A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, October 3, 2022 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee Janice Gannon, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE (This is an opportunity for the Mayor to report on matters of interest to the Village.) A. Proclamation Declaring October 24 – 28, 2022 as Red Ribbon Week – Celebrate Life, Live Drug Free B. Lake Zurich Area 2022 Queens and Princesses  Miss Lake Zurich Area Aliyyah Zaidi  Teen Miss Lake Zurich Area Alayna Woitel  Junior Miss Lake Zurich Area Meghan Zaehler  Lake Zurich Area Princess Riley Pitchford  Lake Zurich Area Princess Raksha Bharadwaj  Junior Miss Shining Star of Lake Zurich Alexis Alt 6. CONSENT AGENDA (These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any member of the Board).  2 A. Approval of Minutes of the Village Board Meeting, September 19, 2022 B. Approval of Semi-Monthly Warrant Register Dated October 3, 2022 Totaling $795,150.18 C. Ordinance Approving a Special Use Permit for Joyce’s Driving School at 181 South Rand Road (Assign Ord. #2022-10-477) Summary: Joyce’s Driving School has filed a zoning application for the property at 181 South Rand Road seeking a Special Use Permit to establish a commercial driving school. The subject property is located within the Village’s B-3 Regional Shopping District in a 1,260 square-foot space in Lakeview Plaza. The Planning and Zoning Commission held a public hearing on September 21, 2022 to consider this application and voted 5-0 in favor of recommending approval of the Special Use Permit. D. Agreement with Concentric Integration for Phase 2 SCADA Improvements in the Amount Not-to-Exceed $26,100 with a Motion to Waive the Competitive Bid Process Summary: The Supervisory Control and Data Acquisition (SCADA) system is used for controlling and monitoring the Village’s water and wastewater facilities. Phase 2 of the SCADA system improvement plan includes updating the original network communication platform and updated software that is no longer supported by Microsoft. On August 3, 2020, the Village Board waived the competitive bid process and approved a multi-phase agreement with Concentric Integration as the sole source vendor for this specific work on existing systems. E. Agreement to Purchase One 2025 International HV607 Public Works Dump Truck from Rush Truck Center via the State of Illinois Joint Purchasing Contract with Added Equipment from Bonnell Industries in the Amount Not- to-Exceed $275,000 from the Fiscal Year 2023 Budget Summary: The anticipated delivery time for a truck chassis is 12-18 months plus time to assemble the remainder of the truck. The proposed 2023 budget includes $275,000 to replace a 17-year old dump truck, snow plow and salt spreader. The proposed replacement is a 2025 model from Rush Truck Center with added equipment installed by Bonnell Industries. The total purchase cost is $244,154 with the remainder of funds used for radios and contingency change orders. F. Agreement to Purchase One 2023 Morbark Eeger Beever Public Works Brush Chipper from Alexander Equipment Company, Inc. Via the Sourcewell Cooperative Purchasing Contract in the Amount Not-to-Exceed $120,000 from the Fiscal Year 2023 Budget  3 Summary: The anticipated delivery time for a brush chipper is 12-18 months. The proposed 2023 budget includes $120,000 to replace a 22-year old wood chipper. The proposed replacement is a 2023 model from Alexander Equipment Company. The total purchase cost is $115,550 with the remainder of funds used for additional safety equipment. G. Agreement to Purchase Two 2023 Ford F-250 Public Works Pickup Trucks with Added Equipment in the Amount Not-to-Exceed $122,000 from the Fiscal Year 2023 Budget Pursuant to a Joint Purchasing Cooperative or Equivalent Summary: The anticipated delivery time for a truck chassis is 12-18 months plus time to assemble the remainder of the truck. The proposed 2023 budget includes $42,000 to replace one 14-year old pickup and one 10-year old pickup. The proposed replacement is a 2023 model purchased through a future joint purchasing contract. H. Agreement to Purchase Three 2023 Ford Police Interceptor Utilities with Added Equipment in the Amount Not-to-Exceed $146,000 from the Fiscal Year 2023 Budget Pursuant to a Joint Purchasing Cooperative or Equivalent Summary: The anticipated delivery time for a truck chassis is 12-18 months plus time to assemble the remainder of the truck. The proposed 2023 budget includes $146,000 to replace one 10-year old public works pickup truck, one 5- year old police patrol interceptor utility SUV, and one 6-year old police patrol interceptor sedan. The proposed replacements are three 2023 models purchased through a future joint purchasing contract. I. Agreement to Purchase One 2023 Ford F-450 Brush Truck with Added Equipment in the Amount Not-to-Exceed $90,000 from the Fiscal Year 2023 Budget Pursuant to a Joint Purchasing Cooperative or Equivalent Summary: The anticipated delivery time for a truck chassis is 12-18 months plus time to assemble the remainder of the truck. The proposed 2023 budget includes $90,000 to replace a 21-year old brush truck in the Fire Department. The proposed replacement is a 2023 model purchased through a future joint purchasing contract. J. Agreement to Purchase One Self-Contained Breathing Apparatus Air Compressor and Fill Station from Breathing Air Systems in the Amount Not- to-Exceed $125,000 with a Five-Year Warranty Maintenance Contract at $1,725.95 Annually Summary: The current Fire Department Air Compressor and Fill Station has been in service since 2006 and has reached the end of its useful life. In August 2022, the Village Board approved a 2022 budget amendment that includes $125,000 for the replacement of this public safety equipment. The requested authorization amount includes the breathing air system for $108,208.30 plus additional funds for electrical hookup and contingency issues.  4 Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS (This agenda item includes matters coming to the Board of Trustees for discussion and possible action). A. Ordinance Granting Approval of a Planned Unit Development, Amendment to the Official Zoning Map, Preliminary Plat, Development Concept Plan, Special Use Permits and Modifications to the Zoning and Land Development Code for a Residential Subdivision by OSK Townhouse Development at 670 South Old Rand Road (Assign Ord. #2022-10-478) (Trustee Bobrowski) Summary: OSK Capital Partners, LLC are the contract purchasers of 670 South Old Rand Road and request approval of a Planned Unit Development, Zoning Map Amendment and Preliminary Plat of Subdivision to construct a new residential townhome subdivision. The subject property is located on the east side of Old Rand Road near the intersection with Buesching Road. It is an assemblage of two parcels containing 9 acres and contains a single-family home and accessory buildings and is accessible from South Old Rand Road. The remaining property is vacant and is heavily wooded. It is zoned within the R-1/2 Single-Family Residential District. This classification was granted to the property at the time of annexation to the village. The Developer is proposing to redevelop the property with 52 attached single- family townhouses in 12 separate buildings – eight 4-unit buildings and four 5-unit buildings. The density of the development is proposed at 5.6 units per acre which is in keeping with other townhouse developments developed within and around residential areas. The Planning and Zoning Commission held a public meeting on August 17, 2022 and voted 6-1 in favor of recommending approval of the project with the conditions including in the proposed Ordinance. Recommended Action: A motion to approve Ordinance #2022-10-478 Granting Approval of a Planned Unit Development, Amendment to the Official Zoning Map, Preliminary Plat, Development Concept Plan, Special Use Permits and Modifications to the Zoning and Land Development Code for a Residential Subdivision by OSK Townhouse Development at 670 South Old Rand Road. 8. TRUSTEE REPORTS (This is an opportunity for Trustees to report on matters of interest to the Board of Trustees). 9. VILLAGE STAFF REPORTS (This is an opportunity for the Village Manager or Department Heads to report on matters of interest to the Board of Trustees).  5 A. Village Manager – 2022 Update on Tax Increment Finance Districts 10. EXECUTIVE SESSION called for the purpose of:  5 ILCS 120 / 2 (c) (21) approval of executive session minutes and closed session minutes review  5 ILCS 120 / 2 (c) (5) purchasing or leasing real estate  5 ILCS 120 / 2 (c) (2) collective bargaining  5 ILCS 120 / 2 (c) (1) appointment, employment, compensation, discipline, performance or dismissal of specific employees 11. ADJOURNMENT (Next regularly scheduled Village Board meeting on Monday, October 17, 2022) The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.