A. Village Board & Board Committee

LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Tuesday, February 17, 2009, 7:00 p.m. AGENDA 1. CALL TO ORDER AND ROLL CALL Village President John Tolomei Trustee Suzanne Branding Trustee Steve McAvoy Trustee Steve Callahan Trustee Tom Poynton Trustee Jim Johnson Trustee Craig Taylor 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT (This is an opportunity for the Village President to report on matters of interest to the Village.) 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Village.) 5. APPROVAL OF MINUTES (Documents included in packet.) A. Regular Village Board meeting January 19, 2009 B. Special Village Board meeting January 28, 2009 C. Special Village Board meeting February 2, 2009 6. CONSENT AGENDA (Matters on the Consent Agenda will be considered by a single motion and vote because they have been approved unanimously by a Board committee or are considered to be routine. Any member of the Board of Trustees may request that an item be removed from the Consent Agenda and considered separately.) A. Dietzen, 240 Whitney Road #33, yard variation, manufactured home relocation. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE GRANTING A VARIATION FOR 240 WHITNEY ROAD #33. (Assign ORD. #2009-02-612) (Document included in packet) B. Bid award, July 4, 2009 fireworks display. The Public Works Committee recommends approval and the Board of Trustees approves a contract with J & M Displays in the amount of $20,000 for the July 4, 2009 fireworks display. C. ACS Relay for Life, June 13-14, 2009, special event permit. The Public Works Committee recommends approval and the Board of Trustees approves the Board of Trustees Regular Village Board meeting, February 17, 2009 Page 2 request from American Cancer Society to use Paulus Park for the Relay for Life event on June 13-14, 2009 with payment of applicable fees. D. Alpine Races, September 20, 2009, special event permit. The Public Works Committee recommends approval and the Board of Trustees approves (1) the request for Alpine Races to use Paulus Park and the Barn on September 20, 2009 with payment of applicable fees and (2) a Resolution to IDOT seeking permission to close local roadways. (Assign RES. #2009-02-17A) (Document included in packet) E. Chamber Taste of Towns, August 30, 2009, special event permit. The Public Works Committee recommends approval and the Board of Trustees approves the request from LZACC to use Paulus Park for the Taste of Towns event on August 30, 2009 with payment of applicable fees. F. Renewal of intergovernmental agreement with SWALCO for recycling. The Public Works Committee recommends approval and the Board of Trustees approves an intergovernmental agreement with SWALCO for recycling. G. Selection of engineering consultant, CMAQ sidewalk project on South Old Rand Road. The Public Works Committee recommends approval and the Board of Trustees approves an agreement, as presented, with 2IM Group, LLC as engineering consultant for the South Old Rand Road/Surryse Road sidewalk extension project. H. Beach pass fees. The Public Works Committee recommends approval and the Board of Trustees approves an increase to beach pass fees commencing in 2009 from $40 to $50 per family and from $20 to $25 per individual for residents; and from $80 to $100 per family and from $40 to $50 per individual for nonresidents. (Breezewald Park beach remains under study). I. Firearms range, vendor selection. The Public Safety Committee recommends approval and the Board of Trustees approves a contract with Computer Design Ranges to install firearms range equipment at the Police Facility at a cost of $218,803.00. J. Newsline, March issue. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline subject to addition of the Mayor’s column. (Document included in packet) 7. ADMINISTRATOR’S REPORT (This is an opportunity for the Village Administrator to report on matters of interest to the Board of Trustees.) A. TIF Extension update (Document included in packet) B. Canadian National update 8. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) Board of Trustees Regular Village Board meeting, February 17, 2009 Page 3 9. OTHER BUSINESS (This agenda item includes matters for action by the Board of Trustees.) A. Warrant dated February 2, 2009. Consideration of remaining balance from February 2, 2009 approved warrant register in the amount of $196,356. (Document previously distributed) B. Continuation of discussion on ESG agreement, housekeeping changes. 10. NEW BUSINESS (This agenda item includes matters for consideration and possible action by the Board of Trustees.) A. Warrant dated February 17, 2009. Consideration of semi-monthly warrant register dated February 17, 2009 totaling $393,023.94. (Document included in packet) B. SWALCO Oil Collection Program. Consideration of Amendment Number 5 to the Intergovernmental Agreement between the Village of Lake Zurich and Solid Waste Agency of Lake County, Illinois for residential oil collection and disposal program. (Document included in packet) C. Resolution approving a plat of easement for Ela Road. Consideration of a Resolution approving a plat of easement for drainage purposes on Ela Road. (Assign RES. #2009-02-17B) (Document included in packet) D. Resolution authorizing the approval of a Non-union Job Classification and Pay Plan. Consideration of a Resolution authorizing the approval of a Non-union Job Classification and Pay Plan based on a study performed by the PAR Group, LLC. (Assign RES. #2009-02-17C) (Document included in packet) E. Freed, landscaping plan for Holiday Inn. Consideration of the landscaping plan for Holiday Inn, 195 S. Rand Road. (Document included in packet) F. Consideration of AN ORDINANCE authorizing the issuance of Taxable General Obligation Funding Bonds (Alternate Revenue Source), Series 2009A, of the Village of Lake Zurich, Lake County, Illinois, for the purpose of paying, reimbursing and creating certain reserves for redevelopment project costs, authorizing the execution of a bond order and providing for the imposition of taxes and the collection, segregation and distribution of certain revenues of the Village to pay the same. (Document included in packet) (Assign ORD. #2009- 02-613) G. Consideration of AN ORDINANCE authorizing the issuance of Taxable General Obligation Refunding Bonds (Alternate Revenue Source), Series 2009B, of the Village of Lake Zurich, Lake County, Illinois, for the purpose of refunding certain bonds heretofore issued to pay redevelopment project costs, authorizing the execution of a bond order and an escrow agreement and providing for the imposition of taxes and the collection, segregation and distribution of certain revenues of the Village to pay the same. (Document included in packet) (Assign ORD. #2009-02-614) Board of Trustees Regular Village Board meeting, February 17, 2009 Page 4 H. Consideration of AN ORDINANCE authorizing the issuance of General Obligation Refunding Bonds (Alternate Revenue Source), Series 2009C, of the Village of Lake Zurich, Lake County, Illinois, for the purpose of refunding certain outstanding bonds, authorizing the execution of a bond order and an escrow agreement in connection therewith and providing for the imposition of taxes and the collection, segregation and distribution of certain revenues of the Village to pay the same. (Document included in packet) (Assign ORD. #2009-02-615) I. Consideration of AN ORDINANCE providing for the issuance of not to exceed $475,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2009D, of the Village of Lake Zurich, Lake County, Illinois, authorizing the execution of a bond order in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (Document included in packet) (Assign ORD. #2009-02-616) 11. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters pending before committees or of general interest.) 12. EXECUTIVE SESSION for the purpose of discussing pending, probable or imminent litigation, the purchase or lease of real property and/or the sale or lease of Village-owned property, and closed session records. 13. Consideration of objection to pending destruction of certain closed session verbatim records 14. ADJOURNMENT Next Ordinance Number: 2009-02-617 Next Resolution Number: 2009-02-17D Attachments: 1. Committee meetings minutes February 2, 2009 2. Departmental monthly reports for January, 2009 3. Park and Recreation Advisory Board mtg. minutes, February 10, 2009 4. Community and Police Advisory Committee mtg. agenda February 11, 2009 5. Plan Commission mtg. agenda, February 18, 2009 6. Notice Zoning Board of Appeals, February 19, 2009 7. Calendars for February and March, 2009 The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting of the Village’s facilities, should contact the Village’s ADA Coordinator at (847) 438-5141 (TDD# (847) 438-2349 promptly to allow the Village to make reasonable accommodations for those persons.