A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, February 6, 2023 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee Janice Gannon, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PRESIDENT’S REPORT / COMMUNITY UPDATE A. Oaths of Office  Lieutenant Justin Brooks  Firefighter / Paramedic Bryant Munoz 5. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes of the Village Board Meeting, January 16, 2023 B. Approval of Semi-Monthly Warrant Register Dated February 6, 2023 Totaling $1,349,670.36 C. Ordinance Granting a Zoning Variation for a Room Addition at 710 Fieldstone Circle (Assign Ord. #2023-02-495)  2 Summary: The property owner at 710 Fieldstone Circle has filed a zoning application seeking a variation from the Code requirements regarding residential rear yard setbacks. The property owner is proposing to build a 270 square foot addition to the house, which will encroach 9’ – 10” into the required 30-foot rear yard setback for rear lot lines in the R-5 residential zoning district. The Planning and Zoning Commission held a public hearing on January 18, 2023 to consider this application and did not receive any comments or objections. D. Agreement with Schroeder and Schroeder Inc. for 2023 Concrete Curb and Sidewalk Repairs in the Amount Not-to-Exceed $175,000 Summary: The FY 23 budget includes $175,000 for concrete flatwork investments in the Non-Home Rule Sales Tax Fund. The 2023 program will include repairs in the Ancient Oaks and Mohawk Point subdivisions, with certain secondary roads included from Countryside East. Competitive bids were received last year on February 4, 2022 which included an optional second-year extension. E. Agreement with State Industrial Products for Quentin Road and Northwest Pumping Station Hydrogen Sulfide Reduction Program in the Amount Not-to- Exceed $61,800 Summary: The FY 23 budget includes $61,800 in the Water and Sewer Fund for the ongoing hydrogen sulfide reduction program, which uses a proprietary chemical blend on a monthly basis to reduce the formation of sulfuric acid in sanitary sewers. Village Staff is pleased with the results of previous years’ hydrogen sulfide reduction programs and recommends continuing the annual program to extend the life of the municipal sanitary sewer system. In August 2015, American Infrastructure Technologies provided the Village with recommendations to use chemical additives to reduce hydrogen sulfide formation and reduce the pace of pipe corrosion, which can lead to underground transmission main collapses similar to the experiences from 2012 and 2015 beneath Cuba Road. F. Illinois Department of Transportation Resolutions for Motor Fuel Tax Maintenance under the Illinois Highway Code in the Amount Not-to-Exceed $2,663,528 Summary: The enclosed Resolution from IDOT is a contractual obligation on behalf of the Village that appropriates motor fuel tax funds for right-of-way maintenance, traffic signal maintenance, salt and de-icing supplies, pavement markings, sign replacements, and other roadway enhancements. G. Agreement with Metropolitan Pump Company for Replacement Control Panel at Betty Drive Sanitary Sewer Lift Station in the Amount Not-to-Exceed $68,614 and Waiver of Competitive Bid Process  3 Summary: The FY 23 budget includes $160,000 in the Water and Sewer Fund for improvements to two lift stations, including Betty Drive. Metropolitan Pump Company is the Village’s designated lift station manufacturer at 13 of the 14 lift stations in Lake Zurich and also the sole source vendor for the specific controls the Village has been utilizing in recent lift station upgrades that facilitates equipment standardization. H. Rebuild Illinois Bond Program Resolution Allocating $1,293,760 to the Lake Zurich 2023 Old Mill Grove Road Resurfacing Program Summary: The Village received $1,293,760.14 in grant funds via the State Rebuild Illinois Bond Program. These grant funds are restricted specifically for transportation improvement projects with an average useful life of at least 13 years. The proposed Resolution will designate this funding to the Village’s Fiscal Year 2023 budget for roadway improvements in the Old Mill Grove subdivision. I. Termination of Current Janitorial Services Agreement with Eco Clean Maintenance and Approval of Three-Year Agreement with Emcee Building Services in the Amount Not-to-Exceed $150,000 per Year with Two One-Year Options Not-to-Exceed 2% of the Current Price Summary: There is $150,000 in the FY 2023 budget for municipal janitorial services, which the Village contracts with private companies for cleaning at several municipal facilities. A dissatisfaction with services provided led Staff to initiate a request for proposals in Fall 2022, resulting in five proposals received. While not the lowest financial proposal received, Staff recommends an agreement with Emcee Building Services that concludes on December 31, 2023 as the most responsible bid based on the totality of their responses to the Village’s request for proposal. J. Ordinance Approving a Special Use Permit for Lake Liquors at 103 South Rand Road (Assign Ord. #2023-02-496) Summary: Shree Ganesh21, LLC has filed a zoning application seeking a Special Use Permit for a liquor store within the B-3 Regional Shopping District at 103 South Rand Road. The proposed store will be established within a 1,700 square-foot rental space located within Lakeview Plaza Shopping Center. The Planning and Zoning Commission held a public hearing on January 18, 2023 to consider this application and did not receive any comments or objections. The Commission recommends approval of the requested Special Use Permit subject to the conditions outlined in the proposed ordinance. K. Ordinance Amending Title 3 of Chapter 3 of the Village of Lake Zurich Municipal Code to Increase Authorized Class-A Restaurant Full Service Liquor Licenses for Tako Chido LLC at 41 South Rand Road (Assign Ord. #2023-02-497) Summary: Tako Chido, LLC has requested a full-service Class A liquor license that authorizes the retail sale of acholic beverages by restaurants for on  4 premises and off premises consumption and delivery when such sales are in original package form, or a cocktail, mixed drink, or single serving of wine, if either are incidental to and complementary to the sale and service of food. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action. A. Ordinance Approving a Special Use Permit for Station 52 Truck Company Bar and Grill at 377 North Rand Road (Assign Ord. #2023-02-498) (Trustee Spacone) Summary: Stone Cold Stunner LLC has filed a zoning application seeking a Special Use Permit for the establishment of outdoor seating and live entertainment accessory to a permitted eating place, along with building materials and exterior lighting, within the B-1 Local Community Business District. The property is located at the northwest corner of North Rand Road and Ravinia Terrace. The Applicant proposes to demolish the interior of the former Fritzl’s restaurant space and rebuild to suit the new Station 52 restaurant layout and theme. The existing exterior walls of the building will be the only original features of the building that will be reused. The Planning and Zoning Commission held a public hearing on January 18, 2023 to consider this application and did not receive any comments or objections. The Commission recommends approval of the requested Special Use Permit subject to the conditions outlined in the proposed ordinance. Recommended Action: A motion to approve Ordinance #2023-02-498 Approving a Special Use Permit for Station 52 Truck Company Bar and Grill at 377 North Rand Road. 8. TRUSTEE REPORTS This is an opportunity for Trustees to report on matters of interest to the Board of Trustees. 9. VILLAGE STAFF REPORTS This is an opportunity for Village Staff to report on matters of interest to the Board of Trustees. 10. EXECUTIVE SESSION called for the purpose of: • 5 ILCS 120 / 2 (c) (21) approval of executive session minutes  5 ILCS 120 / 2 (c) (1) appointment, employment, compensation, discipline, performance or dismissal of specific employees.  5  5 ILCS 120 / 2 (c) (2) collective bargaining 11. ADJOURNMENT Next regularly scheduled Village Board meeting on Tuesday, February 21, 2023. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.