City Commission Regular Meeting

City Commission Meeting Minutes November 21, 2023 (APPROVED) 11/21/2023 - Minutes 1. INVOCATION Rev Tim Nunez gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Hilligoss called the meeting to order at approximately 6:00 p.m. after the invocation and the pledge of allegiance. 4. ROLL CALL Commission Members Present: Keith Thompson, Danny Krueger, Mayor Jack Hilligoss, Daniel Williams, Robin Gibson Staff Present: Deena Drumgo, Assistant City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney 5. PROCLAMATIONS AND AWARDS 5.I. PROCLAMATION - National American Indian Heritage Month Mayor Hilligoss proclaimed November as National American Indian Heritage month. Earlene Head, DAR, accepted the proclamation. 6. COMMENTS AND PETITIONS Jim Brow, Business Owner of Long's Dry Cleaners, spoke against the special event that will close Central Avenue in front of his business on Saturdays. He said he is open Saturdays and this blocks customer access. 7. CONSENT AGENDA Commissioner Williams made a motion to approve the Consent Agenda. Commissioner Krueger seconded the motion. by voice vote: Commissioner Williams "YES" Commissioner Krueger "YES"  by voice vote: Commissioner Williams "YES" Commissioner Krueger "YES" Commissioner Thompson "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion approved 5-0 7.I. Minutes - November 7 & 15 7.II. Revision Request - Lake Wales Main Street Special Event “Make It Magical” 2023 [Begin Agenda Memo] SYNOPSIS: Lake Wales Main Street has requested modification of their permit for Make it Magical on December 8th. They are requesting closure of Park Avenue instead of Central Ave. RECOMMENDATION Staff recommends that the City Commission take the following action: 1. Approve the special event permit revision request from Lake Wales Main Street to hold a holiday event “Make It Magical” on Park Avenue instead of Central Avenue as approved by the Commission on September 19th for the hours of 5:00 p.m. and 8:00 p.m. with set up beginning at 2:00 p.m. 2. Approve the temporary closing of the following on Friday December 8, 2023: • Close Park Avenue from Scenic HWY to First Street from 2:00 p.m. – 9:00p.m. BACKGROUND Lake Wales Main Street received approval from the Commission on September 19th to hold their annual holiday event “Make It Magical” on Friday, December 8, 2023 on Central Avenue and Stuart Avenue. Central Avenue was requested because Park Avenue was slated to be under construction at that time. Construction on Park Avenue is being delayed until late December. Park Avenue will be open from Scenic Hwy to First Street although some work will begin. Main Street has requested a revision to close this road instead of Central Avenue. This revision will in no way delay or interfere with the construction project. Barricades and security will be posted at key locations to discourage attendees from entering construction areas. Gomez Construction has agreed to the proposed revision. OTHER OPTION Do not approve this revision FISCAL IMPACT There is no difference in cost. [End Agenda Memo] 7.III. Amendment #1 To Interlocal Agreement With Polk County For Orange/Crystal Ave Road Project LAP Certified Project [Begin Agenda Memo] SUBJECT: Amendment #1 to Interlocal Agreement with Polk County for Orange/Crystal Ave Road Project LAP Certified Project SYNOPSIS: FDOT has received the required documents from the City and Polk County in order to  [Begin Agenda Memo] SUBJECT: Amendment #1 to Interlocal Agreement with Polk County for Orange/Crystal Ave Road Project LAP Certified Project SYNOPSIS: FDOT has received the required documents from the City and Polk County in order to program the funding for this project. Polk County would like to amend the Interlocal to include the amount of funding. RECOMMENDATION Approve Amendment #1 Interlocal Agreement with Polk County to establish the city’s responsibility for any and all costs associated with the PROJECT for construction and associated CEI costs beyond the $800,000.00 allocated by FDOT in the LAP Agreement between FDOT and POLK COUNTY. BACKGROUND The city entered into an Interlocal with Polk County to manage the Lake Wales Street Resurfacing, ADA and Tree improvements to Orange and Crystal Avenues. Polk County has finalized the Local Agency Program (LAP) Agreement with FDOT. Therefore, Polk County would now like to amend the interlocal to include the funding amount of $800,000 and make clear the city’s responsibility to cover any overages. FISCAL IMPACT Attorney cost to review the Interlocal. City has already dedicated $200,000 for grant match. [End Agenda Memo] 7.IV. Network Firewall Equipment And Licensing Purchase [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase agreement for the Network Firewall equipment and Licensing. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase agreement for Network Firewall equipment and licensing in the amount of $45,956.48 per SHI Quotation number 24105246. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The city’s current network firewall equipment is due for replacement. Staff is requesting approval to purchase eleven firewall hardware devices as well as the licenses that accompany them. The new hardware firewalls have a life cycle of five years and are equipped with cutting edge technology designed to protect the City’s Information System from cyber related threats. In accordance with section 2-401(a)(2) of the city’s Code of Ordinances, three formal bids were obtained (attached). OTHER OPTIONS The Commission may elect not to approve the purchase agreement for new network firewall equipment and licensing. FISCAL IMPACT The total cost of the aforementioned items is, $45,956.48. A $55,000 capital expenditure has been appropriated in the fiscal year 2023-2024 budget for this project. [End Agenda Memo] 8. OLD BUSINESS 8.I. ORDINANCE 2023-35, FY22’23 Budget Amendment #1, 2nd Reading & Public Hearing [Begin Agenda Memo]  [End Agenda Memo] 8. OLD BUSINESS 8.I. ORDINANCE 2023-35, FY22’23 Budget Amendment #1, 2nd Reading & Public Hearing [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approval of the first amendment of FY 22’23 Budget that was adopted on September 20, 2022. RECOMMENDATION It is recommended that the City Commission approve Ordinance 2023- 35 after second reading and public hearing. The City Commission approved first reading of the ordinance on November 7, 2023. The advertisement requirement for second reading and public reading has been met. BACKGROUND Ordinance 2022-32 estimating revenues and appropriating funds for Fiscal Year 2022’23 was adopted by the City Commission September 20, 2022. We are presenting Ordinance 2023-35 to modify the estimates of revenues and appropriations budgeted in various funds. This is primarily a housekeeping ordinance to conform the adopted budget to realized or expected changes within the current fiscal year. Explanation of change, for significant items has been provided on both Exhibit A and B. OTHER OPTIONS This is a required budgetary amendment for compliance purposes relating to the City’s Charter and Florida State Statute. Per the Lake Wales City Charter, Section 6.07, upon written request by the City Manager, the City Commission may by ordinance transfer part or all of any unencumber appropriation balance from one department, office or agency to another. Per Florida State Statute, Section 166.241, the budget must regulate expenditures of the municipality. If a budget amendment is required, the amendment must be adopted in the same manner as the original budget. FISCAL IMPACT See Exhibit A and Exhibit B attached to Ordinance 2023-35 [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2023-35 by title only. ORDINANCE 2023-35 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, AMENDING ORDINANCE 2022-32 TO MODIFY THE ESTIMATES OF EXPENDITURES FOR THE OPERATION OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE 2022-2023 FISCAL YEAR AND TO MODIFY THE APPROPRIATION OF FUNDS RAISED AND COLLECTED FROM ALL SOURCES SET FORTH IN THE ESTIMATE OF REVENUES FOR SAID FISCAL YEAR; REPEALING ALL ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Thompson made a motion to approve ORDINANCE 2023-35 after 2nd Reading and Public Hearing. Commissioner Williams seconded the motion.  CLOSED PUBLIC HEARING Commissioner Thompson made a motion to approve ORDINANCE 2023-35 after 2nd Reading and Public Hearing. Commissioner Williams seconded the motion. by roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES" Commissioner Krueger "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion approved 5-0 9. NEW BUSINESS 10. CITY ATTORNEY Albert Galloway, Jr., City Attorney, said copies of the Resolution withdrawing from the Pace program has been received by the relevant entities. 11. CITY MANAGER Deena Drumgo, Assistant City Manager, said that videos from Saturday's grand opening will be shared over the Thanksgiving holidays. 11.I. Commission Meeting Calendar 12. CITY COMMISSION COMMENTS Commissioner Krueger reported on his attendance to the Joint Airport Zoning Board. He said this board hasn't met for 4 years. He said he doesn't think the board is necessary. Commissioner Krueger said that the opening of the Lake Wales Family Recreation Center Saturday was awesome. Commissioner Williams said the ceremony was phenomenal. Commissioner Williams said he asked Mr. Slaton to reach out to the business owners affected by the closing to see about changes to that process. Commissioner Williams reported on his participation in the Care Center's Thanksliving Camp. Commissioner Thompson said he sees a lot of great things going on with more to come. The future is bright. Deputy Mayor Gibson reviewed the recent Commission retreat Friday. There are some challenges forthcoming that will need to be addressed. Some of these may need citizen help. Two legal issues that he might be helpful with is the CRA expansion and the Green network. One troubling issue may be water supply. We may not be able to go it alone. We will need help on this. Another thing concerning are issues with development such as needing more affordable homes. He reviewed the draft ordinance presented at the retreat for traditional neighborhoods. There are opportunities we can take advantage of. Alley loaded neighborhoods are under consideration. We need to take care of our alleys along with streets.  Deputy Mayor Gibson reviewed the recent Commission retreat Friday. There are some challenges forthcoming that will need to be addressed. Some of these may need citizen help. Two legal issues that he might be helpful with is the CRA expansion and the Green network. One troubling issue may be water supply. We may not be able to go it alone. We will need help on this. Another thing concerning are issues with development such as needing more affordable homes. He reviewed the draft ordinance presented at the retreat for traditional neighborhoods. There are opportunities we can take advantage of. Alley loaded neighborhoods are under consideration. We need to take care of our alleys along with streets. 13. MAYOR COMMENTS Mayor Hilligoss said he enjoyed the retreat. It was long but informative. A lot of good things happening in the City. He said that another meeting will be scheduled to discuss the planning issues. Mayor Hilligoss said Saturday was a great time. An example of a good thing happening in Lake Wales. 14. ADJOURNMENT The meeting was adjourned at 6:26 p.m. _______________________ Mayor ATTEST: _______________________ City Clerk