City Commission Workshop Meeting

City Commission Workshop Meeting Minutes February 14, 2024 (APPROVED) 2/14/2024 - Minutes 1. CALL TO ORDER & ROLL CALL Members Present: Robin Gibson, Mayor Jack Hilligoss, Danny Krueger, Keith Thompson, Daniel Williams Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert Galloway, Jr., City Attorney; Mayor Hilligoss called the meeting to order at 2:00 p.m. 2. City Manager Comments 3. EDC/Chamber Presentation Skip Alford, President, Chamber of Commerce and EDC gave a quarterly presentation and shared a slideshow. Mr. Alford shared their finance report and reported that they replaced their 16 year old air conditioner. He said that by 2023 Florida will be the 10th largest economy. We are currently the 16th. Florida will really increase in population, jobs, visitors and drivers. The reviewed some Polk County statistics. The number of Children in poverty is increasing and 3rd grade reading scores are declining. They are working with the Lake Wales Charter Schools to help with their reading initiatives. The unemployment rate is increasing. He shared some recent leads they have had and the potential of new jobs. Some of the leads won't pan out but we are getting a good caliber of companies that are interested but while we land we don't have buildings. Mr. Alford reported that AdventHealth has a new 3D Mammography unit. He reviewed the medical services now available in Lake Wales. Healthcare will grow over the next 6 years. Mr. Alford says they want to continue to work on developing a skilled work force. He said a vo-tech center in Lake Wales would be helpful. He will work with developers to develop home grown businesses and investors to consider infill areas. He wants to assist educators to help improve the work ethic among students. The Hispanic buying power is growing in Lake Wales. The Chamber is partnering with the City and Central Florida Regional Development Council on creating an economic development strategy. They had a kick off meeting at the Lake Wales Arts Center. Mr. Alford said they are working with the City on an impact fee mitigation program to attract certain businesses to Lake Wales. We want to be able to pick and choose what we want here. Mr. Alford announced upcoming events such as the State of the City address. Commissioner Krueger asked if the Lake Wales Charter Schools were looking into teaching phonics to help with reading. Mr. Alford said he planned to meet with Superintendent Rodolfich soon to discuss strategies. Mayor Hilligoss said the citrus industry has taken a hit and reported that he heard a fence company is  Mr. Alford announced upcoming events such as the State of the City address. Commissioner Krueger asked if the Lake Wales Charter Schools were looking into teaching phonics to help with reading. Mr. Alford said he planned to meet with Superintendent Rodolfich soon to discuss strategies. Mayor Hilligoss said the citrus industry has taken a hit and reported that he heard a fence company is closing resulting in a loss of jobs. We don't want to be a bedroom community. We need to get more jobs to avoid this. Mr. Alford said we need more industry and jobs here. Commissioner Thompson agreed and said we need to encourage this. 4. Rebuilding American Infrastructure With Sustainability And Equity Grant Application For 2024 [Begin Agenda Memo] SYNOPSIS: Last year the city commission authorized the submittal of the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Program grant application. The city was not awarded the grant in the 2023 round but were encouraged to resubmit. RECOMMENDATION: Staff recommends that the Commission: 1) Approve the RAISE Grant Application to be submitted. 2) Authorize the City Manager to sign any necessary documents BACKGROUND: This grant application is for the Complete Streets redesign of remaining portions of 1st Street, Central Avenue, and Lincoln Avenue. These projects are part of the adopted “Lake Wales Connected: The Downtown Revitalization Plan”. The Grant Application seeks a 100% funding for the total project costs of 22,930,000. This amount is less than the 2023 application as part of 1st Street is being developed by Community Project Funding. See page two of the project Budget for a map of the area to be completed. Awards are announced by June 27th. FISCAL IMPACT See attached statement from finance department. [End Agenda Memo] James Slaton, City Manager, reviewed this item. He introduced Lee Hale, Hale Innovation shared about submitting a grant last year and not getting it. They got a debrief on the project from staff. Staff gave us tips to improve the application. We are in good shape this year with this application. Mr. Slaton asked when we will hear about grant awards. Mr. Hale said June 27. 5. Resolution 2024-04, Recreation Trails Program Grant – Tower Boulevard [Begin Agenda Memo] SYNOPSIS This application to the State of Florida, Department of Environmental Protection, Office of Greenways and Trails for eligible project costs totaling $205,000 to resurface the trail around the lake and to improve the trail parking lot. A required City match contribution will consist of $51,250 of cash and in-kind services. This application is due March 1, 2024. RECOMMENDATION Staff Recommends: 1. Adoption of Resolution 2024-04 adding the trail and improvements to the Capital Improvement Plan. 2. Approval of Lake Wales Tower Blvd Trail Grant application 3. Authorize the City Manager (or designee) to sign all grant application related materials. BACKGROUND The scope for the project is to construct an approximately 2,400 ft long 12’ wide trail along Tower Boulevard, connecting Lake Wailes Trail, Rails to Trails, the future Kiwanis Park Loop Trail to Bok Tower Gardens. This project also includes benches, trash receptacles, and other amenities. OTHER OPTIONS Do not apply for the grant  3. Authorize the City Manager (or designee) to sign all grant application related materials. BACKGROUND The scope for the project is to construct an approximately 2,400 ft long 12’ wide trail along Tower Boulevard, connecting Lake Wailes Trail, Rails to Trails, the future Kiwanis Park Loop Trail to Bok Tower Gardens. This project also includes benches, trash receptacles, and other amenities. OTHER OPTIONS Do not apply for the grant FISCAL IMPACT If the grant application is approved, the City’s costs towards this project would be $60,000 in Fiscal Year 2025’26. The City’s funding source would consist of $51,250. [End Agenda Memo] James Slaton, City Manager, reviewed this item. 6. Law Enforcement Vehicle Purchase [Begin Agenda Memo] SYNOPSIS: Staff is requesting Commission approval to lease purchase seven (7) police vehicles with the Bancorp Master Lease Agreement. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the sixty (60) month lease-purchase of two (2) fully equipped marked 2024 Chevrolet Police vehicles and five (5) fully equipped unmarked 2024 Chevrolet Police vehicles from Alan Jay Chevrolet based upon the City of Tallahassee contract #5179-2024 pricing. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND Within the FY 2023/24 annual budget, the City Commission approved $476,000 for Police Department vehicles. The FY 2023/24 annual budget indicated the vehicles would be leased versus purchased with commission approval. Staff recommends the lease-purchase of these vehicles: • Two (2) fully equipped marked 2024 Chevrolet Tahoe police vehicles and five (5) fully equipped unmarked 2024 Chevrolet Tahoe police vehicles. These vehicles can be lease-purchased using contract pricing from the city of Tallahassee. The capital cost of these vehicles, if purchased outright, would be $441,601.46. Under the lease-purchase agreement, the monthly lease payment is $8,462.09 for sixty (60) months, with a total cost of $441,601.46. These vehicles will replace one that was declared a total loss following a December 20, 2023 traffic crash along with those that are being removed from service through sale or other means of disposal. OTHER OPTIONS 1) Purchase the additional police vehicles outright at a cost of $441,601.46. FISCAL IMPACT The FY23/24 lease obligation of $50,772.54 (6 months) provided by Bancorp is based upon a lease purchase option for public safety vehicles. If the City Commission approves the vehicle lease agreement, the City is committed to a yearly lease payment of $101,545.08 for the sixty (60) month lease. If revenues are insufficient in future years, the City has the option to return the vehicles under the non- appropriation of funds clause. If it becomes necessary to exercise this option, the Police Department would suffer the loss of the vehicles. [End Agenda Memo] Chris Velasquez, Police Chief, reviewed this item. Deputy Mayor Gibson asked about trading them in. Mr. Slaton explained that these are open ended leases. We pay these off. They are just financed. 7. First Amendment To The T-Mobile Wireless Cell Site Lease [Begin Agenda Memo]  Deputy Mayor Gibson asked about trading them in. Mr. Slaton explained that these are open ended leases. We pay these off. They are just financed. 7. First Amendment To The T-Mobile Wireless Cell Site Lease [Begin Agenda Memo] SYNOPSIS: Renewal of the T-Mobile Cell Site Lease for four (4) five (5) year terms for a total of 20 years. RECOMMENDATION It is recommended that Commission take the following action: 1. Approve the First Amendment to the T-Mobile Wireless Cell Site Lease. 2. Authorize the Mayor to execute the appropriate documents, on the City’s behalf. BACKGROUND The City entered into the original lease with T-Mobile Wireless on June 28, 2000. T-Mobile Wireless desires to continue their long relationship with the City of Lake Wales by requesting the approval of attached First Amendment to their agreement. The First Amendment stipulates for the renewal of the agreement at the lease rate of $3,500.00 per month. The rent will escalate by 15% at the beginning of the new lease term of September 21, 2030. Staff has predetermined that the modification of the T-Mobile Cell Site lease amendment will not interfere with any of the daily operational activity. Staff recommends the Commission take the following action, approve the First Amendment to the T-Mobile Wireless Cell Site Lease and authorize the Mayor to execute the appropriate documents, on the City’s behalf. OTHER OPTIONS The Commission could choose not to approve the amendment to renew the T-Mobile Cell Site Lease. FISCAL IMPACT The provider pays an annual lease of $42,000.00. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. 8. RESOLUTION 2024-01, Railroad Reimbursement Agreement Grade Crossing Traffic Control Devices With The Florida Department Of Transportation And Florida Midland Railroad [Begin Agenda Memo] Subject: Resolution 2024-01, Railroad Reimbursement Agreement Grade Crossing Traffic Control Devices with the Florida Department of Transportation and Florida Midland Railroad. Synopsis: The City Commission will consider approving Resolution 2024-01, an agreement with FDOT and Florida Midland Railroad to upgrade the Johnson Avenue railroad crossing. RECOMMENDATION 1. Approve Resolution 2024-01, authorizing an agreement between the City of Lake Wales and the Florida Department of Transportation and Florida Midland Railroad for the Railroad Reimbursement Grade Crossing Traffic Control Devices upgrade for the Johnson Avenue railroad crossing. 2. Authorize the Mayor to execute the agreement. BACKGROUND The Florida Department of Transportation notified the city that they would be upgrading the railroad crossing at Johnson Avenue to a Class III railroad crossing. The upgrade will include new flasher and gate type signals equipped with LED lights and pole mounted bells, wired shelter and all required and miscellaneous materials to complete the new signal system. The cost of $328,079.00 for the upgrade will be borne by FDOT. After the upgrade, the city's annual maintenance responsibility will be $1,967.00 annually. Resolution 2024-01 authorizes the mayor to execute the agreement on behalf of the city.  BACKGROUND The Florida Department of Transportation notified the city that they would be upgrading the railroad crossing at Johnson Avenue to a Class III railroad crossing. The upgrade will include new flasher and gate type signals equipped with LED lights and pole mounted bells, wired shelter and all required and miscellaneous materials to complete the new signal system. The cost of $328,079.00 for the upgrade will be borne by FDOT. After the upgrade, the city's annual maintenance responsibility will be $1,967.00 annually. Resolution 2024-01 authorizes the mayor to execute the agreement on behalf of the city. FISCAL IMPACT The current fiscal year 23/24 budget is not affected. The fiscal year 24/25 budget will reflect the additional cost for the railroad-crossing program. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. Commissioner Thompson asked if new equipment with be installed. Ms. Kirkland confirmed this and reviewed the proposed upgrades. 9. Resolution 2024-02, Railroad Reimbursement Agreement Grade Crossing Traffic Control Devices With The Florida Department Of Transportation And Florida Midland Railroad. [Begin Agenda Memo] Subject: Resolution 2024-02, Railroad Reimbursement Agreement Grade Crossing Traffic Control Devices with the Florida Department of Transportation and Florida Midland Railroad. Synopsis: The City Commission will consider approving Resolution 2024-02, an agreement with FDOT and Florida Midland Railroad to upgrade the Tillman Avenue railroad crossing. RECOMMENDATION 1. Approve Resolution 2024-02, authorizing an agreement between the City of Lake Wales and the Florida Department of Transportation and Florida Midland Railroad for the Railroad Reimbursement Grade Crossing Traffic Control Devices upgrade for the Tillman Avenue railroad crossing. 2. Authorize the Mayor to execute the agreement. BACKGROUND The Florida Department of Transportation notified the city that they would be upgrading the railroad crossing at Tillman Avenue to a Class III railroad crossing. The upgrade will include new flasher and gate type signals equipped with LED lights and pole mounted bells, wired shelter and all required and miscellaneous materials to complete the new signal system. The cost of $358,533.00 for the upgrade will be borne by FDOT. After the upgrade, the city's annual maintenance responsibility will be $1,967.00 annually. Resolution 2024-02 authorizes the mayor to execute the agreement on behalf of the city. FISCAL IMPACT The current fiscal year 23/24 budget is not affected. The fiscal year 24/25 budget will reflect the additional cost for the railroad-crossing program. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. 10. Reuse Extension Plan And Downstream Wastewater Capacity Analysis Update [Begin Agenda Memo] SUBJECT: Reuse Extension Plan and Downstream Wastewater Capacity Analysis Update BACKGROUND There is a large development planned in the northern part of the City, west of US 27 and south of Thompson Nursery Road. The City desires to extend reuse to serve the planned development and possible existing users. The wastewater flows expects to be large, due to the size of the development, which expects to require a large amount of improvements/upgrades to the downstream wastewater system. Staff requested Kimley-Horn to create a reuse plan, which would include storage and pumping of reuse and an extension of reuse line to serve the future development. Staff also requested Kimley-Horn to perform a BACKGROUND There is a large development planned in the northern part of the City, west of US 27 and south of Thompson Nursery Road. The City desires to extend reuse to serve the planned development and possible existing users. The wastewater flows expects to be large, due to the size of the development, which expects to require a large amount of improvements/upgrades to the downstream wastewater system. Staff requested Kimley-Horn to create a reuse plan, which would include storage and pumping of reuse and an extension of reuse line to serve the future development. Staff also requested Kimley-Horn to perform a wastewater capacity analysis downstream of the development. The reuse plan will be in State Revolving Fund (SRF) format in case the City desires to use SRF funds for the design or construction of the reuse improvements. The plan is expected to consist of flow projections, an environmental assessment, three alternatives for reuse improvements, and an opinion of probable costs of the improvements for the three alternatives. The downstream wastewater capacity analysis will consist of draw down tests of up to 15 existing lift stations. Estimation of flows to each lift station potentially affected. Estimated capacity available within the downstream force main and treatment plant for each phase of development (assumes three phases), and the improvements required to receive the future flows and timeframe of when improvements may be needed. While the engineer is recommending option 2 with staff support, Staff is also seeking direction from the Commission on the option it feels would most serve the citizens best. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. She introduced Jamison Tondreault and K'Auja Wallace from Kimley-Horn to share a presentation on options and solicit input. K'Ajua Wallace and Jamison Tondreault introduced themselves and provided some background to the project. K'Ajua Wallace explained that an 1800 acre mixed use development is planned for the north part of the City. The City intends to extend the reuse system to serve the development and existing customers near the future reuse main on US 27. She pointed out the different phases on a map of the northern part of the City. The current existing reuse permitted capacity is 2.19 millions of gallons a day that serves the golf course, residents and other areas. Existing customers are services by an offsite 2 million gallon storage tank and pump station located just east of Owens Road and Ray Martin Road and south of Lake Belle. There are currently no reuse lines that serve the northern part of the City. Ms. Wallace said that the calculated reuse demands for the development (1.47 MGD) were determined based on the previous area (378.8 acres) of the development provided by Santec. The addition of the 1,800- acre Development with require a daily reuse demand of 1.47 MGD. This assumes that 1-inch of water per week will be required for irrigation based on the pervious area. This increases the average daily reuse demands to 3.66 MGD, currently using 1.1 MGD. Ms. Wallace said that the existing reuse system has a permitted capacity of 2.19 MGD per FDEP Permit 129844. With the potential increase in total reuse demand (3.66 MGD), the required storage increases to 4.5 MGD. The existing reuse system contains a City owned 2.0 MG reuse storage tank and a 0.5 reuse pond (2.5 MG Total). An additional 2.0 MG of reuse storage is recommended to remain compliant with FAC Chapter 62-610 and provide additional capacity. This storage tank is being included in the following three alternatives. Jamison Tondreault said they evaluated three alternatives. Alternative 1 involves improvements to the Water Reclamation Facility. This would include upgrading two existing vertical turbine pumps at the northern chlorine contact chamber, put a 2.0 MG reuse storage tank and reuse pump station and building at the plant and discharge it to a reuse main to the north. The probable cost will be $26.4 million. They will help the City seek sources of funding. Mr. Tondreault then reviewed Alternative 2 and said this is the recommended option. These improvements to the Water Reclamation facility include an upgrade existing vertical turbine pumps at the northern chlorine contact chamber, replacing the existing hydropneumatics tank and electrical and instrumentation upgrades. The reuse system improvements include 29,000 LF of 16-inch diameter reuse main, a 2.0 MG reuse storage tank at the 1,800-acre development, a reuse pump station and building at the 1,800-acre development, a hydropneumatics tank at the 1,800-acre development and the city can add Fiber optic along US-27 to the storage tank. The City prefers this option because they can better oversee the operations. The estimated cost for alternative 2 is $24.8 Million. Alternative 3 include some of the Water Reclamation Facility Improvements, reuse system improvements of The reuse system improvements include 29,000 LF of 16-inch diameter reuse main, a 2.0 MG reuse storage tank at the 1,800-acre development, a reuse pump station and building at the 1,800-acre development, a hydropneumatics tank at the 1,800-acre development and the city can add Fiber optic along US-27 to the storage tank. The City prefers this option because they can better oversee the operations. The estimated cost for alternative 2 is $24.8 Million. Alternative 3 include some of the Water Reclamation Facility Improvements, reuse system improvements of 19,000 LF of 16-inch diameter reuse main. The 1800 acre development will construct its own storage facility and pump station near the southeast portion of the Development along US 27. The estimated cost for Alternative 3 is $11.4 Million. Mr. Tondreault reviewed the project justification and benefits. The installation of additional storage in the reuse system to remain in compliance with Florida Administrative Code (FAC) Chapter 62-610 due to the increase in wastewater flows and reuse demands. The installation of a new pump station and pipeline to supply reuse to the development and other possible customers in the northern part of the City. The new pump station (in Alternative 1 and Alternative 2) shall have the capability to provide a total of 4,500 GPM of reuse flow to the Development and other potential new customers in the northern area of the City. The replacement of the two aging vertical turbine pumps at the WRF to meet required flows and pressures. The replacement of the aging hydropneumatic tank at the WRF. Commissioner Krueger asked to confirm that the cost of option of 3 is much lower. Mr. Tondreault confirmed this because we are just pumping it to the development and the development will design and construct their own pump station and reuse main internally. Commissioner Krueger said that would make us like a wholesaler and the development the retailer to the residents of the development. Mr. Tondreault confirmed this. Deputy Mayor Gibson asked how that would impact the rates. Mr. Slaton said we would need a rate study. Deputy Mayor Gibson said this should pay for itself. He sees the benefit of control but we want the people who benefit to pay. Mr. Slaton said that water conservation is the main goal and we want to sell this to more customers than just this development. Commissioner Thompson asked how this affects whether or not we control the whole system to how much we are conserving. It seems we need control. Mr. Slaton said we ill need a rate study to decide what to charge. Mr. Tondreault said they are developing a master plan for wastewater and reclaimed that will include looking at the rates. Deputy Mayor Gibson asked where the reuse water comes from. Mr. Tondreault said the treatment plant. Ms. Kirkland explained that treated water is sent out as reuse to Whispering Ridge and the Country Club. Deputy Mayor Gibson confirmed that 100% of treated water goes to reuse. Ms. Kirkland confirmed this. If we can't use it they can send it to the tank at the RIBs site. Mr. Tondrealt confirmed this. Water that doesn't meet reuse requirements are sent to percolation ponds. Mr. Tondreault reviewed the Wastewater downstream analysis. He gave some background. The purpose is to understand capacity in the City’s wastewater collection system and necessary improvements required to handle future buildout for each phase of the Development, along with the City’s known developments served by the same system. Using recent runtime data, flows from the 2020 Wastewater Master Plan, and performing drawdown tests, an extended period simulation (EPS) model was updated to simulate the current daily operating conditions of the City’s wastewater collection system. Five scenarios were modeled to evaluate the development impact on the system (present day, added developments, Phase 1, Phase 2, and Phase 3). Each scenario was modeled over a 24-hour period, based on calculated ADF for each pump station and development in the northern part of the wastewater system. They started off with our existing 2020 master plan hydraulic model. Ms. Kirkland explained that the main reason we brought the consultant in to give us those models and run those scenarios is so that when these development plans come in we know what off-site developments are required for the development to come on line. Mr. Tondreault reviewed the estimated wastewater flows. They looked to the north because that is where the 1800 acre development will be. The 2022 annual average daily flows (AADF) at the City’s Reclaimed Water Treatment Plant (WRF) was approximately 1.13 MGD •The combined total capacity of the City’s treatment plant and effluent disposal system is 2.19 MGD, therefore the remaining capacity is 1.06 MGD The 2022 annual average daily flows (AADF) at the City’s Reclaimed Water Treatment Plant (WRF) was approximately 1.13 MGD •The combined total capacity of the City’s treatment plant and effluent disposal system is 2.19 MGD, therefore the remaining capacity is 1.06 MGD •The estimated increase in the wastewater flow due to the proposed developments, is approximately 1.26 MGD (exceeding capacity of the WRF) He said that the table on the right breaks down the contributing flows from each development. The City is looking to expand the system. The first modeled scenario (present day) includes the evaluation of lift stations 4, 14, 16, 17, 22, 23, 24, 25,26, 28, 31, 34, and 35 that could be impacted due to the 1,800-acre development. Table 1 shows the ADF used for each lift station evaluated along with the existing average runtimes compared to those produced in the model. Run times that are shown in red represent stations that are running over 6 hours per day. Should typically run 6 hours or less. No improvement is needed currently. In scenario 2, with added developments, to reduce potential impacts, the following improvements are recommended: •Construct a master station near Lift Station 24 or within the Development •Upsize approximately 190 LF of 6” force main size to 18” to reduce velocities •Install approximately 140 LF of 18” force main to route flows to new Master Lift Station (if necessary) The Opinion of Probable Cost (Design, Permitting, and Construction) of this improvement is $1.98 Million. The second modeled scenario represents the addition of five approved developments and how their added flows may impact the wastewater system. Table 2 shows the calculated ADF produced by each development and the downstream lift stations that they impact. Please note, the development build out flows were used in the model, and it may take years before ever reaching these flows. We have several stations running longer than they should. Developments included were Leoma's Landing, Forest Lake, Bundy, and Harper Estates. In the 3rd scenario Phase 1 of the 1,800-acre development contributes an additional ADF flow of 256 GPM (368,640 GPD) to the wastewater collection system. The 2nd Improvement is to increase capacity and reduce pressures to the upstream lift stations, the following improvements are recommended for Phase 1: •Upsize approximately 1,260 LF of 8” to 16” Force Main •Upsize approximately 4,300 LF of 12” to 24” Force Main The Opinion of Probable Cost for this improvement is $5.4 Million. In Scenario 4 or phase 2, the 3rd improvements will: •Upsize approximately 900 LF of 8” to 12” Force Main •Upsize approximately 3,790 LF of 10” to 16” Force Main •Upsize approximately 10,520 LF of 10” to 18” Force Main •Upsize approximately 3,780 LF of 12” to 18” Force Main The recommended improvements were sized to accommodate future demands in Phase 2 and Phase 3 of the 1,800-acre development. The Opinion of Probable Cost for this improvement is $12.6 Million.  The recommended improvements were sized to accommodate future demands in Phase 2 and Phase 3 of the 1,800-acre development. The Opinion of Probable Cost for this improvement is $12.6 Million. Mr. Tondreault said that Phase 2 contributes an additional 191 GPM (275,040 GPD) and Phase 3 contributes 207 GPM (298,080 GPD). Mr. Tondreault reviewed the next steps. He said that for the proposed 1,800-acre development the City would like to extend reuse services to and see potential impacts and recommended improvements to the reuse and downstream collection system. They evaluated three reuse alternatives. Next Step is for the City staff and commission to decide on an alternative. Alternative 2 is recommended. They will finalize the Planning Documents and submit them to FDEP for review and approval of the reuse Facility Plan. The City will finalize location of the Master Lift Station (Present Day Improvement) and commence with design. Then we will need to discuss funding options and opportunities. Deputy Mayor Gibson asked about the time and cost. How long will these projects take? He is concerned about our budget. Mr. Tondreault said for the 1st phase will take 2-3 years. As for the development they are working on the spine road. Ms. Kirkland said the Winter Haven Corp spine road is being put in. Deputy Mayor Gibson expressed concern about the name. Ms. Kirkland said they are getting some of the main infrastructure is being put in before the pods are put in. Deputy Mayor Gibson said the expenses will be before people pay water bills. Ms. Kirkland said the master lift station will help current construction and ease pressure off current lift stations. Deputy Mayor Gibson asked how we will pay for this. Ms. Kirkland said they will investigate grants and loans. Deputy Mayor Gibson said we have to do this regardless of whether we get their funds. Ms. Kirkland said some developments pay for a capacity queue to hold their spot. That is a funding mechanism along the way. Commissioner Krueger said it is good to get ahead of the situation. Ms. Kirkland said there are some developments have started building and we will get revenue from them. Deputy Mayor Gibson recommended staying on top of the money. Commissioner Thompson asked if a vote is needed. Ms. Kirkland said this is an update and an opportunity to get feedback from the commission. Mr. Tondreault said an alternative needs to be reported to FDEP. Mr. Slaton asked if a consensus is needed from the Commission. Ms. Kirkland said they need direction before this comes for a vote. Commissioner Thompson said even though it may cost more it is important that we control this in the long run. How it is dispersed to the end user is important. Mr. Slaton said this is a long term investment. Water will get expensive. We will be glad we are taking this approach. Deputy Mayor Gibson agreed. Mayor Hilligoss said he agreed with alternative 2. Ms. Kirkland said there are many steps to be taken before she will bring this back for a vote. Commissioner Thompson and Commissioner Williams agreed with staff recommendation. Albert Galloway, Jr., City Attorney, reported that the state legislature is considering a bill to stop Cities from charging a surcharge to those outside City limits. This would be problematic as this money is beneficial. This will impact the Enterprise fund. This was discussed. 11. Water Treatment Building Repairs And Renovations [Begin Agenda Memo] SYNOPSIS: Parlier + Crews Architects, P.A. submitted a proposal for full architectural and engineering services for repairs and renovations at the Water Treatment Building at 138 E. Sessoms Ave. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action:  SYNOPSIS: Parlier + Crews Architects, P.A. submitted a proposal for full architectural and engineering services for repairs and renovations at the Water Treatment Building at 138 E. Sessoms Ave. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following action: 1. Approve the Design Professional Fee Proposal with Parlier + Crews Architect, P.A. for $60,000.00. 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND On September 28, 2022, Hurricane Ian hit the state of Florida including the City of Lake Wales. The hurricane caused damage to the Water Treatment Building’s exterior metal panel walls on the north and east side of building and damage to the roof. This proposal is split into 2 phases. First phase is for the design of the exterior envelope of the building and the second phase will be for the interior renovation/build-out. Currently the City of Lake Wales is working with the Federal Emergency Management Agency (FEMA) for up to 75% reimbursement of the damage caused by Hurricane Ian. The first phase will cover the design work that FEMA will use as a basis for reimbursement for the repairs to the exterior of the building. The second phase will be for the design of the interior renovation so that the Utility Department will be able to use this building for offices, storage and shelter for the chlorine tank. Staff recommends the Commission take the following action, authorize the design and engineering by Parlier + Crews Architect, P.A. for $60,000.00 and authorize the City Manager to execute the appropriate documents on the City’s behalf. OTHER OPTION None. Design work is required in order to have the basis for repair established. Without this first step, moving forward with the FEMA reimbursement will be difficult. FISCAL IMPACT The total for both phases is $60,000.00. The City filed a claim with Florida League of Cities, Inc. for the damage. The claim was approved for $33,586.34, which the City has received. Staff is continuing to with Federal Emergency Management Agency (FEMA) to see whether the repairs will qualify for up to 75% reimbursement of the remaining balance for the damages on phase 1 of this project. If not approved by FEMA then the full remaining balance cost for repairs will come from the Utilities Fund. [End Agenda Memo] Sarah Kirkland, Utilities Director, reviewed this item. 12. Florida Unified Certification Program Agreement [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the Florida Unified Certification Program Agreement for the State of Florida RECOMMENDATION 1. Approve the Florida Unified Certification Program Agreement with the State of Florida. 2. Authorize Amanda Lomneck, Airport Manager, to sign the agreement. BACKGROUND This Agreement establishes the UCP for the State of Florida. It shall maintain processes and programs that conform to the overall certification standards set out in 49 CFR Part 26. Florida’s USDOT recipients share the common goal of creating a level playing field on which DBR firms can compete fairly for USDOT assisted contract awards, while enhancing the administration of the DBE Programs through the exchange of information and coordination of activities. In order to achieve the common goal, Recipients will establish the UCP for the State of Florida. It is required by 49 CFR Park 26 (E) that all USDOT recipients participate in this program. OTHER OPTIONS Do not approve the agreement. FISCAL IMPACT N/A  participate in this program. OTHER OPTIONS Do not approve the agreement. FISCAL IMPACT N/A [End Agenda Memo] James Slaton, City Manager, said this item is pulled. 13. Sod Sale Agreement [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving a Sod Sale Agreement, authorizing an agreement with Velma Jackson, LLC to purchase sod from the Lake Wales Municipal Airport. RECOMMENDATION 1. Approve the agreement between The City of Lake Wales and Velma Jackson, LLC to purchase sod from the Lake Wales Municipal Airport. 2. Authorize the Airport Manager to execute the agreement. BACKGROUND Velma Jackson, LLC is looking to cut and remove sod on pallets from acres of land at the Airport that are not utilized right now. They will replace all areas that are cut with grass seed. This agreement is for approximately 30 acres of grass on the northwest side of the airfield. This area is clear of all active runways and taxiways at the Airport and does not interfere with any aeronautical activity. OTHER OPTIONS Do not approve agreement. FISCAL IMPACT The City will profit between $31,200 and $36,000 depending on the quality of grass. [End Agenda Memo] James Slaton, City Manager, reviewed this item. 14. Grove Village Estates - Preliminary Subdivision Plat Approval / Special Exception Use Permit Approval For A Residential Planned Development Project (PDP) - Public Hearing [Begin Agenda Memo] SUBJECT: Preliminary Subdivision Plat Approval / Special Exception Use Permit Approval for a Residential Planned Development Project (PDP) PID: 272910-000000-044040 Grove Village Estates PUBLIC HEARING – Requirements have been met. SYNOPSIS: Sarah Case, authorized agent for owner, is requesting approval of City Commission, for an 85- unit Preliminary Subdivision Plat and a Special Exception Use Permit for a Residential PDP on approximately 17.23 acres of land south of Waverly Road, and west of C F Kinney Road. RECOMMENDATION: Staff supports a recommendation of approval to City Commission, as recommended by the Planning and Zoning Board at the January 23, 2024 regular meeting, for the Special Exception Use Permit for a Planned Development Project (PDP) and Preliminary Subdivision Plat, with waivers of strict compliance and conditions of approval, finding that the proposed development is superior in design when compared to a standard subdivision, and that the neighborhood generally aligns with Planning in Progress Resolution 2023-02. BACKGROUND INFORMATION: The subject property, comprised of approximately 17.23 acres of vacant land, is situated south of Waverly Road and west of C F Kinney Road. On the southern side and immediately adjacent to the site is a single-family residential development known as Leoma’s Landing. There are existing single-family residential homes to the north of the proposed development. in Progress Resolution 2023-02. BACKGROUND INFORMATION: The subject property, comprised of approximately 17.23 acres of vacant land, is situated south of Waverly Road and west of C F Kinney Road. On the southern side and immediately adjacent to the site is a single-family residential development known as Leoma’s Landing. There are existing single-family residential homes to the north of the proposed development. The property is within the corporate City Limits of Lake Wales. The current land use designation is LDR Low Density Residential and the current zoning designation is R1C. Adjacent properties to the south of the subject parcel, including the existing Grove Village Estates PDP multifamily development known as Preserve Apartments, have a land use designation of LDR and zoning designation of R-3. Maximum density allowed on this parcel of land is calculated up to 5 units per gross acre, or 86 dwelling units, under the Comprehensive Plan for LDR Low-Density Residential. A density of 4.93 dwelling units per acre, or 85 dwelling units, is proposed. The proposed residential subdivision is designed as a Planned Development Project (PDP), including requested Waivers of Strict Compliance. The development provides 55 single-family detached lots and 30 townhome units. A waiver package has been submitted requesting deviations from the underlying R-1C dimensional and area standards for each of the housing types, including additional waivers for the overall development from other standards within the Land Development Regulations. ANALYSIS: The site plan for ‘Grove Village Estates’ has been submitted to the City of Lake Wales for approval of a residential Planned Development Project (PDP). This type of development deviates from standard zoning regulations by approving of a Special Exception Use Permit for the PDP, in conjunction with approval of a Preliminary Subdivision Plat. Article IV, Division 4 of the Land Development Regulations outlines the standards, regulations, and design guidelines for Planned Development Projects. Within the PDP process, waivers may be requested to deviate from specific development standards as a part of the approval. Intent of a Planned Development Project include the following: - The PDP process is intended to promote high quality site design. -The process allows flexibility in project layout and relief from standard subdivision grids in order to preserve natural features of the land, maximize common open space and landscaping, and create vital neighborhoods. -Creativity in housing types and site layout are encouraged. -A PDP shall be approved only if the proposed plan demonstrates that the product will be superior to that of a standard subdivision. -The PDP process is not intended to circumvent the regulations for residential development, but to allow creativity and variety. -Deviation from the provisions of this chapter concerning lot size, setbacks, roadway design, and other requirements will be granted only if the proposed alternative allows for a superior project layout, provides enhanced open space and preservation of natural features, does not subvert the intent of this chapter, and does not compromise public safety. Section 23-443.2 outlines design guidelines for Residential PDPs: a. Relationship to surrounding area: the development is not isolated from the surrounding community but is an integral part of the community. b. Overall design: The layout of the development is suited to the configuration and characteristics of the land and integrates natural features into the overall design. c. Neighborhoods: The development establishes identifiable neighborhoods engendering a feeling of an integral part of the community. b. Overall design: The layout of the development is suited to the configuration and characteristics of the land and integrates natural features into the overall design. c. Neighborhoods: The development establishes identifiable neighborhoods engendering a feeling of belonging. d. Streetscapes: Streetscapes are designed to provide interest and variety; views of the street are attractive from the dwelling units and from the point of view of the pedestrian walking along the street. e. Street system: A well-planned street system establishes coherence to the development, provides safe and efficient circulation for vehicles and pedestrians, and defines neighborhoods. f. Pedestrian circulation: A comprehensive system of sidewalks and bike paths throughout the development connects dwelling units to recreation areas, parking areas, public transportation stops, common buildings, and adjacent neighborhoods, and provides a safe and attractive walking environment for recreational and practical use. g. Focal points and gathering places: Attractive and distinctive focal points and places for residents to gather, meet, and enjoy the outdoors are provided in the development. In keeping with a principle of Frederick Law Olmsted, the best part of the site is kept for the public. h. Landscaping: Landscaping in the development provides visual interest, screening where needed, incorporates existing mature trees and other valuable vegetation, enhances natural features such as wetlands, and minimizes water use. i. Parking and access: Sufficient provision is made for resident and visitor parking and access for services, such as deliveries and garbage pick-up, without street congestion or interference with sidewalks. j. Lighting: Lighting is adequate for safety and enhances the streetscape, residential sites, parking areas, signs, and recreation facilities without being excessive or creating glare. k. Neighborhood scale: Buildings are of appropriate scale for the lot or site and are compatible with adjacent existing or proposed development. l. Privacy, safety, and security: Buildings and neighborhoods are designed to provide privacy, safety, and security for residents. In order to permit a Planned Development Project within an underlying residential zoning district, a Special Exception Use Permit, per Section 23-216, is required, in conjunction with preliminary subdivision plat approval outlined in Section 23-223. The Preliminary PDP Plan approval shall be valid for two years, and at the end of the time, the approval shall expire, unless a complete application for a site development permit has been submitted or a one-year extension is recommended by the Planning and Zoning Board and granted by the City Commission per Section 23-224.4. PLANNING IN PROGRESS RESOLUTION 1. We will seek to assemble an enduring green network of open spaces and conservation lands; The development attempts to assemble an enduring green network of open spaces and pathways that connect throughout the community. Many residential units front upon the open spaces, providing civic interaction while also adhering to minimum code requirements. The subdivision provides a centralized recreation area as well as open spaces and retention ponds along roadways. 2. We will partner with landowners, investors, and the community to encourage input, collaboration, and respect property rights; The property is within the corporate city limits of Lake Wales. The property owner and applicant have willingly worked with Staff, making many revisions to the plan in attempt to better align with the PDP Guidelines and Planning in Progress Aspirations. 3. We will make infill development and revitalization a priority; The site has been annexed into the corporate city limits of Lake Wales and is surrounded by properties within City jurisdiction on its western, southern and eastern sides. While not considered infill development, the subdivision is situated between existing single-family homes to the north and another planned development project known as Leoma’s Wales. The property owner and applicant have willingly worked with Staff, making many revisions to the plan in attempt to better align with the PDP Guidelines and Planning in Progress Aspirations. 3. We will make infill development and revitalization a priority; The site has been annexed into the corporate city limits of Lake Wales and is surrounded by properties within City jurisdiction on its western, southern and eastern sides. While not considered infill development, the subdivision is situated between existing single-family homes to the north and another planned development project known as Leoma’s Landing to the south. To the northeast is a developing solar farm within the City Limits. The subdivision attempts to utilize the area while providing good neighborhood design. 4. We will emphasize economic prosperity by increasing property values through quality development; The development provides a mix of housing types which may meet the housing needs for differing incomes of future residents. A mix of housing may increase potential property values. 5. We will facilitate employment opportunities by supporting a mix of land uses and industries; The development does not directly facilitate employment opportunities; however, the addition of homes may add to economic activity for the area. 6. We will seek to make traditional neighborhoods with walkable, connected streets that create a high-quality public realm the norm; The development provides good neighborhood design by facing a variety of building types along a centralized public area that is connected by pathways and tree-lined streets. This encourages an active public realm and promotes pedestrian friendly designs of a traditional neighborhood. 7. We will discourage conventional urban sprawl as defined in Florida Statutes Chapter 163; and although the site may be arguably at the periphery of City limits, the development will connect to existing water and sewer services and promotes walkability within the neighborhood. Accessibility to commercial services is approximately two miles through Leoma’s Landing and west along Chalet Suzanne Road. 8. We will grow a livable transportation network by implementing the Lake Wales Mobility Plan and including context-sensitive Complete Streets. The project has been designed to infuse complete street elements. These include street trees and sidewalks on both sides of the road, on-street parking, use of alleys, and narrowed driving lanes to slow internal traffic within the development. CONSISTENCY WITH THE COMPREHENSIVE PLAN Policy I.1.2.12 Low Density Residential (LDR) of the Comprehensive Plan is intended to preserve the character of existing single-family residential areas with large lots and to allow the continued development of these areas. It is also intended for classification of vacant parcels, particularly newly annexed lands on the periphery of the City. SPECIFIC DETAILS – Grove Village Estates: ‘Grove Village Estates’ proposes single-family residential lots that deviate from the underlying R-1C dimensional and area standards and has been proposed as a Planned Development Project. Below is a table of what is required of R-1C standard lots and the proposed lot types of this development. REQUIRED R-1C SINGLE FAMILY STANDARDS Standards per table 23-422 Single Family Detached lots Single Family Attached (townhome) lots Minimum lot size 8,000 sq. ft. 4,700 sq. ft. 1,600 sq. ft. Minimum street frontage 50 feet 50 feet 20 feet Minimum lot width at building line 65 feet 50 feet 20 feet Minimum living area 1,200 sq. ft. 1,200 sq. ft. 800 sq. ft. Minimum front setback 0 feet 25 feet 10 feet Functional corner-side setback 0 feet 16 feet 0 feet Minimum side setback 10 feet 5 feet 0 feet Minimum rear setback 15 feet 15 feet 15 feet Minimum front setback 0 feet 25 feet 10 feet Functional corner-side setback 0 feet 16 feet 0 feet Minimum side setback 10 feet 5 feet 0 feet Minimum rear setback 15 feet 15 feet 15 feet Maximum lot coverage 60% 80% 80% Maximum building height 35 feet/2.5 stories 35 feet/2.5 stories 35 feet/2.5 stories The development proposes a total of 85 dwelling units, comprising of the following: - 16 out of 85 lots will have front-loaded products on 50’-55’ wide lots. - 69 out of 85 lots will have alley-loaded products for both single-family attached and single-family detached lots. - 4 townhome buildings, either 8-unit attached or 6-unit attached townhomes, containing a total of 30 single- family attached lots. ROADWAYS AND ACCESS: Access to the development is along C F Kinney Road, a County roadway. An access permit from Polk County is required prior to issuance of a Site Development Permit. A traffic study must be reviewed and approved prior to issuance of a Site Development Permit that will determine any potential off-site improvements. The development provides internal sidewalks on both sides of the street, and pathways connecting park areas to internal sidewalks. The neighborhood also includes alleys for alley- loaded single family attached and detached lots. Waivers are being requested to reduce roadway lane widths for internal roads and alleys. Staff supports the reduction of lane widths, as narrow streets can act as an additional traffic calming mechanism and provides additional room for street trees and designated on- street parking stalls. Visitor parking at 1 space per 10 dwelling units has been provided adjacent to the park. LANDSCAPING AND BUFFERING: A detailed landscape plan and plant schedule will be required at Site Development Plan submittal and will be reviewed and approved by Staff and the City’s Horticulturist. All pedestrian ways shall be tree-lined so to provide a comfortable, walkable environment. The following landscape requirements shall be applied: - Residential tree density requirements will be enforced at building permit issuance, pursuant to section 23- 307.2.a.3: a minimum of three, two-inch caliper shade trees, minimum of eight feet at planting for lots less than 10,000 sq. ft. and four, two-inch caliper shade trees, minimum of eight feet at planting for lots greater than 10,000 sq. ft. At least one of the shade trees shall be a street tree. Corner lots shall have a minimum of one additional tree to ensure that each frontage has at least one street tree. NOTE: Street Trees are required to have root barriers. Root barriers shall be approved by the Administrative Official prior to planting. -Minimum buffer landscaping shall be met, per section 23-307.3: Buffer between non-residential use and residential district. A five-foot wide separation strip shall be provided on property in non-residential use and a residential district. Within this strip, a permanent visual buffer, such as a wall or evergreen hedge, with a minimum height of six (6) feet shall be provided. Buffer along streets exterior to a development. 1. Along a local street, the buffer shall be a minimum of ten (10) feet in width, and along collector and arterial roadways, twenty (20) feet in width. 2. The buffer shall be in a separate parcel or tract maintained by a homeowners' association or similar entity, in accordance with an approved landscaping plan. 3. The buffer shall be landscaped to provide a solid screen, such as a wall or hedge, a minimum of six (6) feet in height. One (1) tree shall be provided for every fifty (50) feet of buffer length. - Recreation areas shall be landscaped per Section 23-310(d)2: A minimum of two (2) shade trees per recreation area or a minimum of five (5) shade trees per acre, whichever is greater, shall be provided in recreation areas. - Drainage retention areas shall be landscaped per Section 23-307.4: Landscaping shall be required along retention areas abutting all travel ways, including streets, accessways, bikeways, sidewalks, and driveways… The buffer shall be landscaped in accordance with a landscaping plan approved by the administrative official and meeting the following minimum requirements… The development provides a 10’ recreation area or a minimum of five (5) shade trees per acre, whichever is greater, shall be provided in recreation areas. - Drainage retention areas shall be landscaped per Section 23-307.4: Landscaping shall be required along retention areas abutting all travel ways, including streets, accessways, bikeways, sidewalks, and driveways… The buffer shall be landscaped in accordance with a landscaping plan approved by the administrative official and meeting the following minimum requirements… The development provides a 10’ wide landscaping buffer along C F Kinney Road where lots #1-3 have the rear of homes adjacent to the roadway. This buffer includes canopy trees planted every 50 linear feet and a 6’ high hedge. A street tree plan will be required at site development submittal. City Staff, including the City’s Horticulturist, will review and approve specific planting types during site construction plan review, prior to issuance of the Site Development Permit. RECREATION AND OPEN SPACE: Section 23-310 outlines the requirements for recreation space for mini- parks and neighborhood parks, and open space is determined at a minimum of 20% per Section 23- 443. - Neighborhood parks. In all residential developments, recreation areas in the form of neighborhood parks shall be provided at a ratio of one and one-half acre per 400 dwelling units at minimum. Page 8 of 10 - Mini-parks. In all residential developments, recreation areas in the form of miniparks shall be provided at a ratio of one-quarter (¼) acre per four hundred (400) dwelling units at minimum. OPEN SPACE CALCULATION PROVIDED: Retention Ponds 1.58 acres Recreation 1.58 acres Other Open Space 0.79 acres TOTAL 3.95 ACRES (22.9%) • Recreation required: 0.37 acres; Recreation provided: 1.58 acres • Open space required: 20% of site; Open space provided: 22.9% of overall site The development provides a centralized recreation area with proposed amenities such as pathways, a tot lot, gazebo, and a dog park. Most homes within the development face areas of open green space. The neighborhood also provides landscaped retention ponds along C F Kinney Road which provides additional views of open space, buffering sides of homes from C F Kinney Road. WAIVERS OF STRICT COMPLIANCE: The applicant requests the following Waivers of Strict Compliance from certain dimensional and area standards in the R-1C zoning district: 1. Waive the minimum roadway lane widths to 10 feet where 12 feet is required by code. 2. Waive parallel parking space widths to 8 feet where 10 feet is required by code. 3. Waive the minimum lot size for single family detached lots to 4,700 sq. ft. where 8,000 sq. ft. is required by code. 4. Waive the minimum lot size for single family attached lots to 1,600 sq. ft. where 8,000 sq. ft. is required by code. 5. Waive the minimum street frontage for single-family attached lots to 20 feet where 50 is required by code. 6. Waive the minimum lot width at building line for single-family detached lots to 50 feet where 65 feet is required by code. 7. Waive the minimum lot width at building line for single-family attached lots to 20 feet where 65 feet is required by code. code. 6. Waive the minimum lot width at building line for single-family detached lots to 50 feet where 65 feet is required by code. 7. Waive the minimum lot width at building line for single-family attached lots to 20 feet where 65 feet is required by code. 8. Waive the minimum living area for single-family attached lots to 800 square feet where 1,200 square feet is required by code. 9. Waive the minimum side setback for single-family detached lots to 5 feet where 10 feet is required by code. 10.Waive the minimum side setback for single-family attached lots to 0 feet where 10 feet is required by code. 11.Waive the maximum lot coverage for all single-family lots to 80% where 60% is allowed by code. FISCAL ANALYSIS: Approval of the preliminary plat and PDP would enable the development of this property and the potential increase in property value. STAFF FINDING: Through analysis of the proposed Planned Development Project, staff finds the following: 1. The site is located within the City’s utility service area and will maximize existing infrastructure investments by connecting to municipal water and sewer. 2. The subdivision provides a mix of housing types to accommodate future resident’s socioeconomic needs. 3. Sidewalks are proposed on both sides of the street and a walking path is included in the subdivision design, promoting walkability and connectivity throughout the neighborhood. 4. The subdivision provides a centrally located recreation area that serves as a focal point for the community and serves as a functional gathering space. 5. The development proposed alley loaded single-family attached and detached lots to promote social interaction along the public realm. 6. The proposed PDP is superior in design than that of a subdivision standard to the underlying zoning. 7. The neighborhood design generally aligns with Planning in Progress Resolution 2023-02. SUPPORTING DIAGRAMS, ILLUSTRATIONS, & TABLES: Please see Staff’s PowerPoint presentation. CONDITIONS OF APPROVAL: a. Housing shall adhere to the City’s anti-monotony standards per Section 23- 223.4(g). b. A Detailed Landscape Plan is required at Site Development Plan Submittal and will be reviewed and approved by Staff and the City’s Horticulturist. c. Decorative, dark sky friendly street lighting to minimize glare and reduce light pollution. Street lighting design to be approved by the City, and maintained by the HOA. d. Front-loaded garages shall be recessed a minimum of five feet from the front expression line for single- family detached homes. e. Mechanical equipment shall be located at the rear of the home and not permitted within side yards for all lots in the development. f. Exterior townhome units shall be protruded from interior units to emphasize architectural variance in  family detached homes. e. Mechanical equipment shall be located at the rear of the home and not permitted within side yards for all lots in the development. f. Exterior townhome units shall be protruded from interior units to emphasize architectural variance in elevation. g. The traffic study must be approved by the Administrative Official prior to issuance of Site Development Permit. h. The developer must enter into a developer’s agreement, capacity queue agreement and/or utilities agreement with the City, as applicable, and at the administrative official’s discretion. [End agenda Memo] Autumn Cochella, Growth Management Director, reviewed this item. Deputy Mayor Gibson said he is glad we are getting cooperation from the developers. Ms. Cochella said we are. 15. ORDINANCE 2023-36 Future Land Use Map Amendment For 76.95 Acres Of Land North Of Burns Ave And West Of Buck Moore Road/Mammoth Grove Road. 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Dave Schmitt, P.E., authorized agent for owner, requests approval of City Commission to amend the Future Land Use Map of the Comprehensive Plan on parcels of land totaling approximately 76.95 acres. RECOMMENDATION Staff recommends adoption at second reading, following a public hearing, to reassign the following Future Land Use Designation, as recommended by the Planning and Zoning Board at a regular meeting on November 28, 2023: Current Land Use: LDR - Low Density Residential (5 units per acre) Proposed Land Use: MDR - Medium Density Residential (12 units per acre) Staff finds that Medium Density Residential is compatible with the surrounding designations and uses, is consistent with Policy I.1.2.13 of the Comprehensive Plan, allows for the continued development of existing single-family and multi-family neighborhoods, and may encourage the redevelopment of declining areas. BACKGROUND The subject property is located north of Burns Avenue and west of Mammoth Grove Road/Buck Moore Road. The applicant has worked with City Planning Staff to design a mixed-use neighborhood, including a mix of both front-loaded and alley-loaded single family homes and townhomes, multi-family, and a support commercial component. In order to achieve the design and maximize the site’s potential, the proposed density exceeds the maximum allowed in the LDR – Low Density Residential land use category by 1.76 acres per unit for a density of 6.76 units per acre; therefore, MDR – Medium Density Residential is requested and supported by Staff. City Commission approved Ordinance 2023-36 at first reading at a regular meeting on December 19, 2023. The proposed amendment was transmitted to the Department of Economic Opportunity for review. The State completed its review with no opposition to the amendment. Comprehensive Plan: MDR Policy I.1.2.13 The primary function of the Medium Density Residential (MDR) classification is to provide areas for housing in compatible groupings at a density of up to 12 units per gross acre. A density bonus of up to 33% may be granted for an affordable housing development meeting current federal criteria for affordability in Polk County, provided that the development is located in a multi-family zoning district, has in excess of 12 units, and provided the requirements for open space, recreation, buffers,  I.1.2.13 The primary function of the Medium Density Residential (MDR) classification is to provide areas for housing in compatible groupings at a density of up to 12 units per gross acre. A density bonus of up to 33% may be granted for an affordable housing development meeting current federal criteria for affordability in Polk County, provided that the development is located in a multi-family zoning district, has in excess of 12 units, and provided the requirements for open space, recreation, buffers, pervious area and parking are not reduced. The MDR classification is intended to preserve the character of existing single-family residential areas and to allow the continued development of these areas. It is also intended to encourage redevelopment of declining residential areas and to allow a variety of housing types on vacant lands within a half-mile of commercial areas and arterial highways. Location criteria: The MDR designation is appropriate for lands within a half mile of arterial roadways and CACs-Community Activity Centers and RACs-Regional Activity Centers. MDR should also be assigned to existing residential areas with densities greater than 5 and up to 12 units per acre on average. Typical uses: Housing up to 12 units per gross acre. Single-family houses. Two- and three-family units, townhomes, and multi-family units may be allowed depending on compatibility with adjoining residential areas, the development suitability of the site, and the availability of public facilities and services. Clustering of units is encouraged to preserve open space and natural resources. Uses that are customarily found in residential neighborhoods and compatible with residential development, such as religious, educational, public facility uses, and assisted living facilities with a maximum FAR of .40. Analysis of Surrounding Area: North: Vacant land/land trust. West: Carillon Place multi-family housing complex; Land Use Designation: MDR; Density – 11 units/acre South: Woodland Hills single-family residential neighborhood; Land Use Designation: LDR; Density – approximately 4 units/acre Southeast: Vacant land; Land Use Designation: NAC Neighborhood Activity Center East: Florida Rock Industries mining sites; Land Use Designation: LDR CODE REFERENCES AND REVIEW CRITERIA The City Commission assigns Future Land Use designations by ordinance upon a recommendation from the Planning & Zoning Board. The proposed Future Land Use Amendment ordinance is transmitted to the state’s Department of Economic Opportunity (DEO) for review. The DEO reviews whether or not the proposed amendment is compatible with the City’s Comprehensive Plan. FISCAL IMPACT Assignment would enable the future development of a mixed-use neighborhood proposed on the property, including single-family attached, single-family detached, multi-family, and support commercial uses. [End Agenda Memo] Autumn Cochella, Growth Management Director, reviewed this item. 16. ORDINANCE 2023-37 Zoning Map Amendment For 76.95 Acres Of Land North Of Burns Ave And West Of Buck Moore Road/Mammoth Grove Road. 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Dave Schmitt, P.E., authorized agent for owner, requests approval of City Commission to amend the City’s Zoning Map on parcels of land totaling approximately 76.95 acres. RECOMMENDATION Staff recommends adoption at second reading, following a public hearing, to reassign the following Zoning Designation, as recommended by the Planning and Zoning Board at a regular meeting on November 28, 2023: Current Zoning: R-1A Residential  RECOMMENDATION Staff recommends adoption at second reading, following a public hearing, to reassign the following Zoning Designation, as recommended by the Planning and Zoning Board at a regular meeting on November 28, 2023: Current Zoning: R-1A Residential Proposed Zoning: R-3 Residential Staff finds that the R-3 Zoning supports the mixed-use nature of the proposed site design, including single- family attached, single-family detached, multi-family, and support commercial, and that the map designation is consistent with the R-3 Zoning to the west. BACKGROUND The subject property is located north of Burns Avenue and west of Mammoth Grove Road/Buck Moore Road. The applicant has worked with City Planning Staff to design a mixed-use neighborhood, including a mix of both front-loaded and alley-loaded single family homes and townhomes, multi-family, and a support commercial component. In order to achieve the design and maximize the site’s potential, the proposed density exceeds the maximum allowed in the LDR – Low Density Residential land use category by 1.76 acres per unit for a density of 6.76 units per acre; therefore, an ordinance to amend the Future Land Use Designation to MDR – Medium Density Residential has also been advanced by Staff. A supporting R-3 Zoning Designation allows for the mix of housing types and uses proposed within the development. City Commission approved Ordinance 2023-37 at first reading at a regular meeting on December 19, 2023. The proposed corresponding future land use map amendment was transmitted to the Department of Economic Opportunity for review. The State completed its review with no opposition to the amendment. Zoning: R-3 Residential R-3 zoning is designed to support a mix of housing types, including multi-family and single-family residential. R-3 Zoning allows multi-family development through the PDP process. Analysis of Surrounding Area: North: Vacant land/land trust. West: Carillon Place multi-family housing complex; Zoning – R-3 Residential South: Woodland Hills single-family residential neighborhood; Zoning – R-1B Southeast: Vacant land; Zoning – R-1A and C-4 Neighborhood Commercial East: Florida Rock Industries mining sites; Zoning – R-1A CODE REFERENCES AND REVIEW CRITERIA The City Commission approves Zoning Map Amendments by ordinance upon a recommendation from the Planning & Zoning Board. FISCAL IMPACT Assignment would enable the future development of a mixed-use neighborhood proposed on the property, including single-family attached, single-family detached, multi-family, and support commercial uses. [End Agenda Memo] Autumn Cochella, Growth Management Director, reviewed this item. 17. ORDINANCE 2023-39 Large-Scale Future Land Use Amendment For 67.73 Acres Of Land South Of Lake Bella Road And East Of US Highway 27, 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Property owners, Rama Food Mart LLC, Mckenna Brothers Inc, Hunt Bros Inc, E N C Inc, and Ronald McCall, request approval of City Commission to amend the Future Land Use Map of the Comprehensive Plan on parcels of land totaling approximately 67.73 acres. RECOMMENDATION Staff recommends adoption at second reading, following a public hearing to re-assign SYNOPSIS: Property owners, Rama Food Mart LLC, Mckenna Brothers Inc, Hunt Bros Inc, E N C Inc, and Ronald McCall, request approval of City Commission to amend the Future Land Use Map of the Comprehensive Plan on parcels of land totaling approximately 67.73 acres. RECOMMENDATION Staff recommends adoption at second reading, following a public hearing to re-assign the following land use designations, as recommended by the Planning and Zoning Board, at a regular meeting on August 23, 2022: Current Land Use: Polk County Polk County Linear Commercial Corridor (LCC), & Agriculture/Rural Residential (A/RR) Proposed Land Use: Limited Commercial Industrial (LCI) – 8.54 acres, Low Density Residential (LDR) – 59.19 acres BACKGROUND The subject properties are located south of Lake Bella Road and east of US Highway 27. These parcels are adjacent to city limits on the above-mentioned parcels’ western and northernmost boundaries, and is situated northwest of Blue Lake and approximately a half mile south of the Longleaf Business Park. The westernmost subject parcels along US Highway 27, comprising of 8.54 acres owned by Rama Food Mart LLC, have a proposed land use designation of Limited Commercial Industrial (LCI). The proposed land use designation is compatible with the adjacent properties to the north that have City land use and zoning designations of Business Park Center/Business Park. A portion of the 8.54 acres have a county designation of LCC Linear Commercial Corridor, and is consistent with County LCCX designations on parcels west, and immediately adjacent to, US Highway 27. The remaining 59.19 acres have a proposed land use of Low Density Residential and zoning designation of R-1A. Designations for the 59.19 acres of land are consistent with the surrounding county lands, designated as Agriculture/Residential Rural where residential uses exist around Blue Lake. The owners, Rama Food Mart LLC, Mckenna Brothers Inc, Hunt Bros Inc, E N C Inc, and Ronald McCall, petitioned annexation into the corporate city limits of Lake Wales in November and December of 2021. The annexation has since been approved and adopted by City Commission at a regular meeting on May 16, 2023. Submitted with the annexation petitions were applications for land use and zoning amendments. There are no immediate development plans for these parcels. However, if development is contemplated for this property, the developer or owner would be required to engage in conversations with the city to discuss development processes. The Planning and Zoning Board recommended approval of the proposed land use and zoning amendments for the above-mentioned properties, at a regular meeting on August 23, 2022. At a regular City Commission meeting on September 20, 2022, the amendments were heard and approved at first reading. Upon approval of the first reading, the future land use map amendment was transmitted to the Department of Economic Opportunity (DEO) for review. In between the first and second reading, the item was continued on multiple occasions to ensure agent representation for the requests were present, and that proper legal advertisement and notification were given. City Commission adopted after second reading a public hearing, the annexation, future land use, and zoning designations at a regular meeting on May 16, 2023. The adoption packet for the future land use map amendment was then transmitted to DEO. Florida Statutes 163.3184 outlines the process for comprehensive plan amendments, time allotted for review, and requirements for how soon the adoption hearing must be held upon review. There were no significant comments regarding the proposed amendment; however, DEO notified the City that the time between the initial proposed transmittal review and final adoption transmittal review had surpassed the maximum 180 days. The annexation and zoning amendment have been adopted and approved, but Ordinance 2023-39 is being heard before City Commission to satisfy the timing requirements of the review. City Commission approved Ordinance 2023-39 at first reading at a regular meeting on December 19, 2023. The proposed amendment was transmitted to the Department of Economic Opportunity for review. The State completed its review with no opposition to the amendment. Policy I.1.2.10 Limited Commercial-Industrial (LCI) The primary function of the Limited Commercial-  City Commission approved Ordinance 2023-39 at first reading at a regular meeting on December 19, 2023. The proposed amendment was transmitted to the Department of Economic Opportunity for review. The State completed its review with no opposition to the amendment. Policy I.1.2.10 Limited Commercial-Industrial (LCI) The primary function of the Limited Commercial- Industrial classification is to allow low traffic generating commercial and industrial uses fronting on major roadways that will not result in commercial strip development. Location criteria: This classification will be used along major roadways outside of Commercial Activity Centers (CACs) and Regional Activity Centers (RACs). Policy I.1.2.12 Low Density Residential (LDR) The primary function of the Low Density Residential (LDR) classification is to provide areas for housing, primarily single-family, with an overall density of 5 or fewer dwelling units per acre. The LDR classification is intended to preserve the character of existing single-family residential areas with large lots and to allow the continued development of these areas. It is also intended for classification of vacant parcels, particularly newly annexed lands on the periphery of the City. Location criteria: LDR is appropriate for vacant lands a half mile or more from arterial roadways and CACs- Community Activity Centers and RACs-Regional Activity Centers. Existing residential areas with a density of 3 or fewer units per acre on average should also be assigned the LDR designation. CODE REFERENCES AND REVIEW CRITERIA The City Commission assigns future Land Use designations by ordinances upon a recommendation from the Planning & Zoning Board. The proposed ordinance is transmitted to the state’s Department of Economic Opportunity (DEO) for review. The DEO reviews the designations as appropriate with reference to the City’s Comprehensive Plan. FISCAL IMPACT Future Land Use assignment would enable the future development of these properties, potentially increasing the property values and tax revenue. [End Agenda Memo] Autumn Cochella, Growth Management Director, reviewed this item. 18. ORDINANCE 2023-36 Library Room Rental Fees – 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS Ordinance 2023-36 will change the rental fees for the meeting room at the Lake Wales Public Library. RECOMMENDATION Staff recommends adoption of Ordinance 2023-36 after second reading and public hearing. BACKGROUND Staff has found that the current room reservation rates for the Schoenoff Meeting Room at the Lake Wales Public Library are currently too high. Staff proposed a reduction in the rate. At the Work Session, Commission members suggested that the Ordinance be amended to allow the Library director to set the rates. OTHER OPTIONS Do not approve the Ordinance or recommend changes. FISCAL IMPACT No immediate impact. Revenue from rental of the room may change. [End Agenda Memo] James Slaton, City Manager, reviewed this item. 19. CITY COMMISSION AND MAYOR COMMENTS Commissioner Krueger reported on the 70th anniversary of the Library event and said that is quite a resource.  James Slaton, City Manager, reviewed this item. 19. CITY COMMISSION AND MAYOR COMMENTS Commissioner Krueger reported on the 70th anniversary of the Library event and said that is quite a resource. Commissioner Thompson spoke on the importance of better communication on the challenges in our community. He said that the City should not be accused of corruption without evidence or sworn testimony. If there is evidence he will investigate it. He emphasized that there are high stakes involved in the decisions the City makes. We all need to be responsible for a better discussion. Commissioner Krueger recommended not paying attention to most accusations. Deputy Mayor Gibson asked for proof of any unethical conduct and he will address it. The City is on the move. We need a reputation for ethical conduct. Mayor Hilligoss commended the aggressive pursuit of these grant projects. We are doing excellent work. He commended staff on the recent budgeting award. Mayor Hilligoss said some of the discussion of water shows why it is important that we have control of these things and be aggressive. He said that from Skip's presentation he is reminded of the importance of bringing industry to Lake Wales. He is optimistic that we are paying attention to this. 20. ADJOURN The meeting was adjourned at 1:35 p.m. _____________________ Mayor ATTEST: ____________________ City Clerk