A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, November 2, 2009, 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Village President Suzanne Branding, Trustee Jeff Halen, Trustee Jim Johnson, Trustee Tom Poynton, Trustee Dana Rzeznik, Trustee Jonathan Sprawka, and Trustee Rich Sustich 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.) 5. PRESIDENT’S REPORT (This is an opportunity for the Village President to report on matters of interest to the Village.) A. Certificates of Recognition and badges for Brownie Troop #456 and Girl Scout Troops #262, #290, #714, #841, #942, and #946 for decorations along Main Street. (Document included in packet) B. Enrique Camarena One Person Can Make A Difference Award! presented to Deputy Chief Terry Vandergrift from the Lake County 19th Judicial Circuit Court and the Lake County Health Department's Prevention Services Program. 6. CONSIDERATION OF MINUTES (Documents included in packet) A. Minutes of Village Board Meeting, October 19, 2009 B. Minutes of Special Village Board Meeting, October 26, 2009 Recommended Action: Motion to approve each of the minutes. (Voice Vote) 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees.) No items at this time. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action.) A. Semi-Monthly Warrant Register Dated November 2, 2009, Totaling $825,083.75. (Trustee Sprawka) Recommended Action: Motion to approve the semi-monthly warrant register dated November 2, 2009, totaling $825,083.75. (Roll Call Vote) B. Echo, Inc. 400 Oakwood and 325 Telser Roads Amendment to the Zoning Code Related to Loading Spaces and Docks facing Public Streets. (Trustee Poynton) Summary: On October 21, 2009 the Plan Commission held a public hearing to consider applications for a Zoning Code text amendment from Echo, Inc. to consider an amendment to Sections 10-102 and 24-102 of the Zoning Code related to loading spaces and docks facing public streets. Echo, Inc. has building frontages on all sides that face public streets. The proposed text amendments define a “Loading Dock” and will allow for the placement of loading docks facing a public street under certain conditions. After hearing testimony and discussion the Plan Commission unanimously voted to recommend to the Village Board approval of the requested text amendments. Recommended Action: Motion to approve “An Ordinance Amending Two Sections of the Lake Zurich Zoning Code relating to Loading Docks and Loading Spaces Facing Public Streets.” (Roll Call Vote) Assign Ord. #2009- 11-668. C. Illinois Masonry Corporation, 200 Telser Road, Approval of Site Plans and Exterior Appearance Plans. (Trustee Poynton) Summary: On October 21, 2009 the Plan Commission held a public meeting, to consider applications from Telser Road Partnership, LLC the owner of 200 Telser Road. The applicant has filed applications seeking approval of site plans and exterior appearance plans for a proposed addition to the Illinois Masonry Corporation facility on the subject property. The subject property currently is classified in the Village’s I-2 General Industrial District pursuant to the Zoning Code, and the existing facility is a permitted use in the I-2 District. Illinois Masonry previously was granted approvals for the proposed addition, by Lake Zurich Ordinance No. 2002-10-192 and Lake Zurich Ordinance No. 2007-07-505, but the Applicant has revised its plans to reflect a smaller-sized addition. The proposed addition includes a 6,025-square-foot warehouse and storage building, along with a reconfigured entrance into the subject property, with a proposed overhead  door to comply with height guidelines set in Section 10-102C2(e) of the Zoning Code. The Plan Commission voted unanimously to recommend to the Village Board approval of the applications. Recommended Action: Motion to approve “An Ordinance Approving Site Plans and Exterior Appearance Plans for 200 Telser Road (Illinois Masonry Corporation).” (Roll Call Vote) Assign ORD. #2009-11-669. D. Lake Zurich Pines Subdivision Request for Letter of Credit Release. (Trustee Sustich) Summary: The Village received request from Jan Jozwiak, owner of Lake Zurich Pines. The Public Works Department and Engineering Division have inspected all site improvements and found them to be acceptable. Recommended Action: Motion to release Letter of Credit #02-1110 in the amount of $19,313.65. (Roll Call Vote) E. Request for Purchase of Communications Equipment in the Amount of $29,369.69. (Trustee Johnson) Summary: The Lake County Emergency Telephone System Board is providing funding to area PSAPs to purchase certain communications equipment that fulfills the requirements of their 911 System Plan. The Lake Zurich Communications Center (PSAP) uses a UHF radio frequency that requires equipment to be replaced due to new FCC narrow-banding requirements. Additionally, the Lake Zurich PSAP serves as a back-up communications center for the Lake County Sheriff’s Office. The new equipment will replace existing obsolete equipment. Radicom is the sole source for this purchase, because of its ability to provide the equipment and their maintenance relationship with the Police Department. Recommended Action: Motion to authorize the purchase of communications equipment from Radicom in the amount of $29,369.69 with funding from Lake County ETSB. (Roll Call Vote) 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.) 10. ADMINISTRATOR’S REPORT (This is an opportunity for the Village Administrator to report on matters of interest to the Board of Trustees.) 11. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) A. Discussion of video gaming policy matters. 12. DEPARTMENT HEAD REPORTS (This is an opportunity for department heads to report on matters of interest to the Board of Trustees.) A. Building and Zoning Director Peterson: Update from International Council of Shopping Centers Chicago Deal Making trade show. 13. ADJOURNMENT Attachments: 1. Firefighters Pension Fund agenda October 28, 2009 2. Plan Commission meeting minutes, October 21, 2009 3. Park and Recreation Advisory Board meeting minutes, October 13, 2009 4. Calendar for November, 2009. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.