A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, April 7, 2014, 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Jeff Halen, Trustee Mark Loewes, Trustee Steve O’Connor, Trustee Jonathan Sprawka, and Trustee Dan Stanovich. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.) 5. PRESIDENT’S REPORT (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Oath of Office for Police Chief Steve Husak B. Proclamation: Distracted Driving Month April, 2014 C. Proclamation: Alcohol Awareness Month April, 2014 D. Proclamation: Telecommunicator Week April 13 - 19, 2014 E. Community Update 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board) A. Approval of Minutes of the Village Board Meeting, March 17, 2014 B. Fireworks Contract with Five Alarm Fireworks Company in the Amount of $26,000 Summary: The RFP process for the annual 4th of July fireworks display over Lake Zurich received a response from Five Alarm Fireworks Company, who is proposing to launch their shells from a barge, as was done for the first time in 2013. C. Prospect Bank Corporate Authorization Resolution Summary: The attached resolution authorizes four signers within the Village to properly manage public funds held at Prospect Bank. While the bank has these four individuals listed on file, they require a formal resolution for their records.  2 Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote) 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees.) A. Review of Block A Memorandum of Understanding (Trustee Loewes) Summary: At the February 18th meeting, the Village Board heard a presentation from Harbour Contractors on their qualifications for a Block A development. A draft Memorandum of Understanding has been developed and is being proposed to the Village Board for review and discussion. Recommended Action: A motion to approve the Block A Memorandum of Understanding with Harbour Contractors. B. An Ordinance Amending the Local Liquor Control Ordinance to Provide for Video Gaming Pursuant to the Illinois Video Gaming Act (Assign. ORD # 2014-4-963) (Trustee Beaudoin) Summary: At the March 3, 2014 meeting, the Village Board reached consensus to entertain the discussion of legalized video gaming in the Village of Lake Zurich. In 2012, the previous Village Board voted to ban video gaming. Since that previous action on this issue, Lake County and several municipalities have authorized video gaming, warranting a reconsideration of the current ban on video gaming that exists Lake Zurich. Recommended Action: At this point, staff has no recommendation. This is purely a policy issue that the Village Board must determine. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action.) A. Semi-Monthly Warrant Register Dated April 7, 2014 Totaling $711,156.65 (Trustee Halen) Recommended Action: A motion to approve the semi-monthly warrant register dated April 7, 2014 totaling $711,156.65. B. Development of a Pavement Management Plan (Trustee Stanovich) Summary: Village engineers at Manhard Consulting have prepared a proposal to develop a Pavement Management Plan to provide staff with a tool to match maintenance and rehabilitation needs with the pavement condition of a road. The five-year Capital Improvement Plan and the proposed fiscal year 2015 budget includes $85,000 for the development of a pavement management plan. The proposal from Manhard Consulting is a not-to-exceed amount of $75,000. Recommended Action: A motion to approve the proposal from Manhard Consulting to prepare a Pavement Management Plan in a not-to-exceed amount of $75,000.  3 C. An Ordinance Approving a Site Plan and Exterior Appearance and Granting a Variation (Foglia YMCA) (Assign. ORD # 2014-4-964) (Trustee Loewes) Summary: The Foglia YMCA has submitted a zoning application for approval of site plans, exterior appearance plans, and a zoning variance to allow the construction of an 8,940 square foot addition to the existing YMCA gymnasium located at 1025 Old McHenry Road. Recommended Action: A motion to approve Ordinance #2014-4-964 approving a site plan and exterior appearance and granting a variation for Foglia YMCA. D. An Ordinance Granting PUD, Site Plans and Exterior Appearance Approvals and Exception to the Land Development Code (Marathon Gas Station – 1125 S. Old Rand Road) (Assign. ORD # 2014-4-965) (Trustee Loewes) Summary: The owner of the Marathon gas station at 1125 S. Old Rand Road has submitted a zoning application for approval of concept and final PUD, site plans, exterior appearance, and exception to the Land Development Code for a new 1,600 square foot convenience store building. Recommended Action: A motion to approve Ordinance #2014-4-965 granting PUD, site plans, and exterior appearance approvals and an exception to the Land Development Code for 1125 S. Old Rand Road. E. An Ordinance Approving a Special Use, Site Plans, and Exterior Appearance and Granting a Variation (PF Ventures and Flex Construction – 1375 Ensell Road) (Assign. ORD # 2014-4-966) (Trustee Loewes) Summary: Flex Construction has submitted a zoning application for approval of a special use permit, site plan, exterior appearance plans, and a zoning variance for a new 34,768 square foot industrial building at 1375 Ensell Road. Recommended Action: A motion to approve Ordinance #2014-4-966 approving a special use, site plans, and exterior appearance and granting a variation for 1375 Ensell Road. 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.) 10. VILLAGE MANAGER’S REPORT (This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.) 11. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) 12. DEPARTMENT HEAD REPORTS  4 (This is an opportunity for department heads to report on matters of interest to the Board of Trustees.) 13. EXECUTIVE SESSION called for the purpose of discussing 5 ILCS 120/2 (c)(2) collective bargaining. 14. ADJOURNMENT (Next Village Board meeting on Monday, April 21, 2014) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.