A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, May 5, 2014, 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Jim Beaudoin, Trustee Jeff Halen, Trustee Mark Loewes, Trustee Steve O’Connor, Trustee Jonathan Sprawka, and Trustee Dan Stanovich. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees.) 5. PRESIDENT’S REPORT (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Community Update B. Proclamation for Building Safety Month (May 2014) C. Proclamation for Motorcycle Safety and Awareness Month (May 2014) D. Proclamation for Emergency Medical Services Week (May 18 – May 24, 2014) E. Proclamation for Peace Officers Memorial Day (May 15, 2014) F. Proclamation for Crossing Guard Day (May 12, 2014) 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board) A. Approval of Minutes of the Village Board Meeting, April 21, 2014 B. Resolution for Lake Zurich American Legion Memorial Day Parade 2014 (Assign. RESO # 2014-5-6B) Summary: The Lake Zurich American Legion sponsors the annual Memorial Day Parade. The route will temporarily close Route 22 from Ela to Buesching Road, Old Rand Road from Buesching to Oak Street, Lions Drive from Main Street to Jamie Lane, and Mohawk Trail from South Old Rand to 200 Mohawk. This resolution is required by the Illinois Department of Transportation to allow for these road closures.  2 C. Ratification of Collective Bargaining Agreement with the International Association of Firefighters, Local 3191 Summary: The proposed agreement with Local 3191 is intended to promote the continuous mutual understanding and harmonious relationship between the Village and the International Association of Firefighters. The proposed agreement is retroactive to May 1, 2014 and is effective until April 30, 2017. D. Purchase of Bulk Water Conditioning Salt Summary: The annual contract for water conditioning salt for use in the Village’s ion exchange water treatment plants expired on April 30, 2014. After a review of current market prices, staff is recommending the Village Board waive the formal bid process and accept the unit price from Morton Salt in the amount of $82.75 per ton in a total amount not to exceed $101,000. Recommended Action: Motion to approve the Consent Agenda as presented. (Roll Call Vote) 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees.) A. Five Year Strategic Plan Summary: At the March 3, 2014 Village Board meeting, the initial draft of the five year strategic plan was presented for review and comment. The current version of the strategic plan represents the final working draft, which includes the five major strategic goals, their subsequent objectives, and revised mission and vision statements. Upon approval of the strategic plan, the Board will establish the direction of the Village over the next five years, which will serve as a “roadmap” to accomplish the official goals. Recommended Action: A motion to approve the 2014-2019 Lake Zurich Five Year Strategic Plan. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action.) A. Semi-Monthly Warrant Register Dated May 5, 2014 Totaling $604,783.79 (Trustee Halen) Recommended Action: A motion to approve the semi-monthly warrant register dated May 5, 2014 totaling $604,783.79.  3 B. An Ordinance Approving and Granting Special Use Permit for Outdoor Seating Accessory to a Permitted Eating Place for 500 Ela Road (El Jardin Restaurant) (Assign. ORD # 2014-5-969) (Trustee Loewes) Summary: On January 15, 2014, the Plan Commissioned voted 8-0 in favor of recommending approval of the proposed special use permit, which allows the lessee of the property at 500 Ela Road to utilize the existing deck for outdoor dining. There are no special conditions relative to approval. Recommended Action: A motion to approve Ordinance #2014-5-969 approving and granting special use permit for outdoor seating accessory to a permitted eating place for 500 Ela Road. C. An Ordinance Approving an Amendment to the Exterior Appearance (Somerset Townhomes – Lakeview Place) (Assign. ORD # 2014-5-970) (Trustee Loewes) Summary: On April 21, 2014, the Plan Commission voted 8-0 in favor of granting approval of the proposed variation, which amends the existing Exterior Appearance approval to allow for the construction of 19 remaining townhome units in downtown Lake Zurich. There are no special conditions relative to approval. Recommended Action: A motion to approve Ordinance #2014-5-970 approving an amendment to the exterior appearance of Somerset Townhomes. D. An Ordinance Amending Chapter 3 of Title 3 of the Lake Zurich Municipal Code Increasing Fees for V-Video Gaming Liquor License (Assign. ORD # 2014-5-971) (Trustee Beaudoin) Summary: At the April 7, 2014 Village board meeting, Trustees approved an Ordinance authorizing video gaming pursuant to the Illinois Video Gaming Act. Based on an analysis of comparative video gaming fees in nearby municipalities, an increase from $250 to $1,000 for a “V-Video Gaming” liquor license will bring the total annual licensing cost for video gaming terminals in Lake Zurich in-line with other towns. Recommended Action: A motion to approve Ordinance #2014-5-971 amending Chapter 3 of Title 3 of the Lake Zurich municipal code to increase liquor licensing fees. E. Approval of 2014 Road Resurfacing Program (Trustee Stanovich) Summary: Five bids were received for the upcoming 2014 road resurfacing program, which includes new asphalt surface, as well as sidewalk, curb, and gutter replacement, for the streets in the Industrial Park and potions of Red Bridge Road and Surryse Road. The lowest responsible bidder for this program is Peter Baker & Son Company. This annual road resurfacing program is funded by the Non- Home Rule Sales Tax Fund. Recommended Action: A motion to award the 2014 road resurfacing program to Peter Baker & Son Company in the amount of $1,116,326.08.  4 F. A Resolution Adopting A Village Seal, Village Flag, Village Slogan, and Other Alternative Logos (Assign. RESO # 2014-5-8F) (Mayor Poynton) Summary: The official Village logo has not been modified in ten years. As part of an initiative to better market the Village and establish a contemporary and consistent Lake Zurich brand, staff has worked with several graphic designers to develop a new, more contemporary logo. It is anticipated that the rollout of a new official Village of Lake Zurich website will occur shortly following the adoption of the new logo designs. Recommended Action: A motion to approve Resolution # 2014-5-8F adopting a Village Seal, Village Flag, Village Slogan, and Other Alternative Logos. 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees.) 10. VILLAGE MANAGER’S REPORT (This is an opportunity for the Village Manager to report on matters of interest to the Board of Trustees.) 11. ATTORNEY’S REPORT (This is an opportunity for the Village Attorney to report on legal matters of interest to the Board of Trustees.) A. Legal Review Law Bulletin 12. DEPARTMENT HEAD REPORTS (This is an opportunity for department heads to report on matters of interest to the Board of Trustees.) A. Community Services Department: Roofing Contractors 13. EXECUTIVE SESSION called for the purpose of discussing 5 ILCS 120/2 (c)(2) collective bargaining and 5 ILCS 120/2 (c)(21) approval of executive session minutes. A. Approval of minutes from Executive Session April 21, 2014 B. Discussion of Collective Bargaining Agreements 14. ADJOURNMENT (Next Village Board meeting on Monday, May 19, 2014) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.