City Commission Workshop Meeting

City Commission Work Session Meeting Minutes October 12, 2023 (APPROVED) 10/12/2023 - Minutes 1. CALL TO ORDER & ROLL CALL Members Present: Robin Gibson, Danny Krueger, Keith Thompson, Mayor Jack Hilligoss Members Absent: Daniel Williams Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Mayor Hilligoss called the meeting to order at 2:00 p.m. 2. City Manager Comments James Slaton, City Manager, gave an update on the YMCA facility. It will be closed from October 13 - November 3rd for transition. There will be a grand opening on the 18th. 3. RESOLUTION 2023-18 Lake Wales Envisioned And Presentation [Begin Agenda Memo] SYNOPSIS: The City Commission will consider adoption of Resolution 2023-18 to accept the Lake Wales Envisioned plan and approve the concepts and ideas proposed therein. RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Adopt Resolution 2023-18 BACKGROUND In December 2022, the City Commission approved a task order with the planning firm Dover, Kohl & Partners to assist in creating a long-range vision plan for Lake Wales. The City’s objective was to create a plan that guides the form of future (re)development and conservation areas inside Lake Wales’ utility service area boundaries. Adoption of Resolution 2023-18 affirms the City Commission’s support of the key concepts outlined within the completed plan. Lake Wales Envisioned (LWe) will serve as a general guide for future development decisions, but is not a legal or binding document. OTHER OPTIONS 1. The City Commission may choose not to approve Resolution 2023-18 FISCAL IMPACT There is no fiscal impact associated with the adoption of Resolution 2023-18 [End Agenda Memo] James Slaton, City Manager, reviewed this item and introduced Victor Dover, DoverKohl, to share a Presentation on this. Victor Dover, DoverKohl, reviewed the highlights of the Lake Wales Envisioned Plan. He thanked City staff  [End Agenda Memo] James Slaton, City Manager, reviewed this item and introduced Victor Dover, DoverKohl, to share a Presentation on this. Victor Dover, DoverKohl, reviewed the highlights of the Lake Wales Envisioned Plan. He thanked City staff and community partners for their work on this. He reviewed the initial aspirations approved in January and the different steps in the process since then. He shared about the various efforts to get public input on this. He reviewed the draft booklet. It is accessible and easy to read with large pictures and maps. He shared a vision map of conservation areas. It is not binding. It is a good planning tool. The City would need to coordinate with developers to connect open spaces. He shared possible ways o accomplish this. This is a big lift. A second line of effort was jobs and economy. The area around the hospital could be a health district. A good site for infill development. He shared illustrations to fill in space around Eagle Ridge Mall. They drafted a sample Ordinance for traditional neighborhoods. The Ordinance will include incentives. Mr. Dover reviewed elements of traditional neighborhoods. A market study was done to determine if there is a market for more traditional neighborhoods which confirmed there was. Mr. Dover reviewed a possible way to improve Burns Avenue and key points of entry to the City. There are numerous tools to help with trails and street improvements. The back of the book has a list of implementation steps for each section. Mr. Dover emphasized that this is a draft and can be edited. Deputy Mayor Gibson said we need to take advantage of our unique position. He recommended including the Bok Ethic as a standard for us. This says that growth can be done in a way that is better or more beautiful. He identified two areas, the mission part and purpose that could be modified to be tighter and better. Parts of the text on page 7 can be strengthened with concepts from the Bok ethic. Commissioner Thompson said he is a supporter of Lake Wales Envisioned but he is a nuts and bolts guy. This is the easy part of the hard work. Economic Development needs to happen in Lake Wales if we want quality growth. We need to develop our economy along with these other concepts. He hopes we can figure out next steps. James Slaton, City Manager, said this will be a multi-year, multi-generational project. We need to get some early wins and build momentum. If adopted the staff will get to work. Many of the implementation steps are underway. Commissioner Thompson asked if we can make this process for developers so they are not held up. We need to get things done quickly. If we are working on these things he can be a proponent of this. We cannot shut down development. He doesn't want to use this plan to frustrate developers. Mayor Hilligoss said he will vote for to adopt the resolution. There are parts that he likes such as the medical district, improvements at the Mall and Burns Avenue. We are adopting a plan in principle. Its not binding. The devil is in the details. The locations for employment centers. We need more and the locations need some review. The big green network is a moonshot. It is laudable but will need understanding of the tools and cooperation with the county. He recommended that inflammatory language against developers need to be removed. Some creative work in financing will be needed to pay for this effort. He likes the word incentivize. There is a huge housing demand that will not be met by traditional neighborhoods. Some of those houses are not attainable by many families. We cannot focus on a single type or feature of traditional neighborhood design such as alleys. This is a god plan and looks forward to working through the weeds. Commissioner Krueger said there is some wonderful parts of the plan. He likes how it looks. He has some concerns about the process. Many elements seem to be addressing climate change. Everything he has read indicates that it is a hoax. He shared an article with the Commission on this. He is concerned about controlling people. Not everyone wants to live in multi-family housing. Many want privacy. Not everyone wants alleys. He is concerned about a TND Ordinance. He is fine with aspirations and guidelines but is not sure about putting this in the ordinance. If this is accepting a report without mandates he is fine. James Slaton, City Manager, said the Ordinance will incentivize tradition neighborhoods. These will be options. Each step of implementation will be voted on by the Commission. WE will work together on this. 4. RESOLUTION 2023-17 - Ratifying And Confirming The Redevelopment Related Programs Of The City And The Lake Wales Community Redevelopment Agency (“CRA”) [Begin Agenda Memo] Synopsis: Resolution 2023-17 is for the purpose of Ratifying and Confirming the redevelopment related programs of the City and the Lake Wales Community Redevelopment Agency (“CRA”). The CRA recently approved a donation of property at 610 Dr. J. A. Wiltshire Avenue to the Keystone Challenge Fund, Inc., for affordable housing. The Closing Agent for the transaction advised of several issues raised by the title  [Begin Agenda Memo] Synopsis: Resolution 2023-17 is for the purpose of Ratifying and Confirming the redevelopment related programs of the City and the Lake Wales Community Redevelopment Agency (“CRA”). The CRA recently approved a donation of property at 610 Dr. J. A. Wiltshire Avenue to the Keystone Challenge Fund, Inc., for affordable housing. The Closing Agent for the transaction advised of several issues raised by the title insurance underwriter. The Resolution resolves all of the issues raised and will serve to avoid any future title insurance issuance concerns. The title insurance underwriter has advised that the Resolution will effectively resolve the concerns raised. The Resolution addresses authority for execution of Deeds and other instruments related to the redevelopment efforts of the City and the CRA. Additionally, the mineral reservation which automatically occurs when a municipality conveys property as provided in §270.11, Florida Statutes, will be released for these transactions. The City has previously released a mineral reservation by Resolution 2022-19 related to the issuance of title insurance for other property formerly owned by the City. Recommendation: That the City Commission approve the adoption of Resolution 2023- 17. Fiscal impact: None other than the $18.50 fee for recording the Resolution in the Public Records of Polk County, Florida. Alternatives: None which will resolve the title insurance related issues. [End Agenda Memo] James Slaton, City Manager, said that this item is from the City Attorney. As he could not attend today this will be pulled from Tuesday's agenda. The issue is not time sensitive. 5. Task Order #2 With Hoyle, Tanner And Associates, Inc. [Begin Agenda Memo] SYNOPSIS: Task Order #2, with Hoyle, Tanner and Associates, Inc. is for the engineering design to rehabilitate taxilane bravo and reconstruct t-hangar taxilane RECOMMENDATION Staff recommends that the City Commission approve the following action: 1. Approve Task Order #2 ($112,900), with Hoyle, Tanner and Associates, Inc. for the engineering design to rehabilitate taxilane bravo and reconstruct t-hangar taxilane. BACKGROUND At its regular scheduled commission meeting on June 20, 2023, the City Commission adopted Resolution 2023-11, authorizing the execution of an agreement with the Florida Department of Transportation for their funding share to rehabilitate and reconstruct t-hangar taxilane and taxilane bravo at the Lake Wales Municipal Airport in the amount of $11,000 (10% up to a maximum of $11,000). This also included the execution of an agreement with the Federal Aviation Authority for their funding share of $101,610.00 (90% of the total project cost) Task Order #2: Professional services pertaining to the engineering design of t-hangar taxilane reconstruction and taxilane bravo rehabilitation. The project total for engineering design is $112,900.00. FISCAL IMPACT City: $ 290.00 FDOT: $ 11,000.00 FAA: $ 101,610.00 OTHER OPTIONS The Commission has already accepted the grant from the Florida Department of Transportation and signed the grant from the FAA for this project. [End Agenda Memo] James Slaton, City Manager, reviewed this item. 6. Piggyback Annual Contract With USSI, LLC [Begin Agenda Memo] SYNOPSIS: Staff recommends the commission approve entering into a piggyback agreement with USSI, 6. Piggyback Annual Contract With USSI, LLC [Begin Agenda Memo] SYNOPSIS: Staff recommends the commission approve entering into a piggyback agreement with USSI, LLC and to expend funds in the amount of $125,700.47 to complete chimney seals (A durable material that is used to provide a seal within the manhole frame that firmly keeps the manhole top in place while making it watertight) on lift stations 1, 2 and 16 sewer shed areas. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Approve entering into a piggyback agreement with USSI, LLC utilizing the Toho Water Authority agreement. 2. Approve expending funding of $125,700.47 to perform infiltration testing on various lift stations and their respective service areas. 3. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND Infiltration is a term used for when groundwater enters the sanitary sewer system through faulty pipes or manholes. This can happen because of age, design, installation or maintenance issues. Inflow and infiltration water is referred to as “clear water” distinguishing it from sanitary sewage water’. When clear water gets into the wastewater and sewer system, it is treated. When it is treated, it cost the city money. It also takes up valuable capacity within the collection system and the wastewater treatment facility. Several conditions indicate when there is a seal failing on the manholes. • Lift station pumps run for a long time after a rain event. It has a large number of starts and stops after it rains. This means storm water has entered the sanitary sewer system and is on its way to be treated. • Pipes back-up. Manholes spill wastewater onto roadways or green space. • You see significant spikes in flow at your wastewater treatment plant corresponding to precipitation events or high groundwater conditions. Staff is seeing some of these same indicators happening within the City sanitary sewer system. Staff recommends commission approve entering into an annual contract with USSI for the services of infiltration testing using the piggyback agreement from Toho Water Authority. Although the city has recently completed a large amount of inspections, smoke testing, inflow dishes, chimney seals and cleanout repairs at lift stations 1,2,3,5, 9 and 16. Additional funds are in need to complete the chimney seals at lift stations 1, 2 and 16 sewer-shed area. In additions, Staff also recommends the commission approve to expend funds for $125,700.47 to complete the chimney seals on the remaining lift stations and their respective service areas. OTHER OPTION The delay in testing the specified area will continue to allow groundwater to continue to infiltrate the sanitary sewer system causing extended wear and tear on all sanitary sewer system components. FISCAL IMPACT The 2023-2024 Capital Improvements Plan has budgeted $300,000 to address this problem system wide. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. 7. Piggyback Contract With U.S. Submergent Technologies, LLC. And Authorize Expenditures For $118,875.00 [Begin Agenda Memo] SYNOPSIS: Staff recommends the Commission approve to piggyback Daytona Beach’s contract with US 7. Piggyback Contract With U.S. Submergent Technologies, LLC. And Authorize Expenditures For $118,875.00 [Begin Agenda Memo] SYNOPSIS: Staff recommends the Commission approve to piggyback Daytona Beach’s contract with US Submergent, LLC. for Utility Structure Cleaning Services. STAFF RECOMMENDATION It is recommended that the City Commission: 1. Approve piggyback contract with U.S. Submergent Technologies, LLC. for Utility Structure Cleaning Services. 2. Authorize the City Manager to execute the appropriate maintenance contract documents, on the City’s behalf in regards to this purchase. 3. Authorize the Mayor to execute the grant agreement for $59,437.50, once received by staff from the Florida Department of Environmental Protection Agency. BACKGROUND An oxidation ditch is a modified activated sludge biological treatment process that uses long solids retention times (SRTs) to remove biodegradable organics. The typical oxidation ditch is equipped with aeration rotors or brushes that provide aeration and circulation. The wastewater moves through the ditch at about 1 to 2ft/s. The ditch can be designed for continuous or intermittent operation. Because of this feature, this process is adaptable to the fluctuations in flows and loadings associated with wastewater production. It becomes necessary from time to time to remove accumulated sand and grit from the oxidation ditch to ensure the proper and efficient operation of the equipment. The removal of the sediment ensures optimum treatment capacity is always available. US Submergent effectively removed 72 tons of sand and grit in 2017 and 408 tons in 2018 for a total of 475 tons. Staff is actively seeking grant funding of $59,437.50 from the Florida Department of Environmental Protection (FDEP). FDEP will fund 50% of the total cost of $118, 875.00. Staff has been successful in receiving this grant in the past for both removals in the past. Staff desires to enter into an annual contract with US Submergent for routine cleaning and monitoring of the oxidation ditch. Routine cleaning will promote a healthy oxidation ditch and allow for more efficient processing of waste. Under contract, US Submergent will monitor the oxidation ditch, identifying when cleaning is necessary prior to mass build-up, and allow staff to budget for regular removal of sand and grit. Staff recommends commission approve entering into an annual contract with USSI for oxidation ditch maintenance, authorized the City Manager the executed the appropriate documents on the City’s behalf with US Submergent, and authorize the Mayor to sign the grant documents when received by staff. OTHER OPTION The Commission could chose not to approve the annual contract, which would require staff to procure individual quotes when maintenance is necessary. This can be time consuming and costly given the current industry and fluctuation of pricing. Having a maintenance schedule and contract in place allows staff to maintain the system and avoid costly repairs caused by sediment buildup. FISCAL IMPACT FY 23-24 M&R Treatment Plants has budgeted $250,000.00 for which only $59,437.50 will be spent for this service. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. Deputy Mayor Gibson asked where it fits in the budget. Ms. Kirkland said it is budgeted in Treatment Plant Management. Commissioner Thompson said the Homecoming parade may need to be canceled . Can it be rescheduled for Tuesday? The Commission members consented to the change and James Slaton, City Manager, said he would approve it. 8. ORDINANCE 2023-32 G R Road Transfer Agreement- First Reading And Public Hearing  Commissioner Thompson said the Homecoming parade may need to be canceled . Can it be rescheduled for Tuesday? The Commission members consented to the change and James Slaton, City Manager, said he would approve it. 8. ORDINANCE 2023-32 G R Road Transfer Agreement- First Reading And Public Hearing [Begin Agenda Memo] SUBJECT: Ordinance 2023-32 G R Road Transfer Agreement Public Hearing – First Reading - Notice Requirements have been met SYNOPSIS: The G R Road Transfer Agreement contemplates the transfer of G R Road, a public County Road, to the City of Lake Wales. RECOMMENDATION Staff recommends that the City Commission authorize the Mayor to execute the Agreement. BACKGROUND G R Road, an unimproved County grove road, is located west of 11th Street South, north of Grove Road Three, east of 9th Street South, and south of Belleview Drive. The road extends through a Planned Development Project (PDP) called Belleview Subdivision, approved by City Commission in March of 2022 for a 155-lot single-family residential subdivision. The plan was recommended by the Planning and Zoning Board, and approved by City Commission, with the understanding that G R Road would be transferred to the City and later vacated. Also adjacent to G R Road to the west is another approved PDP called Grove at Orchard Hills, approved by City Commission in June of 2023 for a 930-lot single-family residential subdivision. The transfer and vacation of G R Road would minimize the number of accesses proposed between the two developments and does not impact utility connections. OTHER OPTIONS Decline to approve the Agreement. FISCAL IMPACT The road will be vacated during the plat process; therefore, there should be no costs incurred to the City for the maintenance of G R Road. [End Agenda Memo] Brian Hermann, Growth Management Director, reviewed this item. 9. ORDINANCE 2023-33 Vacation Of Spratt Road - First Reading And Public Hearing [Begin Agenda Memo] SUBJECT: Ordinance 2023-33 Vacation of Spratt Road Public Hearing – First Reading - Notice Requirements have been met SYNOPSIS: Austin Evans, agent for Heritage Investments of Polk II, LLC, has petitioned for the vacation of Spratt Road located south of Mountain Lake Cutoff Road. RECOMMENDATION Staff recommends approval at first reading, and adoption at second reading, following a public hearing, to vacate Spratt Road described in Ordinance 2023-33. BACKGROUND The subject ROW is located south of Mountain Lake Cutoff Road, and west of US Highway 27 South. Petition for vacation was received by the City in March of 2023 Spratt Road was initially an unimproved County grove road which extended into the Harper Estates Planned Development Project. The plan received a recommendation of approval from the Planning and Zoning Board and an approval by City Commission with the understanding that Spratt Road would be transferred to the City and later vacated. An agreement was approved in August of 2022 to transfer this road from the jurisdiction of Polk County to the City of Lake Wales for maintenance and operational responsibilities. The final plat for Harper Estates Phase I included a note of intention to vacate this right-of-way and was approved by City Commission on July 5, 2023.  agreement was approved in August of 2022 to transfer this road from the jurisdiction of Polk County to the City of Lake Wales for maintenance and operational responsibilities. The final plat for Harper Estates Phase I included a note of intention to vacate this right-of-way and was approved by City Commission on July 5, 2023. The ROW is no longer necessary to afford access to the properties it serves and no impacts of closure have been identified. Documentation of approval from public and private utilities has been provided, and no property will be deprived of public access by its vacation. FISCAL IMPACT Vacation of the ROW would relieve the City from maintaining Spratt Road. [End Agenda Memo] Brian Hermann, Growth Management Director, reviewed this item. 10. ORDINANCE 2023-34 Petition To Amend The Boundaries Of Lake Ashton Community Development District - 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ordinance 2023-34 proposes to amend the boundaries of the Lake Ashton Community Development District (hereinafter referred to as the “CDD”), as petitioned by Lake Ashton Community CDD, pursuant to the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes. RECOMMENDATION Staff recommends approval at first reading of Ordinance 2023-34 following a public hearing. Public Hearing notice requirements have been met. A recommendation from the Planning and Zoning Board is not required for the establishment of a CDD. BACKGROUND The established Lake Ashton CDD currently covers approximately 472.15 acres of land. The District is requesting to remove (contract) 16.78 acres, in order to add the acreage to the Lake Ashton II CDD, which is located within the City of Winter Haven. The removal of the contraction parcel consists of gold courses that are owned and operated by the neighboring special district. Pursuant to FS 190.046(1)(b), the County Commission may not amend the boundaries without the City’s approval. Since the District already exists and is operating, there are no additional ongoing costs to the City to implement and enforce the proposed boundary amendment. Staff reviewed the CDD submittal for consistency with the “Uniform Community Development Act of 1980”, Chapter 190, Florida Statutes, which sets forth the exclusive and uniform method for establishing a community development district, including termination, contraction, or expansion of a district. The proposed petition meets the requirements of Chapter 190. OTHER OPTIONS Decline request to amend the Lake Ashton CDD boundaries. FISCAL IMPACT None. [End Agenda Memo] Brian Hermann, Growth Management Director, reviewed this item. Commissioner Krueger explained that CDD2 bought the golf course from the developer and they own it. Those 2 sections are in the Lake Wales CDD1 side. It makes sense to move it over. Deputy Mayor Gibson confirmed that the area is still in City limits. Mr. Hermann confirmed this. 11. Taylor Groves – Final Plat [Begin Agenda Memo]  Deputy Mayor Gibson confirmed that the area is still in City limits. Mr. Hermann confirmed this. 11. Taylor Groves – Final Plat [Begin Agenda Memo] SYNOPSIS: American Surveying & Mapping, Inc., agent, requests approval of the Taylor Groves Final Plat. RECOMMENDATION Staff recommends approval of the Final Plat. Neither a recommendation from the Planning Board, nor a public hearing is necessary for approval of a final plat. Provided the plat meets all of the requirements of state statutes and local ordinances, approval by the City Commission is a formality. BACKGROUND The subject property is located west of Tangelo Street and South of State Road 60 East. The Taylor Groves Subdivision, formerly known as Tangelo Subdivision, received a recommendation of approval in October of 2021 by the Planning and Zoning Board for a 108-lot single-family Preliminary Subdivision Plat and a Special Exception Use Permit for a Residential PDP. City Commission approved this PDP with conditions of approval and waivers of strict compliance in November of 2021. An application for the Site Development Permit was submitted to the City in February of 2022, and construction plans were approved in May of 2022. The pre-construction meeting was held in June of 2022. The City’s consulting surveyor approved the Taylor Groves final plat in December 2022 and the project received utility clearance for water in June 2022 and sewer in May 2022. The developer has completed all site improvements and has not submitted a performance bond in lieu of. FISCAL IMPACT Approval of the final plat enables the construction of 108 new single-family homes. Conservatively estimating a taxable value of $200,000 per unit, it could potentially result in over $21.6 million in taxable value, and generate an estimated $153,800 in ad valorem taxes. *Adjusted values for potential homesteaded properties have not been factored into this estimate. [End Agenda Memo] Brian Hermann, Growth Management Director, reviewed this item. 12. Unity In The Community Classy Car Show Rain Date On October 21, 2023. Special Event Permit Application [Begin Agenda Memo] SYNOPSIS: Approval of this Special Event Application will allow the Guiding Light Ministry to host a Car Show on October 21, on Central Avenue. RECOMMENDATION Staff recommends that the City Commission consider taking the following action: 1. Approve the Special Event Permit Application for the Unity in the Community Classy Car Show to take place on Central Avenue on Saturday October 21 from 9:00 a.m. – 3:00 p.m. 2. Approve the request to close Central Avenue from 8:30 a.m. – 3:00 p.m. on Saturday October 21 from First Street to Wetmore Street. BACKGROUND Guiding Light Ministry has submitted a special event application to host a Car show on October 21, 2023 on Central Avenue between 1st Street and Wetmore Street from 9:00 a.m. – 3:00 p.m. This event will include food and other vendors. The sponsor has requested authorization to close the road at 8:30 a.m. OTHER OPTIONS Do not approve the event FISCAL IMPACT No In-kind services were budgeted for this event. Costs will be paid at 100% by the sponsor. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item.  FISCAL IMPACT No In-kind services were budgeted for this event. Costs will be paid at 100% by the sponsor. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 13. Special Event Permit Application For Rotary On The Ridge To Host The Annual Christmas Parade December 9, 2023 [Begin Agenda Memo] SYNOPSIS: Approval of the special event permit application will allow Rotary on the Ridge to present the annual Christmas Parade on Saturday December 9, 2023 and allow for the temporary closing of several streets. RECOMMENDATION: Staff recommends that the City Commission take the following action: 1. Approve the special event permit application from the Rotary on the Ridge for the annual Christmas parade to take place Saturday evening, December 9, 2023 between the hours of 6:00 p.m. and 8:00 p.m. 2. Approve the parade route that will begin on S First Street, travel up to Central Avenue, Central Ave to Lakeshore Blvd. north to Park Avenue through Lake Wailes Park where it will end. 3. Approve the temporary closing of S 1st Street, from E. Polk Avenue to Central Avenue; Central Avenue from 1st Street to Lakeshore Blvd., Lake Shore Blvd. from Central Avenue to Park Avenue, and the Horseshoe Drive in Lake Wailes Park. 4. Approve Festivities in Lake Wailes Park on December 9 from 2:00 p.m. – 10:00 p.m. BACKGROUND: Rotary on the Ridge submitted a special event permit application for the Annual Christmas Parade to take place Saturday, December 10, 2023 from 6:00 p.m. to 8:00 p.m. Line up for the parade will begin at 10:00 a.m. at Polk Avenue Elementary School. The application also includes a request for the temporary closing of several streets as follows: S 1st Street, from E. Polk Avenue to Central Avenue; Central Avenue from 1st Street to Lakeshore Blvd., Lake Shore Blvd. from Central Avenue to Park Avenue, and the Horseshoe Drive in Lake Wailes Park. At Lake Wailes Park family friendly activities will begin at 2:00p.m. and continue until 10:00p.m. Staff has reviewed the application and has no issues with the event or road closings. Lake Wales Police Department and VOICE will be handling pedestrian and vehicular traffic control. The Streets Department will coordinate the street closings and trash clean up. Rotary on the Ridge will be responsible for the parade line up, staging and any sanitary facilities that might be necessary. The sponsor will be required to provide insurance, which is standard. OTHER OPTIONS: Not to approve this event and road closings. FISCAL IMPACT: The total cost of in-kind services is in the proposed budget for FY23/24 is $2093 with the Rotary on the Ridge being responsible for 25% of the total cost or approximately $524. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 14. CITY COMMISSION AND MAYOR COMMENTS 15. ADJOURN The meeting was adjourned at 2:58 p.m.  15. ADJOURN The meeting was adjourned at 2:58 p.m. _____________________ Mayor ATTEST: ____________________ City Clerk