A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, March 17, 2014, 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Jeff Halen, Trustee Mark Loewes, Trustee Steve O’Connor, Trustee Jonathan Sprawka, and Trustee Dan Stanovich. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.) 5. PRESIDENT’S REPORT (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Community Update B. Appointment of Police Chief C. Oath of Office for Firefighter / Paramedics Ryan Bene and Jason Kraus 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board) A. Approval of Minutes of the Village Board Meeting, March 3, 2014 B. An Ordinance Authorizing Disposal of Personal property Owned by the Village of Lake Zurich (Assign. ORD. #2014-3-962) Summary: Village Departments have identified various pieces of equipment and vehicles that are not in working order, would require repairs in excess of present market value, or are obsolete. This equipment is therefore no longer useful and should be disposed of in accordance with State Statutes. C. Approval of 2014 Special Event Requests Summary: The following events have been approved by the Park Advisory Board and are now being presented to the Village Board for final approval: YMCA Fun Run, LZ Triathlon, Take a Stand drug awareness, Taste of the Towns, AHCF fundraising walk, Alpine Runners race. Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote)  2 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees.) None at this time. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action.) A. Courtesy Review for Somerset Townhome (Trustee Loewes) Summary: Icon Building Group is proposing the construction of the remaining 19 townhomes in the Somerset development located in downtown Lake Zurich. As they have proposed minor changes to the building elevations, which may include minor changes to the building footprints, they have asked for a courtesy review of their concept. Recommended Action: A motion to forward the request from Icon Building Group to the Plan Commission for a public hearing. B. Technology Upgrade for Finance and Community Application Software (Trustee Halen) Summary: The Village uses application software supplied by SunGard Public Sector to support core financial, water billing and permitting operations. The current software has not been upgraded since its original installation in 2008. This upgrade is offered by SunGard as part of a cloud-based solution to its customers that want to stay with the Plus Series software at a lower one-time cost than a larger investment that would require new server hardware, migration, and licensing. The new software will allow the Village to take advantage of several time-saving features and productivity enhancements. Recommended Action: A motion to approve the purchase of an upgrade to the current SunGard Plus Series software for a one-time fee not to exceed $29,000. C. Semi-Monthly Warrant Register Dated March 17, 2014 Totaling $290,679.01 (Trustee Halen) Recommended Action: A motion to approve the semi-monthly warrant register dated April 7, 2014 totaling $290,679.01. 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.) 10. VILLAGE MANAGER’S REPORT (This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.) A. Monthly Department Reports B. Permit Application Survey Results  3 11. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) 12. DEPARTMENT HEAD REPORTS (This is an opportunity for department heads to report on matters of interest to the Board of Trustees.) A. Community Services – Legal Notice for Zoning Map Update 13. EXECUTIVE SESSION called for the purpose of 5 ILCS 120/2 (c)(12) establishing litigation reserves or settling claims. 14. ADJOURNMENT (Village Board Committee of the Whole budget workshop on Saturday, April 5, 2014) (Next regular Village Board meeting on Monday, April 7, 2014) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.