A. Village Board & Board Committee

LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, October 6, 2008, 7:30 p.m. AGENDA 1. CALL TO ORDER AND ROLL CALL Village President John Tolomei Trustee Suzanne Branding Trustee Steve McAvoy Trustee Steve Callahan Trustee Tom Poynton Trustee Jim Johnson Trustee Craig Taylor 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT (Documents included in packet) (This is an opportunity for the Village President to report on matters of interest to the Village.) A. Oath of office for Deputy Chief Terry Vandergrift B. Oath of office for Commander David Bradstreet C. Oath of office for Sergeant Robert Johnson D. Lake Zurich Area Chamber of Commerce, presentation of check to Village for Taste of Towns event E. Certificate of Appreciation, Eagle Scout Tony Cosgrove 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Village.) 5. APPROVAL OF MINUTES (Document included in packet.) A. Regular Village Board meeting September 15, 2008 6. CONSENT AGENDA (Matters on the Consent Agenda will be considered by a single motion and vote because they have been approved unanimously by a Board committee or are considered to be routine. Any member of the Board of Trustees may request that an item be removed from the Consent Agenda and considered separately.) A. Warrant dated October 6, 2008. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated October 6, 2008 in the amount of $226,919.60, which includes the following items over 5% of the total: 1. Special Recreation Assoc. $93,794.00 41.33% 2. Staples & Son Landscaping $27,555.00 12.14% 3. Bell Fuels $19,715.78 8.69% Board of Trustees Regular Village Board meeting, October 6, 2008 Page 2 B. 35 Lake Zurich Drive, request for variation. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING A VARIATION FOR 35 LAKE ZURICH DRIVE. (Assign ORD. #2008-10-578) (Document included in packet) C. Driveway amendment to Municipal Code. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE AMENDING SUBSECTION 10-6-20D OF THE LAKE ZURICH MUNICIPAL CODE RELATING TO DRIVEWAY ENTRANCES. (Assign ORD. #2008-10-579) (Document included in packet) D. Knox Park concession stand. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING SITE PLANS AND EXTERIOR APPEARANCE PLANS FOR A CONCESSION STAND LOCATED AT KNOX PARK. (Assign ORD. #2008-10- 580) (Document included in packet) E. Geremarie Corporation, Lot 1, Donata subdivision preliminary plan and final plat. The Planning and Development Committee recommends approval and the Board of Trustees approves: 1) AN ORDINANCE VACATING A PORTION OF RIGHT-OF-WAY IN LOT 1 OF THE DONATA III SUBDIVISION AS PART OF A RESUBIDVISION (Assign ORD. #2008-10-581), and 2) AN ORDINANCE GRANTING APPROVAL OF PRELIMINARY AND FINAL PLAT OF RESUBDIVISON FOR LOT 1, DONATA III SUBDIVISION (GEREMARIE CORPORATION) (Assign ORD. #2008-10-582) (Documents included in packet) F. Astor subdivision, request for Letter of Credit reduction. The Public Works Committee recommends approval and the Board of Trustees approves the Astor subdivision request for LOC #2040 to be reduced to the new amount of $153,793.75. G. Bid award 2008 MFT road resurfacing project. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Peter Baker & Sons in the amount of $73,263.00 for the 2008 MFT road resurfacing project. H. 2008 Road Maintenance project. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Chicagoland Paving Contractors in the amount of $66,800.00 for the 2007 road maintenance project. I. Ordinance adopting Chapter 8, Administrative Hearing System for Automated Red Light Enforcement program. The Public Safety Committee recommends approval and the Board of Trustees approves AN ORDINANCE AMENDING THE LAKE ZURICH MUNICIPAL CODE TO ESTABLISH AN ADMINISTRATIVE HEARING SYSTEM FOR ADJUDICATION OF AUTOMATED TRAFFIC LAW VIOLATIONS. (Assign ORD. #2008-10-583) (Document included in packet) Board of Trustees Regular Village Board meeting, October 6, 2008 Page 3 J. Ordinance declaring certain items as surplus property. The Committee of the Whole recommends approval and the Board of Trustees approves AN ORDINANCE AUTHORIZING THE DISPOSAL OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF LAKE ZURICH (Assign ORD. #2008-10-584) 7. ADMINISTRATOR’S REPORT (This is an opportunity for the Village Administrator to report on matters of interest to the Board of Trustees.) A. Report filed with Surface Transportation Board regarding CN acquisition of EJ&E Railway concerning adverse impacts and mitigation concerns (Document included in packet) 8. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) 9. COMMITTEE AND TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters pending before committees or of general interest.) 10. OTHER BUSINESS (This agenda item includes matters for consideration and action by the Board of Trustees.) A. Courtesy review referral to appropriate hearing boards. All Creatures Animal Hospital, 1210 E. Route 22 request for rezoning. B. Courtesy review referral to appropriate hearing boards. H&L Auto Repair, 785 Oakwood request for small automotive/light truck repair. C. Stamos and Trucco LLP. Approval of engagement with Stamos and Trucco as litigation counsel. D. Letter of Understanding for Route 12/Ela Road stormsewer project. Approval of letter of understanding for Route 12/Ela Road storm sewer. (Document included in packet) E. Plat of easement for storm sewer purposes. Approval of plat of easement in support of IDOT Route 12/Ela Road project. (Document included in packet) F. Review of executive session minutes. Approval of release of executive session minutes per Administrator Vitas’ memo dated October 2, 2008. 11. EXECUTIVE SESSION for the purpose of discussing pending litigation. 12. ADJOURNMENT Next Ordinance Number: 2008-10-585 Next Resolution Number: 2008-10-06A Board of Trustees Regular Village Board meeting, October 6, 2008 Page 4 Attachments: 1. Committee meetings minutes September 22, 2008 2. Special Joint Meeting minutes September 20, 2008 3. Special Park and Recreation Advisory Board mtg. minutes Sept. 22, 2008 4. Zoning Board of Appeals mtg. minutes September 18, 2008 5. Plan Commission mtg. agenda October 1, 2008 6. Notice, Special Firefighters Pension Board mtg. October 3, 2008 7. Community and Police Advisory Committee agenda October 8, 2008 8. Calendar for October, 2008 The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and /or participate in this meeting, or who have questions regarding the accessibility of the meeting of the Village’s facilities, should contact the Village’s ADA Coordinator at (847) 438-5141 (TDD #438-2349) promptly to allow the Village to make reasonable accommodations for those persons.