A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, February 5, 2024 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PUBLIC HEARING ON CONSIDERATION OF PROPOSED SPECIAL SERVICE AREA NUMBER 21 FOR WILDWOOD ESTATES OF LAKE ZURICH ON HONEY LAKE ROAD – DUPLEX RESIDENTIAL LOTS 1-12 AND OUTLOT 1 (Mayor Poynton) Summary: This is a Public Hearing for the proposed Special Service Area #21 located at the Wildwood Estates of Lake Zurich subdivision and covering common street addresses of 1121 – 1235 Honey Lake Road as well as the common open space comprising of stormwater management facilities at 24909 West Signal Hill Road. The purpose of this proposed SSA is to fund the Village of Lake Zurich’s costs of maintaining, repairing, reconstructing or replacing stormwater management improvements and shared open space in these locations. This SSA would be activated in the future only in the event that the property owners fail to adequately maintain these spaces. All interested persons affected by the formation of Lake Zurich Special Service Area #21 are invited to be heard at this Public Hearing.  2 Recommended Action #1: A motion to open the Public Hearing on proposed SSA #21 and receive into the record public comments. Voice Vote. Recommended Action #2: A motion to close the Public Hearing on proposed SSA #21. Voice Vote. 6. PUBLIC HEARING ON CONSIDERATION OF PROPOSED SPECIAL SERVICE AREA NUMBER 22 FOR WILDWOOD ESTATES OF LAKE ZURICH ON HONEY LAKE ROAD – OUTLOT 2 (Mayor Poynton) Summary: This is a Public Hearing for the proposed Special Service Area #22 located at the Wildwood Estates of Lake Zurich subdivision and covering the open space comprising of stormwater management facilities, wetlands, and waterways on the south side of Honey Lake Road with the common address 24909 West Signal Hill Road. The purpose of this proposed SSA is to fund the Village of Lake Zurich’s costs of maintaining, repairing, reconstructing or replacing stormwater management improvements and shared open space in these locations. This SSA would be activated in the future only in the event that the property owners fail to adequately maintain these spaces. All interested persons affected by the formation of Lake Zurich Special Service Area #22 are invited to be heard at this Public Hearing. Recommended Action #1: A motion to open the Public Hearing on proposed SSA #22 and receive into the record public comments. Voice Vote. Recommended Action #2: A motion to close the Public Hearing on proposed SSA #22. Voice Vote. 7. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of January 15, 2024 B. Approval of Executive Session Minutes from the Village Board Meeting of December 4, 2023 C. Approval of Semi-Monthly Warrant Register Dated February 5, 2024 Totaling $3,145,745.03 D. Agreement with J & M Displays for July 4, 2024 Fireworks Display in the Amount Not-to-Exceed $40,000 Summary: The 2024 budget includes $40,000 in the Hotel Tax Fund for the annual fireworks display over the lake. The Village approved a three-year  3 contract with J & M Displays in 2022, with this being the final year of that contract. E. 2024 Internal Special Event Requests for the Annual Egg Hunt, Arbor Day, Food Truck Socials, Farmers Market, Family Fishing Derby, Live at the Lake Event Series, Independence Day Celebration, Rock the Block, and Miracle on Main Street Summary: The Parks and Rec Department requests approval of these community special events organized and managed by the Village. Events with anticipated attendance of over 100 people are reviewed by the Parks and Rec Advisory Board and then approved by the Village Board. F. 2024 External Special Event Requests for the LPOA Winter Lake Fest, Purple Plunge, My Density Matters Boat Crawl, Gigi’s Playhouse 5K, the Lake Zurich Triathlon, Unplugged Fest, Alpine Races, Bushel of Apples Fest, Jack O’ Lantern World, and My Density Matters Paint the Lake Pink Summary: The Parks and Rec Department requests approval of these community special events organized and managed by external organizations. Events with anticipated attendance of over 100 people are reviewed by the Parks and Rec Advisory Board and then approved by the Village Board. G. Paulus Park Playground Pavilion Reservation Request on July 14, 2024 for Family Reunion Event Summary: A local Lake Zurich family requests approval to utilize the Paulus Park Playground Pavilion for a family reunion on July 14, 2024 from 9 am – 6 pm. Anticipated attendance is 140 people. H. Agreement with ComEd for Design Engineering Services for Underground Burial of Electric Utilities on South Old Rand Road in the Amount Not-to- Exceed $39,581.50 Summary: The Village has $1.25 million in the 2024 budget for this planned expense with ongoing Main Street District streetscape improvements. Burying electric lines will enhance the overall appearance of the area and make it more attractive for potential redevelopment opportunities. To initiate this project, ComEd requires a customer work agreement and an initial deposit of $39,581.50, although the final cost of engineering and installation will be determined later. I. Ordinance Granting a Special Use for a Planned Unit Development and Related Zoning Approvals for a Beauty Spa at 900 Winnetka Terrace (Assign Ord. #2024-02-545) Summary: Atelier De Beauté requests approval of a Planned Unit Development, Site Plan Approval, and Exterior Appearance Review to construct a new building containing a beauty spa at 900 Winnetka Terrace.  4 This business has been operating out of an office suite within the Sandy Point Office development for the past nine years but has outgrown that space. The Applicant is proposing a new 2,340 square-foot building to house all its services that include hair styling, skin care treatments and body treatments such as massage therapy. The Planning and Zoning Commission held a public hearing on this proposal on January 17, 2024 and voted 5-0 to recommend approval. J. Ordinance Approving Budget Amendment #4 for Fiscal Year 2023 Budget (Assign Ord. #2024-02-546) Summary: Upon evaluation of the financial projections for the 2023 fiscal year, a number of necessary budget amendments have been identified. These amendments are based on either actual figures or best estimates for projected year-end results. The total net impact to the General Fund is an increase of $16,273 and the total net impact to the Capital Improvement Fund is an increase of $4,650,000. The large capital adjustment is related to revenues received from the American Rescue Plan Act over the last couple years. The most significant adjustments to the General Fund expenditures are related to Public Safety salaries and engineering / architectural expenditures. K. Agreement with CDWG to Purchase One HPE Alletra Storage Array in the Amount Not-to-Exceed $45,600 Summary: The 2024 budget has $86,000 in the Equipment Replacement Fund for this planned expense. The existing storage array that hosts various forms of digital information is no longer eligible for hardware and software support after April 2024. Village technology relies heavily on this storage array to host digital evidence for long periods of time. Recommended Action: A motion to approve the Consent Agenda as presented. 8. NEW BUSINESS A. Courtesy Review with True North Properties for Proposed Redevelopment of Northwest Corner of Main Street and Old Rand Road (Trustee Bobrowski) Summary: True North Properties requests a Courtesy Review for consideration of a proposal to redevelop and enhance the property at the northwest corner of Main Street and Old Rand Road, currently leased by Craving Gyros, Johnny’s Shoe Repair, and MyFlavorItPlace. The property has been owned by the Village of Lake Zurich since 2006 and is one of the most highly-visible corners of the Main Street District. This property is zoned in the B-2 Central Business District, which is intended to serve consumers with a wide variety of retail and service uses. True North Properties is proposing to redevelop this property with a minimum of $1.5 million of enhancements including significant exterior facade improvements, updating the interior of the three units with full renovations  5 and raised ceilings, and potentially adding a drive-through or pedestrian pickup window at 10 East Main Street. A future redevelopment agreement between the Village and True North Properties would include the stipulation that rent on the three existing businesses could not increase greater than 10% before June 2025, providing a window of adjustment for the tenants to adjust to a new owner and any new lease negotiated with the new owners. This potential real estate transaction would be structured as a TIF real-estate redevelopment agreement with a future Public Hearing at the Planning and Zoning Commission to consider a drive through window. A future TIF redevelopment agreement would appear on a future Village Board agenda for final action. Recommended Action: This is a non-voting item at this time. The developer and Village Staff seek to understand the Board’s preferences towards the proposed use at this site. B. Courtesy Review with Tofino Shoreline Partners for Proposed Cannabis Dispensary at Oakwood Commons Shopping Center at 680 Route 22 (Trustee Bobrowski) Summary: Tofino Shoreline Partners requests a Courtesy Review for consideration of a proposal to open an adult use cannabis dispensary at a vacant storefront in the Oakwood Commons Shopping Center. This commercial space has been vacant since 2022 and is zoned in the B-1 Local and Community Business District, which is intended to serve the everyday shopping needs of consumers and provide specialty shops to attract a wider suburban target market. This location is compliant with the Lake Zurich buffer requirements for cannabis zoning, providing sufficient distance away from any school, library, day care, or park. Operating a dispensary in Lake Zurich requires issuance of a Special Use Permit after a Public Hearing by the Planning and Zoning Commission with final approval by the Village Board. Recommended Action: This is a non-voting item at this time. The developer and Village Staff seek to understand the Board’s preferences towards the proposed use at this site. 9. PRESIDENT’S REPORT / COMMUNITY UPDATE 10. TRUSTEE REPORTS 11. VILLAGE STAFF REPORTS  6 12. EXECUTIVE SESSION called for the purpose of: • 5 ILCS 120 / 2 (c) (21) approval of executive session minutes • 5 ILCS 120 / 2 (c) (1) appointment, employment, compensation, discipline, performance or dismissal of specific employees 13. ADJOURNMENT The next regularly scheduled Village Board meeting is on Tuesday, February 20, 2024. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on 1-31-2024