A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, October 18, 2021 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee Janice Gannon, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Oaths of Office for Firefighter / Paramedics: o Daniel Frano o Anthony Kinsley o Nathan Welter B. Proclamations o Declaring October 23 – 31, 2021 as Red Ribbon Week o Declaring October 24, 2021 as Rotary International World Polio Day 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board). A. Approval of Minutes of the Village Board Meeting, October 4, 2021  2 B. Approval of Semi-Monthly Warrant Register Dated October 18, 2021 Totaling $211,895.30 C. Agreement with Stryker Sales Corporation for One LifePak 15 Monitor in the Amount Not-to-Exceed $34,429.24 Paid Over Five Years Summary: The Fire Department is progressing on having 12-lead monitor capabilities, defibrillation and ETCO2 monitoring on all alternative advanced life support response vehicles (which are fire engines as opposed to ambulances). The budget for FY 2021 includes $6,795 for year one of a five-year no-interest purchase option for a new LifePak15. The estimated cost is $6,885.87 per year, subject to future service agreement payments between the Village and the Rural Fire Protection District. D. Ordinance Amending the Village of Lake Zurich Municipal Code Sections 11, 12, 13, and 19 of Chapter 5 Entitled “Water and Sewer Service” of Title 7 Entitled “Public Ways and Property” (Assign Ord. #2021-10-437) Summary: The proposed Ordinance modernizes outdated Village Code language that no longer reflects operation and communication from the Village. Specifically, the proposed Ordinance eliminates the requirement of waiting “three business days” past the due date before applying a late-payment penalty in lieu of applying the late-payment penalty immediately after the due date that is shown on each monthly invoice. Other minor edits to Chapter 5 of Title 7 are detailed in the proposed ordinance. E. Agreement to Purchase a 2022 Ford F-550 Horton 623 Ambulance from Foster Coach Inc. in the Amount Not-to-Exceed $310,000 from the Fiscal Year 2022 Budget Summary: The current state of the auto industry has created extremely long lead times to deliver vehicles and equipment with anticipated delivery times for an ambulance of 12 – 16 months. An ambulance purchase to replace a 15-year old model has been planned for several years in the Community Investment Plan and is now proposed in the 2022 budget. The expected life span on this type of ambulance is 10 – 12 years. Staff is tentatively placing $310,000 in the 2022 Equipment Replacement Fund, pending final budget approval by the Board in December 2021. The proposed purchase will be very similar to the last two ambulances purchased in 2016 and 2019, coordinated through the Suburban Purchasing Cooperative and Foster Coach. The ambulance body itself is $263,552 with another $46,448 requested for outfitting the ambulance with public safety equipment and contingency change orders.  3 F. Agreement to Purchase a 2023 International Dump Trucks from Rush Truck Center in the Amount Not-to-Exceed $220,000 from the Fiscal Year 2022 Budget Summary: The current state of the auto industry has created extremely long lead times to deliver vehicles and equipment with anticipated delivery times for a dump truck of 12 months. A dump truck purchase to replace a 17-year old model has been planned for several years in the Community investment Plan and is now proposed in the 2022 budget. Staff is tentatively placing $220,000 in the 2022 Equipment Replacement Fund, pending final budget approval by the Board in December 2021. The body and equipment itself it $216,790 with another $3,210 requested for outfitting the dump truck and contingency change orders. The proposed purchase will include the usual front mounted plow and salt spreader but also a wing plow to increase the plowing width, eliminating the need to have two trucks plow in tandem on wide roads. Recommended Action: A motion to approve the Consent Agenda as presented. 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees). None at this time. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action). A. Ordinance Authorizing the Issuance of $1,188,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2022, of the Village of Lake Zurich, Lake County, Illinois, for the purpose of refunding certain outstanding general obligation alternate bonds of said Village and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof (Assign Ord. #2021-10-438) (Trustee Sprawka) Summary: From 2009 through 2016, the Village issued multiple general obligation TIF bonds, with payment of these bonds coming from various revenue sources as well as an annual issuance of taxable general obligation bonds. These bonds are part of the Village’s overall debt limit and fall within the Village’s tax cap limit. This is the 12th year for this short-term bond procedure. These Series 2022 bonds will pay interest and principal due during fiscal year 2022. The total size is $1,188,000, which includes fees of approximately $11,500. As in the past, Cornerstone Bank has agreed to purchase the bonds. The taxable rate is 4.75%. The bonds are to be approved in 2021 to be included in the 2022 tax levy. The bond will be delivered to Cornerstone mid-2022, minimizing the interest cost.  4 Recommended Action: A motion to approve Ordinance #2021-10-438 Authorizing the Issuance of $1,188,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2022, of the Village of Lake Zurich, Lake County, Illinois, for the purpose of refunding certain outstanding general obligation alternate bonds of said Village and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. B. Agreement with Sewertech LLC for 2021 Sanitary Sewer Inspection Program in the Amount Not-to-Exceed $100,000 (Trustee Spacone) Summary: The Fiscal Year 2021 budget includes $100,000 in the Water and Sewer Fund for video inspection services of Lake Zurich’s sanitary sewer system. Early detection of infrastructure damage is crucial to maintaining an operational and cost-effective municipal sewer system. Since 2017, the Village has been inspecting critical sanitary sewer infrastructure, and by means of cured-in-place pipe (CIPP) lining, repairing trunk sewers throughout the community. In March 2020, Staff solicited bids as part of the Municipal Partnering Initiative with other nearby suburbs, with the lowest responsible bid received from Sewertech, LLC of Schaumburg. Recommended Action: A motion to approve an agreement with Sewertech LLC for 2021 Sanitary Sewer Inspection Program in the Amount Not-to-Exceed $100,000. 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees). 10. VILLAGE STAFF REPORTS (This is an opportunity for the Village Manager or Department Heads to report on matters of interest to the Board of Trustees). A. Monthly Data Metric Reports 11. ADJOURNMENT (Next regularly scheduled Village Board meeting on Monday, November 1, 2021) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.