A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, March 3, 2014, 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Jeff Halen, Trustee Mark Loewes, Trustee Steve O’Connor, Trustee Jonathan Sprawka, and Trustee Dan Stanovich. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.) 5. PRESIDENT’S REPORT (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Community Update B. Proclamation honoring Tom O’Connell on his retirement 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board) A. Approval of Minutes of the Village Board Meeting, February 18, 2014 B. Ordinance Approving Liquor License for Rock N’ Ribs (Assign Ord. #2014-3-959) Summary: Rock N’ Ribs at 463 South Rand Road is requesting a Class B-1 liquor license. This license authorizes the retail sale of beer and wine for consumption at an outdoor cafe accessory to a restaurant C. Ordinance Increasing the Number of Authorized Liquor Licenses (Assign Ord. #2014-3-960) Summary: With the above Ordinances amending the number of liquor licenses issued by the Village, this Ordinance clarifies the total number of licenses and classifications used by the Village. Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote) 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees.) A. Strategic Plan Progress Report  2 Summary: At the January 6, 2014 meeting the Board of Trustees formally adopted the six strategic priorities for the next five years. Strategic plan workgroups comprised of Village staff have spent the last several weeks discussing and developing firm objectives to accomplish these priorities. At this point, a progress report is being presented and staff will continue to provide the Board with periodic status reports as we progress through the next phases of Strategic Plan development. Recommended Action: No official action is required at this time. A draft of the formal Strategic Plan will be forthcoming at a future Village Board meeting. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action.) A. Cedar Creek Drainage Study (Trustee Stanovich) Summary: Village engineers at Manhard Consulting have completed a drainage study of the Cedar Creek and Bristol Trails subdivisions. The recommended solutions being presented by Manhard Consulting are the result of months of data collection, base model development, and model calibration based on various storm events. Recommended Action: No official action is required at this time. Staff recommends the Village Board listen to the presentation and ask for any clarification. B. An Ordinance Authorizing Renewal of Aggregation Program for Electrical Load (Assign Ord. #2014-3-961) (Trustee Stanovich) Summary: The Lake Zurich municipal electricity aggregation program is set to expire this July. In order to best situate the Village to secure the lowest rates for electricity after July, the proposed Ordinance provides Village Board authorization to the Mayor to renew the program following another bid process. Upon the approval of the proposed Ordinance, consultants at the Northern Illinois Municipal Electric Collaborative (NIMEC) will proceed with grouping Lake Zurich’s aggregation load with other communities with similar load profiles and going to bid together. Recommended Action: Motion to approve Ordinance 2014-9-960 authorizing renewal of the aggregation program for electrical load. (Roll Call Vote) C. Approval of 2014/2015 Street Resurfacing Program (Trustee Stanovich) Summary: For the past several years the Village’s annual road resurfacing program has taken place in the late summer/fall time period. It is best practice to begin the process in the spring and complete the improvements in the summer. Staff seeks Village Board concurrence to issue a bid solicitation for the 2014 road resurfacing program in April. Recommended Action: Motion to authorize staff to proceed with a bid solicitation for the 2014 road resurfacing program. (Roll Call Vote)  3 D. Adoption of Resolution Approving the Home Reimbursement Noise Mitigation Program (Resolution 2013-03-8D) (Trustee Loewes) Summary: In November 2009 the Village entered into an agreement for CN to provide $1,960,000 for a Noise and Safety Mitigation Program. Of the initial program allotment, $1,089,187 is available for the home reimbursement program. The program is available to all owners of 156 eligible residential properties that are at least partially within 250’ of the rail line within the Target Area. The Ciorba Group advises that 250’ is the maximum distance that would see a benefit from noise mitigation measures. Recommended Action: Motion to approve Resolution 2013-03-8D, the Home Reimbursement Noise Mitigation Program. (Roll Call Vote) E. Semi-Monthly Warrant Register Dated March 3, 2014 Totaling $1,126,408.98 (Trustee Halen) Recommended Action: Motion to approve the semi-monthly warrant register dated March 3, 2014 totaling $1,126,408.98. (Roll Call Vote) 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.) 10. VILLAGE MANAGER’S REPORT (This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.) 11. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) 12. DEPARTMENT HEAD REPORTS (This is an opportunity for department heads to report on matters of interest to the Board of Trustees.) 13. EXECUTIVE SESSION called for the purpose of discussing 5 ILCS 120/2 (c)(21) minutes, 5 ILCS 120/2 (c)(2) collective bargaining, and 5 ILCS 120/2 (c)(11) pending litigation. A. Approval of minutes from Executive Session September 16, 2013 B. Approval of minutes from Executive Session November 18, 2013 14. ADJOURNMENT The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.