A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, November 1, 2021 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee Janice Gannon, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE (This is an opportunity for the Mayor to report on matters of interest to the Village.) 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board). A. Approval of Minutes of the Village Board Meeting, October 18, 2021 B. Approval of Semi-Monthly Warrant Register Dated November 1, 2021 Totaling $1,092,694.11 C. Agreement with Eco Clean Maintenance, Inc. for Janitorial Services of Municipal Building in the Amount Not-to-Exceed $83,232 Summary: The existing janitorial services contract expires on December 31, 2021. Staff has budgeted $87,210 in the FY22 budget for a janitorial contract, pending final Village Board budget approval at a December 2021 meeting. Six bids were received on September 30, 2021 for this janitorial contract, with ECO Clean  2 Maintenance providing the lowest responsible bid. The two-year contract includes cleaning at the Village Hall, Police Department, Community Services, and Parks and Recreation facilities. D. Ordinance Amending Title 3 of Chapter 3 of the Village of Lake Zurich Municipal Code to Increase the Number of Class H Liquor Licenses for Forest Nails and Spa at 1237 South Rand Road and Revoking Class A and Class V Liquor Licenses from La Mula Mexican Grill at 927 South Rand Road (Assign Ord. #2021-11-439) Summary: Forest Nails and Spa at 1237 South Rand Road is requesting a Class H liquor license for the complimentary dispensing of beer, wine, and sparkling alcoholic beverages. Forest Nails and Spa completed the requisite documentation and has successfully passed the background check for issuance of a Class H liquor license. Secondly, La Mula Mexican Grill formerly located at 927 South Rand Rd has permanently closed and revocation of its Class-A restaurant and Class-V gaming terminal license is now appropriate. During its operation, no gaming terminals were installed. Recommended Action: A motion to approve the Consent Agenda as presented. 7. OLD BUSINESS (This agenda item includes matters for action by the Board of Trustees). None at this time. 8. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action). A. Fire Pension Municipal Compliance Report and Tax Levy Request (Trustee Euker) Summary: The Illinois Pension Code requires the Village levy a tax each year to meet the actuarial requirements of the Fire Pension Fund. The Lake Zurich Fire Pension Board is requesting a tax levy in the amount of $2,774,272 for the Village Board to consider. Last year, the Fire Pension Board requested a levy of $2,852,427 and the actual levy was $2,491,121. The Fire Pension Fund is now 68.01% funded, an increase of 4.95% on an actuarial value from last year’s status of 63.06% funded. Recommended Action: No Village Board action requested at this point. This tax levy request is for informational purposes only. B. Police Pension Municipal Compliance Report and Tax Levy Request (Trustee Gannon) Summary: The Illinois Pension Code requires the Village levy a tax each year to meet the actuarial requirements of the Police Pension Fund. The Lake Zurich  3 Police Pension Board is requesting a tax levy in the amount of $2,067,695 for the Village Board to consider. Last year, the Police Pension Board requested a levy of $2,006,032 and the actual levy was the same amount. The Police Pension Fund is now 53.89% funded, an increase of 1.42% on an actuarial value from last year’s funding status. Recommended Action: No Village Board action requested at this point. This tax levy request is for informational purposes only. C. Ordinance Approving a Special Use Permit for Bloc Cannabis Dispensary at 676 South Rand Road (Assign Ord. #2021-11-440) (Trustee Sprawka) Summary: Botavi Wellness, LLC, doing business as Justice Cannabis Company, has filed a zoning application for the property at 676 South Rand Road seeking a Special Use Permit to operate a cannabis dispensing organization within the zoning parameters approved by the Village Board on December 21, 2020. Justice Cannabis Company is a multi-state operator of several recreational and medical dispensaries and cultivation centers with locations in eight states. The subject property at 676 South Rand Road has been vacant since March 2020 when TGI Friday’s closed. The property includes 1.6-acres in the B-3 Regional Shopping Business District. The property contains 50 parking spaces in the front of and to the rear of the building and 23 parking spaces across the frontage drive adjacent to the Home Depot and Costco parking lots. No requests for zoning relief are being requested by the applicant. The Planning and Zoning Commission held a public hearing on October 20, 2021 to consider this new business and recommended approval of the Special Use Permit by a vote of 4-2. Recommended Action: A motion to approve Ordinance #2021-11-440 approving a Special Use Permit for Block Cannabis Dispensary at 676 South Rand Road. 9. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees). 10. VILLAGE STAFF REPORTS (This is an opportunity for the Village Manager or Department Heads to report on matters of interest to the Board of Trustees). 11. ADJOURNMENT (Next regularly scheduled Village Board meeting on Monday, November 15, 2021) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the  4 Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.