City Commission Regular Meeting

City Commission Meeting Minutes October 5, 2021 (APPROVED) 10/5/2021 - Minutes 1. INVOCATION Dr. Moyer gave the invocation 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Fultz called the meeting to order at approximately 6:00 p.m. after the invocation and the pledge of allegiance. 4. ROLL CALL Commission Members Present: Mayor Eugene Fultz, Terrye Howell, Daniel Williams, Jack Hilligoss, Deputy Mayor Robin Gibson, Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney 5. PROCLAMATIONS AND AWARDS 5.I. PROCLAMATION - Joseph Lunsford Recognition Day Mayor Fultz proclaimed October 5, 2021 as Joseph Lunsford recognition Day 5.II. PROCLAMATION - General Aviation Month Mayor Fultz proclaimed October as General Aviation month 6. PRESENTATION/REPORT 7. COMMENTS AND PETITIONS Fred Hawkins, State House Representative, introduced himself, his staff and offered his help at the state level with any issues we need. He commended the direction that the City is going and is looking to help the City get funding for several projects to help with growth needs. 8. CONSENT AGENDA Commissioner Howell made a motion to approve the consent agenda. Deputy Mayor Gibson seconded the motion. by voice vote: Commissioner Howell "YES" Commissioner Howell made a motion to approve the consent agenda. Deputy Mayor Gibson seconded the motion. by voice vote: Commissioner Howell "YES" Deputy Mayor Gibson "YES" Commissioner Williams "YES" Commissioner Hilligoss Mayor Fultz "YES" Motion passed 5-0. 8.I. Minutes September 21, 2021 And September 29, 2021 8.II. Agreement - City Of Lake Wales/Police Benevolent Association [Begin Agenda Memo] RECOMMENDATION It is recommended that the City Commission ratify the proposed amendments to the agreement between the City of Lake Wales and the West Central Florida Police Benevolent Association, Inc. BACKGROUND On February 2, 2021, the City Commission approved the collective bargaining agreement between the City of Lake Wales and the Police Benevolent Association, Inc. (PBA) for the period October 1, 2020 through September 30, 2021. The general purpose of the agreement is to provide wages, hours, and other conditions of employment for the employees in the police department bargaining unit of which all are sworn officers in the classification of police officer, corporal or sergeant. Management staff and the Police Department union representatives have reached an agreement for the period October 1, 2021 through September 30, 2024. NOTE: The amendments are presented to the City Commission for ratification at this time. The changes to the existing agreement are highlighted below: Article 16 Wages 16.1 Effective October 1, 2021 employees shall receive a 3% (three percent) cost of living increase. NOTE: this is the same as general employees and fire department employees. Article 28 Tuition Aid 28.1 Reimbursement of admission examination, books and/or tuition fees of a maximum of $1,500 $2,000.00 will be provided by the City per employee per fiscal year for degree curricula as long as the expense is job related and may include on-line classes. Any cost or fees paid from other sources shall not be reimbursable by the City. 38 Duration of Agreement 38.1 This Agreement shall become effective upon ratification by the bargaining unit members and approval and ratification by the Lake Wales City Commission and shall continue in full force and  not be reimbursable by the City. 38 Duration of Agreement 38.1 This Agreement shall become effective upon ratification by the bargaining unit members and approval and ratification by the Lake Wales City Commission and shall continue in full force and effect until midnight of September 30, 2024. The City of Lake Wales and the West Central Florida PBA agree that for fiscal years 2022-2023, and 2023-2024 each party has the right to re-open up to two (2) articles in addition to Article 16, Wages. FISCAL IMPACT No additional impact to the 21’22 FY Budget. [End Agenda Memo] 8.III. Award Of Bid #21-492 WRF Vacuum Truck Drying Bed Construction [Begin Agenda Memo] SYNOPSIS: Contracting for $280,999.00 for the construction of the WRF Vacuum Truck Drying Bed construction. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Approve the award of bid for bid number 21-492 to C & T Contracting for $280,999.00 for the construction of the WRF Vacuum Truck Drying Bed construction. 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND City staff contracted with Kimley-Horn & Associates to provide a proposal to design a new vacuum truck sludge drying bed, for which the City Commission approved at its December 15, 2020 commission meeting. Staff placed the project out to bid on July 26, 2021 with a bid open date of September 9, 2021. Time and use has now made it necessary for staff to perform this required maintenance and new construction. When the vactor returns to the wastewater plant at the end of the day, the contents are emptied onto the drying bed. Drying takes place by a combination of evaporation and gravity drainage through a piping network built underneath the drying bed pit. Once the sludge is completely dried, the dried material is shoveled into the dumpster for disposal. The liquid from the vactor truck is drained through the piping under the drying bed that eventually makes its way through the wastewater treatment plant. Staff is recommending the City Commission approve the award of bid and signing of the contract by the City Manager to C & T Contracting for $280,999.00 based on the bid recommendation presented by Kimley-Horn & Associates for these construction services. OTHER OPTION None. The drying bed is used to dry material released from the Vactor Truck. The material has to be dried prior to being placed into the dumper for removal. FISCAL IMPACT $500,000 was budgeted in the Wastewater Division’s FY ’20-‘21 Capital Improvements Budget for this purpose, $37,000 was previously allocated for the engineering services, leaving $463,000.00 available for construction.  FISCAL IMPACT $500,000 was budgeted in the Wastewater Division’s FY ’20-‘21 Capital Improvements Budget for this purpose, $37,000 was previously allocated for the engineering services, leaving $463,000.00 available for construction. [End Agenda Memo] 8.IV. Hangar Land Lease Agreement And Operation Agreement– Jump Florida Skydiving, LLC [Begin Agenda Memo] SYNOPSIS: The City Commission will consider a hangar land lease agreement and an operation agreement at the Lake Wales Municipal Airport. RECOMMENDATION 1. Authorize the mayor to execute a hangar land lease agreement between Jump Florida Skydiving, LLC and the City for 32,949 square feet (0.77 acres) of land space for the purpose of developing and constructing an aircraft hangar. 2. Authorize the mayor to execute an operation agreement between Jump Florida Skydiving, LLC and the city for space within the Airport Administration Building. BACKGROUND Chapter 3-Airport, Section 3-30 of the City of Lake Wales Code of Ordinances allows the city to lease hangars, pasture lands and other airport property to individuals, firms or corporations. Jump Florida Skydiving, LLC is requesting to lease land at the Lake Wales Municipal Airport to construct an aircraft hangar (32,949) square feet, at a rate of ($1,070.84) per month ($12,850.11) per annum. Rent commencement date shall be the earlier of the twelve (12) months after the effective date or upon issuance of the Certificate of Occupancy. The annual base rent shall remain unchanged for the first five (5) years and thereafter shall be adjusted in the amount to be determined by the percentile change in the Consumer Price Index. Pilots with larger aircraft are accustomed to certain amenities at airports. Having their aircraft fueled by airport staff is one. The Lake Wales Municipal Airport does not provide this service; therefore, the City is allowing LW hangar, LLC to purchase a fuel truck to provide fuel delivery service to all aircraft in their hangar. Self-fueling is allowable by the Federal Aviation Administration (FAA) guidelines. When the City is able to provide such service the City will provide this service at a cost not to exceed the wholesale fuel cost per gallon plus ten cents ($0.10). The initial term of this lease shall be for a period of thirty (30) years. Upon expiration of the initial term, Lessee shall have the option to extend the lease for one (1) additional ten (10) year renewal term. Lessee shall provide notice of electing any renewal term by providing written notice to lessor any time before the expiration of each prior term. Proof of insurance is required before issuance of the Certificate of Occupancy. Jump Florida Skydiving, LLC desires to lease facility space within the Airport Administration Building and agrees to pay a base rent of $3,000.00 per month and an additional space rent of $355.63 per month plus applicable tax for the term of the agreement. Jump Florida Skydiving, LLC will pay 80% of the common utility cost including electricity and water and any other applicable utility cost. Jump Florida Skydiving, LLC will pay the city a jump fee for each skydiver, which takes off from the airport ten cents per jump ($0.10). The jump fee shall increase at a rate of 2.5% or the increase in the  Jump Florida Skydiving, LLC will pay 80% of the common utility cost including electricity and water and any other applicable utility cost. Jump Florida Skydiving, LLC will pay the city a jump fee for each skydiver, which takes off from the airport ten cents per jump ($0.10). The jump fee shall increase at a rate of 2.5% or the increase in the Consumer Price Index, whichever is greater, each year on the anniversary of this agreement. The initial term of the operation agreement shall be for a period of thirty-six (36) months with a renewal clause for two (2) twelve (12) month terms subsequent to its’ initial term upon mutual agreement of the parties. OTHER OPTIONS The City Commission may choose not to authorize the execution of the agreements at this time. FISCAL IMPACT Airport revenue of $12,850.11 annually from the hangar land lease agreement and a monthly base rent of $3,000.00 plus $355.63 additional space rent from the operation agreement. [End Agenda Memo] 8.V. Operation Agreement And T-Hangar Lease Agreement – One UP Adventures, LLC. [Begin Agenda Memo] SYNOPSIS: The City Commission will consider an operation agreement and a T-hangar lease agreement at the Lake Wales Municipal Airport. RECOMMENDATION 1. Authorize the mayor to execute an Operation agreement between One Up Adventures, LLC and the City at the Lake Wales Municipal Airport. 2. Authorize the mayor to execute a T-hangar lease agreement between the One Up Adventures, LLC and the City at the Lake Wales Municipal Airport BACKGROUND Chapter 3-Airport, Section 3-30 of the City of Lake Wales Code of Ordinances allows the city to lease hangars, pasture lands and other airport property to individuals, firms or corporations. One Up Adventures, LLC desires to use portions of the airport property for basic and advanced ultralight flight training instruction and utilize t-hangar space for storage of aeronautical equipment at the Lake Wales Municipal Airport. One Up Adventures, LLC agrees to pay the city a training fee of $5.00 per student per day. One Up Adventures, LLC request to utilize hangar space for storage of aeronautical equipment is in accordance with the Federal Aviation Administration (FAA) policy that allows this type storage in an airport t-hangar (Federal Register, volume 81, number 115, section 2: standards for aeronautical use of hangars). One Up Adventures, LLC currently rents a t-hangar at the airport at a monthly rate of $301.71. The operation agreement shall run for a period of twelve (12) months with a renewal clause of two (2) additional twelve (12) month periods subsequent to its initial term upon mutual agreement of the parties. The t-hangar lease agreement shall run for a period of twelve (12) months with an annual renewal clause of twelve (12) months upon mutual agreement of the parties.  The operation agreement shall run for a period of twelve (12) months with a renewal clause of two (2) additional twelve (12) month periods subsequent to its initial term upon mutual agreement of the parties. The t-hangar lease agreement shall run for a period of twelve (12) months with an annual renewal clause of twelve (12) months upon mutual agreement of the parties. OTHER OPTIONS The City Commission may choose not to authorize the execution of the agreements at this time. FISCAL IMPACT Airport revenue of $5.00 per student for basic and advanced ultralight flight training instruction and $301.71 monthly for the t-hangar lease. [End Agenda Memo] 8.VI. Buck Moore Road Corridor Capacity Study Agreement [Begin Agenda Memo] SYNOPSIS: The proposed Buck Moore Road Corridor Capacity Study will identify needed roadway design requirements and implement a plan of action as new growth and development occurs along this road. RECOMMENDATION Staff recommends the following: 1. Approval of the Buck Moore Road Corridor Capacity Study Agreement. 2. Authorize funding of the Study at an amount not-to-exceed $25,000. BACKGROUND Along Buck Moore Road, a County-maintained collector road, there are a substantial number of undeveloped properties that have historically been used for citrus groves. Currently, this road operates at a Level of Service (LOS) of “B”, and has a LOS Standard of “D”. However, over the past few months, there have been five (5) proposed single- family residential projects totaling 684 units that have been approved in this area: Leighton Landing - 46 units 80 Acres Project - 349 units Buck Moore Heights (West Side) – 100 units Robin’s Run – 156 units Robin’s Walk – 33 units The expected trip generation from these projects, combined with the existing traffic currently using the roadway during peak periods, could eventually result at some point in the future where an appropriate level of service cannot be maintained. To provide for proactive planning to mitigate future impacts, staff has requested this proposal from our Transportation Planning Consultant (VHB) for a corridor capacity analysis. This analysis will identify both the short-term (5-10 years) and long-term (Year 2045) requirements for roadway design, plus intersection geometrics that will obtain/maintain the adopted level of service standard. This study includes both the evaluation of roadway capacity needs and multi- modal elements (bicycle, pedestrian, transit) that will be consistent with the anticipated services and vision for this area of the City. Once completed, this study will be a guide for future development activity along Buck Moore Road. It will also be used to coordinate with Polk County for needed improvements.  service standard. This study includes both the evaluation of roadway capacity needs and multi- modal elements (bicycle, pedestrian, transit) that will be consistent with the anticipated services and vision for this area of the City. Once completed, this study will be a guide for future development activity along Buck Moore Road. It will also be used to coordinate with Polk County for needed improvements. OTHER OPTIONS Decline to approve the execution of the agreement. FISCAL IMPACT Funds for Professional Services in the amount of $25,000 for this study are in the FY 2021/2022 Development Services Department budget. [End Agenda Memo] 8.VII. Special Event Permit Application - Veterans Day Parade [Begin Agenda Memo] SYNOPSIS: Approval of the Special Event Permit Application will allow the American Legion Memorial Post 71 to hold a Veterans Day Parade on Thursday November 11, 2021 and will allow for the temporary closing of Central Avenue. RECOMMENDATION It is recommended that the City Commission take the following action: • Approve the Special Event Permit application from the American Legion Memorial Post 71 to hold the Veterans’ Day parade on Saturday November 11, 2021 between the hours of 11:00 a.m. and 1:00 p.m. • Approve the request for the temporary closing of several streets in the downtown area on November 11, 2021 between the hours of 11:00 a.m. and 1:00 p.m. The streets to be closed are as follows; Central Avenue at M.L. King Jr. Blvd east, crossing Scenic HWY to Lake Shore Blvd., then north on Lake Shore Blvd to Lake Wailes Park where the parade will end. BACKGROUND Ira Andy Anderson, of the American Legion Post #71, has submitted a special event permit application to hold a Veterans’ Day parade on Thursday November 11, 2021 between the hours of 11:00 a.m. and 1:00 p.m. to honor all veterans past and present. This application also includes a request for the temporary closing of Central Avenue through the downtown area. Line up for the parade will begin at noon at the Municipal Administration Building. The parade route will involve the following streets: Central Avenue from Dr. Martin Luther King Jr. Boulevard crossing Scenic Hwy to Lakeshore Blvd. then north on Lake Shore Blvd to Lake Wailes Park where the parade will end. Affected Streets include: M.L. King Jr. Blvd, Central Avenue, and Lakeshore Blvd. We will close all the streets intersecting Central Avenue. The Lake Wales Police Department will provide vehicular and pedestrian control and the Streets Department is coordinating the street closings. Sanitary facilities and trash clean up will be the responsibility of the sponsor. Insurance is being provided as required.  Affected Streets include: M.L. King Jr. Blvd, Central Avenue, and Lakeshore Blvd. We will close all the streets intersecting Central Avenue. The Lake Wales Police Department will provide vehicular and pedestrian control and the Streets Department is coordinating the street closings. Sanitary facilities and trash clean up will be the responsibility of the sponsor. Insurance is being provided as required. At the end of the parade, the American Legion will host a cookout for parade participants in Lake Wailes Park. OTHER OPTIONS Do not approve the special event permit application for the Veterans’ Day parade and the request for the temporary street closings. FISCAL IMPACT Total in kind services for this event was budgeted in the amount of $824. The sponsor will be responsible for 25% of the total cost or $206. Any additional cost related to the parade route will be the responsibility of the sponsor. [End Agenda Memo] 9. OLD BUSINESS 9.I. Ordinance 2021-23 Annexation – 2nd Reading And Public Hearing 9.97 Acres Of Land South Of Belleview Drive And West Of 11th Street [Begin Agenda Memo] SYNOPSIS: Ordinance 2021-23 proposes the voluntary annexation of approximately 9.97 acres of land located south of Belleview Drive, west of 11th Street, and contiguous to the incorporated City limits. RECOMMENDATION Staff recommends approval after second reading of Ordinance 2021-23 following a public hearing. Public Hearing notice requirements have been met. A recommendation from the Planning and Zoning Board is not required for an annexation ordinance. BACKGROUND Hunt Bros, Inc, owner, petitioned annexation into the corporate city limits of Lake Wales on August 26, 2021. “Attachment A” to the ordinance shows the property’s location. It is contiguous to the City Limits along its southern and western boundaries. On September 21, 2021, The City Commission approved Ordinance 2021-23 on first reading. OTHER OPTIONS Decline to annex the property. FISCAL IMPACT The annexation will add to the City’s tax roll. The property is valued at $82,026, which would bring in additional property taxes. Additionally, the approval of the annexation would allow the applicant  Decline to annex the property. FISCAL IMPACT The annexation will add to the City’s tax roll. The property is valued at $82,026, which would bring in additional property taxes. Additionally, the approval of the annexation would allow the applicant to assemble a better-shaped tract of land for potential residential development. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2021-23 by title only. ORDINANCE 2021-23 (Annexation – 9.97 acres south of Belleview Drive and west of 11th Street) AN ORDINANCE PROVIDING FOR THE ANNEXATION OF APPROXIMATELY 9.97 ACRES OF LAND, CONTIGUOUS TO THE INCORPORATED TERRITORY OF THE CITY OF LAKE WALES, SHOWN ON ATTACHMENT “A” AND SPECIFICALLY DESCRIBED HEREIN; GIVING THE CITY OF LAKE WALES JURISDICTION OVER THE LAND ANNEXED; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Howell made a motion to adopt ORDINANCE 2021-23 after second reading and public hearing. Deputy Mayor Gibson seconded the motion. By Roll Call Vote: Commissioner Howell "YES" Deputy Mayor Gibson "YES" Commissioner Williams "YES" Commissioner Hilligoss Mayor Fultz "YES" Motion passed 5-0. 10. NEW BUSINESS 10.I. ORDINANCE 2021-24 Extending The CRA 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: The City Commission will consider an ordinance to approve the continued existence of the Lake Wales Community Redevelopment Agency (CRA) through September 30, 2051. RECOMMENDATION After first reading and separate public hearing, it is recommended that the City Commission take the following action: RECOMMENDATION After first reading and separate public hearing, it is recommended that the City Commission take the following action: 1. Approve Ordinance 2021-24, approving the continued existence of the Lake Wales Community Redevelopment Agency through September 30, 2051. BACKGROUND The Community Redevelopment Agency is considering the issuance of a Revenue Note, Series 2021 in an amount not to exceed $18,500,000 to provide financing for redevelopment activities related to implementation of the Lake Wales Connected Plan. The Series 2021 Note is expected to be issued later this year and have a term of at least twenty years, in which case it would mature in 2041. In order to issue such long-term debt, the City will be required to extend the life of the CRA (set to expire September 30, 2029) since tax increment will be used to repay the debt. The Florida Legislature recently amended the redevelopment statutes to provide that redevelopment agencies will generally terminate no later than September 30, 2039 unless the governing body of the city which created the agency approves its continued existence by a majority vote. The attached ordinance would constitute the City Commission's majority approval for continued existence of the CRA. OPTIONS Decline to adopt the ordinance and direct staff to pursue alternative funding options for implementation of the Lake Wales Connected Plan. FISCAL IMPACT By extending the life of the CRA from September 30, 2029 to September 30, 2051, the CRA will be eligible to facilitate issuance of long-term debt for purposes of financing redevelopment activities related to implementation of the Lake Wales Connected Plan. [End Agenda Memo] Jennifer Nanek, city Clerk, read ORDINANCE 2021-24 by title only ORDINANCE 2021-24 AN ORDINANCE OF THE CITY OF LAKE WALES, FLORIDA APPROVING THE CONTINUED EXISTENCE OF THE LAKE WALES COMMUNITY REDEVELOPMENT AGENCY THROUGH SEPTEMBER 30, 2051; AMENDING CITY ORDINANCE NO. 85-10 TO PROVIDE THAT THE AGENCY SHALL SUNSET OR TERMINATE ON SUCH DATE; PROVIDING FINDINGS IN CONNECTION THEREWITH; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Deputy Mayor Gibson made a motion to approve ORDINANCE 2021-24 after first reading and public hearing. Commissioner Howell seconded the motion. By Roll Call Vote: Deputy Mayor Gibson "YES" Commissioner Howell "YES" Commissioner Williams "YES"  Deputy Mayor Gibson "YES" Commissioner Howell "YES" Commissioner Williams "YES" Commissioner Hilligoss "YES" Mayor Fultz "YES" Motion 5-0. 10.II. Resolution 2021-21 - Establishing A Census Redistricting Committee [Begin Agenda Memo] SYNOPSIS A redistricting committee needs to be appointed to determine boundary lines for geographic areas represented by Commission Seats 2 through 5. RECOMMENDATION Staff recommends that each commissioner appoint a citizen to serve on the redistricting committee that will define the boundaries of four city commission districts containing population that is as equal as feasible. Staff recommends that the appointments be effective on November 1, 2021. BACKGROUND Now that the results of the 2020 Census have been received and are being compiled, it is necessary to redraw the city commission district boundary lines to ensure that each district contains population that is distributed as equally as feasible. Although there are currently five commission districts, Seat 1 is an at-large seat held by the mayor. The other four geographical districts will be represented by commission seats two through five. In accordance with the City Charter, the City Commission must appoint a redistricting commission comprised of 3 to 5 registered voters of the city within one year of receiving the 2020 census data. The Charter assigns the following task to the redistricting commission: Within six months after its appointment, the redistricting commission shall file with the city clerk a report containing a recommended plan for adjustment of either the allocation of commission seats within each commission district or adjustment of the commission district boundaries to comply with the following specifications: (1) Each district shall be formed of compact, contiguous property, as nearly rectangular as possible, and its boundary lines shall follow the center lines of the streets. (2) Each commission seat assigned to the commission districts shall represent as nearly as possible the same number of citizens as determined from population data derived from the last decennial census. The area represented by each commission seat does not differ in population by more than ten percent. The redistricting commission may establish its own procedures or methodology for completing its task. Each member will be provided with a copy of the census block map and population data for each block. The goal of the redistricting commission will be to produce a recommendation to the City Commission for establishment of four geographical districts that are as equal in population as possible. The redistricting commission may establish its own procedures or methodology for completing its task. Each member will be provided with a copy of the census block map and population data for each block. The goal of the redistricting commission will be to produce a recommendation to the City Commission for establishment of four geographical districts that are as equal in population as possible. Exactly how a recommendation is determined will be up to the members of the redistricting commission. The City Commission must appoint the redistricting commission within 12 months of receiving the census data, and the redistricting commission must make its recommendation within six months after appointment. The census data was received in August 2021. Following the 2000 and 2010 censuses, it was possible to complete the redistricting process within 12 months of receiving the data, including the six-month period allowed for committee work. Also by Charter, the ordinance implementing the redistricting commission recommendation and establishing the new district boundaries must be adopted no later than 90 days before the 2023 election; i.e., not later than December 31, 2022. The redistricting commission report must be filed no later than November 15, 2022 in order to allow two readings and adoption of an ordinance by December 31, 2022. OPTIONS The City Commission may wish to postpone appointment of the redistricting commission. Once appointed, the commission has six months in which to make its recommendation. The commission may be appointed as late as February 2022 and still make the required deadlines. If the City Commission wishes to move forward and appoint a redistricting commission at this time, we recommend making the appointment effective on November 1, 2021. The redistricting commission would then have until May 1, 2022 to make its recommendation. FISCAL IMPACT none [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2021-21 by title only. RESOLUTION 2021-21 A RESOLUTION OF THE CITY OF LAKE WALES, FLORIDA; ESTABLISHING THE CITY OF LAKE WALES CENSUS REDISTRICTING COMMITTEE; PROVIDING FOR OBJECTIVES OF THE COMMITTEE; PROVIDING FOR COMPOSITION AND APPOINTMENT OF MEMBERS, QUALIFICATIONS OF MEMBERSHIP, MINIMUM MEMBER ATTENDANCE REQUIREMENTS AND REMOVAL FROM OFFICE; PROVIDING FOR DUTIES OF THE COMMITTEE; SPECIFYING MEMBERS’ TERM OF OFFICE; IDENTIFYING MINIMUM PROTOCOL REQUIREMENTS; PROVIDING FOR AN EFFECTIVE DATE. Mayor Fultz asked how we build the Committee. Jennifer Nanek, City Clerk, said they need to be residents of their districts. They preferably should be good at math or maps. Otherwise it should be entirely up to the Commission. James Slaton, City Manager asked what the timeline is. Ms. Nanek said she would link to appoint the members at the next meeting. The City has a year to approve the redrawn districts. Commissioner Howell made a motion to adopt RESOLUTION 2021-21. Deputy Mayor Gibson seconded the motion. By Roll Call Vote: Commissioner Howell "YES" Deputy Mayor Gibson "YES"  By Roll Call Vote: Commissioner Howell "YES" Deputy Mayor Gibson "YES" Commissioner Williams "YES" Commissioner Hilligoss "YES" Mayor Fultz "YES" Motion 5-0. 11. CITY ATTORNEY Albert Galloway, Jr., City Attorney, gave an update on the Estes case which has been ongoing for years. There was an order to begin the demolition process. There was an order filed to stop this. Last week the court issued an order dismissing the case with prejudice so they can't come back. Mayor Fultz said he hopes something favorable comes of this. 12. CITY MANAGER James Slaton, City Manager, reported that Lake Wales Live will take place next Friday. Saturday Lake Wales Heritage, in coordination with the City, will be planting trees on 4th Street. 12.I. Tracking Report 12.II. Commission Meeting Calendar James Slaton, City Manager, said that next week we have two meetings, the CRA on Tuesday and the Agenda Workshop on Wednesday. 13. CITY COMMISSION COMMENTS Commissioner Hilligoss said the dedication of the house last Friday, part of our Legacy Housing program, was a great event. He commended staff for doing a great job. Commissioner Howell asked about when the Construction at HWY 27 and State Road 60 would be finished. Teresa Allen, Public Services Director, said about 5 years. Deputy Mayor Gibson said in regards to the housing project that Commissioner Hilligoss mentioned that was a lot of work done by our Police Department. Deputy Mayor Gibson said he would like to add run-off elections to our Charter. 14. MAYOR COMMENTS Mayor Fultz commended staff for a great presentation at Lake Ashton yesterday. Transparency is very important. Mayor Fultz said he is looking forward to the Arts Center concerts and other events this year. 15. ADJOURNMENT The meeting was adjourned at 6:37 p.m.  15. ADJOURNMENT The meeting was adjourned at 6:37 p.m. ____________________ Mayor ATTEST: ___________________ City Clerk