A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, May 1, 2023 7:00 p.m. AGENDA 1. CALL TO ORDER 2. OATH OF OFFICE FOR NEWLY ELECTED VILLAGE BOARD TRUSTEES o Marc Spacone o William Riley o Roger Sugrue 3. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 4. PLEDGE OF ALLEGIANCE 5. PRESIDENT’S REPORT / COMMUNITY UPDATE A. Safe Boating Week Proclamation 6. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 7. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from Village Board Meeting of April 17, 2023 B. Approval of Semi-Monthly Warrant Register Dated May 1, 2023 Totaling $1,125,343.24  2 C. Ordinance Establishing Village of Lake Zurich Special Service Area #20 at the Sanctuary of Lake Zurich Subdivision (Assign Ord. #2023-05-512) Summary: This backup Special Service Area is being established for the maintenance and reconstruction of certain improvements within the Sanctuary of Lake Zurich Subdivision in the event they are necessary. This backup SSA was required as a condition of the Development Agreement between the Village and LZ Development Group, LLC. On February 21, 2023, the Village Board conducted the required Public Hearing to propose the establishment of the backup SSA. No objecting petition was filed within 60 days of that public hearing and the SSA may now therefore be approved. D. Agreement with Patriot Pavement Maintenance, Inc. for the 2023 Pavement Crack Sealing Program in the Amount Not-to-Exceed $60,000 Summary: The FY23 budget includes $60,000 in the Motor Fuel Tax Fund for preventative street maintenance. A cooperative bid opening with the Lake County Municipal League on April 14, 2023 resulted in three bids received, with the most competitive bid from Patriot Pavement Maintenance. E. Change Order Request with Layne Christensen Company for Updated Well #12 Preventative Maintenance in the Amount Not-to-Exceed $204,400 Summary: In September 2022, the Village Board authorized preventative maintenance for Well #12 with its designated deep well contractor, Layne Christensen Company for an amount not-to-exceed $154,000 from the FY22 budget. The maintenance project began on November 14, 2022 and due to unanticipated conditions discovered, additional costs will be incurred in order to complete the project. Due to the uncertainty of the time necessary to reopen the borehole, staff is recommending adding a $10,000 contingency for a project total of $204,400, an overage of $50,400 from the original authorized amount. The FY23 budget includes $130,000 funding for Well #7 scheduled maintenance that staff is recommending to defer to FY 2024 in order to account for the increase in the cost of the Well 12 maintenance project. F. Intergovernmental Cooperation Agreement for the Purpose of a Shared Training Simulator between the Village of Vernon Hills and Local Law Enforcement Partners Summary: The LZPD has participated in a cooperative arrangement for the use of a scenario-based decision-making simulator system with five area police departments for nearly 20 years. The current system has become outdated and has experienced operational issues that have made it obsolete. Recommended Action: A motion to approve the Consent Agenda as presented.  3 8. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action. A. Agreement with Arrow Road Construction Company for the 2023 Road Resurfacing Program in the Amount Not-to-Exceed $2,742,061.01 (Trustee Spacone) Summary: The FY 2023 budget includes $3.2 million in the Motor Fuel Tax Fund for the annual road resurfacing program. Traditionally, the road resurfacing program is funded almost entirely by the local 0.5% non-home rule sales tax. For this year’s program, infrastructure funding from Federal and State grant programs allows the Village to dedicate an additional $1.29 million in resurfacing funds. 2023 road resurfacing will include the eastern portion of the Old Mill Grove subdivision, including Old Mill Grove Road in its entirety. Other roads slated for resurfacing include Brush Hill Lane, Browning Lane, Millbrook Drive, Kingwood Lane, Heartwood Lane, Pebble Creek Drive, and Ridgewood Court. A competitive bid opening on April 14, 2023 resulted in five bids received, with the lowest responsible bid from Arrow Road Construction Company with a base bid amount of $2,356,419.10. The total requested authorization amount of $2,742,061.01 includes the base bid plus $385,641.91 for engineering, materials testing, and additional project contingency. Recommended Action: A motion to approve an Agreement with Arrow Road Construction Company for the 2023 Road Resurfacing Program in the Amount Not-to-Exceed $2,742,061.01. 9. TRUSTEE REPORTS This is an opportunity for Trustees to report on matters of interest to the Board of Trustees. 10. VILLAGE STAFF REPORTS This is an opportunity for Village Staff to report on matters of interest to the Board of Trustees. 11. ADJOURNMENT Next regularly scheduled Village Board meeting is on Monday, May 15, 2023. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.