City Commission Regular Meeting

City Commission Meeting Minutes August 19, 2025 (APPROVED) 8/19/2025 - Minutes 1. INVOCATION Rev. Nunez gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Hilligoss called the meeting to order at approximately 6:00 p.m. after the invocation and pledge of allegiance. 4. ROLL CALL Members Present: Mayor Hilligoss, Robin Gibson, Keith Thompson, Carol Gillespie, Daniel Williams Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney 5. PROCLAMATIONS AND AWARDS 5.I. Award - FWPCOA Raymond Bordner Award Doug Riesenbeck Mayor Hilligoss presented the FWPCOA Raymond Bordner award to Doug Riesenbeck in Wastewater. 6. COMMENTS AND PETITIONS Esther Rouna, non-resident, expressed concern about lack of police response to her complaints about criminal activity. Becky Wynkoop, resident, expressed objection to livestock at Bok Academy North. Muhammad Ali, business owner, said his gas station has a food truck in the parking lot. He expressed objection to the code rule that a food truck can only stay in his parking lot for 72 hours a week. 7. CONSENT AGENDA Commissioner Gillespie made a motion to approve the Consent Agenda. Commissioner Williams seconded the motion. by voice vote: Commissioner Gillespie "YES" Commissioner Williams "YES"  by voice vote: Commissioner Gillespie "YES" Commissioner Williams "YES" Commissioner Thompson "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 7.I. Minutes - August 5 & 13, 2025 7.II. Special Event Permit Application: Lake Wales Live 2025 - 2026 [Begin Agenda Memo] SYNOPSIS: Approval of this Special Event Application will allow the 55th Annual Lake Wales Art Show to be held in Lake Wailes Park Saturday, February 28, 2026 to Sunday, March 1, 2026. RECOMMENDATION Staff recommends that the City Commission consider taking the following action: 1. Approve the Special Event Permit Application for the 55th Annual Lake Wales Art Show to be held February 28 – March 1, 2026 in Lake Wailes Park. 2. Approve the request to allow for a designated area for alcohol consumption. 3. Approve the hours as follows: February 26 - set up at 10:00 a.m. and February 28 10:00 a.m. – 6:30 p.m. and March 1 – 10:00 a.m. to 4:00 p.m. 4. Approve the request for set up by the artists on Friday February 27, 2026 at approximately 10:00 a.m. BACKGROUND The Lake Wales Art Council, Inc. submitted a Special Event Permit Application for the 55th Annual Lake Wales Art Show to be held February 28 to March 1, 2026 in Lake Wailes Park. This event includes a designated area to sell and consume alcohol. On Saturday and Sunday activities will begin at 10:00 a.m. and on Saturday end at 6:30 p.m. and on Sunday end at 4:00 p.m. The Special Event Permit Application includes a request for the artists to set up on Friday, February 27 at approximately 10:00 a.m. The Art Council will be using the services of off-duty officers from the Lake Wales Police Department each evening during the entire event. This will be paid at 100% by the Art Council. The Field Operations Division will be providing clean up services on Saturday and Sunday with the Arts Council paying 25% of those costs. The Arts Council will also be responsible for site set up, obtaining tent permits, providing licensing for food vendors, acquiring sanitary facilities and dumpsters and providing liability insurance for the event. OTHER OPTIONS Do not approve the event FISCAL IMPACT In-kind services provided by the City were budgeted for FY25-26 in the  and providing liability insurance for the event. OTHER OPTIONS Do not approve the event FISCAL IMPACT In-kind services provided by the City were budgeted for FY25-26 in the amount of $1236. The Arts Council will be responsible for 25% or $309. Private security will be provided by the Lake Wales Police Department and will be paid at 100% by the Arts Council. [End Agenda Memo] 7.III. 2026 Lake Wales Art Show At Lake Wailes Park Special Event Permit Application [Begin Agenda Memo] SYNOPSIS This is a request from the City of Lake Wales in partnership with the Lake Wales Arts Council to host a series of concert events in downtown between November 14 2025 – April 17 2026. These events include closing Streets and serving alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit application request to host Lake Wales Live on four dates from November 2025 – April 2026. 2. That the City Commission approve the closing of Park Avenue between Scenic HWY and 1st Street from 1:00 p.m. – 9:00 p.m. on those days. 3. That the City Commission approve the alcohol designated areas shown on the two plans. BACKGROUND The City of Lake Wales has submitted a special event permit application to host a series of concerts downtown from November – April. The Site Plan involves the market place parking lot and closure of Park Avenue and N Market Street. This event will feature live music, food trucks and alcohol sales. Alcohol will be served by a vendor. The event dates in 2025 will be November 15. The event dates in 2026 are January 9, March 27, and April 17. OTHER OPTIONS Do not approve the permit. FISCAL IMPACT None. [End Agenda Memo] 7.IV. Event Permit Application: Bark On Park Sept 19, 2025 [Begin Agenda Memo] SYNOPSIS This is a request from the City of Lake Wales Recreation, to host an event downtown called Bark on Park on Friday September 19, 2025. This event will involve closure of Park Avenue from 3:00 p.m. – 9:00 p.m. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to sponsor a Bark on Park event on Friday September 19th from 6:00 p.m. – 9:00 p.m. 2. That the City Commission approve the closure of Park Avenue between Scenic HWY and N Market St.  1. That the City Commission approve the permit request to sponsor a Bark on Park event on Friday September 19th from 6:00 p.m. – 9:00 p.m. 2. That the City Commission approve the closure of Park Avenue between Scenic HWY and N Market St. BACKGROUND The City of Lake Wales is proposing to host a Bark on Park event on Friday September 19th from 6:00 p.m. – 9:00 p.m. The event will feature closing a portion of Park Avenue between Scenic HWY and N. Market Street from 3:00 p.m. – 9:00 p.m. OTHER OPTIONS Do not approve the Special Event Permit. FISCAL IMPACT Unknown. [End Agenda Memo] 7.V. Lake Wales High School Homecoming Parade 2025 Special Event And Road Closings [Begin Agenda Memo] SYNOPSIS: Approval of the special event permit application and the request for street closings will allow the Lake Wales High School Homecoming Parade to be held on Thursday, September 11, 2025. RECOMMENDATION It is recommended that the City Commission take the following action: • Approve the special event permit application from Lake Wales High School for the Homecoming Parade to be held Thursday, September 11, 2025 from 5:00 pm to 6:00 pm. • Approve the request for the road closing of First Street from SR60 to Central Avenue, Central Avenue from First Street to Lake Shore Boulevard, and Lake Shore Boulevard from Central Avenue to North Wales Drive at Legion Field, and Orange Avenue and N 5th Street to Sessoms Avenue. BACKGROUND Mr. Anuj Saran, Principal of the Lake Wales High School submitted a special event permit application for the Homecoming Parade to be held on Thursday, September 11, 2025 between the hours of 5:00 pm and 6:00 pm. Parade line up begins at 3:30 p.m. in the parking lot of Polk Avenue Elementary School and on south First Street with the parade starting at 5:00 p.m. The requested temporary street closings will involve the following streets; First Street from State Road 60 north to Central Avenue, east on Central Avenue crossing SR 17 and continuing to Lake Shore Blvd., north on Lake Shore Blvd. to North Wales Drive, Orange Avenue to N 5th Street, N 5th Street to Sessoms Avenue All Departments have reviewed the application and have approved the event. The Charter Schools have provided the required proof of liability insurance. OTHER OPTIONS Do not approve the request for the Homecoming Parade and the road closings for the event. FISCAL IMPACT In-kind service from the City is estimated to be $2108 for FY2025/2026. Lake Wales High School is responsible for 25% of the total cost or approximately $527.  OTHER OPTIONS Do not approve the request for the Homecoming Parade and the road closings for the event. FISCAL IMPACT In-kind service from the City is estimated to be $2108 for FY2025/2026. Lake Wales High School is responsible for 25% of the total cost or approximately $527. [End Agenda Memo] 7.VI. Flooring For FBO Building [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the replacement of flooring throughout the Airport’s FBO building RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the replacement of flooring throughout the Airport’s FBO building. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The flooring in the Airport’s main FBO building is in dire need of replacement. In 2024, Hurricane Milton flooded one area of the building, so FEMA paid to replace the flooring for that portion. We need to continue the flooring throughout the entire building. We only received the one quote from SEMCO because of the continuing services contract we have with them. OTHER OPTIONS The Commission may elect to not approve the replacement of flooring. FISCAL IMPACT $33,605.29. This was budgeted for in the 2024-2025 budget [End Agenda Memo] 7.VII. Approval Of Signal Mast Arm Removal – Dr. MLK Blvd & Central Avenue [Begin Agenda Memo] SYNOPSIS: Staff is recommending approval to contract with Montoya Electric Service, Inc. for the removal of two damaged signal mast arms at the intersection of Dr. MLK Blvd and Central Avenue. The recommended vendor is currently under contract with the City of Lake Wales and has existing familiarity with the City's signal infrastructure. RECOMMENDATION It is recommended that the City Commission: 1. Approve the quote from Montoya Electric Service, Inc. in the amount of $40,600.00 for the removal of two mast arms. 2. Authorize the City Manager to execute any necessary documents related to this work. BACKGROUND In January 2025, a vehicle crash occurred at the intersection of Dr. MLK Blvd and Central Avenue, resulting in damage to two signal mast arms. For public safety, City staff removed the downed structures immediately. Two additional mast arms, undamaged but part of the same four-arm configuration, remain in place and require professional removal to complete the transition at the intersection. While two quotes were received, the lower-cost proposal from Carter Electric, Inc. does not include landscape restoration or backfilling of disturbed areas. Montoya Electric Service, Inc. is the recommended vendor due to their:  removed the downed structures immediately. Two additional mast arms, undamaged but part of the same four-arm configuration, remain in place and require professional removal to complete the transition at the intersection. While two quotes were received, the lower-cost proposal from Carter Electric, Inc. does not include landscape restoration or backfilling of disturbed areas. Montoya Electric Service, Inc. is the recommended vendor due to their: • Active maintenance contract with the City • Familiarity with local traffic infrastructure • Comprehensive scope of work including site restoration FISCAL IMPACT The project will be completed at a cost not to exceed $40,600.00, as quoted by Montoya Electric Service, Inc. Funding is available within the FY 24/25 Streets & Traffic operational budget [End Agenda Memo] 7.VIII. Authorization To Declare Vehicles As Surplus And Proceed With Auction [Begin Agenda Memo] SYNOPSIS: Staff is requesting Commission approval to declare the listed vehicles and equipment as surplus and authorize their disposal through public auction. RECOMMENDATION It is recommended that the City Commission: 1. Declare the vehicles and equipment listed below as surplus in accordance with Section 2- 476 of the City Code. 2. Authorize City staff to proceed with disposal through public auction. BACKGROUND The following vehicles and equipment have been evaluated and determined to be either obsolete, cost-prohibitive to maintain, or no longer serve a useful function to the City: Year Make Model VIN / Identification Number Title # 1987 Ford TK 1FDYK87U8HVA63457 45496738 1995 Verm BC 1VRD10153S1001746 70736772 2002 Ford LT 1FTWW32S02EC79545 85569058 2004 Ferra FT 1F94047244H140210 94032288 2014 Triple Crown 6x10 Utility Trailer 1XNU6X107E1049129 Inv. No. 43623 2003 Ford F-750 1FDAF57P13EC02979 87768771 1994 Emersen 650 94641235k7212660 83024417 1997 ClubCar Asset#5530770 No title Misc Equipment 2-push mowers, 1-band saw, 4 husky  2003 Ford F-750 1FDAF57P13EC02979 87768771 1994 Emersen 650 94641235k7212660 83024417 1997 ClubCar Asset#5530770 No title Misc Equipment 2-push mowers, 1-band saw, 4 husky tool boxes, 3-walk behind edgers Asset key#4110700 These vehicles are no longer viable for City operations due to age, mileage, or condition. Disposal through auction allows the City to recoup any remaining value and remove unserviceable assets from the fleet. FISCAL IMPACT Proceeds from the auction will be deposited into the City’s General Fund. Any costs associated with the auction process will be offset by sale proceeds. [End Agenda Memo] 7.IX. Professional Engineering Services – Task Order For Kiwanis Park Trail [Begin Agenda Memo] SYNOPSIS: The City Commission will consider awarding a task order under the Master Consulting Agreement with Chastain Skillman for Professional Engineering Services for Kiwanis Park Loop Trail. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the task order with Chastain-Skillman for Professional Engineering Services for the amount of $35,780. 2. Authorize the City Manager to execute the contract on behalf of the City. BACKGROUND The City was awarded a grant in the amount of $174,000 in March of 2023. After meeting all prior requirements, the city has received notification of approval to commence in the design phase of the project. Chastain-Skillman has provided a task order under the Master Consulting Agreement with the City of Lake Wales dated September 11, 2023 for Professional Engineering Services. The task order includes civil engineering for the twelve- foot-wide multiuse trail within Kiwanis Park. This task order is in the amount of $35,780. City Staff recommends the approval of the task order. OTHER OPTIONS The City Commission may not approve this task order. FISCAL IMPACT This task order is in the amount of $35,780. [End Agenda Memo] 7.X. BMX Racetrack Facility Planning And Design – Action Sports Design, LLC. [Begin Agenda Memo] SYNOPSIS: The City Commission will consider an agreement with Action Sports Design, LLC for BMX Facility Planning and Design. RECOMMENDATION It is recommended that the City Commission take the following action(s):  SYNOPSIS: The City Commission will consider an agreement with Action Sports Design, LLC for BMX Facility Planning and Design. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the Agreement for BMX Racetrack Facility Planning and Design with Action Sports Design, LLC.. 2. Authorize the City Manager to execute the contract on behalf of the City. BACKGROUND In 2021, City Staff contracted with Sports Facilities Advisory to conduct a financial study of a BMX facility for the City of Lake Wales. Key insights provided in the Pro Forma include: • Community Benefits – The complex will serve as a hub for sports, recreation, and events that is needed in the market. • Quality of Facility – The complex will feature high quality BMX assets that other locations in the market currently do not possess. • Sustainability – The complex is able to approach operational sustainability by year five, requiring a slight operational subsidy. However, SFA believes that there is potential for management/payroll operational efficiencies through utilization of volunteers, which is common in BMX complexes and would improve operational performance. • Economic Impact/Events – After conversations with US BMX, SFA believed there is the ability to host state & regional and national level races on an annual basis that could drive non-local visitation and hotel room nights. City Staff has recently entered into conversations with US BMX and members of the Polk County Tourism & Sports Marketing regarding a BMX Facility in the City of Lake Wales. The scope and fee proposal from Action Sports Design, LLC includes the schematic design and master planning vision, design development, and construction documents with a not to exceed amount of $25,845.50. City Staff recommends the approval of the BMX Racetrack Facility Planning and Design Agreement with Action Sports Design, LLC. OTHER OPTIONS The City Commission may choose not to approve this agreement. FISCAL IMPACT The costs for these services is $25,845.50. [End Agenda Memo] 7.XI. Chlorine Contact Chamber Diesel Bypass Pump Purchase For The Water Reclamation Facility [Begin Agenda Memo] SYNOPSIS: Staff is recommending the commission approve the expenditure of $67,024.00 to Thompson Pump & Manufacturing Co., for the purchase of a Diesel Bypass pump. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Approve expending funding of $67,024.00 to Thompson Pump & Manufacturing Co. for the emergency bypass diesel pump for the chlorine contact chamber located at the Water Reclamation facility.  following action: 1. Approve expending funding of $67,024.00 to Thompson Pump & Manufacturing Co. for the emergency bypass diesel pump for the chlorine contact chamber located at the Water Reclamation facility. 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND The City of Lake Wales Water Reclamation Facility is equipped with emergency power throughout the plant. During a significant hurricane or any power loss situation is very important that all of our facilities, lift stations, etc. have the diesel pumps equipped with float balls, installed for emergency bypass to ensure the operations can continue without experiencing overflows and compliance issues during such power losses. In Polk County during Irma, over 80% of the county lost power for sustained amounts of time. Power was not restored to the entire county for over a week after the Hurricane struck. Lake Wales was among the utilities that did not recover power quickly. The city of Lake Wales is in need of a permanent bypass diesel pump installed for any emergencies. The purpose of this project is to provide permanent protection for the chlorine contact chamber during future storm or hazard events. Since lost power would result in an overflow and contamination of the surrounding area and groundwater, continued operation of the contact chamber is critical to the proper operation of the Water Reclamation Facility. Staff is recommending the City Commission take the following action, authorize the expenditure of $67,024.00.00 Thompson Pump & Manufacturing Co. for a diesel bypass pump for the contact chamber at the Water Reclamation facility and authorize the City Manager to execute any documents on the City’s behalf. OTHER OPTION None. The risks to the environment and community would remain in the event of a storm or hazard event. FISCAL IMPACT $100,000 is budgeted in the Wastewater Division’s FY ’24 – “25 Capital Improvement Plan for Diesel Pumps. [End Agenda Memo] 7.XII. Wastewater Manhole Rehabilitation [Begin Agenda Memo] SYNOPSIS: Staff recommends the City Commission approve Engineered Sprayed Solutions, LLC to coat twenty-three manholes using SewperCoat Calcium Aluminate Protective Coating System. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following actions: 1. Approve the piggyback contract from the City of Largo with Engineered Sprayed Solutions, LLC for the use of the SewperCoat Calcium Aluminate Protective Coating Systems for the rehab of manholes. 2. Approve for Engineered Sprayed Solutions, LLC to complete manhole rehabilitation on twenty-three manholes using SewperCoat Calcium Aluminate Protective Coating System for $82,435.50.  rehab of manholes. 2. Approve for Engineered Sprayed Solutions, LLC to complete manhole rehabilitation on twenty-three manholes using SewperCoat Calcium Aluminate Protective Coating System for $82,435.50. 3. Approve for the city manager to execute all agreements pertaining to this item. BACKGROUND The City, as part of its collection system, owns, operates, and maintains 121 Miles of 8 to 16 inch Gravity Sewer Line and 75 Miles of 2 to 16 inch Force Mains. The collection system is connected by a series of manholes which aid in the transportation of the collected waste to the wastewater treatment plant for processing. Due to the corrosive nature of raw sewage gases, it becomes necessary to perform periodic maintenance on these manholes to ensure they continue to function as intended. City of Largo has exercised their option to utilize Engineered Sprayed Solutions as expressed in the original contract term. Staff recommends the commission authorize the expenditure of funds for $82,435.50 to complete the rehabilitation on twenty-three manholes with SewperCoat Calcium Aluminate Protective Coating Systems using the City of Largo piggyback contract. OTHER OPTIONS None. Maintenance of these wastewater system components becomes necessary from time to time to maintain the integrity of the system FISCAL IMPACT The Wastewater Department has placed $150,000.00 for manhole rehabilitation in the FY 24’-25’ M&R Systems-Manhole budget line item. [End Agenda Memo] 7.XIII. Lift Station #12 Pipe Rehabilitation [Begin Agenda Memo] SYNOPSIS: Staff is recommending the commission approve the expenditure of $23,323.19 to RCM Utilities for the rehabilitation of piping and valve at lift station #12 (LS#12). STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Approve expending funding of $23,323.19, to RCM Utilities, for the rehabilitation of the piping and valves at lift station #12 (LS#12). 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND The City of Lake Wales has over forty lift stations that transport raw sewage to the Wastewater treatment facility. The lift stations are compiled of numerous feet of piping that have to be upgraded and/or replaced on occasion. Lift station #12 was last upgraded in 2007 and has started showing significant wear and tear. It is imperative to keep our raw sewage lift stations in good operating condition to protect the surrounding water bodies, wildlife and humans from any cross contamination. The State’s environmental standards have become very stringent on overflows of any amount. It is a requirement to report any spills of raw sewage to the Department of Environmental Protection and State Warning point. A municipality or private entity can face fines or other enforcement action if it experiences a repetitive amount of overflows due to equipment failure.  surrounding water bodies, wildlife and humans from any cross contamination. The State’s environmental standards have become very stringent on overflows of any amount. It is a requirement to report any spills of raw sewage to the Department of Environmental Protection and State Warning point. A municipality or private entity can face fines or other enforcement action if it experiences a repetitive amount of overflows due to equipment failure. Staff is recommending the City Commission take the following action, authorize the expenditure of $23,323.19 to RCM Utilities to rehab the piping at the lift station #12 and authorize the City Manager to execute any documents on the City’s behalf. OTHER OPTION None. The risks to the environment and community would remain in the event of a pipe failure. FISCAL IMPACT $250,000 is budgeted in the Wastewater Division’s FY 24/25 Capital Improvement Plan for Lift Station rehab. [End Agenda Memo] 7.XIV. Lift Station #22 Pipe Rehabilitation SYNOPSIS: Staff is recommending the commission approve the expenditure of $22,297.69 to RCM Utilities for the rehabilitation of piping and valve at lift station #22 (LS#22). STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Approve expending funding of $23,323.19, to RCM Utilities, for the rehabilitation of the piping and valves at lift station #22 (LS#22). 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND The City of Lake Wales has over forty lift stations that transport raw sewage to the Wastewater treatment facility. The lift stations are compiled of numerous feet of piping that have to be upgraded and/or replaced on occasion Lift station #22 was last upgraded in 2008 and has started showing significant wear and tear. It is imperative to keep our raw sewage lift stations in good operating condition to protect the surrounding water bodies, wildlife and humans from any cross contamination. The State’s environmental standards have become very stringent on overflows of any amount. It is a requirement to report any spills of raw sewage to the Department of Environmental Protection and State Warning point. A municipality or private entity can face fines or other enforcement action if it experiences a repetitive amount of overflows due to equipment failure. Staff is recommending the City Commission take the following action, authorize the expenditure of $22,297.69 to RCM Utilities to rehab the piping at the lift station #22 and authorize the City Manager to execute any documents on the City’s behalf. OTHER OPTION None. The risks to the environment and community would remain in the event of a pipe failure. FISCAL IMPACT $250,000 is budgeted in the Wastewater Division’s FY 24-25 Capital Improvement Plan for Lift Station rehab. [End Agenda Memo]  FISCAL IMPACT $250,000 is budgeted in the Wastewater Division’s FY 24-25 Capital Improvement Plan for Lift Station rehab. [End Agenda Memo] 7.XV. Vehicle Maintenance Agreement Extension With The Polk County Board Of County Commissioners (BoCC) For FY 25/26 [Begin Agenda Memo] SYNOPSIS: Staff is recommending that the City Commission approve the annual extension of the existing vehicle and equipment maintenance agreement with the Polk County BoCC Fleet Management Division for Fiscal Year 2025–2026. RECOMMENDATION It is recommended that the City Commission: 1. Approve the agreement to extend the Memorandum of Understanding (MOU) with the Polk County BoCC Fleet Management Division for an additional twelve-month term. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND Since August 2009, the City of Lake Wales (COLW) has maintained an agreement with the Polk County BoCC to provide fleet maintenance services for all City-owned vehicles and equipment. Services are provided at the City’s Fleet facility on Crystal Avenue. The agreement is renewed annually upon mutual consent and has been extended each year since inception. Under the terms of the agreement, the Polk County Fleet Management Division provides: • Labor, parts, and outsourced services for routine, breakdown, and preventative maintenance. • Coordination for accident- and abuse-related repairs. • Tire repair and replacement. • 24/7 service and breakdown support. • Maintenance for small equipment, generators, and select shop tools. • Reporting via their Fleet Management Information System (FMIS). • Access to Countywide garage support. The FY 25/26 Memorandum of Understanding (MOU) between the City of Lake Wales and the Polk County BoCC retains the core terms and structure of prior years. However, two notable changes have been made to non-fixed-rate services, which may result in modest cost savings for the City: • Labor Rate for Non-Fixed Repairs: Reduced from $85/hour to $60/hour • Parts Markup for Non-Fixed Repairs: Reduced from 15% to 8% These reductions apply to services outside the fixed-rate agreement, such as accident, vandalism, and abuse-related repairs. The fixed-rate cost for FY 25/26 is presented in Exhibit A as a monthly total of $28,969.01. This monthly rate was multiplied across twelve months to determine the total annual cost for the fiscal year. There were no changes to:  services outside the fixed-rate agreement, such as accident, vandalism, and abuse-related repairs. The fixed-rate cost for FY 25/26 is presented in Exhibit A as a monthly total of $28,969.01. This monthly rate was multiplied across twelve months to determine the total annual cost for the fiscal year. There were no changes to: • Scope of services provided by the BoCC Fleet Management Division • City responsibilities or payment terms • Settlement procedures, reporting structure, or renewal terms FISCAL IMPACT The total fixed-rate fee for FY 25/26 is $347,628.12, reflecting an increase of $4,367.28 from the prior year’s total of $343,260.84. Additional non-fixed charges will be calculated at the newly reduced labor rate ($60/hour) and parts markup (8%). [End Agenda Memo] 7.XVI. Write-Off Uncollectible Receivable Accounts [Begin Agenda Memo] SYNOPSIS: The City Commission is asked to authorize the write-off of uncollectible accounts receivables totaling $303,589.21 for utility services and solid waste services. RECOMMENDATION It is recommended that City Commission authorize the Finance Director to write-off a total of $303,589.21 in 1,076 uncollectible accounts receivables for utility services and solid waste services for the period of 12/04/2001 through 12/31/2020. BACKGROUND The Utilities Fund and General Fund list accounts receivable as an asset. These amounts are the total unpaid billing of utility and waste disposal services. These Funds also list an offsetting account called Allowance for Uncollectible Accounts, which is an estimate of uncollectible accounts based upon accounts receivable balances past 90 days old. The Allowance for Uncollectible Accounts is adjusted annually by an offsetting adjustment to Bad Debt Expense. If the write-off is approved, each account’s balance will be adjusted off and each account will be coded as a write-off. Applications for new service are checked against our current database. If the applicant has a coded write-off account in our system, the applicant must pay the old debt before new service is activated. FISCAL IMPACT Accounts receivables will be reduced by $303,589.211 but this will have no impact on the City’s bottom line because the amount has been accruing in the Allowance for Uncollectible Accounts. [End Agenda Memo] 8. OLD BUSINESS 9. NEW BUSINESS 9.I. ORDINANCE 2025-20 Proposes Amendments To Chapter 7 Buildings And Building Regulations, Article IX, Schedule Of Fees, To Include Applicable Private Provider Permit And/Or Inspection Fees. 1st Reading [Begin Agenda Memo] 9.I. ORDINANCE 2025-20 Proposes Amendments To Chapter 7 Buildings And Building Regulations, Article IX, Schedule Of Fees, To Include Applicable Private Provider Permit And/Or Inspection Fees. 1st Reading [Begin Agenda Memo] SUBJECT: Ordinance 2025-20 proposes amendments to Chapter 7 Buildings and Building Regulations, Article IX, Schedule of Fees, to include applicable Private Provider permit and/or inspection fees. 1st Reading SYNOPSIS: Staff proposes an amendment to the Permit Fees for Private Provider Discounts to align with Polk County Permit values. RECOMMENDATION Staff requests City Commission approval of Ordinance 2025-20 after 1st reading to add Private Provider permit and inspection fees to the Building Fee Chart within Chapter 7. BACKGROUND In Florida, a "private provider" refers to a licensed professional who contracts with a building owner or developer to perform building code inspections and/or plan reviews, supplementing or even replacing the services of the local government's building department. They are authorized under Florida Statute 553.791, which outlines the "Alternative Plans Review and Inspection" process. Private providers can be engineers, architects, or building code administrators. Permit Fees include discounts for inspections and Plan Review when utilizing a Private Provider company for these services. The proposed amendment will align Lake Wales Fee Schedule with that of Polk County values. FISCAL IMPACT Adoption of Private Provider fees will discount the permit fees associated with projects utilizing a Private Provider for plan review and/or inspections. [Begin Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-20 by title only. ORDINANCE 2025-20 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, AMENDING THE CODE OF ORDINANCES CHAPTER 7, BUILDINGS AND BUILDING REGULATIONS ARTICLE IX SCHEDULE OF FEES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Commissioner Gillespie asked for a summary of this. Autumn Cochella, Growth Management, reviewed this item. Commissioner Williams made a motion to approve Ordinance 2025-20 after 1st reading and public hearing. Commissioner Thompson seconded the motion. by roll call vote: Commissioner Williams "YES" Commissioner Thompson "YES"  by roll call vote: Commissioner Williams "YES" Commissioner Thompson "YES" Commissioner Gillespie "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 9.II. ORDINANCE 2025-21 Hunt Bros Industrial Annexation 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ellis Hunt, Authorized Agent for owner, Hunt Bros., Inc, requests approval of City Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. RECOMMENDATION Staff recommends approval of City Commission for the annexation of 173+/- acres of land, and to assign the following land use and zoning designations, as recommended by the Planning and Zoning Board on July 22, 2025. Current Land Use: County ARR Proposed Land Use: City IND Industrial Park Current Zoning: County ARR Proposed Zoning: City I-1 Industrial Page 2 of 4 Assignment of Land Use and Zoning designations shall be contingent upon adoption of an annexation Ordinance by City Commission. A recommendation of approval by the Planning and zoning Board for annexation is not required. BACKGROUND The subject properties are located north and south of Hunt Brothers Road. The northern parcels are east of the Lake Wales Memorial Gardens and the Soccer Complex, and south of Passion Play Road. The southern parcels are adjacent to existing Hunt Brothers property already within city limits and recently re-assigned Land Use and Zoning from Business Park to Industrial. No development plans for the properties have been submitted at this time. Comprehensive Plan: IND Industrial Policy I.1.2.9 The primary function of the Industrial (IND) classification is to accommodate the facilities necessary for the processing, fabrication, manufacturing, recycling, or wholesale distribution of goods. Typical uses/intensity: Manufacturing and processing plants, truck terminals, bulk products storage or sales facilities, heavy machinery sales or repair. Maximum FAR = .75. Location and development criteria: • Access to primary shipping routes, (highway and/or rail). Access to site by arterial or major collector only. products storage or sales facilities, heavy machinery sales or repair. Maximum FAR = .75. Location and development criteria: • Access to primary shipping routes, (highway and/or rail). Access to site by arterial or major collector only. • Spatially separated and buffered from residential areas. • Must be located outside of Wellhead Protection Areas and buffered from Conservation areas, wetlands and other environmentally sensitive areas and from adjacent nonindustrial land uses. • Where central water and sanitary sewer are available. • Commercial uses to serve the employees in an industrial area shall not exceed 15% of an area designated as IND and shall be accessible by pedestrians, bikes and vehicles from the interior of the industrial park or development. Zoning: I-1 Industrial Sec 23-401 District Classifications 1 Industrial district, general. This district is intended to provide for the development of general manufacturing, fabrication, processing, assembly, warehousing & distribution, and wholesale activities industrial uses, primarily on vacant lands and in industrial park settings. General commercial, office, and research/development uses necessary to support the industrial area are also permitted. Section 23-802 Definitions Manufacturing. A facility engaged in processing or fabricating and finishing nonhazardous products or components from raw materials or prepared parts. Nonhazardous materials contain no items or agents which have the ability to cause harm to humans, animals, or the environment. Manufacturing may include the assembly of products from components and the packaging of products. Manufacturing does not include processing of food or drinks. See also food processing under food businesses. Heavy. A facility engaged in processing or fabricating and finishing of non-hazardous products or components from raw materials or prepared parts that may or may not be packaged. 1. Such activity shall be conducted or take place within an enclosed structure or within a partially enclosed structure that is located behind the front building line and shall be screened from view by the perimeter landscape buffer. 2. All storage shall occur indoors or outdoors behind the front building line and at least 25 feet away from a side or rear property line. 3. No impacts or byproducts of the use, including noise, vibration, dust, fumes, odor, or electrical or communications interference shall be discernible from the property line. 4. Outdoor loading areas shall be located to the rear of the principal structure and shall not interfere with the on-site circulation of vehicles and pedestrians. Light. A facility accommodating manufacturing processes involving less intense levels of fabrication and/or production such as the assembly and conversion of already processed raw materials into products. interfere with the on-site circulation of vehicles and pedestrians. Light. A facility accommodating manufacturing processes involving less intense levels of fabrication and/or production such as the assembly and conversion of already processed raw materials into products. 1.Such activity shall be conducted or take place wholly within an enclosed building, and 2. Uses do not include any on-premise outdoor storage, open storage or above ground tank storage. 3. Such manufacturing operations shall not produce noise, odor, smoke, dust, glare, or vibration that may be detectable to the normal senses from beyond the property line. CODE REFERENCES AND REVIEW CRITERIA The City Commission assigns future Land Use and Zoning designations by ordinances upon a recommendation from the Planning & Zoning Board. The adopted land use amendment ordinance is transmitted to the state’s Department of Economic Opportunity (DEO) for review. The DEO reviews the land use designations as appropriate with reference to the City’s Comprehensive Plan. The total acreage will be transmitted to DEO as a large-scale Future Land Use Map Amendment (greater than 50 acres of land). FISCAL IMPACT Assignment would enable the future development of these properties and the potential increase in property value. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-21 by title only. ORDINANCE 2025-21 AN ORDINANCE OF THE CITY OF LAKE WALES, FLORIDA PROVIDING FOR THE ANNEXATION OF APPROXIMATELY 173+/- ACRES OF LAND SOUTH OF PASSION PLAY ROAD AND NORTH OF HUNT BROTHERS ROAD; AND SOUTH OF CANDLE ROAD AND EAST OF LAKE BELLA ROAD; AND CONTIGUOUS TO THE INCORPORATED TERRITORY OF THE CITY OF LAKE WALES, AS SHOWN ON ATTACHMENT “A” AND SPECIFICALLY DESCRIBED HEREIN; GIVING THE CITY OF LAKE WALES JURISDICTION OVER THE LAND ANNEXED; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING Charlene Bennett, resident, expressed support for this but urged caution as to what goes there. CLOSED PUBLIC HEARING Commissioner Gillespie confirmed that this land was county. Mayor Hilligoss confirmed this. Commissioner Thompson made a motion to approve Ordinance 2025-21 after 1st reading and public hearing. Commissioner Williams seconded the motion. by roll call vote:  Commissioner Thompson made a motion to approve Ordinance 2025-21 after 1st reading and public hearing. Commissioner Williams seconded the motion. by roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES" Commissioner Gillespie "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 9.III. ORDINANCE 2025-22 Hunt Bros Industrial Future Land Use Map - 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ellis Hunt, Authorized Agent for owner, Hunt Bros., Inc, requests approval of City Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. RECOMMENDATION Staff recommends approval of City Commission for the annexation of 173+/- acres of land, and to assign the following land use and zoning designations, as recommended by the Planning and Zoning Board on July 22, 2025. Current Land Use: County ARR Proposed Land Use: City IND Industrial Park Current Zoning: County ARR Proposed Zoning: City I-1 Industrial Page 2 of 4 Assignment of Land Use and Zoning designations shall be contingent upon adoption of an annexation Ordinance by City Commission. A recommendation of approval by the Planning and zoning Board for annexation is not required. BACKGROUND The subject properties are located north and south of Hunt Brothers Road. The northern parcels are east of the Lake Wales Memorial Gardens and the Soccer Complex, and south of Passion Play Road. The southern parcels are adjacent to existing Hunt Brothers property already within city limits and recently re-assigned Land Use and Zoning from Business Park to Industrial. No development plans for the properties have been submitted at this time. Comprehensive Plan: IND Industrial Policy I.1.2.9 The primary function of the Industrial (IND) classification is to accommodate the facilities necessary for the processing, fabrication, manufacturing, recycling, or wholesale distribution of goods. Typical uses/intensity: Manufacturing and processing plants, truck terminals, bulk products storage or sales facilities, heavy machinery sales or repair. Maximum FAR = .75. Location and development criteria: necessary for the processing, fabrication, manufacturing, recycling, or wholesale distribution of goods. Typical uses/intensity: Manufacturing and processing plants, truck terminals, bulk products storage or sales facilities, heavy machinery sales or repair. Maximum FAR = .75. Location and development criteria: • Access to primary shipping routes, (highway and/or rail). Access to site by arterial or major collector only. • Spatially separated and buffered from residential areas. • Must be located outside of Wellhead Protection Areas and buffered from Conservation areas, wetlands and other environmentally sensitive areas and from adjacent nonindustrial land uses. • Where central water and sanitary sewer are available. • Commercial uses to serve the employees in an industrial area shall not exceed 15% of an area designated as IND and shall be accessible by pedestrians, bikes and vehicles from the interior of the industrial park or development. Zoning: I-1 Industrial Sec 23-401 District Classifications 1 Industrial district, general. This district is intended to provide for the development of general manufacturing, fabrication, processing, assembly, warehousing & distribution, and wholesale activities industrial uses, primarily on vacant lands and in industrial park settings. General commercial, office, and research/development uses necessary to support the industrial area are also permitted. Section 23-802 Definitions Manufacturing. A facility engaged in processing or fabricating and finishing nonhazardous products or components from raw materials or prepared parts. Nonhazardous materials contain no items or agents which have the ability to cause harm to humans, animals, or the environment. Manufacturing may include the assembly of products from components and the packaging of products. Manufacturing does not include processing of food or drinks. See also food processing under food businesses. Heavy. A facility engaged in processing or fabricating and finishing of non-hazardous products or components from raw materials or prepared parts that may or may not be packaged. 1. Such activity shall be conducted or take place within an enclosed structure or within a partially enclosed structure that is located behind the front building line and shall be screened from view by the perimeter landscape buffer. 2. All storage shall occur indoors or outdoors behind the front building line and at least 25 feet away from a side or rear property line. 3. No impacts or byproducts of the use, including noise, vibration, dust, fumes, odor, or electrical or communications interference shall be discernible from the property line. 4. Outdoor loading areas shall be located to the rear of the principal structure and shall not interfere with the on-site circulation of vehicles and pedestrians. Light. A facility accommodating manufacturing processes involving less intense levels of fabrication and/or production such as the assembly and conversion of already processed raw 4. Outdoor loading areas shall be located to the rear of the principal structure and shall not interfere with the on-site circulation of vehicles and pedestrians. Light. A facility accommodating manufacturing processes involving less intense levels of fabrication and/or production such as the assembly and conversion of already processed raw materials into products. 1.Such activity shall be conducted or take place wholly within an enclosed building, and 2. Uses do not include any on-premise outdoor storage, open storage or above ground tank storage. 3. Such manufacturing operations shall not produce noise, odor, smoke, dust, glare, or vibration that may be detectable to the normal senses from beyond the property line. CODE REFERENCES AND REVIEW CRITERIA The City Commission assigns future Land Use and Zoning designations by ordinances upon a recommendation from the Planning & Zoning Board. The adopted land use amendment ordinance is transmitted to the state’s Department of Economic Opportunity (DEO) for review. The DEO reviews the land use designations as appropriate with reference to the City’s Comprehensive Plan. The total acreage will be transmitted to DEO as a large-scale Future Land Use Map Amendment (greater than 50 acres of land). FISCAL IMPACT Assignment would enable the future development of these properties and the potential increase in property value. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-22 by title only. ORDINANCE 2025-22 AN ORDINANCE OF THE CITY OF LAKE WALES, AMENDING THE FUTURE LAND USE MAP OF THE COMPREHENSIVE PLAN TO CHANGE LAND USE DESIGNATIONS ON APPROXIMATELY 173+/- ACRES OF LAND SOUTH OF PASSION PLAY ROAD AND NORTH OF HUNT BROTHERS ROAD; AND SOUTH OF CANDLE ROAD AND EAST OF LAKE BELLA ROAD, FROM COUNTY DESIGNATIONS A/RR AGRICULTURE/RESIDENTIAL RURAL, TO CITY OF LAKE WALES DESIGNATION IND INDUSTRIAL; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Gillespie expressed support for more industrial land. Deputy Mayor Gibson made a motion to approve Ordinance 2025-22 after 1st reading and public hearing. Commissioner Thompson seconded the motion. by roll call vote: Deputy Mayor Gibson "YES"  Deputy Mayor Gibson made a motion to approve Ordinance 2025-22 after 1st reading and public hearing. Commissioner Thompson seconded the motion. by roll call vote: Deputy Mayor Gibson "YES" Commissioner Thompson "YES" Commissioner Gillespie "YES" Commissioner Williams "YES" Mayor Hilligoss "YES" Motion passed 5-0. 9.IV. ORDINANCE 2025-23 Hunt Bros Industrial Zoning Map - 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ellis Hunt, Authorized Agent for owner, Hunt Bros., Inc, requests approval of City Commission to annex parcels of land totaling approximately 173+/- acres, and to amend the Future Land Use and Zoning Maps. RECOMMENDATION Staff recommends approval of City Commission for the annexation of 173+/- acres of land, and to assign the following land use and zoning designations, as recommended by the Planning and Zoning Board on July 22, 2025. Current Land Use: County ARR Proposed Land Use: City IND Industrial Park Current Zoning: County ARR Proposed Zoning: City I-1 Industrial Page 2 of 4 Assignment of Land Use and Zoning designations shall be contingent upon adoption of an annexation Ordinance by City Commission. A recommendation of approval by the Planning and zoning Board for annexation is not required. BACKGROUND The subject properties are located north and south of Hunt Brothers Road. The northern parcels are east of the Lake Wales Memorial Gardens and the Soccer Complex, and south of Passion Play Road. The southern parcels are adjacent to existing Hunt Brothers property already within city limits and recently re-assigned Land Use and Zoning from Business Park to Industrial. No development plans for the properties have been submitted at this time. Comprehensive Plan: IND Industrial Policy I.1.2.9 The primary function of the Industrial (IND) classification is to accommodate the facilities necessary for the processing, fabrication, manufacturing, recycling, or wholesale distribution of goods. Typical uses/intensity: Manufacturing and processing plants, truck terminals, bulk products storage or sales facilities, heavy machinery sales or repair. Maximum FAR = .75. Location and development criteria: • Access to primary shipping routes, (highway and/or rail). Access to site by arterial or major necessary for the processing, fabrication, manufacturing, recycling, or wholesale distribution of goods. Typical uses/intensity: Manufacturing and processing plants, truck terminals, bulk products storage or sales facilities, heavy machinery sales or repair. Maximum FAR = .75. Location and development criteria: • Access to primary shipping routes, (highway and/or rail). Access to site by arterial or major collector only. • Spatially separated and buffered from residential areas. • Must be located outside of Wellhead Protection Areas and buffered from Conservation areas, wetlands and other environmentally sensitive areas and from adjacent nonindustrial land uses. • Where central water and sanitary sewer are available. • Commercial uses to serve the employees in an industrial area shall not exceed 15% of an area designated as IND and shall be accessible by pedestrians, bikes and vehicles from the interior of the industrial park or development. Zoning: I-1 Industrial Sec 23-401 District Classifications 1 Industrial district, general. This district is intended to provide for the development of general manufacturing, fabrication, processing, assembly, warehousing & distribution, and wholesale activities industrial uses, primarily on vacant lands and in industrial park settings. General commercial, office, and research/development uses necessary to support the industrial area are also permitted. Section 23-802 Definitions Manufacturing. A facility engaged in processing or fabricating and finishing nonhazardous products or components from raw materials or prepared parts. Nonhazardous materials contain no items or agents which have the ability to cause harm to humans, animals, or the environment. Manufacturing may include the assembly of products from components and the packaging of products. Manufacturing does not include processing of food or drinks. See also food processing under food businesses. Heavy. A facility engaged in processing or fabricating and finishing of non-hazardous products or components from raw materials or prepared parts that may or may not be packaged. 1. Such activity shall be conducted or take place within an enclosed structure or within a partially enclosed structure that is located behind the front building line and shall be screened from view by the perimeter landscape buffer. 2. All storage shall occur indoors or outdoors behind the front building line and at least 25 feet away from a side or rear property line. 3. No impacts or byproducts of the use, including noise, vibration, dust, fumes, odor, or electrical or communications interference shall be discernible from the property line. 4. Outdoor loading areas shall be located to the rear of the principal structure and shall not interfere with the on-site circulation of vehicles and pedestrians. Light. A facility accommodating manufacturing processes involving less intense levels of fabrication and/or production such as the assembly and conversion of already processed raw 4. Outdoor loading areas shall be located to the rear of the principal structure and shall not interfere with the on-site circulation of vehicles and pedestrians. Light. A facility accommodating manufacturing processes involving less intense levels of fabrication and/or production such as the assembly and conversion of already processed raw materials into products. 1.Such activity shall be conducted or take place wholly within an enclosed building, and 2. Uses do not include any on-premise outdoor storage, open storage or above ground tank storage. 3. Such manufacturing operations shall not produce noise, odor, smoke, dust, glare, or vibration that may be detectable to the normal senses from beyond the property line. CODE REFERENCES AND REVIEW CRITERIA The City Commission assigns future Land Use and Zoning designations by ordinances upon a recommendation from the Planning & Zoning Board. The adopted land use amendment ordinance is transmitted to the state’s Department of Economic Opportunity (DEO) for review. The DEO reviews the land use designations as appropriate with reference to the City’s Comprehensive Plan. The total acreage will be transmitted to DEO as a large-scale Future Land Use Map Amendment (greater than 50 acres of land). FISCAL IMPACT Assignment would enable the future development of these properties and the potential increase in property value. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-23 by title only. ORDINANCE 2025-23 AN ORDINANCE OF THE CITY OF LAKE WALES, FLORIDA, AMENDING THE ZONING MAP TO ASSIGN ZONING DESIGNATIONS ON APPROXIMATELY 173+/- ACRES OF LAND SOUTH OF PASSION PLAY ROAD AND NORTH OF HUNT BROTHERS ROAD; AND SOUTH OF CANDLE ROAD AND EAST OF LAKE BELLA ROAD, FROM COUNTY DESIGNATIONS A/RR AGRICULTURE/RESIDENTIAL RURAL, TO CITY OF LAKE WALES DESIGNATION I-1 INDUSTRIAL PARK; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Thompson made a motion to approve Ordinance 2025-23 after 1st reading and public hearing. Commissioner Williams seconded the motion. by roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES"  by roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES" Commissioner Gillespie "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 9.V. RESOLUTION 2025-16- Airport Improvement Program Grant Agreement [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving Resolution 2025-16, authorizing an agreement with the Federal Aviation Administration (FAA) to provide funding for Lake Wales Airport Install Weather Report Equipment (AWOS) and Rotating Beacon-Design Phase. RECOMMENDATION 1. Approve Resolution 2025-16, authorizing the execution of Airport Improvement Program Grant Agreement 3-12-0040-035-2025 by the Mayor with the Federal Aviation Administration (FAA) for funding in the amount of $57,000 BACKGROUND The Federal Aviation Administration (FAA) has award an Airport Improvement Grant for 95% of the project cost. This project is to replace our existing Weather Reporting Equipment (AWOS) and Rotating Beacon with upgraded equipment. Our current AWOS is in constant need of repair and our Beacon is very outdated. The new Beacon will allow for easier and safer ways to replace parts. The new AWOS-II will provide more accurate and up to date weather information for pilots. OTHER OPTIONS Do not approve the agreement with FAA FISCAL IMPACT This project is funded 95% by the FAA and 5% by the FDOT [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2025-16 by title only. RESOLUTION 2025-16 A RESOLUTION OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA AUTHORIZING THE EXECUTION OF AN AIRPORT IMPROVEMENT PROGRAM GRANT AGREEMENT FOR FUNDING FOR AIP GRANT NUMBER: 3-12-0040-035- 2025 (LAKE WALES AIRPORT INSTALLATION OF WEATHER REPORTING EQUIPMENT AND ROTATING BEACON- DESIGN PHASE) WITH THE FEDERAL AVIATION ADMINISTRATION TO ALLOW THEIR PARTICIPATION IN AN AVIATION PROJECT AT THE LAKE WALES MUNICIPAL AIRPORT. Commissioner Williams made a motion to adopt Resolution 2025-16. Deputy Mayor Gibson  FUNDING FOR AIP GRANT NUMBER: 3-12-0040-035- 2025 (LAKE WALES AIRPORT INSTALLATION OF WEATHER REPORTING EQUIPMENT AND ROTATING BEACON- DESIGN PHASE) WITH THE FEDERAL AVIATION ADMINISTRATION TO ALLOW THEIR PARTICIPATION IN AN AVIATION PROJECT AT THE LAKE WALES MUNICIPAL AIRPORT. Commissioner Williams made a motion to adopt Resolution 2025-16. Deputy Mayor Gibson seconded the motion. by roll call vote: Commissioner Williams "YES" Deputy Mayor Gibson "YES" Commissioner Gillespie "YES" Commissioner Thompson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 10. CITY ATTORNEY 11. CITY MANAGER James Slaton, City Manager, said that the two hotel firms have been notified of the shortened process. While a specific date has not yet been set for the presentations, it is likely that a special CRA meeting will be scheduled next month for this purpose. 12. CITY COMMISSION COMMENTS Commissioner Gillespie responded to two public comments. First, regarding a concern about animals in neighborhoods, she acknowledged that the city manager had heard the concern and would hopefully do what he could, but also noted that animals can be difficult to control. Second, in response to a comment about a food truck, she pointed out that a taco trailer next to the Arts Center is moved every night, suggesting that the rule about not leaving trailers in place overnight is being followed by other property owners. Commissioner Williams addressed the three citizens who made comments. He acknowledged that Captain Smith was speaking with one of the citizens, assuming they were addressing her concerns. He also mentioned that he had spoken with Ms. Becky about her issues, referencing a past "earmuffs idea," and said he would follow up with her. Lastly, he noted that since Autumn was going to speak with Mr. Ali, he is sure their issues are being addressed. Commissioner Thompson began his comments by telling the public speakers that he believed their concerns were in good hands. He then specifically addressed Mr. Ali, referring to her by her namesake. He noted that his comments were very articulate and that he appreciated his speaking at the podium. He addressed Becky Wynkoop about a previous comment she had made, where he had joked about her needing "mufflers" for her cows to address a noise issue. He said they would look into the noise issue for her. Commissioner Thompson transitioned to a discussion about home rule. He expressed his support for recent amendments that seek to improve both the quality and affordability of housing. He also raised concerns about state legislators in Tallahassee making rules for local communities, stating that they do not have the best interests of Lake Wales in mind. He believes that local officials are better equipped to handle local issues. Commissioner Thompson concluded by expressing his excitement to be a citizen of Lake Wales, praising the progress and changes he sees happening in the city, especially downtown. He acknowledged that the city is not perfect and there is still work to do, but he emphasized that it is also important to feel good about the city's current progress.  Commissioner Thompson transitioned to a discussion about home rule. He expressed his support for recent amendments that seek to improve both the quality and affordability of housing. He also raised concerns about state legislators in Tallahassee making rules for local communities, stating that they do not have the best interests of Lake Wales in mind. He believes that local officials are better equipped to handle local issues. Commissioner Thompson concluded by expressing his excitement to be a citizen of Lake Wales, praising the progress and changes he sees happening in the city, especially downtown. He acknowledged that the city is not perfect and there is still work to do, but he emphasized that it is also important to feel good about the city's current progress. Deputy Mayor Gibson raised two issues during his comments. First, he showed a picture of a newly landscaped public space that was defaced by a commercial "snipe sign." He suggested the city explore a new ordinance, similar to one in Bartow, to ban these signs from public property. He proposed that police or code enforcement should be able to call the phone numbers on the signs to give the business a chance to remove them before being fined. Second, he addressed the issue of downtown parking. He explained that some merchants are parking in front of other businesses instead of using free public parking. He urged the city to research the issue and propose an ordinance to address it for the benefit of all downtown businesses and citizens. 13. MAYOR COMMENTS Mayor Hilligoss addressed the downtown parking issue, agreeing that it needs to be addressed and acknowledging that he knows staff is already looking into it. He expressed his anticipation for the presentations from the two hotel firms whose RFQs were accepted, noting that he prefers one over the other but that both are very good. He also spoke enthusiastically about the positive developments downtown, specifically referencing the full schedule of events that has been approved for the spring and fall and the fact that people are now regularly approaching him with ideas for downtown Lake Wales. He said these conversations had never happened before. 14. ADJOURNMENT The meeting was adjourned at 6:45 p.m. _______________________ Mayor ATTEST: _______________________ City Clerk