A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, April 21, 2014, 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Jeff Halen, Trustee Mark Loewes, Trustee Steve O’Connor, Trustee Jonathan Sprawka, and Trustee Dan Stanovich. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.) 5. PRESIDENT’S REPORT (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Community Update B. Recognition for Girl Scouts and National Honor Society C. Municipal Aggregation Update – Northern Illinois Municipal Electric Collaborative (NIMEC) D. Appointment of Mike Hilt to the Board of Fire and Police Commissioners E. Appointment of Janet Barron to Parks and Recreation Advisory Board F. Proclamation Recognizing Arbor Day G. Proclamation Recognizing Buckle-Up America and Buckle-Up Lake Zurich Week H. Proclamation Recognizing National Public Works Week 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board) A. Approval of Minutes of the Village Board Meeting, April 7, 2014 B. Reduction of Letter of Credit to Mariano’s Fresh Market Summary: The Village has received a request for bond #105918997 in the amount of $2,489,927 to be reduced to $307,555. The remaining amount is to be held for ten percent maintenance retention and other improvements that have yet to be completed.  2 C. Electronic Recycling Agreement with the Solid Waste Agency of Lake County (SWALCO) Summary: Staff is recommending a new recycling agreement with SWALCO to provide for pickup and disposal of residential electronics to replace the current electronics recycling provider, Com2 Recycling Solutions. SWALCO can provide the Village with this service at no cost to residents and will pay the Village on average $125 per pick-up. Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote) 7. PUBLIC HEARING A. Public Hearing for Consideration of Proposed Fiscal Year 2015 Annual Budget Summary: As noticed in the Daily Herald and on the Village website on April 9, 2014, this is a public hearing for the tentative annual budget for fiscal year May 1, 2014 through April 30, 2015. A copy of the tentative annual budget has been available for public review at Village Hall and on the Village website. All interested persons are invited to attend this public hearing and be heard. Recommended Action: A motion to open the public hearing for the proposed fiscal year 2015 annual budget. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action.) A. An Ordinance Adopting the Annual Budget for the Village of Lake Zurich for All Corporate Purposes for the Fiscal Year Commencing May 1, 2014 and Ending April 30, 2015 (Assign. ORD # 2014-4-967) (Trustee Halen) Summary: At the April 5, 2014 budget workshop, the Village Board directed staff to prepare a final budget for fiscal year 2015. The consensus reached at the workshop was to include $900,000 in revenue from a utility tax and an additional $600,000 to $700,000 in expenditure reductions. The proposed budget now includes the revenue enhancements and expenditure reductions that were discussed at the budget workshop. Recommended Action: A motion to approve Ordinance #2014-4-967 adopting the annual budget of the Village of Lake Zurich for all corporate purposes for the fiscal year commencing May 1, 2014 and ending April 30, 2015. B. Semi-Monthly Warrant Register Dated April 21, 2014 Totaling $916,760.32 (Trustee Halen) Recommended Action: A motion to approve the semi-monthly warrant register dated April 21, 2014 totaling $916,760.32.  3 9. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees.) A. Ordinance Adopting a Municipal Utility Tax (Assign. ORD # 2014-4-968) (Trustee Halen) Summary: At the February 18, 2014 Village Board meeting, Trustees voted to postpone a vote on authorization of the municipal utility tax until further discussions could occur regarding the proposed budget for fiscal year 2015. After additional review and discussion at the Committee of the Whole budget workshop on April 5, 2014, direction was given to staff to prepare a budget that included revenues from a phased-in municipal utility tax, as authorized in the proposed Ordinance. Recommended Action: A motion to approve Ordinance #2014-4-968 Amending Title 3, Chapter 5 of the Lake Zurich Municipal Code and authorizing a municipal utility tax. B. Discussion of Cedar Creek Drainage Study and Funding Options (Trustee Stanovich) Summary: On March 11, 2014, Village staff and elected officials met with residents and other concerned individuals to discuss the Cedar Creek Drainage Study. Several funding options for the study’s recommendations have been identified and are now being presented to the Village Board for consideration should the Board decide to move forward with drainage improvements. Recommended Action: This item is presented to the Board for review and discussion. No action is required at this time. The Board may wish to provide additional direction to staff regarding this item. 10. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.) 11. VILLAGE MANAGER’S REPORT (This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.) A. Monthly Department Reports 12. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) 13. DEPARTMENT HEAD REPORTS (This is an opportunity for department heads to report on matters of interest to the Board of Trustees.)  4 14. EXECUTIVE SESSION called for the purpose of discussing 5 ILCS 120/2 (c)(2) collective bargaining. A. Approval of minutes from Executive Session March 3, 2014 B. Approval of minutes from Executive Session March 17, 2014 15. ADJOURNMENT (Next Village Board meeting on Monday, May 5, 2014) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.