A. Village Board & Board Committee

LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, November 17, 2008, 7:30 p.m. AGENDA 1. CALL TO ORDER AND ROLL CALL Village President John Tolomei Trustee Suzanne Branding Trustee Steve McAvoy Trustee Steve Callahan Trustee Tom Poynton Trustee Jim Johnson Trustee Craig Taylor 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT (Document included in packet) (This is an opportunity for the Village President to report on matters of interest to the Village.) A. Certificates of Appreciation to Sarah Adams Girl Scout Troops for scarecrows along Main Street B. Team Steele – performing brief skit on winter pavement conditions 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Village.) 5. APPROVAL OF MINUTES (Documents included in packet.) A. Joint meeting September 20, 2008 B. Special Village Board meeting October 30, 2008 C. Regular Village Board meeting November 3, 2008 D. Special Village Board meeting November 10, 2008 6. CONSENT AGENDA (Matters on the Consent Agenda will be considered by a single motion and vote because they have been approved unanimously by a Board committee or are considered to be routine. Any member of the Board of Trustees may request that an item be removed from the Consent Agenda and considered separately.) A. Warrant dated November 17, 2008. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated November 17, 2008 in the amount of $518,197.09 which includes the following items over 5% of the total: 1. Layne Christensen Co. $103,789.61 20.03% 2. Peapod LLC $ 70,222.00 13.55% 3. Gametime, Inc. $ 43,522.86 8.40% 4. Exelon Energy, Inc. $ 32,059.06 6.19% Board of Trustees Regular Village Board meeting, November 17, 2008 Page 2 B. Resolution approving Investment Policy. The Finance Committee recommends approval and the Board of Trustees approves A Resolution Approving the Village of Lake Zurich Investment Policy. (Assign RES. #2008-11-17A) C. Automatic Aid Agreement. The Public Safety Committee recommends approval and the Board of Trustees approves an agreement between the Village of Palatine, the Palatine Rural Fire Protection District, the Lake Zurich Rural Fire Protection District and the Village of Lake Zurich for cooperative fire and emergency medical services. D. IDOT agreement for Mionske Pond bypass sewer project. The Committee of the Whole recommends approval and the Board of Trustees approves the execution of an agreement between the Village of Lake Zurich and the Illinois Department of Transportation for the Mionske Pond bypass sewer project with an IDOT contribution of one-half of the costs, not to exceed $150,000. E. Alternatives for winter anti-ice road maintenance. The Committee of the Whole recommends approval and the Board of Trustees approves the purchasing proposal from Superintendent of General Services Brown as presented by Public Works Director/Engineer Heyden in memorandum dated November 6, 2008, for alternative anti-ice applications in the amount of $81,607.79, with waiver of the competitive bid process for capital purchases, as the vendor is a sole source. F. Newsline, December edition. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline as revised. (Document included in packet) 7. ADMINISTRATOR’S REPORT (This is an opportunity for the Village Administrator to report on matters of interest to the Board of Trustees.) 8. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) 9. COMMITTEE AND TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters pending before committees or of general interest.) 10. OTHER BUSINESS (This agenda item includes matters for consideration and action by the Board of Trustees.) A. AN ORDINANCE AUTHORIZING THE ISSUANCE OF ONE OR MORE SERIES OF GENERAL OBLIGATION BONDS (ALTERNATE REVENUE SOURCE) OF THE VILLAGE OF LAKE ZURICH, LAKE COUNTY, ILLINOIS IN AN Board of Trustees Regular Village Board meeting, November 17, 2008 Page 3 AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $16,000,000. (Assign ORD. #2008-11-590) (Document included in packet) B. Courtesy review referral of Monkey Joe’s proposal to appropriate hearing boards. Fidelity Group Ltd, Monkey Joe’s, 748 S. Rand Road - request for amusement and recreation services. C. Courtesy review referral of Pathway Development Victory Center proposal to appropriate hearing boards. Pathway Dev. LLC, Victory Center of Lake Zurich, Midlothian Road (former Brookwood Estates site) request for Supportive Living Facility. 11. EXECUTIVE SESSION called to discuss pending, probable, or imminent litigation. 12. ADJOURNMENT Next Ordinance Number: 2008-11-591 Next Resolution Number: 2008-11-17B Attachments: 1. Committee meetings minutes November 10, 2008 2. Departmental monthly reports for October 2008 3. Plan Commission mtg. minutes November 5, 2008 4. Tree Commission mtg. agenda November 18, 2008 5. Notice, Special Plan Commission meeting November 19, 2008 6. Notice, Special Board of Trustees meeting November 24, 2008 7. Notice, Public Hearing for Tax Levy December 1, 2008 8. Calendar for November 2008 The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and /or participate in this meeting, or who have questions regarding the accessibility of the meeting of the Village’s facilities, should contact the Village’s ADA Coordinator at (847) 438-5141 (TDD #438-2349) promptly to allow the Village to make reasonable accommodations for those persons.