/2019 - Minutes 1. INVOCATION Dr. Moyer gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Fultz called the meeting to order at approximately 6:00 p.m. after the invocation and the pledge of allegiance. 4. ROLL CALL Commission Members Present: Eugene Fultz - Mayor, Curtis Gibson, Robin Gibson -Deputy Mayor, Terrye Howell Commission Members Absent: Al Goldstein Staff Present: Kenneth Fields, City Manager; Albert C. Galloway, Jr., City Attorney; Jennifer Nanek, City Clerk 5. PROCLAMATIONS AND AWARDS 5.I. Proclamation For Youth Football Coach Richard Deloach Deputy Mayor Robin Gibson presented a proclamation honoring longtime youth football coach Richard DeLoach who is with the Lake Wales Steelers. 5.II. PROCLAMATION - POLK PRIDE WEEK Deputy Mayor Robin Gibson read a proclamation designating June 8-15 as LGBTQ Pride Week in Lake Wales. Representatives of Polk Pride accepted the Proclamation. 6. PRESENTATION/REPORT 7. COMMUNICATIONS AND PETITIONS Dr. Virgil Ullom, non-resident, said we ought not to discriminate against God but we don't want immoral behavior. He said we are going the wrong direction when we leave God out of the picture. Kathy Bangley, Planning Director, reported on her recent meeting with Ray Brown and two of his representatives via phone. She reviewed an agreed upon action plan that each Commissioner got a copy of. These steps will begin on Thursday. 8. CONSENT AGENDA Commissioner Howell made a motion to approve the Consent Agenda. Commissioner Curtis Gibson seconded the motion. by voice vote: Commissioner Howell "YES" Commissioner Curtis Gibson "YES"  by voice vote: Commissioner Howell "YES" Commissioner Curtis Gibson "YES" Deputy Mayor Robin Gibson "YES" Mayor Fultz "YES" Motion approved 4-0. 8.I. Minutes - May 14, 2019 And May 21, 2019 8.II. Award Of Bid #19-463 For Reuse Pump Station Modifications Project And Construction Phase Services Contract. [Begin Agenda Memo] SYNOPSIS: Award of Bid to Lawrence Lee Construction Services Inc. in the amount of $988,020.00 for the upgrade and modifications of the reuse pump station located on Ray Martin Road and approve the construction phase services contract to Kimley-Horn in the amount of $116,182.00. RECOMMENDATION It is recommended that Commission take the following action: 1. Award the bid to Lawrence Lee Construction Services, Inc. for the reuse pump house modifications in the amount of $988,020.00. 2. Approve Construction Phase services contract to Kimley-Horn in the amount of $116,820.00 3. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND The City owns and maintains Fifteen miles of reuse distribution mains, ranging in size from six inches to twenty-four inches, a one million gallon reuse ground storage tank, pumps and appurtenances necessary for the system to operate. It becomes necessary from time to time to replace and upgrade system components as the need arises to expand the system. This project will consist of the replacement of 3 pumps with an addition of a fourth pump, revisions to piping, electrical modifications, and a new 18” fill line into the existing storage tank (approximately 600 linear feet). The Commission, at its October 17, 2017 city commission meeting approved entering into a contract with Kimley-Horn for the design and engineering for the reuse pump station modifications. The Commission, at its December 4, 2018 city commission meeting approved submitting an application to acquire the necessary funding from the State Revolving Loan Fund. Staff is now at the stage in the construction process of awarding the bid for construction and construction phase services. Staff submitted a request for bid for the above referenced project, in which four bidders responded. Of the four bidders, Lawrence Lee Construction Services, Inc. was declared the most responsive low bidder after engineer review and evaluation of the bids. Staff recommends the Commission take the following action, approve the award of bid to Lawrence Lee Construction Services, Inc. in the amount of $988,020.00, approve the construction phase services contract for Kimley-Horn in the amount of $116,182.00, and authorize the City Manager to execute the appropriate documents, on the City’s behalf. OTHER OPTIONS The Commission could chooses not to approve any of the contracts listed above and direct staff to return the project back out to bid.  OTHER OPTIONS The Commission could chooses not to approve any of the contracts listed above and direct staff to return the project back out to bid. FISCAL IMPACT The 2018-2019 Capital Improvements Plan has budgeted $965,000.00 to be funded through the State Revolving Fund Loan Program. The program will adjust and amend loan amounts based on the bids received. All earlier amounts given to the State Revolving Fund Loan agency were estimates and are set until the bid opening. [End Agenda Memo] 9. OLD BUSINESS 10. NEW BUSINESS 10.I. Resolution 2019-09 Supporting FDOT Project 419243-4-52-01 Interchange Improvements [Begin Agenda Memo] SYNOPSIS FDOT has asked for our support of modifications to the built environment as a result of the new Interchange being built at SR 60 and US Highway 27. RECOMMENDATION Adoption of the resolution is recommended. BACKGROUND FDOT is proposing to close one driveway connection on US Highway 27 and two on Central Avenue to improve safety at the signalized intersection. Graphics have been provided that show the proposed changes and are attached for your review. OTHER OPTIONS Decline to adopt the resolution [End Agenda memo] Jennifer Nanek, City Clerk, read RESOLUTION 2019-09 by title only. RESOLUTION 2019 - 09 Support of FDOT Project 419243-4-52-01 US Highway 27 and State Road 60 Interchange A RESOLUTION OF SUPPORT FOR MODIFICATIONS TO EXISTING CONDITIONS AS PART OF THE FLORIDA DEPARTMENT OF TRANSPORTATION INTERCHANGE OF STATE ROAD 60 AND U.S. HIGHWAY 27 RENOVATION PROJECT Kathy Bangley, Planning Director, reviewed this item. She listed some of the changes planned such as eliminating entrances to some of the businesses and explained that the changes bring the businesses in line with City code and will make the area safer. Mayor Fultz asked if the affected businesses have been notified. Ms. Bangley said that FDOT is taking care of that. Mayor Fultz asked if she has heard any complaints. Ms. Bangley said she has not heard any negative feedback.  in line with City code and will make the area safer. Mayor Fultz asked if the affected businesses have been notified. Ms. Bangley said that FDOT is taking care of that. Mayor Fultz asked if she has heard any complaints. Ms. Bangley said she has not heard any negative feedback. Commissioner Curtis Gibson asked if the City will be involved in the changes. He confirmed that we are just showing support. Ms. Bangley confirmed that and said that the City will not be putting money in. She said that FDOT was good at accepting feedback on this project. Commissioner Curtis Gibson agreed that the safety improvements are a good thing. Deputy Mayor Robin Gibson suggested asking FDOT if there is any other way we can support this project. Commissioner Howell made a motion to adopt RESOLUTION 2019-09. Commissioner Curtis Gibson seconded the motion. by voice vote: Commissioner Howell "YES" Commissioner Curtis Gibson "YES" Deputy Mayor Robin Gibson "YES" Mayor Fultz "YES" Motion approved 4-0. 11. CITY ATTORNEY Albert Galloway, Jr., City Attorney, said there is no threatened litigation that he is aware of. He has not seen any action against our recent Charter Amendment. 12. CITY MANAGER Kenneth Fields, City Manager, said they are looking to redesign the lobby and will review possible additional security features for employees. 12.I. Tracking Report 12.II. Social Media Tracking Report 12.III. Commission Meeting Schedule 12.IV. Other Meetings & Events Calendar 13. CITY COMMISSION COMMENTS Commissioner Curtis Gibson reported that his graduation from Lake Wales Leadership Class is on Thursday. Commissioner Howell said she is glad about the road improvements. The roads are looking better. Deputy Mayor Robin Gibson suggested that security procedures be reviewed to give everyone confidence regarding safety at the City Administration Building. He expressed concern about a shooting incident similar to the recent incident in Virginia Beach. He encouraged our City to stick together. Mr. Fields said that he will brief each Commissioner individually on security procedures. 14. MAYOR COMMENTS Mayor Fultz reported on the recent Sheriff's Advisory Council meeting he attended where safety concerns were discussed. He said the the Sheriff was complimentary of our Police Chief. He said he was glad for our police here protecting us.  Fields said that he will brief each Commissioner individually on security procedures. 14. MAYOR COMMENTS Mayor Fultz reported on the recent Sheriff's Advisory Council meeting he attended where safety concerns were discussed. He said the the Sheriff was complimentary of our Police Chief. He said he was glad for our police here protecting us. 15. ADJOURNMENT The meeting was adjourned at 6:30 p.m. _____________________________ Mayor/Deputy Mayor ATTEST: ___________________________ City Clerk