City Commission Workshop Meeting

City Commission Workshop Meeting Minutes August 14, 2024 (APPROVED) 8/14/2024 - Minutes 1. CALL TO ORDER & ROLL CALL Commission Members Present: Mayor Jack Hilligoss, Robin Gibson, Keith Thompson, Daniel Williams, Carol Gillespie Staff Members Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney Mayor Hilligoss called the meeting to order at approximately 2:00 p.m. 2. City Manager Comments 3. Board Appointments – Citizens And Police Community Relations Advisory Committee [Begin Agenda Memo] SYNOPSIS: Appointment to fill vacancies due to expiration of terms. RECOMMENDATION Staff recommends that the Mayor and Commission to make the following appointments as deemed appropriate. 1. Appoint Katherine Nichols to a new term on the Citizens and Police Community Relations Advisory Board to expire 7/1/2026 2. Appoint Yadira Pollock to a new term on the Citizens and Police Community Relations Advisory Board to expire 7/1/2026 BACKGROUND Citizens and Police Community Relations Advisory Committee (Res 2020-05) The board consists of 6 members. Terms are 2 years. One member shall be an active police officer serving in the Lake Wales Police Department and shall be appointed by the chief of police. Each Commissioner shall recommend one appointment to the Mayor. There are currently 2 vacancies Current Members: Andy Oguntola (Seat 1) 07/01/2023 – 07/01/2025 P+2 Tiffany Davis (Seat 2) 7/1/2022 – 7/1/2024 2 Narvell Peterson (Seat 3) 7/1/2022-7/1/2024 2 Al Goldstein (Seat 4) 7/01/2023 – 7/01/2025 P+1 Kristin Royal (Seat 5) 7/01/24 7/1/2026 P+1  Narvell Peterson (Seat 3) 7/1/2022-7/1/2024 2 Al Goldstein (Seat 4) 7/01/2023 – 7/01/2025 P+1 Kristin Royal (Seat 5) 7/01/24 7/1/2026 P+1 Michael Smith (appointed by police Chief) Applying for Reappointment – Narvell Peterson for a term to expire 7/1/2026; Applying for appointment: Katherine Nicholas has applied for a term to expire on 7/1/2026. Commissioner Thompson recommends this appointment. Yadira Pollock has applied for a term to expire on 7/1/2026. Commissioner Williams recommends this appointment. Michael Richards has applied for a term to expire on 7/1/2026. OPTIONS Do not appoint those that have applied. FISCAL IMPACT None. These are volunteer boards. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. Katherine Nicholas introduced herself to the Commission and shared her background. 4. Draft Budget Highlights – Workshop 08-14-2024 [Begin Agenda Memo - Finance] PROPERTY TAX On July 16, 2024, the City Commission adopted an Interim Millage Rate of 7.0462, which is the current year rolled-back rate. BUDGETARY CHANGES IN GENERAL FUND “REVENUE SOURCES & TRANSFERS IN” FOR FY24’25 COMPARED TO FY23’24: General Fund revenues in FY24’25 ($22,235,328 + 5,980,000 transfers – 3,955,000 ARPA transfer – 2,900,000 financing/leases = 21,360,328) are projected to be $2,912,842 more than budgeted in FY23’24 ($18,538,486 + 3,323,000 transfers – 1,500,000 ARPA transfer – 1,914,000 financing/leases = 18,447,486). An expected increase of $2,912,842 is mainly due to the following items: • Increase in ad valorem tax of $209,537. • Increase in sales and use taxes of $581,000 mainly due to electric service tax not needing to be allocation to the debt service fund. • Increases in licenses and permits of $600,000 mainly due to building permits and site development fees. • Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools SRO, $300,000 FRDAP recreation grant, $90,000 Police/First State Premiums funding, $35,000 state revenue sharing. • Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees, $30,000 Polk County impact fee charges. • Increase in miscellaneous revenue of $285,500 mainly due to interest income. • Increase in transfers from the Utility Fund of $202,000. • Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees, $30,000 Polk County impact fee charges. • Increase in miscellaneous revenue of $285,500 mainly due to interest income. • Increase in transfers from the Utility Fund of $202,000. BUDGETARY CHANGES IN GENERAL FUND “OPERATING EXPENDITURES” FOR FY24’25 COMPARED TO FY23’24: General Fund “operating” expenditures (excluding capital items) in FY24’25 are projected to be $22,609,877, which is $1,954,788 more than budgeted in FY23'24 $20,655,089. An expected increase of $1,954,788 is mainly due to the following functions: • Increase in general government services of $117,381 mainly due to personal costs. • Increase in public safety of $1,270,893 mainly due to personnel costs for Police $ 745,899, Fire $192,550, Permits & Insp $30,199 and Code Enforcement $31,085. • Increase in physical environment of $26,268 mainly due to Waste Disposal. • Increase in culture and recreation of $506,343, mainly due to $506,343 in Parks and the Family Recreation Center. GOVERNMENTAL FUND BALANCE As of September 30, 2023, the City’s governmental funds reported combined ending fund balances of $24,739,017; an increase of $14,331,647 for the year. Approximately 14% ($3,534,514) of total funds balance is available for spending at the government’s discretion (unassigned). Page 4 of the 09/30/2023 Annual Comprehensive Financial Report. At the end of September 30, 2023, unassigned fund balance of the General Fund was $3,534,514, while total fund balance reached $5,980,936. In 2011, the City established a reserve policy for the General Fund equal to 15% - 20% of total operating costs. As of September 30, 2023, the general fund’s unassigned and assigned fund balance represented 25% of total general fund expenditures, while total fund balance represents 28% of the same amount. Page 13 of the 09/30/2023 Annual Comprehensive Financial Report. SUMMARY OF ALL FUNDS General Fund 31,115,328 CRA Fund 20,956,244 Special Revenue Funds 5,843,378 Debt Service Fund 2,735,407 Capital Projects Fund 8,663,000 Cemetery (LWMG) 1,089,600 Utility System Fund 33,409,294 Airport Fund 1,975,093 Stormwater Fund 700,000 TOTAL 106,487,344 The expenditure total of $82,388,841 is comprised of operating costs in the amount of $44,098,748 and capital outlay in the amount of $38,290,093. Transfers for $10,657,341 bring total expenditures plus transfers to $93,046,182. Note: Capital expenditures proposed for FY24’25 are itemized in “Schedule C” within the budget document The expenditure total of $82,388,841 is comprised of operating costs in the amount of $44,098,748 and capital outlay in the amount of $38,290,093. Transfers for $10,657,341 bring total expenditures plus transfers to $93,046,182. Note: Capital expenditures proposed for FY24’25 are itemized in “Schedule C” within the budget document [End Agenda Memo - Finance] [Begin Agenda Memo - City Manager] Growth Management: • Included in the FY’25 budget request is funding to evaluate impact fees assessed to new developments. General Capital and Significant Projects: • $750,000 is allocated in the FY’25 budget request to resurface city streets. This is the adequate funding level needed to implement the City’s pavement preservation plan on schedule and will provide for the resurfacing of approximately 4 to 6 miles of City streets, depending on the existing conditions and specific treatment required. Additionally, $150,000 is requested to continue improving streetlights, with another $150,000 allocated to restripe designated City streets. • $896,593 is included for T Hangar and Taxi Lane B rehabilitation at the City’s airport. • The engineering design of Phase 2 of the Lake Wales Memorial Gardens cemetery expansion is included in the proposed budget. • Various repairs to City facilities are included in the proposed FY’25 budget request. Improvements include such items as: (1) the replacement of the roof of the City Administration Building. The roof is past its useful life and is years past due for replacement. (2) The procurement and installation of a backup generator for the City Administration building, and (3) Library renovations, which include creation of two additional multi purpose rooms and enhancements to the teen room space. • Funding is included in the FY’25 budget request to overhaul the City’s computer data center with new servers and network infrastructure equipment. • $200,000 is allocated toward road rehabilitation in the Lake Wales Cemetery. Redevelopment: • The City and CRA will continue implementation of the award-winning Lake Wales Connected plan in FY’25. Activities include affordable housing construction, housing rehabilitation, development incentives, and capital construction. • Park Avenue & Market Plaza Streetscape Construction – Funds are allocated for completion of the construction of the first transformative streetscape to take place in the historic core. Park Avenue will be converted into a two-way curbless street designed for people. Hanging flower baskets, enlarged sidewalks, enhanced lighting, gathering spaces and street trees will be featured in the redesigned Park Avenue & Market Plaza. • Northwest Neighborhood Sidewalk & Street Tree Improvement Plan – Allocation of funding to construct new sidewalks in the Northwest Neighborhood as outlined in the Lake Wales Connected plan. All improved streets/sidewalks will feature unique street trees. • Finalization of the 1st Street and A Street Streetscape Designs – 1st Street and A Street will be narrowed to improve vehicle safety, while additional space will be available for cyclists and pedestrians, as well as residents and visitors shopping in the downtown district. • Construction of one block of 1st Street will commence in FY’25. • Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, residents and visitors shopping in the downtown district. • Construction of one block of 1st Street will commence in FY’25. • Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, and open spaces. The new enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. • Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant appropriations. Both streetscapes will narrow the space allocated for travel lanes to allow for on street parking and street trees. • Crystal Lake Park Connector Trail Construction – Funding for construction of the Crystal Lake Park North Trail segment is included in the FY’25 proposed budget. This segment will tie into the Park Avenue Connector Trail and create a full recreational trail loop around Crystal Lake. • Designs funds are include in FY’25 proposed budget for a portion of the Ridge Scenic Highway Connector trail. • Funding is proposed for the recently adopted downtown Façade Improvement Program. • Public Art – Continuation of the CRA’s public art initiative is included in the FY’25 proposed budget. Employees: • A 4% Cost of Living Adjustment to mitigate the effects of current inflation levels has been provided for in the FY’25 proposed budget. Public Safety: • The FY’25 proposed budget includes the addition of three full-time firefighters in response to new and upcoming development within the City. • Construction of the north fire station expansion is included in the proposed budget. • Acquisition of land and architectural design for a future third fire station is included in the budget request. • Purchase and renovation of an additional police department facility will be included in the FY’25 budget request. Utilities: Significant utility projects proposed for the FY’25 budget include: • Water Main Extension – Included in the FY’25 proposed budget is designing extensions of the water transmission mains to newly developed areas of the city. • Water Plant #1 Building Rehabilitation – This proposed project consists of replacing wall framing and sheeting resulting from damage incurred by Hurricane Ian and outfitting the building interior to re-establish offices for water department personnel. • Construction of various Wastewater Plant upgrades are included in the proposed budget for FY’25 – Improvements involve modifications to the activated sludge return and headworks, the installation of pumps and variable frequency drives. • Sliplining Sewer Mains – This project provides for the lining of deteriorating sewer mains where line replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. • Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture:  replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. • Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture: • $400,000 is included in the budget request to complete the athletic field lighting at the soccer complex in addition to other improvements. • Included in the FY’25 budget request is the addition of one full-time horticulture maintenance employee. • Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park. [End Agenda Memo - City Manager] Dorothy Abbott, Finance Director, reviewed this item. James Slaton, City Manager, reviewed this item. Mayor Hilligoss said the capital improvement items are pretty aggressive. He asked what the funding sources are for those. Ms. Abbott said that the source of funding for each project is listed in the CIP. Some projects are being funded through impact fees, grant funding, or loans. She reviewed some of these. Deputy Mayor Gibson proposed using ARPA funds to invest in infrastructure for potential infill projects within the city limits. This would give Lake Wales a competitive advantage over surrounding areas by making it more attractive for developers. Mr. Slaton responded that while the idea of using ARPA funds for public infrastructure is possible, it would require further research to determine feasibility. He suggested creating a general program for infill projects that could be adjusted as opportunities arise throughout the year. Mr. Gibson agreed and emphasized the importance of promoting infill development to align with the Lake Wales Envisioned plan and prevent urban sprawl. Mayor Hilligoss asked to confirm that the annual costs are $880,000 for the Family Recreation Center? Mr. Slaton confirmed that that sounds about right. Mayor Hilligoss said he saw the allotments for various organizations and asked about Main Street. Mr. Slaton said that is in the CRA budget. 5. Discussion - Solid Waste Contract Finance Director Dorothy Abbott presented an overview of the upcoming solid waste contract negotiations. The current contract with Republic Services expires on September 30th, and the company, Republic Services, has submitted proposed rate increases. Given the substantial potential cost increases, Ms. Abbott recommended issuing a Request for Proposals (RFP) to explore alternative solid waste service providers and pricing structures. She also proposed a feasibility study to assess the potential costs and benefits of the city operating its own solid waste collection service. Ms. Abbott emphasized the importance of gathering comprehensive information to make informed decisions regarding the future of solid waste services in the city. James Slaton, City Manager, said that Republic Services may approach the commissioners and said that they'll try to get you to approve their 60% increase so our recommendation, if you wouldn't mind, send them back our way and we'll have some different options when we come back to you. It won’t be that. Commissioner Williams confirmed a 60% increase? Ms. Abbott confirmed this and added with a 6% multiplier each year. Mr. Slaton said that gets passed onto our citizens. 6. Commercial Real Estate Contract For 122 East Tillman Avenue [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of the Commercial Real Estate Contract between Jay & Den Properties Florida, LLC. and the City of Lake Wales. RECOMMENDATION It is recommended that the City Commission take the following actions:  SYNOPSIS: Staff is requesting City Commission approval of the Commercial Real Estate Contract between Jay & Den Properties Florida, LLC. and the City of Lake Wales. RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve the Commercial Real Estate Contract with Jay & Den Properties Florida, LLC. 2. Approve budget amendment in the amount of $775,000. 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The proposed real estate contract allows for the purchase of commercial property located at 122 East Tillman Avenue, which includes all furniture, furnishings, and all other personal property located within the building, along with the HVAC systems and electric generator. The proposed commercial real estate contract has been drafted and reviewed by the City Attorney. According to the appraisal report, the property is improved with a single-story concrete block professional office building originally built in 1980 and further updated in 2014 with 5,148 sq. ft. of leasable space. The appraisal report from August 6, 2024 valued the property at $847,000. OTHER OPTIONS Do not approve the Commercial Real Estate Contract with Jay & Den Properties Florida, LLC. FISCAL IMPACT The purchase price for the property is $775,000. [End Agenda Memo] James Slaton, City Manager, reviewed this item. Commissioner Gillespie asked if the building, being across the street, will work for the Police Department. Mr. Slaton confirmed that it would. 7. Resolution 2024-22 Declaration Of Official Intent For Reimbursement From Proceeds Of Tax-Exempt Debt For Expenses To Be Incurred [Begin Agenda Memo] SYNOPSIS: Adoption of Resolution 2024-22 in connection with the acquisition of real property and renovation of the existing building thereon for use as a public safety facility and/or other municipal purposes, the expansion of two Fire Stations, and for other capital projects. The City expects to incur expenses for which the City intends to reimburse itself. STAFF RECOMMENDATION: Staff recommends that the City Commission: 1) Adopt Resolution 2024-22, authorizing Declaration of Official Intent under U.S. Treasury Regulations with respect to reimbursement from note and bond proceeds of temporary advances made for payment prior to issuance, and related matter. BACKGROUND: In anticipation of possible debt being necessary to fund 1) The acquisition of real property. The renovation of the existing building thereon for use as a public safety facility and/or other municipal purposes (Estimated at $1,200,000). 2) The expansion of two Fire Stations (Estimated at $1,800,000). 3) And for other capital projects. Staff recommends approval of the attached resolution to be executed. This resolution is necessary to comply with United State Treasury Regulations for funding infrastructure projects with tax exempt debt when the City intends to reimburse itself from debt proceeds. FISCAL IMPACT There is no fiscal impact associated with adoption of Resolution 2024-22. [End Agenda Memo]  resolution is necessary to comply with United State Treasury Regulations for funding infrastructure projects with tax exempt debt when the City intends to reimburse itself from debt proceeds. FISCAL IMPACT There is no fiscal impact associated with adoption of Resolution 2024-22. [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed this item. 8. Modification Of The Official Traffic Map [Begin Agenda Memo] SYNOPSIS: Staff recommends modification to the Official Traffic Map designating a 25 mph speed limit along with the installation of updated signage on the below listed city streets. RECOMMENDATIONS: - Reduce the speed limit from 30 mph to 25 mph, modify the Official Traffic Map to reflect the changes and install the appropriate signage on the following streets: 1. North Miami Street 2. Whispering Ridge Drive 3. Marci Drive 4. Sally Road 5. Roberta Road 6. Lancelot Drive 7. Joyce Road 8. Corinne Drive 9. Susan Drive 10. Naes Lane 11. Tobie Street BACKGROUND There current posted speed limit in surrounding streets has been adjusted to 25 mph. The above listed roadways are posted with a speed limit of 30 mph or are not posted, thereby reverting to 30 mph in accordance with Florida State Statute. Staff recommends the City Commission reduce the speed limit on the listed roadways to 25 mph. The volume of pedestrian and vehicular traffic on these roadways increases significantly in the mornings and afternoons, creating a safety concern as residents are walking throughout the neighborhoods and children are playing in the area. The location outlined in this recommendation is within the Corporate Limits of the City of Lake Wales. Section 316.006 (2) (a) Florida Statutes provides that “Chartered municipalities shall have original jurisdiction over all streets and highways located within their boundaries, except state roads. The City Commission is empowered by Charter to make changes as necessary to the Official Traffic Map of the City. OTHER OPTIONS The Commission may choose not to make the requested changes to the Official Traffic Map FISCAL IMPACT The Fiscal Impact will consist of signage costs and installation by the Streets Department. The total estimated cost will be $1,365.32. The Streets Department budgets these funds  OTHER OPTIONS The Commission may choose not to make the requested changes to the Official Traffic Map FISCAL IMPACT The Fiscal Impact will consist of signage costs and installation by the Streets Department. The total estimated cost will be $1,365.32. The Streets Department budgets these funds annually for signage improvements. [End Agenda memo] Chris Velasquez, Police Chief, reviewed this item. 9. Sculpture Garden Concrete Sidewalk [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing the approval of a concrete sidewalk installation in the Downtown Linear Park. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Authorize staff to expend funds in the amount of $24,975.00 for concreate sidewalk with standard salt finish installation in the Downtown Linear Park. BACKGROUND The City has a desire for bringing art into the parks. Staff is recommending a concrete sidewalk with salt finish be installed in the Downtown Linear Park to create a sculpture garden. Staff is working with the Lake Wales Arts Council to bring a sculpture program to the Downtown Linear Park. The proposal submitted by SMC Concrete & General Labor, LLC. is $24,975.00 and includes 1,850 sq ft of concrete sidewalk with salt finish. The City of Lake Wales requested quotes from the following companies: • SEMCO Construction - $35,136.00 • Grade-A-Way - $25,772.00 • SMC Concrete & General Labor, LLC - $24,975.00 OTHER OPTIONS Do not approve FISCAL IMPACT The $24,975 will be funded through a recent donation from Oakley Transport Inc. to the City of Lake Wales. [End Agenda Memo] Stephanie Lutton, Parks and Recreation Director, reviewed this item. Commissioner Williams asked if the art will be Lake Wales art. Ms. Lutton confirmed this and said they are working with the Lake Wales Arts Council on getting local artists and art that is representative of Lake Wales. 10. ORDINANCE 2024-18 Annexation – 1st Reading And Public Hearing Approximately 558+/- Acres Of Land At The Western Edge Of The City [Begin Agenda Memo] SYNOPSIS: Ordinance 2024-018 proposes the voluntary annexation of approximately 558+/- acres of land at the western edge of the city and contiguous to the incorporated City limits. RECOMMENDATION Staff recommends approval at first reading of Ordinance 2024-18 following a public hearing, finding that the subject properties are contiguous to the corporate city limits of Lake Wales and are within our Utility Service Area. A recommendation from the Planning and Zoning Board is not required for an annexation ordinance.  at the western edge of the city and contiguous to the incorporated City limits. RECOMMENDATION Staff recommends approval at first reading of Ordinance 2024-18 following a public hearing, finding that the subject properties are contiguous to the corporate city limits of Lake Wales and are within our Utility Service Area. A recommendation from the Planning and Zoning Board is not required for an annexation ordinance. BACKGROUND The 26 (twenty-six) subject properties (combined acreage 558 +/- acres) are located on the western edge and directly adjacent to the City of Lake Wales jurisdiction boundary and 12 miles east of Bartow, Florida. The parcels are north of SR 60 currently located within Polk County, Florida. The request for annexation is accompanied by a proposal to allow a Master Development Plan (MDP), under a requested Future Land Use designation of MU (Mixed-Use) and a Zoning designation of PDMU (Planned Development Mixed Use). Approval of the MDP would be contingent upon adoption at second reading of the annexation, Future Land Use Map amendment, and Zoning Map amendment. OTHER OPTIONS Decline to annex the property. FISCAL IMPACT The annexation will add to the City’s tax roll, bringing in additional property taxes. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. 11. Ordinance 2024-19 Future Land Use Map Amendment Of The Comprehensive Plan – 1st Reading And Public Hearing Approximately 558+/- Acres Of Land At The Western Edge Of The City [Begin Agenda Memo] SYNOPSIS: Shelton Rice, P.A., authorized agent for owners, requests approval of City Commission to amend the Future Land Use Map of the Comprehensive Plan on parcels of land totaling approximately 558+/- acres. RECOMMENDATION Staff recommends approval of City Commission to assign the following land use designation, as recommended by the Planning and Zoning Board at a regular July 23, 2024 meeting, finding that the recommended Future Land Use designation is consistent with the City Comprehensive Plan and Land Use Regulations: Current Land Use: County Agriculture/Residential Rural (A/RR) & Industrial Proposed Land Use: City MU Mixed Use BACKGROUND The 26 (twenty-six) subject properties (combined acreage 558 +/- acres) are located on the western edge and directly adjacent to the City of Lake Wales jurisdiction boundary and 12 miles east of Bartow, Florida. The parcels are north of SR 60 currently located within Polk County, Florida. The request for a Future Land Use Map amendment is accompanied by a proposal to allow a Master Development Plan (MDP), and a requested Zoning designation of PDMU (Planned Development Mixed Use). Approval of the MDP would be contingent upon adoption at second reading of the annexation, Future Land Use Map amendment, and Zoning Map amendment. Lake Wales Commons MDP Comprehensive Plan Comparison The 558+/- acres has been assembled to accommodate a high-quality, mixed-use development that respects the history and character of Lake Wales while creating a desirable environment to live, work, and shop. The property’s location, east of Winter Haven’s Intermodal Logistics Center and north of the Lake Wales Airport, would allow this property to serve as an attractive “gateway” to the City. Policy I.1.2.8 Mixed Use (MU) indicates that its primary function is to establish centers of master planned suburban/urban activity, intended to develop with a horizontal or vertical mix of residential and non- residential uses, achieving internal trip capture and the development of a high-quality environment for living, working, or visiting. This is directly in line with the proposed development contemplated in the Lake Wales Commons project which would provide a variety of residential housing- single family detached, twin villas, cottages, townhomes, and multi-family; commercial- retail, restaurants, personal services, and office uses; and industrial- light manufacturing and/or distribution and related uses. Through a master planned development, the developer can layout uses, that are often considered incompatible, effectively and efficiently through orientation, the incorporation of naturally occurring features, and buffering,  suburban/urban activity, intended to develop with a horizontal or vertical mix of residential and non- residential uses, achieving internal trip capture and the development of a high-quality environment for living, working, or visiting. This is directly in line with the proposed development contemplated in the Lake Wales Commons project which would provide a variety of residential housing- single family detached, twin villas, cottages, townhomes, and multi-family; commercial- retail, restaurants, personal services, and office uses; and industrial- light manufacturing and/or distribution and related uses. Through a master planned development, the developer can layout uses, that are often considered incompatible, effectively and efficiently through orientation, the incorporation of naturally occurring features, and buffering, minimizing/eliminating incompatibility between uses. A primary benefit of a mixed-use community is that impacts to offsite infrastructure (primarily roads) are substantially reduced given that most daily needs are available within the development (internal trip capture). Location Criteria for Mixed Use: - Have frontage on an arterial road - Be a minimum of 500 acres - Be serviced by City water and sewer services. The Lake Wales Commons project fronts on Highway 60, exceeds the minimum acreage requirement and would be serviced by City water and sewer, satisfying the Location Criteria for MU. The range of potential density/intensity of the project is well within what is allowed pursuant to the Comprehensive Plan for MU. Specifically, the Comprehensive Plan allows a maximum gross density up to 9 units per acre (this project is below 6), and maximum FAR of 1.0 (this project is below .1). The Mixed Use category requires that the project contain at least three of the following categories of land uses: - Minimum ten (10) percent residential - Minimum ten (10) percent Commercial/Professional - Minimum ten (10) percent Light Industrial/Distribution - Minimum five (5) percent Recreation/Open space; or - Minimum three (3) percent Public Use. As shown on a table included in the notes on the MDP plan, the Lake Wales Commons project will include at least 10 percent residential, 10 percent light industrial/distribution, and at least 5% open space, meeting the criteria of the Mixed Use policy. The developer also anticipates that a substantial portion of the project will include commercial/professional uses near Highway 60. OTHER OPTIONS Decline to amend the Future Land Use Map of the Comprehensive Plan. FISCAL IMPACT The Future Land Use designation would enable the development of a mixed-use project, bringing in additional property taxes. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. 12. Ordinance 2024-20 Zoning Map Amendment For 558+/- Acres Of Land At The Western Edge Of The City 1st Reading & Public Hearing – Notice Requirements Have Been Met [Begin agenda Memo] SYNOPSIS: Shelton Rice, P.A., authorized agent for owners, requests approval of City Commission to amend the Zoning Map on parcels of land totaling approximately 558+/- acres. RECOMMENDATION Staff recommends approval of City Commission to assign the following zoning designation, as recommended by the Planning and Zoning Board at a regular July 23, 2024 meeting, finding that the recommended Zoning Map designation is compatible with the proposed Future Land Use Designation of the City Comprehensive Plan and Land Use Regulations:  SYNOPSIS: Shelton Rice, P.A., authorized agent for owners, requests approval of City Commission to amend the Zoning Map on parcels of land totaling approximately 558+/- acres. RECOMMENDATION Staff recommends approval of City Commission to assign the following zoning designation, as recommended by the Planning and Zoning Board at a regular July 23, 2024 meeting, finding that the recommended Zoning Map designation is compatible with the proposed Future Land Use Designation of the City Comprehensive Plan and Land Use Regulations: Current Zoning: County Agriculture/Residential Rural (A/RR) & Industrial Proposed Zoning: PDMU Planned Development Mixed Use BACKGROUND The 26 (twenty-six) subject properties (combined acreage 558 +/- acres) are located on the western edge and directly adjacent to the City of Lake Wales jurisdiction boundary and 12 miles east of Bartow, Florida. The parcels are north of SR 60 currently located within Polk County, Florida. The request for a Zoning Map amendment is accompanied by a proposal to allow a Master Development Plan (MDP), under a requested Future Land Use designation of MU (Mixed-Use). Approval of the MDP would be contingent upon adoption at second reading of the annexation, Future Land Use Map amendment, and Zoning Map amendment. Zoning: R-1A Sec 23-401 District Classifications PDMU Planned Development Mixed-use district. This district is intended to implement Policy 2.18 of the Comprehensive Plan, in order to facilitate large-scale, mixed-use master planned development on large tracts of land. Properties zoned PDMU shall seek approval of a master development plan, in accordance with division 5, section 23-450 of these land use and development regulations. OTHER OPTIONS Decline to amend the Zoning Map. FISCAL IMPACT The Zoning designation would enable the development of a mixed-use project, bringing in additional property taxes. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. 13. Master Development Plan (MDP) – Lake Wales Commons Public Hearing [Begin Agenda Memo] SYNOPSIS: Shelton Rice, authorized agent for owners, requests approval of City Commission for a Master Development Plan (MDP) for the above-mentioned parcels totaling,558+- acres of land, contingent upon the adoption of the annexation, Future Land Use Map, and Zoning Map ordinances for the above-mentioned parcels. RECOMMENDATION Staff recommends approval of the Master Development Plan (MDP), including conditions of approval, contingent upon the adoption of the associated annexation, future land use map amendment, and zoning map amendment at second readings, following a public hearing, as recommended by the Planning and Board on July 23, 2024. Public Hearing notice requirements have been met. BACKGROUND The 26 (twenty-six) subject properties (combined acreage 558 +/- acres) are located on the western edge and directly adjacent to the City of Lake Wales jurisdiction boundary and 12 miles east of Bartow, Florida. The parcels are north of SR 60 currently located within Polk County, Florida. In 2020, the City adopted a new Future Land Use designation of Mixed Use, including an amendment to the City’s Land Development Code that created a Planned Development Mixed Use zoning district as an implementation measure of the Comprehensive Plan. Applicant Project Narrative & Comp Plan Analysis The current land use is a citrus grove. Per aerial imagery, citrus farming has been located on the properties since at least 1995. Existing site improvements include citrus groves and related support improvements including irrigation wells, pumphouse, several small City’s Land Development Code that created a Planned Development Mixed Use zoning district as an implementation measure of the Comprehensive Plan. Applicant Project Narrative & Comp Plan Analysis The current land use is a citrus grove. Per aerial imagery, citrus farming has been located on the properties since at least 1995. Existing site improvements include citrus groves and related support improvements including irrigation wells, pumphouse, several small sheds, and fencing. The requested Comprehensive Plan Future Land Use (FLU) designation is Mixed Use (MU) and the requested Zoning is Planned Development Mixed Use (PDMU) to be consistent and compatible with other large development areas in the surrounding area. The project proposes to utilize these categories of the Comprehensive Plan and Land Development Code as they were written specifically to address large scale development of parcels in excess of 500 acres with the ability to provide a mix of land uses based on the property configuration and its proximity to a major roadway network such as SR 60 that borders the property on the south side. Advantages of the Master Development Plan (MDP) Utilizing the principles of a MDP encourages the preservation of open space and protection of environmentally sensitive areas by clustering development activities. This form of development also prioritizes pedestrian and vehicular connectivity, promoting the creation of pedestrian connectivity throughout the entire project. Trail systems become an important community asset that creates recreational opportunities and provides a safer alternative to vehicular movement throughout the community. Cohesive design and development of a roadway network also promotes a strong sense of place and enables the development to establish a roadway network hierarchy to guide vehicular traffic thoughtfully through the development, allowing for the prioritization of the pedestrian in areas where is more appropriate. Developing large tracts of land in a cohesive manner allows for the location of community uses so that community needs are located within the development boundary and reduces external vehicular trips. Lake Wales Commons Comprehensive Plan Comparison The 558+/- acres has been assembled to accommodate a high-quality, mixed-use development that respects the history and character of Lake Wales while creating a desirable environment to live, work, and shop. The property’s location, east of Winter Haven’s Intermodal Logistics Center and north of the Lake Wales Airport, would allow this property to serve as an attractive “gateway” to the City. Policy I.1.2.8 Mixed Use (MU) indicates that its primary function is to establish centers of master planned suburban/urban activity, intended to develop with a horizontal or vertical mix of residential and non- residential uses, achieving internal trip capture and the development of a high-quality environment for living, working, or visiting. This is directly in line with the proposed development contemplated in the Lake Wales Commons project which would provide a variety of residential housing- single family detached, twin villas, cottages, townhomes, and multi-family; commercial- retail, restaurants, personal services, and office uses; and industrial- light manufacturing and/or distribution and related uses. Through a master planned development, the developer can layout uses, that are often considered incompatible, effectively and efficiently through orientation, the incorporation of naturally occurring features, and buffering, minimizing/eliminating incompatibility between uses. A primary benefit of a mixed-use community is that impacts to offsite infrastructure (primarily roads) are substantially reduced given that most daily needs are available within the development (internal trip capture). Location Criteria for Mixed Use: - Have frontage on an arterial road - Be a minimum of 500 acres - Be serviced by City water and sewer services. The Lake Wales Commons project fronts on Highway 60, exceeds the minimum acreage requirement and would be serviced by City water and sewer, satisfying the Location Criteria for MU. The range of potential density/intensity of the project is well within what is allowed pursuant to the Comprehensive Plan for MU. Specifically, the Comprehensive Plan allows a maximum gross density up to 9 units per acre (this project is below 6), and maximum FAR of 1.0 (this project is below .1). The Mixed Use The Lake Wales Commons project fronts on Highway 60, exceeds the minimum acreage requirement and would be serviced by City water and sewer, satisfying the Location Criteria for MU. The range of potential density/intensity of the project is well within what is allowed pursuant to the Comprehensive Plan for MU. Specifically, the Comprehensive Plan allows a maximum gross density up to 9 units per acre (this project is below 6), and maximum FAR of 1.0 (this project is below .1). The Mixed Use category requires that the project contain at least three of the following categories of land uses: - Minimum ten (10) percent residential - Minimum ten (10) percent Commercial/Professional - Minimum ten (10) percent Light Industrial/Distribution - Minimum five (5) percent Recreation/Open space; or - Minimum three (3) percent Public Use. As shown on a table included in the notes on the MDP plan, the Lake Wales Commons project will include at least 10 percent residential, 10 percent light industrial/distribution, and at least 5% open space, meeting the criteria of the Mixed Use policy. The developer also anticipates that a substantial portion of the project will include commercial/professional uses near Highway 60. Development Details 1. Project acreage is 558 +/-. 2. The site lies within flood zones X, A, and AE, Flood Insurance Rate Map (firm) panel 12105C0545H, Polk County and incorporated areas. 3. Any development within the floodplain shall provide compensation pursuant to FEMA requirements. 4. Requested future land use designation is Mixed Use. 5. Development table is listed below. The Commercial/Office/Residential uses may include educational facilities. Development areas may be developed in phases and/or sub phases. Boundaries between the same development area type may be shifted by the developer. Boundaries between different development area types may be shifted subject to approval by the Administrative Official. Land Uses Dwelling Units Square Feet Residential Single Family 1,800 Multi-family Apartments 1,400 Non-Residential Retail/Commercial/Office 750,000 Industrial 1,200,000 Total 3,200 1,950,000 Areas Area Code Density/Intensity Mixed Use 1 MX1 20/0.35 Mixed Use 2 MX2 20/0.35 Areas Area Code Density/Intensity Mixed Use 1 MX1 20/0.35 Mixed Use 2 MX2 20/0.35 Mixed Use 3* MX3 0.35 Industrial* IND 0.7 Single Family 1 SF1 5 Single Family 2 SF2 5 Single Family 3 SF3 5 Single Family 4 SF4 5 Single Family 5 SF5 5 *Residential is not permitted in MX3 and IND areas. 6. Permitted uses shall be consistent with and as allowed by the PDMU (Planned Development Mixed Use) District and Master Development Plan standards, as set forth in section 23-450, Uses Permitted (Table 23- 421) of the City of Lake Wales Code of Ordinances requiring permitted uses be included as identified herein, and on the approved site plan. Mixed use Future Land Use requires three out of five land uses be provided in the project based on the minimums shown in the table below. The three chosen land uses are also shown in the table below. Percentage Minimums Y/N Min Acreage req'd Provided Acreage Min 10% Residential Y 55.9 Not less than 56 acres Min 10% Commercial/Professional 55.9 Min 10% Light Industrial/Distribution Y 55.9 Not less than 56 acres Min 5% Recreation/Open Space Y 27.9 Not less than 28 acres Minimum 3% Public Use 16.8 7. A vertical mix of land uses shall be permitted in Office/Commercial areas, including residential uses on second and higher stories above office/commercial structures and any additional development shall not specifically be excluded from FAR calculations and limitations contained herein. 8. Single-Family, Multifamily and Office Commercial entitlements may be exchanged or mixed between development pods/parcels. Units may be transferred between development areas and the gross density may be exceeded for a particular development area, provided the total aggregate unit count of a particular use does not exceed what is permitted in the overall Master Development Plan, the exchange remains consistent with other requirements of the Master Development Plan and the policy provisions of the Mixed Use- Future Land Use as stated in the Comprehensive Plan, and does not result in trips in excess of the approved traffic trips. 9. Required Master Development Plan open space is 20% (111.74 acres). The project will provide at least 20% of the total project area open space (111.74 acres). The open space consists of wetlands, natural areas, perimeter buffers, common open space, linear parks, amenity centers and recreational areas. Common open space (green areas) may also be located within individual development parcels but not on individual lots. At a minimum, the open space includes 10% usable open space (55.87 acres) which may include linear parks, trails, recreational amenity centers, unprogrammed recreation areas and accessible lakes or wetlands that are made accessible with trails. Open space shall be quantified based on the entirety of the Master Development Plan and, not by the individual development pods or parcels. Transfer of excess open space shall be allowed between pods to meet overall open space requirement. areas, perimeter buffers, common open space, linear parks, amenity centers and recreational areas. Common open space (green areas) may also be located within individual development parcels but not on individual lots. At a minimum, the open space includes 10% usable open space (55.87 acres) which may include linear parks, trails, recreational amenity centers, unprogrammed recreation areas and accessible lakes or wetlands that are made accessible with trails. Open space shall be quantified based on the entirety of the Master Development Plan and, not by the individual development pods or parcels. Transfer of excess open space shall be allowed between pods to meet overall open space requirement. 10.The proposed gross residential density is 6 du/ac. 11.The maximum allowed floor area ratio is 0.35. The FAR ratio shall be calculated per individual development pod or parcel, and not based on the totality of Master Development Plan. 12.The sizes, quantity and specific location of the community parks as shown on this Master Development Plan are conceptual. The final quantity, location and sizes will be determined through the approval of final plats and accompanying construction plans. Recreational amenities shall be provided in accordance with Section 23-450.5 through 23-450.7 of the Lake Wales Code of Ordinances. 13.Parks, recreational and municipal uses shall be allowed in all Development Areas, subject to the review and approval of design and locations by the Administrative Official and the site plan approval. 14. Interim agricultural uses shall be permitted on the property. 15. Wetlands as shown are NWI wetlands. Dimensional Criteria 16.The Master Development Plan dimensional criteria is shown in the table below. Type Minimum Lot Width Minimum Lot Size Min. Setbacks Principal Buildings (FT) Maximum Building Height Front Side Rear Residential** Single Family Detached 40' to 60' 4000 *15' 5' 15' 35' Single Family Detached 60' + 6000 *15' 5' 15' 35' Townhome 16' 1440 *15' 0' (10' between buildings) 15' 35' Townhome (Alley load) 16' 1440 *15' 0' (10' between buildings) 15' 35' Twin Villas 25’ 2500 *15 5' (10' between buildings) 15' 35' Villas 30' 3000 *15' 0' (10' between buildings) 15' 35' Villas (Alley Load) 30' 3000 *15' 0' (10' between buildings) 15' 35' Cottages (20'x60') 20' 1200 *5' 0' (10' between buildings) 10' 35' Multifamily N/A N/A *25' 25' 25' 65' / 5 stories Non-Residential** Commercial N/A N/A *25' *20' *25' 35' Office N/A N/A *25' *20' *25' 65' Industrial N/A N/A *25' *20' *25' 50’ *Residential garages shall be set back a minimum of 25 feet to promote recessed garages. Corner lots shall have a 20-foot setback for the primary frontage and 15 feet for the secondary frontage. Office N/A N/A *25' *20' *25' 65' Industrial N/A N/A *25' *20' *25' 50’ *Residential garages shall be set back a minimum of 25 feet to promote recessed garages. Corner lots shall have a 20-foot setback for the primary frontage and 15 feet for the secondary frontage. **Unless otherwise identified on the Master Development Plan, the development standards of uses not specifically identified herein, shall be in conformance with Chapter 23 of the City of Lake Wales Code of Ordinances. Public Utilities: 17.The provision of off-site water and sewer, and reclaimed water improvements are subject to the approval of the city engineer. 18.The provision of on-site water and sewer, and reclaimed water improvements are subject to the approval of the city engineer. 19. All utilities shall be placed below ground except where connecting to existing above ground utilities. 20.The construction and location of any proposed wetland/other surface water impacts and mitigation plan shall be reviewed and permitted through the Southwest Florida Water Management District. Wetland buffers shall be an average of 25 feet wide with a minimum width of 15 feet. Transportation: 21. An interconnected system of linear parks and trails shall be provided throughout the community. Trails may be provided within road rights-of-way. The main trail along the project boulevard will be a minimum of 8 foot wide and with a 5-foot sidewalk provided on the opposite side of the boulevard. 22. Sidewalks on local streets shall be installed in accordance with Section 23-450.5 through 23-450.7 of the City of Lake Wales Code of Ordinances. 23. Internal roadway alignments and site access points are conceptual. Specific location of rights-of-way will be determined through the approval of preliminary site plans and accompanying construction plans. 24. Streets are anticipated to be public (city owned), however, the Developer reserves the right to provide private streets, gated or ungated, for individual neighborhoods. Unimpeded travel by the public shall be allowed on the boulevard shown on the plan. 25. All project external access points on Polk County and FDOT roads shall be subject to Polk County and FDOT requirements. General: 26. Due to the magnitude of the project, the Developer shall: A. Track the number/type of dwelling units and commercial, retail, office, square feet, as identified on this Master Development Plan. Said tracking shall be provided with each preliminary site plan and accompanying construction plan application or final plat. B. Prior to the receipt of a certificate of occupancy for the 500th dwelling unit or the equivalent non- residential development based on trip generation, the Applicant shall provide an overall master infrastructure plan to address utilities, transportation, recreation and trails, telecommunications (including internet service) which shall be provided to the Administrative Official. i. Provision of public utilities, transportation improvements, recreation (including trails and other open space); and other urban services; and ii. Granting of necessary easements or rights to allow for private utilities (i.e., telecommunication or internet service providers) to provide services within the development property; and iii. Establishing methods, including but not limited to impact fee payments, mitigation agreement, or other arrangements to ensure concurrency is met for public schools. ii. Granting of necessary easements or rights to allow for private utilities (i.e., telecommunication or internet service providers) to provide services within the development property; and iii. Establishing methods, including but not limited to impact fee payments, mitigation agreement, or other arrangements to ensure concurrency is met for public schools. C. After submittal and approval of the master infrastructure plan, the Applicant shall submit an annual status report to the Administrative Official prior to November 1 of each year including the amount, type, and intensity of development from the prior year and provide analysis to determine the proper scheduling of infrastructure improvements identified in the master infrastructure plan. Specific Planned Development Criteria: 27. Specific design features within the development will meet the criteria required in Section 23-450, Master Development Plan Regulation criteria. Specific design features may include but are not limited to: A. Additional usable open space in the form of accessible lakes, programmed recreation amenity centers, pedestrian friendly trail systems or unprogrammed recreation areas. B. Variety of building façades with unique architectural features, as further defined in Monotony Control criteria in Note 28. C. Streets designed predominantly in a curvilinear fashion. D. Installation of street trees. E. Pedestrian friendly trail system traversing the development – with connections to recreational amenities and sidewalk system throughout the development. F. Require walkable neighborhoods with pedestrian connections to recreational amenities, institutional uses, and non-residential services. G. Require internal street connections to allow access to commercial services for residents. H. Provide identifiable pedestrian and vehicular accessible community centers with programmed recreational amenities within the communities. I. Provide additional unprogrammed pedestrian focused recreation areas within the communities. These may include more passive recreation including but not limited to pocket parks and linear parks. J. Project shall provide a range of housing choices including multifamily, townhomes, villas, and a minimum of three (3) single family detached lot sizes. The project design shall also disperse the housing products throughout the development to provide visual interest in both design and architectural features and to avoid monotony. 28. Monotony Control – In addition to the criteria in Section 23-3442(e.) of the City’s Land Development Code, the proposed development shall adhere to the following: A. Houses shall be required to have sufficient difference in color schemes and front elevation by providing a minimum of two architectural features (i.e., stone/brick work, lap siding, shutters, decorative garage doors and/or decorative cornices/moldings). B. Front yard setbacks for single family detached homes on non-curvilinear streets must vary by a minimum of 2 feet to provide varied streetscapes. C. Development pods of varying lot widths shall be dispersed throughout the development to avoid a repetitive pattern and establish discrete and identifiable neighborhoods. Individual development pods may be designed with one common lot width or varying widths. D. Other monotony standards as described in the city LDC Sec. 23-442 (c) "Establishes discrete and identifiable neighborhoods and avoids the monotony of long rows or blocks of units or lots; provides a basis for varied streetscapes". C. Development pods of varying lot widths shall be dispersed throughout the development to avoid a repetitive pattern and establish discrete and identifiable neighborhoods. Individual development pods may be designed with one common lot width or varying widths. D. Other monotony standards as described in the city LDC Sec. 23-442 (c) "Establishes discrete and identifiable neighborhoods and avoids the monotony of long rows or blocks of units or lots; provides a basis for varied streetscapes". 29. Landscape and site buffering features: A. Screening and buffering will be provided in accordance with Section 23-450.5 through 23-450.7 of the City of Lake Wales Code of Ordinances and landscape plans shall be approved by the Administrative Official at the site plan submitted for each discrete phase. B. Street Trees - The project shall provide 1 tree per single family detached lot. Corner lots shall include a minimum of two street trees, one per each roadway frontage. C. Perimeter landscape buffers abutting property lines shall be an average of 20 ft wide. The buffer shall be landscaped to provide a solid screen, such as a wall or hedge, a minimum of six (6) feet in height. One (1) tree shall be provided for every fifty (50) feet of buffer length. D. A 20 ft landscape buffer shall be provided along spine roads within the development where the rear yards of lots abut the spine road. The buffer shall be landscaped to provide a solid screen, such as a wall or hedge, a minimum of six (6) feet in height. One (1) tree shall be provided for every fifty (50) feet of buffer length. E. A 30 ft perimeter landscape buffer shall be provided adjacent to external arterial and collector roadways. The buffer shall be landscaped to provide a solid screen, such as a wall or hedge, a minimum of six (6) feet in height. One (1) tree shall be provided for every fifty (50) feet of buffer length. Internal development pods shall not require buffering between pods when the same and/or compatible uses are proposed. F. Fences and/or privacy walls, a maximum of 6 ft in height, may be constructed along the perimeter project boundary and adjacent to internal spine roads. Chain link fences shall be prohibited as a perimeter development buffer. G. The project shall retain, to the extent possible and where appropriate, natural features on the external perimeter boundary for use in landscape buffers and to limit the external exposure to the development. Where those features exist, they may be deemed to meet the landscape buffer requirement. Lake Wales Commons Impact Analysis April 1, 2024 Impact Analysis (Sec. 704.4): The City of Lake Wales Official Code of Ordinances, Chapter 23. Zoning, Land Use and Development Regulation requires an impact analysis accompany Large Scale Comprehensive Plan Map Amendments. This application proposes to annex a total of 558.7+ acres into the City of Lake Wales, thereby amending the Future Land Use on the property from a Polk County FLU designation of A/RR to the City of Lake Wales FLU designation of Mixed-Use (MU). Preliminary estimates for development are as follows: Residential Single Family Detached – 1,800 dwelling units Mixed Use – 1,400 Units Nonresidential Retail/Commercial/Office – 750,000 square feet Industrial – 1,200,000 square feet • These preliminary entitlements total 3,200 residential units and 1,950,000 square feet of nonresidential floor area. Below is an evaluation of anticipated impacts associated with this proposed amendment. The U.S. Census Bureau estimates average persons per household in the City of Lake Wales to be approximately 2.63 persons per household. 1. Sanitary sewer. Residential For residential development, projected sanitary sewer flows are based on the projected number of residents and the LOS Standard provided in Section 23-706, or 100 gallons per capita per day. Buildout of 3,200 residential units results in 841,600 gallons per day (3,200*2.63*100). persons per household. 1. Sanitary sewer. Residential For residential development, projected sanitary sewer flows are based on the projected number of residents and the LOS Standard provided in Section 23-706, or 100 gallons per capita per day. Buildout of 3,200 residential units results in 841,600 gallons per day (3,200*2.63*100). Non-residential In order to establish a preliminary estimate for anticipated wastewater flows for nonresidential land uses, we estimated gallons per day per square foot, based on use. The anticipated wastewater flow for 1,950,000 square feet of retail, office, warehouse and self storage is estimated to be approximately 195,000 gallons per day. 2. Potable water. Residential For residential development, projected potable water demand is based on the projected number of residents and the LOS Standard provided in Section 23-706, or 122 gallons per capita per day. Buildout of 3,200 residential units may result in the potable water demand of 1,026,752 gallons per day (3,200*2.63*122). Non-residential In order to establish a preliminary estimate for anticipated water demand for nonresidential land uses, we estimated gallons per day per square foot, based on use. The anticipated potable water demand for 1,950,000 square feet of retail, office, warehouse and self storage is estimated to be approximately 234,000 gallons per day. 3. Solid waste. To estimate solid waste generation for residential development, we utilized the Level of Service standard of 7.3 pounds per person per day. Based on that LOS, 3,200 residential units may generate approximately 61,436 pounds per day of solid waste. For nonresidential development, we estimated approximately 1 pound of solid waste per 100 square feet of nonresidential floor area. That results in the generation of 1,950 pounds per day of solid waste for 1,950,000 square feet of nonresidential floor area. 4. Roads. A traffic impact statement will be provided with the Rezone Application and Master Development Plan, followed by a traffic impact analysis at the time that transportation concurrency is sought for specific development. Chapter 23, Section 704.4 states the following: “Preliminary traffic generation information, including estimated number of trips and estimated impact upon roadways adjacent to the proposed development or use shall be provided with applications for preliminary subdivision plats, preliminary planned development project plans, major and minor site plans and changes of use. Local and minor collector roads shall be considered project-level facilities, to be provided by the developer. A certificate of transportation concurrency or an exemption from Polk County is required prior to the issuance of a site development permit or certificate of use for any project or change of use impacting county or state roadways.” 5. Recreation and open space (for residential development only). The U.S. Census Bureau estimates average persons per household in the City of Lake Wales to be approximately 2.63 persons per household. That rate was used to estimate the buildout of the subject property could result in a residential population of approximately 16,043. Given that estimate and the LOS standards for parks, the following park acreages may be required during development: • Mini Park (0.25 acres per 1,000 people) – 2.1 acres • Neighborhood Park (1.50 acres per 1,000 people) – 12.62 acres • Community Park (2 acres per 1,000 people) – 16.83 acres • Total Park (3.75 acres per 1,000 people) – 31.56 acres Mini parks and neighborhood parks are considered project-level facilities, to be provided by the developer at time of development. Details regarding recreation and open space will be provided with future applications. 6. Drainage. Information as required for applications for preliminary subdivision plats, preliminary planned development project plans, and site plans shall suffice for review of drainage concurrency. Drainage is considered a project-level facility, to be provided by the developer. A copy of the storm water management permit or exemption letter from the Southwest Florida Water Management District is required prior to the issuance of a site development permit (section 23-217). This information will be provided to the City for review prior to development. 6. Drainage. Information as required for applications for preliminary subdivision plats, preliminary planned development project plans, and site plans shall suffice for review of drainage concurrency. Drainage is considered a project-level facility, to be provided by the developer. A copy of the storm water management permit or exemption letter from the Southwest Florida Water Management District is required prior to the issuance of a site development permit (section 23-217). This information will be provided to the City for review prior to development. 7. Public schools. School concurrency requirements will be provided at time of application for a major or minor site plan, or subdivision plat. Preliminary projections of students to be generated by the development will be provided with an application for a preliminary subdivision plat. Conditions of Approval 1. Land development standards not specifically listed within the Dimensional Criteria of the MDP (standard 16) shall be in conformance with Chapter 23 of the Code of Ordinances except as otherwise provided in these conditions or on the Master Development Plan. 2. The Developer shall enter into an agreement with the City for the transfer of capacity of any wells located on site. 3. Infrastructure-related master plans including, but not limited to, Utilities, Transportation, Recreation and Trails, Telecommunications and Broadband, shall be required as such time that the development submits a site plan application for its first development within the SF 1 -4 residential pods, and an annual status report shall be provided to the Administrative Official. 4. With the first development within the SF 1-4 residential pods a Neighborhood Green Network Plan shall be provided per the ideals of Lake Wales Envisioned, taking into consideration existing floodplain areas and other natural features of the site. This Plan may be included as part of the MIP. 5. Stub-outs for future connectivity to adjoining properties shall be provided, where feasible, and shown on individual site plan submittals. 6. Perimeter landscape buffer plans shall be submitted for approval concurrently with the pod or phase which abuts the applicable roadway(s), and installed during the construction of that pod or phase. 7. Except for commercial uses along State Road 60, non-residential development located along the north south spine road shall be designed so to screen parking from view as much as possible, by creating a close building to street relationship. 8. The Administrative Official shall approve specific design and locations of recreational areas at site plan approval. All residential lots shall be within 1,320 feet of a park, based on walkable street/network distance. Recreational areas shall include walking trails and lakes. Each Residential Pod of 100 units or greater shall have a Neighborhood Park, which must be a minimum of 32,670 square feet in size, with a minimum width of 40 feet. Allocation of park space shall be at the discretion of the developer. 9. Pre-existing legally non-conforming agricultural uses on the property shall be permitted to continue, so long as the non-conformity is not increased. 10. All commercial and multifamily building facades facing streets shall include fenestration, architectural relief, or both so that no portion of a façade shall have a blank area greater than 50 feet in width measured horizontally along the face of the building. 11. Recreation and open space areas shall be located adjacent to roadways or easily accessible by the neighborhood. Park areas shall not be located along the rear of private lots. 12. Approval of the MDP shall not satisfy concurrency requirements. 13. New developments proposing a street network shall provide a block length of 200 feet or greater, but shall not exceed 950 feet, with a perimeter of less than 2,500 feet excluding where wetlands, lakes or stormwater features are located within the block. For the purpose of this section, block shall be defined as a group of lots within well-defined and fixed boundaries, usually surrounded by streets. 14. Street Tree Plan shall include a minimum of two street trees per corner lot – one per each roadway frontage. 13. New developments proposing a street network shall provide a block length of 200 feet or greater, but shall not exceed 950 feet, with a perimeter of less than 2,500 feet excluding where wetlands, lakes or stormwater features are located within the block. For the purpose of this section, block shall be defined as a group of lots within well-defined and fixed boundaries, usually surrounded by streets. 14. Street Tree Plan shall include a minimum of two street trees per corner lot – one per each roadway frontage. 15. Landscape plans shall be approved by the Administrative Official, or their designee, per each pod or phase. 16. Individual neighborhoods should not be isolated from the surrounding area and instead should be interconnected by its street network, trails, and connected green spaces. Subdivision walls are discouraged, except for when the neighborhood is proposed to be gated. Subdivision walls may only be allowed on the external right of way to an individual development pod and when broken into sections of less than 500 feet in length with intermittent landscaped breaks of a minimum of 30 feet to allow for trails connections and visual aesthetics. 17. Chain link fences shall be prohibited as a perimeter landscape buffer and within residential pods. Staff Findings 1. The site is located within the City’s utility service area. 2. The City has an existing water main available to serve the project which is in current need of an increase in daily usage in order to reduce wasting water flow. 3. The recommended Future Land Use category of MU is consistent with Policy I.1.2.8 of the Comprehensive Plan Future Land Use Element. 4. The recommended Zoning designation of PDMU is consistent with the intentions of Section 23-401 District Classifications of the Land Development Code. 5. The Conditions of Approval agreed upon between Planning Staff and the applicant, and the Residential Design Guidelines found in Section 23-450.5, ensure the quality layout and design of the future development of individual pods. FISCAL IMPACT Approval of the MDP would enable the annexation and development of 558 acres of land within the city. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. Shelton Rice, attorney for Peterson & Myers representing the project, shared a presentation on the comprehensive proposal for a substantial mixed-use development on a large tract of land east of Lake Wales. The project envisions a dynamic community integrating residential, commercial, and industrial elements. The development’s centerpiece would be a town center featuring retail, dining, and residential spaces, designed to create a vibrant hub for residents and visitors alike. To ensure a cohesive and efficient development, they seek approval for a master development plan, enabling flexibility in project phasing and design. Mr. Rice emphasized the project’s potential to revitalize the area, create jobs, and enhance the city’s overall economic vitality. A key focus is on reducing reliance on personal vehicles by promoting walkability and incorporating various housing options to accommodate diverse needs. Mr. Rice highlighted the project's alignment with the city's goals for growth and development, as well as its potential to address challenges related to urban sprawl. By combining residential, commercial, and industrial uses, the development aims to create a self-sufficient and sustainable community. Mr. Rice concluded his presentation by requesting necessary entitlements and approvals from the commission.  Mr. Rice highlighted the project's alignment with the city's goals for growth and development, as well as its potential to address challenges related to urban sprawl. By combining residential, commercial, and industrial uses, the development aims to create a self-sufficient and sustainable community. Mr. Rice concluded his presentation by requesting necessary entitlements and approvals from the commission. Commissioner Gillespie inquired about the existing water pipeline along Highway 60, confirming it was the water supply for the proposed development. She expressed concern about potential future water shortages and requested information on projected water usage. Mr. Rice acknowledged the need for water usage calculations and confirmed that preliminary assessments had been conducted. He explained that more detailed analysis would occur during the site development plan stage. James Slaton, City Manager, reassured the commission and the public that the city is not facing an imminent water shortage, citing the availability of water resources and ongoing planning efforts. He emphasized the city’s proactive approach to water management and its ability to meet future demands. Mayor Hilligoss asked about the job creation projections provided by the developer, specifically regarding the industrial component of the project. Mr. Rice confirmed that the figures were estimates provided by the Central Florida Development Council and that additional data would be forthcoming. Commissioner Gillespie inquired about the project timeline, with Mr. Rice explaining that while the overall project would take several years, certain components, such as the industrial portion, could be developed more rapidly. Commissioner Thompson drew a comparison between the proposed development and the Waterside project in Manatee County, highlighting the similarities in mixed-use components and potential impact. 14. ORDINANCE 2024-22 Public Notices 1st Reading [Begin Agenda Item] SYNOPSIS Ordinance 2024-22 Amends Chapter 23 of the City’s Code of Ordinances allowing for the City of Lake Wales to use Polk County’s Publicly Accessible Website for Public Notices. RECOMMENDATION Staff recommends approval of Ordinance 2024-22 after 1st reading. BACKGROUND Florida's HB 7049 (2022) empowers municipalities to utilize county websites for public notices. Polk County adopted a corresponding ordinance (Ordinance 2024-041) in July, establishing a website and partnering with D-R Media (Polk News Sun) to ensure accessibility. This shift offers significant benefits: • Cost Savings: The City currently spends roughly $30,000 annually on legal ads in declining print media. • Increased Accessibility: The County website is live (https://polkcounty.column.us/search), ADA compliant, and allows for email notifications tailored to user preferences. Print media limitations (Wednesday-only publication, Saturday gaps) can hinder timely public notice for commission meetings or other important matters. • Faster publication: Online publishing typically allows for quicker posting of public notices compared to print deadlines. • Transparency and Continuity: The City website will maintain a link to the County's public notice platform. Additionally, an annual notice in the paper will inform residents of the switch. OTHER OPTIONS Do not adopt Ordinance 2024-22 and continue to publish public notices in the printed newspaper. FISCAL IMPACT The publication cost for public notices will be greatly reduced. [End Agenda Memo]  newspaper. FISCAL IMPACT The publication cost for public notices will be greatly reduced. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. Commissioner Thompson asked why public notices could not go on our website? Ms. Nanek explained that the Statute said it had to be county website. 15. Resolution 2024-21 - Polk Transportation Planning Organization Membership Apportionment Plan [Begin Agenda Memo] SYNOPSIS: The Polk Transportation Planning Organization (TPO) is required to review the composition of the Polk TPO’s membership in conjunction with the decennial census and prepare a membership apportionment plan to submit to the Governor for approval. RECOMMENDATION Staff recommends City Commission adopt Resolution 2024-01 authorizing the Mayor to execute the Amended Interlocal Agreement after the Governor’s approval of the Membership Apportionment Plan. BACKGROUND The Governor has requested the Polk TPO submit a Membership Apportionment Plan based on the 2020 Census. Through its adoption of TPO Resolution 2023-12, the TPO Board formally approved a Membership Apportionment Plan for submission to the Governor. This plan is based on the current membership structure and adds four (4) members to several jurisdictions in Northeast Polk County due to significant increases in population observed in these areas since 2010. As a result, the voting membership of the TPO has been increased from 19 to 23 members. This increase has to be apportioned to the member cities. FISCAL IMPACT None. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 16. Special Event Permit Application: Lake Wales Art Show At Lake Wailes Park 2025 [Begin Agenda Memo] SYNOPSIS: Approval of this Special Event Application will allow the 54th Annual Lake Wales Art Show to be held in Lake Wailes Park Friday, February 21, 2025 to Sunday, February 23, 2025. RECOMMENDATION Staff recommends that the City Commission consider taking the following action: 1. Approve the Special Event Permit Application for the 54th Annual Lake Wales Art Show to be held February 21 – February 23, 2025 in Lake Wailes Park. 2. Approve the request to allow for a designated area for alcohol consumption. 3. Approve the hours as follows: February 20 - set up at 7:00 a.m. and evening festivities beginning on February 23 at 6:00 p.m. and ending at 9:00 p.m., February 24 10:00 a.m. – 5:00 p.m. and February 25 – 10:00 a.m. to 4:00 p.m. 4. Approve the request for set up by the artists on Friday February 22, 2025 at approximately 10:00 a.m. BACKGROUND The Lake Wales Art Council, Inc. submitted a Special Event Permit Application for the 54th Annual Lake Wales Art Show to be held February 21 to February 23, 2025 in Lake Wailes Park. This event would begin on Friday evening, February 21, 2025 at 5:00 p.m. with a barbeque and musical entertainment and it will conclude at 8:00 p.m. This event includes a designated area to sell and consume alcohol.  4. Approve the request for set up by the artists on Friday February 22, 2025 at approximately 10:00 a.m. BACKGROUND The Lake Wales Art Council, Inc. submitted a Special Event Permit Application for the 54th Annual Lake Wales Art Show to be held February 21 to February 23, 2025 in Lake Wailes Park. This event would begin on Friday evening, February 21, 2025 at 5:00 p.m. with a barbeque and musical entertainment and it will conclude at 8:00 p.m. This event includes a designated area to sell and consume alcohol. On Saturday and Sunday activities will begin at 10:00 a.m. and end at 5:00 p.m. The Special Event Permit Application includes a request for the artists to set up on Friday, February 23 at approximately 10:00 a.m. The Art Council will be using the services of off-duty officers from the Lake Wales Police Department each evening during the entire event. This will be paid at 100% by the Art Council. The Field Operations Division will be providing clean up services on Saturday and Sunday with the Arts Council paying 25% of those costs. The Arts Council will also be responsible for site set up, obtaining tent permits, providing licensing for food vendors, acquiring sanitary facilities and dumpsters and providing liability insurance for the event. OTHER OPTIONS Do not approve the event FISCAL IMPACT In-kind services provided by the City were budgeted for FY24-25 in the amount of $1236. The Arts Council will be responsible for 25% or $309. Private security will be provided by the Lake Wales Police Department and will be paid at 100% by the Arts Council. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 17. Special Event Permit Application: Lake Wales Live 2024 - 2025 [Begin Agenda Memo] SYNOPSIS This is a request from the Lake Wales Arts Council to host a series of concert events in downtown between October 24 – May 2025. These events include closing Streets and serving alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit application request to host Lake Wales Live on five dates from October 2024 – May 2025. 2. That the City Commission approve the two proposed site plans for either the linear park or Park Avenue with the related road closings of either Cypress Garden Lane or Park Avenue from 1:00 p.m. – 9:00 p.m. on those days. 3. That the City Commission approve the alcohol designated areas shown on the two plans. BACKGROUND The Lake Wales Arts Council has submitted a special event permit application to host a series of concerts downtown from October – May. Two site plans have been submitted. Site Plan A is for the Downtown Linear Park and includes closure of Cypress Garden Lane. This will be used while Park Avenue and the Market Place is closed for construction. Site Plan B involves the market place parking lot and closure of Park Avenue and N Market Street. This event will feature live music, food trucks and alcohol sales. Alcohol will be served by a vendor. The event dates in 2024 will be October 25, 2024 to coincide with Beers with Pioneers, and November 15. The event dates in 2025 are January 17, March 28, and May 9. OTHER OPTIONS Do not approve the permit. FISCAL IMPACT None. Applicant will cover costs of off-duty officers. [End Agenda Memo]  OTHER OPTIONS Do not approve the permit. FISCAL IMPACT None. Applicant will cover costs of off-duty officers. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 18. Special Event Permit: Beers With Pioneers October 25, 2024 [Begin Agenda Memo] SYNOPSIS This is a request by the Lake Wales History Museum to host an event called Beers with Pioneers on Friday, October 25, 2024 from 6:00 p.m. – 9:00 p.m. The event will include alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to allow the Lake Wales History Museum to host an event at the Museum and in the downtown on Stuart and Park Avenue and Scenic HWY and First Street to include the serving of alcohol on Friday, October 25, 2024, from 6:00 p.m. – 9:00 p.m. BACKGROUND The Lake Wales History Museum is planning to host a beer crawl/wine walk type of event on Friday, October 25, 2024 from 6:00 p.m. – 9:00 p.m. This event will allow participants to stroll from the museum through downtown with alcohol. Police officers will be present for the event. No streets will be closed. OTHER OPTIONS Do not approve the Special Event Permit. FISCAL IMPACT None. Lake Wales History Museum will cover the cost of off-duty officers. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 19. CITY COMMISSION AND MAYOR COMMENTS Commissioner Gillespie said the proposed Lake Wales Commons project is exciting. 20. ADJOURN The meeting was adjourned at 3:30 p.m. _____________________ Mayor ATTEST: ____________________ City Clerk ____________________ City Clerk