City Commission Workshop Meeting

City Commission Work Session Meeting Minutes May 15, 2024 (APPROVED) 5/15/2024 - Minutes 1. CALL TO ORDER & ROLL CALL Members Present: Robin Gibson, Keith Thompson, Daniel Williams, Carol Gillespie Members absent: Mayor Hilligoss Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert Galloway, Jr., City Attorney In absence of the Mayor, Deputy Mayor Gibson called the meeting to order at approximately 2:00 p.m. 2. City Manager Comments James Slaton, City Manager, reminded the Commission that the Central Florida Regional Planning Council open house is at the Family Recreation Center on Monday from 2pm -7pm. This is to get input for the Economic Development Strategic Plan. 3. Presentation - EDC/Chamber Of Commerce Skip Alford, Director of the EDC and Chamber of Commerce, gave a slideshow and update from the Chamber and EDC. He shared some data about small businesses. Many small business have job openings they cannot fill. Many small businesses expect to grow this year. He shared a lead they received that want a large rail near a railroad which we don't have. Employment industry trends are growing except in government. Mr. Alford shared statistics on Lake Wales. Median household income is $40,500, ranked towards the bottom in Polk County. He said our competition is other cities not within industries. We need collaboration in the town. We need to keep our ecosystem strong. Mr. Alford reported that Oakley Transport and Cemex have joined the EDC. Mr. Alford said that development of the Airport is an important priority. It is a tremendous resource for our city. There was a recent visit from the Secretary of Commerce who might help us get funding for the airport. He invited the Commission to the next Chamber lunch with Sheriff Grady Judd. Deputy Mayor Gibson said we need to address division in the town. We need to work together to compete with other areas. Mr. Alford said the Chamber will sponsor with Mainstreet on the upcoming Wine Walk. 4. City Commission Budgetary Process – Fiscal Year 2024’25 [Begin Agenda Memo]  Deputy Mayor Gibson said we need to address division in the town. We need to work together to compete with other areas. Mr. Alford said the Chamber will sponsor with Mainstreet on the upcoming Wine Walk. 4. City Commission Budgetary Process – Fiscal Year 2024’25 [Begin Agenda Memo] SYNOPSIS: The City of Lake Wales budgetary calendar for Fiscal Year 2024’25. BACKGROUND In accordance with Florida State Statute 166.241, each municipality shall make provision for establishing a fiscal year budget for the period beginning October 1st of each year and ending September 30th of the following year. The Finance Department wants to recognize that the City last year received the Distinguished Budget Award from the GFOA. This award has been received by the City for the 4th consecutive year. One of the most redeeming qualities of budging is that it forces the City’s leadership to establish tangible goals for the fiscal year. This is inherently good and gives direction to the City and aligns all of the staff from the top to the bottom. As the City Commission begins this annual process, it is customary for the City Commission to first hold “priority setting workshops” so that the Commissioners may discuss, as a governing board, their priorities relating to community level of service, special projects, and future capital outlay. • 05/15/2024 - City Commission Meeting - Budgetary Fiscal Year 2024’25 priority setting workshop. (2pm) Other Important Budgetary Dates Include: • 06/01/2024 – Property Appraiser – June 1st Estimate of Taxable Value • 07/01/2024 – Property Appraiser – July 1st Certification Date for Preliminary Tax Roll (TRIM Day 1) • 07/16/2024 – City Commission Meeting Interim Millage Rate – Approved by City Commission (TRIM) • 07/19/2024 – Budget draft books due to City Commissioners Will be placed in their internal mail boxes by 5pm. • 08/02/2024 – Must notify Property Appraiser Office (2pm) of: 1. Interim Millage Rate 2. Current year rolled-back rate 3. Date, time & place of 1st budget hearings • 08/07/2024 – City Commission Meeting (2pm) Budget Workshop #1 • 08/21/2024 – City Commission Meeting Budget Workshop #2 (Tentative – if needed) • 09/04/2024 – City Commission Meeting 1. 1st Reading of ordinance adopting millage rate 2. 1st Public Hearing, Millage Rate 3. 1st Reading of ordinance adopting FY 24’25 budget 4. 1st Public Hearing, FY 24’25 Budget • 09/12/2024 - Advertisement of FY 24’25 Budget Summary (TRIM Ad) Advertisement of 2nd Public Hearing (State Statutes require the 2nd Public Hearing must be held Between 2 and 5 days after advertisement)  4. 1st Public Hearing, FY 24’25 Budget • 09/12/2024 - Advertisement of FY 24’25 Budget Summary (TRIM Ad) Advertisement of 2nd Public Hearing (State Statutes require the 2nd Public Hearing must be held Between 2 and 5 days after advertisement) • 09/17/2024 – City Commission Meeting 1. 2nd Reading of ordinance adopting millage rate 2. 2nd Public Hearing, Millage Rate 3. 2nd Reading of ordinance adopting FY 24’25 budget 4. 2nd Public Hearing, FY 24’25 Budget • 09/20/2024 - Deadline to forward ordinance adopting millage rate to Property Appraiser and Tax Collector • 10/11/2024 - Within 3 days of receiving notice of final adjusted tax roll, Deadline to certify form DR-422 to Property Appraiser • 10/16/2024 - Deadline to forward Certificate of Compliance (DR-487) to Department of Revenue. Within 30 days after final hearing [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed the upcoming budget process. The City is coming in on projected revenues. Estimates are used for beginning cash would be. Their estimates were correct. We are on target for revenues and expenditures. James Slaton, City Manager, asked the commission for priorities for the next fiscal year. Deputy Mayor Gibson asked for updated CRA projections. He is concerned about the status of Lake Alta. We need to solve this. He would like funds to address this project. Commissioner Thompson said we need to focus on economic development and prosperity here in Lake Wales. He is concerned about the low medium income in Lake Wales. We need to attract good quality jobs. He encouraged creativity to bring in attainable and affordable housing into the City. We need to find ways to bring smaller business to downtown. We need to entice developers to Lake Wales. Commissioner Williams said he agrees with supporting the EDC. He supported infrastructure for Police and Fire Departments. He would like to see some events planned, sponsored by the City, that encourage unity. He asked that our recreation continues to be top notch. Commissioner Gillespie agreed with bringing in more businesses. She would like to see more activity at the Longleaf Business Park. She expressed support for Traditional Neighborhood Design and said we need to give this a chance. She expressed support for more activity in the downtown area. Mr. Slaton said that they will take these comments, the strategic priorities and the resident survey and craft a budget. 5. Care Center PILOT Agreement For 282 East Park Avenue [Begin Agenda Memo] Synopsis: The City of Lake Wales entered into a Redevelopment Agreement with the Lake Wales Care Center (“Care Center”) for the redevelopment of the apartment building located at 282 East Park Avenue which was the subject of a Code Enforcement Lien foreclosure action. In cooperation with Polk County and the City of Lake Wales, the Care Center purchased the property from the then owner and commenced the rehabilitation. In order to avoid the loss of tax revenue due to the fact that the Care Center is a 501(c)(3) corporation, the City is requiring the Care Center to enter into an agreement for Payment In Lieu of Taxes - PILOT Agreement. The PILOT Agreement is required pursuant to the terms of the Redevelopment  Synopsis: The City of Lake Wales entered into a Redevelopment Agreement with the Lake Wales Care Center (“Care Center”) for the redevelopment of the apartment building located at 282 East Park Avenue which was the subject of a Code Enforcement Lien foreclosure action. In cooperation with Polk County and the City of Lake Wales, the Care Center purchased the property from the then owner and commenced the rehabilitation. In order to avoid the loss of tax revenue due to the fact that the Care Center is a 501(c)(3) corporation, the City is requiring the Care Center to enter into an agreement for Payment In Lieu of Taxes - PILOT Agreement. The PILOT Agreement is required pursuant to the terms of the Redevelopment Agreement. Recommendation: That the City Commission approve the PILOT Agreement with the Care Center. Fiscal impact: The cost of recording the instrument in the Public Records of Polk County in the amount of $27.00. Alternatives: There are no alternatives. [End Agenda Memo] Albert Galloway, Jr., City Attorney, reviewed this item. Deputy Mayor Gibson asked if this payment includes county taxes. James Slaton, City Manager, said yes. Mr. Slaton said they have exhausted their reimbursement request. Deputy Mayor Gibson if the plan has worked. Mr. Galloway said it has worked and worked well with another property. Deputy Mayor felt sure it would have to be changed. Commissioner Gillespie asked how much property is owned by the Care Center. Mr. Slaton said he will get this information. Mr. Slaton reviewed the history of this apartment building project. Commissioner Gillespie asked if we are losing any money on this. Mr. Slaton said no that is the reason for the program. Deputy Mayor Gibson said that the Care Center has bought and fixed up many of the buildings downtown. They saved the buildings when no one wanted them. The Care Center will sell the buildings for the right price. He is thankful to the Care Center for saving the buildings. This project puts the building back on the tax rolls. The Care Center has been a good partner. 6. Approval Of Agreement For School Resource Officer: Lake Wales Charter Schools [Begin Agenda Memo] Synopsis: Commissioners will consider approving an agreement with Lake Wales Charter Schools to provide a School Resource Officer at Hillcrest Elementary School. RECOMMENDATION It is recommended that the City Commission: 1. Authorize the Mayor to execute the agreement with the Lake Wales Charter Schools for Fiscal Year 2024-2025. BACKGROUND Since 2004, the Lake Wales Police Department and Lake Wales Charter School system have partnered to ensure the safety of students and staff at Lake Wales High School through the department’s school resource officer (SRO) program. Last year, the city commission approved a request from Lake Wales Charter Schools to assign an officer to the Bok Academy North campus. The charter schools currently pay the city $5,000.00 monthly per officer as a partial reimbursement for services. This year, Hillcrest Elementary School has requested to also add a school resource officer at their campus beginning in the 2025 school year. The school administration has identified funding for this position and Lake Wales Charter Schools has agreed to pay the city at the same rate of $5,000.00 per month for this officer. Last year, the Polk County School board began implementation of a plan to replace municipal police officers with sheriff’s deputies at all county operated schools. They started in Auburndale, Bartow, Lakeland and Lake Alfred and this year, will replace those in Haines City, Lake Wales and Winter Haven. As a result, the police department will be able to transfer the current SRO from McLaughlin Academy of Excellence to Hillcrest Elementary School without additional personnel costs.  Last year, the Polk County School board began implementation of a plan to replace municipal police officers with sheriff’s deputies at all county operated schools. They started in Auburndale, Bartow, Lakeland and Lake Alfred and this year, will replace those in Haines City, Lake Wales and Winter Haven. As a result, the police department will be able to transfer the current SRO from McLaughlin Academy of Excellence to Hillcrest Elementary School without additional personnel costs. This agreement will automatically renew each year and funding increases will be addressed through a separate memorandum of understanding executed annually. [End Agenda Memo] Chris Velasquez, Chief of Police, reviewed this item. Commissioner Williams asked to confirm that the School reached out for this officer. Chief Velasquez confirmed this. Traffic concerns at Hillcrest and Janie Howard Wilson Elementary School were discussed. Mr. Slaton said they are working on this with the Charter Schools. Commissioner Gillespie asked who prepared the contract. Chief Velasquez said its a general agreement they have used for years. There will be an annual memorandum of understanding. The agreement mirrors those used throughout the county. Commissioner Gillespie asked if this was negotiated. Chief Velasquez said there was no negotiation, the cost is what it is. Commissioner Gillespie asked who the contact is for the Charter Schools. Deputy Mayor Gibson said that he serves as the Attorney for the Charter Schools and the agreement works for them. 7. Contract Award For Tree Trimming Services [Begin Agenda Memo] SYNOPSIS: The City Commission will consider awarding a contract to Asplundh Tree Experts for annual tree trimming services. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the award of ITB 24-550 to Asplundh Tree Experts. 2. Authorize the City Manager to execute the contract on behalf of the City. BACKGROUND The City intends to contract with a tree trimming company for an initial 3-year term (with two possible 1- year renewals) to perform tree trimming service work on City property as needed. City staff advertised an Invitation to Bid for Tree Trimming Services. Six (6) bids were received: Asplundh Tree Experts, LLC, Burford’s Tree, Looks Great Services, Merion Landscape Services LLC, Mid-Florida Tree Services, Inc, and XYLEM Tree Experts. Burford’s Tree did not submit all required paperwork and was deemed a non responsible bidder. The City of Lake Wales has identified a need for a qualified vendors to furnish all labor and equipment to perform ongoing routine trimming and maintenance of trees/palms, remove trees/palms, and grind the stumps for City-owned plantings, as well as emergency call-outs. This contract will pertain to tree trimming services estimated below or equal to the CATEGORY TWO ($35,000) purchasing threshold. Services estimated above the CATEGORY TWO ($35,000) purchasing threshold shall be awarded in accordance with Section 2-418 of the City’s ordinance. OTHER OPTIONS The City Commission may direct staff to re-advertise the Invitation to Bid. FISCAL IMPACT There is no fiscal impact to award the contract. Fees will be determined per project by task order. [End Agenda Memo]  FISCAL IMPACT There is no fiscal impact to award the contract. Fees will be determined per project by task order. [End Agenda Memo] Stephanie Lutton, Parks and Recreation Director, reviewed this item. Deputy Mayor Gibson asked which trees will they work on? Ms. Lutton said all of them. Deputy Mayor Gibson asked about trees in Lake Wailes Park. Ms. Lutton said they are included. James Slaton, City Manager, said this will be done under the direction of our horticulturalist. 8. Irrigation Installation In Downtown Linear Park [Begin Agenda Memo] SYNOPSIS: Staff is requesting Commission approval to expend funds for the installation of a new irrigation system in the Downtown Linear Park. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the expenditure of $25,846.56. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The City is in the process of transforming the linear park across the street from the library into a Sculpture Garden. Recently, a fence was installed to keep residents and visitors safe from potential trails and concrete pads have been installed where future sculptures will reside. To create the garden portion for this project, proper irrigation is required. City staff requested quotes and met on site with three vendors: Rupertan, Gililo’s Landscaping Services, and Advanced Land & Lawn. Rupertan was the only company to provide a quote for this project. OTHER OPTIONS Commission may choose to not approve the expenditure of funds. FISCAL IMPACT $25,846.56 [End Agenda Memo] Stephanie Lutton, Parks and Recreation Director, reviewed this item. Commissioner Williams asked about local businesses. Ms. Lutton said we try to get local businesses but we get what we get. James Slaton, City Manager, said we do have a local vendor preference in the ordinance as well. If a local business is within 5% of the low bid we can work with them. 9. Ordinance 2024-16, Recreation Ordinance Updates 1st Reading [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving Ordinance 2024-16 after 1st Reading RECOMMENDATION Staff recommends that the City Commission approve Ordinance 2024-16 after 1st reading. BACKGROUND Staff is recommending the removal of language stating that minors may not be present when alcohol is consumed at the James P. Austin Community Center. Parks and Recreation staff have conferred with the Lake Wales Police Department and they have no issues with removing this language from the ordinance. Staff has found that the current rental rates of parks and recreation facility rates is not in line with other comparable facilities around the county and the new Lake Wales Family Recreation Center has not yet  when alcohol is consumed at the James P. Austin Community Center. Parks and Recreation staff have conferred with the Lake Wales Police Department and they have no issues with removing this language from the ordinance. Staff has found that the current rental rates of parks and recreation facility rates is not in line with other comparable facilities around the county and the new Lake Wales Family Recreation Center has not yet been included in the ordinance. At a recent workshop and subsequent Commission Meeting the Library Director brought an ordinance change to commission for amending fees. A recommendation from the Commission was to amend the Ordinance to allow the Library Director to set the rates. The Parks and Recreation department is requesting the same amendment, for the Parks and Recreation Director to set the rates. OTHER OPTIONS The City Commission may choose not adopt Ordinance 2024-16 or modify the language. FISCAL IMPACT None. [End Agenda Memo] Stephanie Lutton, Parks and Recreation Director, reviewed this item. 10. Ordinance 2024-01 Amending Ch 23 Impact Fees This item will be continued. 11. Ordinance 2024-11 TND Incentive Ordinance This item will be continued. 12. Preliminary Subdivision Plat Approval With Waivers Of Strict Compliance, CF Kinney Subdivision [Begin Agenda Memo] SYNOPSIS: Andrew Eiland, P.E. with Langan Engineering, on behalf of owners, is requesting a recommendation of approval to City Commission, of a 45-lot single-family Preliminary Subdivision Plat and Waivers of Strict Compliance on approximately 19.01 +/- acres of land north of C F Kinney Road and west of Scenic Highway North. RECOMMENDATION Staff recommends approval of City Commission, as recommended by the Planning and Zoning Board at a regular meeting held on April 23, 2024, for a 45-lot single-family Preliminary Subdivision Plat and Waivers of Strict Compliance with Conditions of Approval, finding that the proposed standard subdivision is compatible with the surrounding area, and meets dimensional and area standards for the R-1A zoning district. BACKGROUND General: The subject property, comprising of approximately 19.01 acres of vacant land and pasture, is located at the northwest corner of C F Kinney Road and Scenic Highway North. The property is adjacent to Brookshire Subdivision, east of the subject property, and Dinner Lake Subdivision, south of the property. Along the property’s northern and western property boundaries is TECO Solar Farm. These properties were annexed into the corporate City Limits after approval of the second reading of Ordinance 2022-43, upon a public hearing, by City Commission on December 6, 2022. The land use and zoning amendments were recommended by the Planning and Zoning Board on October 25, 2022. Ordinances D2022-29 and D2022-30 were approved at first reading, upon public hearing, on November 15, 2022, and adopted at second reading, upon public hearing, on December 6, 2022 by City Commission. A land use designation of Low Density Residential and zoning designation of R-1A Residential was assigned due to compatibility with the surrounding area. The property originally came before the Planning and Zoning Board for a request of a Special Exception Use Permit for a Planned Development Project and a recommendation of denial was supported at a regular meeting held on July 25, 2023. The Planned Development Project received a stalled 2:2 vote at a regular land use designation of Low Density Residential and zoning designation of R-1A Residential was assigned due to compatibility with the surrounding area. The property originally came before the Planning and Zoning Board for a request of a Special Exception Use Permit for a Planned Development Project and a recommendation of denial was supported at a regular meeting held on July 25, 2023. The Planned Development Project received a stalled 2:2 vote at a regular City Commission Meeting on September 6, 2023. The request came back before the City Commission on December 5, 2023 where the request for a Special Exception Use Permit for a Planned Development Project was denied. The engineer of record has submitted a Preliminary Subdivision Plat for a standard R- 1A subdivision with a request for Waivers of Strict Compliance. Surrounding subdivisions such as Dinner Lake and Brookshire have provided 85’ wide lots meeting the standards of the R-1A district. Maximum density allowed on the lands designated as LDR Low Density Residential is calculated at 5 units per gross acre, or 95 dwelling units, under the Comprehensive Plan for LDR Low-Density Residential. The previously denied Planned Development Project proposed 68 dwelling units with a density of 3.58 dwelling units per acre. The current standard subdivision proposes a density of 2.37 dwelling units per acre, or 45 dwelling units. C F Kinney Development: The proposed subdivision meets all standards of the R-1A zoning district, but proposes some Waivers of Strict Compliance relating to Section 23-303 Streets and Section 23- 307 Landscaping Requirements. R-1A STANDARDS PER TABLE 23-422 Minimum Lot Size 12,000 sq. ft. Minimum Street Frontage 50 feet Minimum Lot Width at Building Line 85 feet Minimum Living Area 1,500 sq. ft. Minimum Front Building Setback 0 feet Minimum Side Building Setback 10 feet Minimum Rear Building Setback 20 feet Minimum Functional Corner Side Setback 0 feet Maximum Lot Coverage 60 % Maximum Building Height 35 feet/2.5 stories Roadways & Access: One entrance to the site is shown along C F Kinney Road. Waivers of Strict Compliance are requested to reduce the minimum entry road length, curve radius, right-of-way width, and lane widths. The internal roadway is designated as private roadways. The subdivision provides sidewalks on one side of the road as required per code. A traffic study is required prior to issuance of a Site Development Permit to determine any potential off-site improvements. At the Development Review Committee held on April 4, 2024, the waivers relating to Section 23-303 Streets were discussed. The streets department had no issues with the requested waivers as the street will be privately owned and maintained. The Fire Department had no issues as the 20’ wide roadway supports fire apparatus. Landscaping and Buffering: A detailed landscape plan and planting schedule will be required at Site Development Plan submittal to be reviewed and approved by Staff after consultation with the City’s Horticulturist. The proposed buffer may be a wall or berm, and will be planted with shrubs, canopy trees, and understory trees. The following landscape requirements shall be applied: ? -Residential tree density requirements will be enforced at building permit issuance, pursuant to section 23- 307.2.a.3: a minimum of four, two-inch caliper shade trees, minimum of eight feet at planting for lots greater than 10,000 sq. ft. At least one of the shade trees shall be a street tree. Corner lots shall have a minimum of one additional tree to ensure that each frontage has at least one street tree. and understory trees. The following landscape requirements shall be applied: ? -Residential tree density requirements will be enforced at building permit issuance, pursuant to section 23- 307.2.a.3: a minimum of four, two-inch caliper shade trees, minimum of eight feet at planting for lots greater than 10,000 sq. ft. At least one of the shade trees shall be a street tree. Corner lots shall have a minimum of one additional tree to ensure that each frontage has at least one street tree. NOTE: Street Trees are required to have root barriers. Root barriers shall be approved by the Administrative Official prior to planting. ? -Minimum buffer landscaping shall be met, per section 23-307.3: Buffer along streets exterior to a development. 1. Along a local street, the buffer shall be a minimum of ten (10) feet in width, and along collector and arterial roadways, twenty (20) feet in width. 2. The buffer shall be in a separate parcel or tract maintained by a homeowners' association or similar entity, in accordance with an approved landscaping plan. 3. The buffer shall be landscaped to provide a solid screen, such as a wall or hedge, a minimum of six (6) feet in height. One (1) tree shall be provided for every fifty (50) feet of buffer length. ? -Recreation areas shall be landscaped per Section 23-310(d)2: A minimum of two (2) shade trees per recreation area or a minimum of five (5) shade trees per acre, whichever is greater, shall be provided in recreation areas. ? -Drainage retention areas per Section 23-307.4: a. Any fence surrounding a retention area for the purpose of preventing access shall be screened with trees and shrubs with the equivalent density of one tree and 5 shrubs for every 50 feet of fence. Solid fences shall not be permitted along retention areas, and chain link shall not be permitted unless required by the stormwater permitting agency. b. Buffers shall be planted at minimum of 5 shade trees per 300 linear feet. c. Sidewalks, bikeways, and trails, shall be located no closer than 10 feet from the top of slope of the retention area and shall be a minimum of 3 feet from the curb or edge of pavement. The landscape plan proposes 10’ wide landscape buffers along C F Kinney Road and Scenic Highway with 6’ high hedges and a mixture of overstory trees and clustered understory trees every 50 linear feet. The proposed Landscaping Plan mitigates the trees to be removed as designated on the Tree Mitigation Plan. Waivers are being requested to reduce the width of the buffer along Scenic Highway to 10 feet where 20 feet is required by code. At the Development Review Committee held on April 4, 2024, it was recommended that a berm be installed within the buffer along Scenic Highway. The engineer expressed concern as the width of the buffer would not support a berm due to required sloping. In exchange for a waiver to reduce the buffer width, enhanced landscaping within the buffer would be required. The City’s Horticulturist, understanding the concerns of feasibility for a berm, provided an exhibit for enhanced landscaping and additional recommendations – see attached “Enhanced Landscaping Exhibit”. Recreation: The subdivision provides a neighborhood park of 0.33 acres where 0.17 acres is required by code. The mini-park provides 0.21 acres of open space where 0.03 acres is required. The subdivision provides open space and recreational areas at the entrance of the subdivision. Waivers of Strict Compliance: The applicant requests the following Waivers of Strict Compliance from Sections 23-303 and Section 23-307. 1. A waiver to reduce the minimum entry road length to 50 feet where 100 feet is required by code. 2. A waiver to reduce the minimum curve radius for a local street to 60 feet where 100 feet is required by code. 3. A waiver to reduce the right-of-way width to 40 feet where 50 feet is required by code. 4. A waiver to reduce the lane widths to 10 feet where 12 feet is required by code. 5. A waiver to reduce the width of the buffer along Scenic Highway to 10 feet where 20 feet is required by code. Staff Findings 4. A waiver to reduce the lane widths to 10 feet where 12 feet is required by code. 5. A waiver to reduce the width of the buffer along Scenic Highway to 10 feet where 20 feet is required by code. Staff Findings 1. The use is compatible with the intentions of Policy I.1.2.12 Low Density Residential of the City’s Comprehensive Plan. 2. This site is located within the City’s utility service area and will connect to municipal water and sewer. 3. The development will maximize existing infrastructure investments by connecting to municipal water and sewer lines. 4. The subdivision is compatible with the surrounding developments to the east and south of the property, and is surrounded by a solar farm adjacent on the northern and western boundaries. 5. The subdivision meets all dimensional and area standards set forth in Section 23- 422 for the R-1A zoning district. Recommended Conditions of Approval 6. Staff recommends the following conditions of approval: a. Housing shall adhere to the City’s anti-monotony standards outlined in Section 23-223.4(g). b. A Detailed Landscape Plan is required at Site Development Plan Submittal and will be reviewed and approved by Staff and the City’s Horticulturist. The enhanced landscaping shall be provided within the 10’ wide landscape buffer along Scenic Highway, if the waiver to reduce the buffer is approved. c. Decorative, dark sky friendly street lighting to minimize glare and reduce light pollution. Street lighting design to be approved by the City, and maintained by the HOA. d. Garages shall set back a minimum of 25 feet from the front property line. e. The traffic study must be approved by the Administrative Official prior to issuance of Site Development Permit. f. The developer shall enter into a developer’s agreement, capacity queue agreement and/or utilities agreement, at the administrative official’s discretion. OTHER OPTIONS Decline to recommend approval of the Preliminary Subdivision Plat and Waivers of Strict Compliance. FISCAL IMPACT Approval of the Preliminary Subdivision Plat would enable the development of this property and potentially increase property value. Specifically, estimating an average of $200,000 in taxable value per unit, it could potentially result in over $9 million in taxable value, and generate $64,000 in ad valorem taxes. *Adjusted values for potential homesteaded properties have not been factored into this estimate. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. James Slaton, City Manager, asked what are the lot widths compared to the PDP? Ms. Cochella said 85ft is the minimum lot width in the R-1A, the previous PDP had 40 ft. and 50 ft. wide lots. Commissioner Thompson asked what the reduction in units is. Ms. Cochella said there were 68 lots and now its 45 lots.  James Slaton, City Manager, asked what are the lot widths compared to the PDP? Ms. Cochella said 85ft is the minimum lot width in the R-1A, the previous PDP had 40 ft. and 50 ft. wide lots. Commissioner Thompson asked what the reduction in units is. Ms. Cochella said there were 68 lots and now its 45 lots. Commissioner Gillespie asked if there will be room for parking on the street. Ms. Cochella said probably not. These will be private streets so this will be up to the HOA. Commissioner Gillespie confirmed that there will be an HOA. Ms. Cochella confirmed this. The developer is deviating from the standards for roadway design, so the development review committee recommended the streets be private. 13. Lakeside Landing PDP Modification Preliminary Subdivision Plat Approval / Special Exception Use Permit Approval For An Amendment To The Residential Planned Development Project (PDP) PUBLIC HEARING [Begin Agenda Memo] SYNOPSIS: Shelton T. Rice, P.A., authorized agent for owner, is requesting a recommendation of approval of City Commission, to amend the Preliminary Subdivision Plat and a Special Exception Use Permit for a Residential PDP consisting of 193 single-family detached lots on approximately 52.94 acres of land south of Mountain Lake Cutoff Road and west of US Highway 27. RECOMMENDATION Staff recommends approval of City Commission, as recommended by the Planning and Zoning Board at a regular meeting held on April 23, 2024, to amend the Preliminary Subdivision Plat and Special Exception Use Permit for a Residential PDP consisting of 193 single-family detached lots with waivers of strict compliance and conditions of approval. BACKGROUND The subject property, comprising of approximately 52.94 acres of vacant grove, is located south of Mountain Lake Cutoff Road and west of US Highway 27. Generally, the property is located west of Green Gables, Sizzling Grill, and Speedway, and south of The Vanguard School. The property is adjacent to Harper Estates Subdivision on its eastern boundary. Winter Haven Corp Master Development is north of the subject property. The property has been annexed into the corporate city limits after approval of the second reading of Ordinance 2023-19, upon a public hearing, by City Commission on December 5, 2023. The property has been assigned with a land use designation of LDR Low Density Residential and a zoning designation of R- 1B Residential. Ordinances 2023-30 and 2023- 31 were approved at first reading, upon a public hearing, by City Commission on September 19, 2023 and adopted at second reading, upon a public hearing, on December 5, 2023. As recommended by the Planning and Zoning Board on August 22, 2023, the Planned Development Project was approved by City Commission upon a public hearing, and contingent upon adoption of the annexation, land use, and zoning amendments, on September 19, 2023. Maximum density allowed on the lands designated as LDR Low Density Residential is calculated at 5 units per gross acre, or 264 dwelling units, under the Comprehensive Plan for LDR Low-Density Residential. The approved Planned Development Project proposed a density of 4.23 dwelling units per acre, or 224 dwelling units. Approved lot types included a mix of alley-loaded townhomes, and single family detached homes within 40’, 50’, and 60’ wide lots. Modification Request The request for a modification to the Preliminary Subdivision Plat and Special Exception Use Permit for a Planned Development Project is to eliminate the alley-loaded townhomes and exchange these lots with 50’ wide front-loaded lots. The developer has expressed that after nine months of diligent efforts to market the alley-loaded products to home builders, he has been unable to sell the alley- loaded portion of the project, as well as the conventional front-loaded lots due to the inclusion of alley- loaded products adjacent. The amendment from townhome lots to 50’ wide single-family detached lots lowers the proposed density to 3.6 units per acre, or 193 dwelling units. The proposed amended residential subdivision is designed as a Planned Development Project (PDP), including requested Waivers of Strict Compliance. Proposed Lot Types 60’ x 135’ Wide Lots 19 lots subdivision is designed as a Planned Development Project (PDP), including requested Waivers of Strict Compliance. Proposed Lot Types 60’ x 135’ Wide Lots 19 lots 50’ x 120’ Wide Lots 77 lots 40’ x 120’ Wide Lots 97 lots TOTAL 193 lots Land Development Code Division 4 Planned Development Project Regulations ? - The PDP process is intended to promote high quality site design - The process allows flexibility in project layout and relief from standard subdivision grids in order to preserve natural features of the land, maximize common open space and landscaping, and create vital neighborhoods -Creativity in housing types and site layout are encouraged -A PDP shall be approved only if the proposed plan demonstrates that the product will be superior to that of a standard subdivision -The PDP process is not intended to circumvent the regulations for residential development, but to allow creativity and variety -Deviation from the provisions of this chapter concerning lot size, setbacks, roadway design, and other requirements will be granted only if the proposed alternative allows for a superior project layout, provides enhanced open space and preservation of natural features, does not subvert the intent of this chapter, and does not compromise public safety R-1B STANDARDS PER TABLE 23-422 PROPOSED LOT TYPES 40’ X 120’ 50’ X 120’ 60’ X 135’ Minimum Lot Size (sq. ft.) 9,000 4,800 6,000 8,100 Minimum Street Frontage (ft) 50 40 50 60 Minimum Lot Width at Building Line (ft) 75 40 50 60 Minimum Living Area (sq. ft.) 1,500 1,500 Front Building Setback (ft) 0 20 Side Building Setback (ft) 10 5 Rear Building Setback (ft) 20 15 Functional Corner Side Setback (ft) 0 15 Maximum Lot Coverage (%) 60 60 Roadways & Access: Access to the subdivision will be located off of Mountain Lake Cutoff Road. The development provides sidewalks on both sides of the street, where the code requires sidewalks on one side of the street. The roadway is a typical 50’ wide right-of-way, with 5’ wide sidewalks, and a 12’ wide driving lanes. Round-a-bouts are included in the design to provide breaks between long blocks and to add a vehicular calming mechanism to slow speeds around the neighborhood. The development provides 26 Roadways & Access: Access to the subdivision will be located off of Mountain Lake Cutoff Road. The development provides sidewalks on both sides of the street, where the code requires sidewalks on one side of the street. The roadway is a typical 50’ wide right-of-way, with 5’ wide sidewalks, and a 12’ wide driving lanes. Round-a-bouts are included in the design to provide breaks between long blocks and to add a vehicular calming mechanism to slow speeds around the neighborhood. The development provides 26 parking spaces where a total of 38 spaces are required for visitor and recreation area parking. Each dwelling unit is required 2 spaces per dwelling unit. Landscaping and Buffering: General A detailed landscape plan and plant schedule will be required at Site Development Plan submittal, and will be reviewed and approved by Staff and the City’s Horticulturist. The proposed buffer may be a wall or berm, and will be planted with shrubs, canopy trees and understory trees. The following landscape requirements shall be applied: -Residential tree density requirements will be enforced at building permit issuance, pursuant to section 23- 307.2.a.3: a minimum of three, two-inch caliper shade trees, minimum of eight feet at planting for lots less than 10,000 sq. ft. and four, two-inch caliper shade trees, minimum of eight feet at planting for lots greater than 10,000 sq. ft. At least one of the shade trees shall be a street tree. Corner lots shall have a minimum of one additional tree to ensure that each frontage has at least one street tree. NOTE: Street Trees are required to have root barriers. Root barriers shall be approved by the Administrative Official prior to planting. -Minimum buffer landscaping shall be met, per section 23-307.3: Buffer along streets exterior to a development. 1. Along a local street, the buffer shall be a minimum of ten (10) feet in width, and along collector and arterial roadways, twenty (20) feet in width. 2. The buffer shall be in a separate parcel or tract maintained by a homeowners' association or similar entity, in accordance with an approved landscaping plan. 3. The buffer shall be landscaped to provide a solid screen, such as a wall or hedge, a minimum of six (6) feet in height. One (1) tree shall be provided for every fifty (50) feet of buffer length. -Recreation areas shall be landscaped per Section 23-310(d)2: A minimum of two (2) shade trees per recreation area or a minimum of five (5) shade trees per acre, whichever is greater, shall be provided in recreation areas. -Drainage retention areas per Section 23-307.4: a. Any fence surrounding a retention area for the purpose of preventing access shall be screened with trees and shrubs with the equivalent density of one tree and 5 shrubs for every 50 feet of fence. Solid fences shall not be permitted along retention areas, and chain link shall not be permitted unless required by the stormwater permitting agency. b. Buffers shall be planted at minimum of 5 shade trees per 300 linear feet. c. Sidewalks, bikeways, and trails, shall be located no closer than 10 feet from the top of slope of the retention area and shall be a minimum of 3 feet from the curb or edge of pavement. A 20’ wide buffer is provided along Mountain Lake Cutoff Road with a 6’ high masonry wall. Proposed per 100 feet are three (3) 3” caliper canopy trees and two (2) 2” caliper understory trees with shrubs. Recreation & Open Space: The centralized neighborhood park provides a gazebo, dog park, playground, and walking path, utilizing water frontage as a natural feature. A community garden and gazebo are located south of the main recreation area, providing a unique amenity for the neighborhood. As you enter the subdivision, a proposed retention pond provides an immediate view of open space. Another pocket of green space is provided in the southwest corner of the subdivision. OPEN SPACE CALCULATION: Open Space 5.72 acres Recreation 3.52 acres Buffers 1.43 acres Ponds 6.93 acres TOTAL 17.61 acres The development provides 33% of open space where 20% open space is required by code. Ponds 6.93 acres TOTAL 17.61 acres The development provides 33% of open space where 20% open space is required by code. Waivers of Strict Compliance: The applicant requests the following Waivers of Strict Compliance from certain dimensional and area standards in the R-1B zoning district: 1. Waive primary entrance load length from the required 250 ft to 200 ft. 2. Waiver to increase the minimum block length from 1,200 ft to 1,600 ft. 3. Waiver to increase distance of parks from the maximum 600 feet to serve some lots within the development. 4. Waive the minimum lot size to 8,100 sq. ft. where 9,000 sq. ft. is required by code for 60’ wide lots. 5. Waive the minimum lot size to 6,000 sq. ft. where 9,000 sq. ft. is required by code for 50’ wide lots. 6. Waive the minimum lot size to 4,800 sq. ft. where 9,000 sq. ft. is required by code for 40’ wide lots. 7. Waive minimum street frontage from the required 50 feet to 40 feet for 40’ wide lots. 8. Waive the minimum lot width at building line to 60 ft where 75 ft is required by code. 9. Waive the minimum lot width at building line to 50 ft where 75 ft is required by code. 10.Waive the minimum lot width at building line to 40 ft where 75 ft is required by code. 11.Waive the minimum side setback to 5 feet where 10 feet is required by code for all single-family detached lots. 12.Waive the minimum rear setback to 15 feet where 20 feet is required by code for all single-family detached lots. 13.Waive visitor and recreational parking to 26 spaces where 38 spaces are required by code. Proposed Superior Design Standards Per the Applicant: In exchange for the consideration of the above- mentioned Waivers of Strict Compliance requested, the applicant provided justification within the project narrative delineating the ways in which the plan is superior to a standard subdivision: “The requested PDP is superior in design and layout than would be anticipated in a straight zoning development. The Concept Plan illustrates a direct effort to provide for a mixture of lot sizes and design features within the development. The amenity package has been approached differently than many residential developments constructed today. The amenities in a typical residential development include a substantial clubhouse and large pool. In this development, the developer anticipates emphasizing the existing natural features of the property by providing a pavilion and dog park near the lake along with walking paths – which have continuously been ranked as one of the most heavily utilized and favored amenities over the last couple of decades. Additionally, the developer is proposing a community garden, an amenity that is newer to the development world, which would perpetuate the neighborhood feel and the close-knit nature of the community. The internal roadways are somewhat curvilinear, and future access connections to adjacent properties are proposed based on recommendations of City staff. Further, roundabouts are proposed as traffic controlling devices internally and to breakup the longer stretches of roadways.” ? Recreation required: 0.84 acres; Recreation provided: 3.52 acres ? Open space required: 20% of site; Open space provided: 33% of overall site Staff Findings 1. This site is located within the City’s utility service area and will connect to municipal water and sewer.  Recreation required: 0.84 acres; Recreation provided: 3.52 acres ? Open space required: 20% of site; Open space provided: 33% of overall site Staff Findings 1. This site is located within the City’s utility service area and will connect to municipal water and sewer. 2. The development will maximize existing infrastructure investments by connecting to municipal water and sewer. 3. The development is around approved developments to the north and east of the subject property, and county subdivisions. 4. The neighborhood provides functional public spaces. Recommended Conditions of Approval 5. Staff recommends the following conditions of approval: a. Housing shall adhere to the City’s anti-monotony standards outlined in Section 23-223.4(g). b. A Detailed Landscape Plan is required at Site Development Plan Submittal and will be reviewed and approved by Staff and the City’s Horticulturist. c. Decorative, dark sky friendly street lighting to minimize glare and reduce light pollution. Street lighting design to be approved by the City, and maintained by the HOA. d. Garages shall be recessed a minimum of 25 feet from the front property line, at least 2 feet from the front expression line for single-family detached homes. e. Mechanical equipment shall be located at the rear of the home and not permitted within side yards for all lots within the development. f. The traffic study must be approved by the Administrative Official prior to issuance of Site Development Permit. g. The developer shall enter into a developer’s agreement, capacity queue agreement and/or utilities agreement, at the administrative official’s discretion. OTHER OPTIONS Deny the request for an amendment to the Preliminary Subdivision Plat and Special Exception Use Permit for a PDP consisting of 193 single-family detached lots. FISCAL IMPACT Approval of the preliminary plat and PDP would enable the development of this property and the potential increase in property value. Specifically, estimating an average of $200,000 in taxable value per unit, it could potentially result in over $38.6 million in taxable value, and generate over $274,000 in ad valorem taxes. *Adjusted values for potential homesteaded properties have not been factored into this estimate. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. Commissioner Williams said he was excited by the mixed use. Deputy Mayor Gibson said we need some successes to have market appeal. Ms. Cochella said that they were disappointed that this came back. 14. Ordinance 2024-09 - Proposed Amendments To Land Development Regulations – Planned Development Projects (PDPs) 1st Reading And Public Hearing [Begin Agenda Member] 14. Ordinance 2024-09 - Proposed Amendments To Land Development Regulations – Planned Development Projects (PDPs) 1st Reading And Public Hearing [Begin Agenda Member] SYNOPSIS: Staff proposes amendments to Chapter 23 of the Land Development Regulations (LDRs) to create new standards under Division 4. Planned Development Project Regulations. RECOMMENDATION Staff recommends approval to City Commission, as recommended by the Planning and Zoning Board at a regular meeting on April 23, 2024, of Ordinance 2024-09. BACKGROUND The Lake Wales Envisioned Plan contains the following Action Item N3: Update zoning and comprehensive plan to fit the vision; c. Revise PDP and MDP ordinances to incorporate additional quality- control standards and improved procedures. Lake Wales Envisioned consultant George Kramer with Inspire PlaceMaking worked with Planning Staff to re-write the City’s existing PDP standards, in an effort to promote high quality neighborhood design, better street connectivity, and functional open space. This Ordinance went before the Planning and Zoning Board for review on March 26, 2024 where feedback was received from the Board regarding potential improvements and revisions to the proposed regulations. Based on Board comments, final changes were made and recommended by the Board in April for City Commission consideration. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. James Slaton, City Manager, asked about the lot width in Lakeside Landings. Ms. Cochella said they were asking for alleys with townhomes or row housing. These standards don't allow front loaded townhomes. The townhomes must have alleys. The developer can present a case to the Planning and Zoning board and the Commission why they can't meet that standard. 15. Ordinance 2024-10 - Proposed Amendments To Land Development Regulations – Traditional Neighborhood Development (TND) 1st Reading [Begin Agenda Memo] SYNOPSIS: Staff proposes amendments to Chapter 23 of the Land Development Regulations (LDRs) to establish standards for a Traditional Neighborhood Development, including incentives to design a Traditional Neighborhood. RECOMMENDATION Staff recommends approval to City Commission of Ordinance 2024-10, as recommended by the Planning and Zoning Board at a regular meeting on April 23, 2024. BACKGROUND The Lake Wales Envisioned Plan contains the following Action Item N2: Create and adopt traditional neighborhood development (TND) ordinance that will specify requirements for neighborhood design, and streamline approval for development that meets the code. And N3 Update zoning and comprehensive plan to fit the vision; b. Add TND Ordinance. Lake Wales Envisioned consultants Dover, Kohl, & Partners worked with Planning Staff to create TND standards in order to support complete, walkable neighborhoods with a mix of uses and housing types. FISCAL IMPACT None [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. Deputy Mayor Gibson asked if there is a variation does it go through the whole process? Ms. Cochella said it goes to the Planning and Zoning board.  Autumn Cochella, Growth Management, reviewed this item. Deputy Mayor Gibson asked if there is a variation does it go through the whole process? Ms. Cochella said it goes to the Planning and Zoning board. Commissioner Gillespie expressed concern about eliminating the public hearings. The public is protected by public hearings. She asked to confirm that these changes will eliminate public hearings. Ms. Cochella confirmed this and said this comes from Lake Wales Envisioned. This is an incentive to do a Traditional neighborhood. The public can oppose this change during the next 2 public hearings. Ms. Gillespie asked why this is an incentive. Ms. Cochella said public hearings lengthens the process. Eliminating these save time, money and pain and suffering. Hopefully this will attract true TND developers. 16. ORDINANCE 2024-12 Charter Amendment Run-Off Elections – 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS ORDINANCE 2024-12 would put the issue of run-off elections on the April 2025 ballot and if approved would change the Charter and Code of Ordinances respectively. RECOMMENDATION Adopt ORDINANCE 2024-12 after 2nd reading and Public hearing. BACKGROUND In 2007 the City Commission passed Ordinance 2007-01 to put the issue of removing run- off elections on the ballot. These charter amendments were approved by the voters in April of 2007. Approval of Ordinance 2024-12 will put the Charter Amendment on the 2025 Municipal Election ballot. If the voters approve the Charter Amendment, then the Charter and Code of Ordinances will be amended as described in the Ordinance. Reasons for removing run-off elections include cost. The cost for the 2024 Municipal Election was $12,091. The cost for a run-off election would be almost identical as the same advertising, Election materials and poll workers will be needed. This will extend the election season by four weeks. Staff and the Canvassing board would go through the same process as a regular election. The last run-off election held in Lake Wales was in September 1993 between Dixon Armstrong and Booker Young Jr. as there were 4 candidates in that race. If approved the first run-off election could happen in 2026. The schedule would be as follows Tuesday April 7th would be the Election for Seats 3 & 5 (Thompson & Gibson) Tuesday May 5th would be the Run-off election if needed. Wednesday May 6th Commission Meeting would be the swearing in of winners of the April 7th Election June 2nd would be the swearing in of the winner of the run-off election if needed as the charter says that “shall take office at the first regular meeting in the month following their election”. OTHER OPTIONS Do not approve Ordinance 2024-12 or recommend changes. FISCAL IMPACT There is no immediate fiscal impact. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 17. Special Event Permit: Wine Downtown June 6, 2024 [Begin Agenda Memo]  Jennifer Nanek, City Clerk, reviewed this item. 17. Special Event Permit: Wine Downtown June 6, 2024 [Begin Agenda Memo] SYNOPSIS This is a request by Main Street to have a wine walk event called Wine Downtown on Thursday, June 6, 2024 from 4:00 p.m. – 8:00 p.m. The event will include alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to allow Main Street to host an event in the downtown on Stuart and Park Avenue and Scenic HWY and First Street to include the serving of alcohol on Thursday, June 6, 2024 from 4:00 p.m. – 8:00 p.m. BACKGROUND Lake Wales Main Street is planning to host a wine walk type of event on Thursday, June 6, 2024 from 4:00 p.m. – 8:00 p.m. This event will allow participants to stroll through downtown with alcohol. Police officers will be present for the event. No streets will be closed. OTHER OPTIONS Do not approve the Special Event Permit. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 18. Event Permit Application - Lake Wales Public Library Touch-A-Truck Event July 18, 2024 [Begin Agenda Memo] SYNOPSIS The Lake Wales Public Library is requesting a special event permit for a Touch a Truck event to be held on July 18 th , 2024 from 10:30 a.m. - 11:30 a.m. This event will close Cypress Garden Lane and the parking lot west of the Library across Cypress Garden Lane. RECOMMENDATION Staff recommends approval of the special event permit for the Touch a Truck event and for Cypress Garden Lane to be closed from 9:00 a.m. - 12:00 p.m. BACKGROUND As part of their summer programming the Lake Wales Public Library is hosting a Touch-a-Truck event on Thursday July 18 th from 10:30 a.m. - 11:30 a.m. This will involve several large trucks being on site. This will require that Cypress Garden Lane, where the library is located be closed during the event. The parking lot west of the Library will also be closed. OTHER OPTIONS Do not approve the event permit or the road closure. [End Agenda Memo]  OTHER OPTIONS Do not approve the event permit or the road closure. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 19. Event Permit Application: Lake Wales Public Library Florida Foam Party Event June 6, 2024 [Begin Agenda Memo] SYNOPSIS The Lake Wales Public Library is requesting a special event permit for a Florida Foam Party event to be held on June 6, 2024 from 10:30 a.m. - 11:30 a.m. This event will close Cypress Garden Lane and the parking lot west of the Library across Cypress Garden Lane. RECOMMENDATION Staff recommends approval of the special event permit for the Florida Foam Party event and for Cypress Garden Lane to be closed from 9:00 a.m. - 12:00 p.m. BACKGROUND As part of their summer programming the Lake Wales Public Library is hosting a Florida Foam Party event on Thursday June 6 th from 10:30 a.m. - 11:30 a.m. This will involve a large sand pile and other setup. This will require that Cypress Garden Lane, where the library is located be closed during the event. The parking lot west of the Library will also be closed. OTHER OPTIONS Do not approve the event permit or the road closure. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 20. City Attorney Performance Evaluation [Begin Agenda Memo] SYNOPSIS: Commissioners will discuss the performance evaluation of the City Attorney. Performance evaluation forms were completed by the City Commissioners and returned to staff as requested. Evaluation forms completed by the Commissioners are available for review in the Human Resources Department. This process provides for a yearly review of the City Attorney’s performance and summarizes the entire Commission’s experience with the Attorney during the past year. Ratings in the various evaluation categories have been compiled in a chart which is provided with this memorandum. [End Agenda memo]  the Attorney during the past year. Ratings in the various evaluation categories have been compiled in a chart which is provided with this memorandum. [End Agenda memo] Sandra Davis, Human Resources Director, reviewed this item. 21. CITY COMMISSION AND MAYOR COMMENTS Commissioner Gillespie asked about the level of material to review. James Slaton, City Manager, said the agenda materials are available a week before the Commission meeting. He encouraged Commissioner Gillespie to review everything and contact him with any questions. Commissioner Gillespie asked why Lake Alta with tiny lots and no parking met the Lake Wales Envisioned. Mr. Slaton said the next orientation meeting for her is with growth management and to bring her up to speed. Ms. Gillespie asked about the process with the Ordinances being reviewed by the Planning and Zoning board. Shouldn't the code regulate lot sizes? Mr. Slaton said he will review this process with Ms. Gillespie at their meeting. 22. ADJOURN The meeting was adjourned at 4:01 p.m. _____________________ Mayor ATTEST: ____________________ City Clerk