A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Tuesday, February 18, 2025 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE o Police Promotion for Sergeant Ryan Butler o Lake Zurich Green Business Award for Pure Organics Spa o Advice and Consent to Reappoint Mike Moran to the Police Pension Board for a Two-Year Term 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of February 3, 2025 B. Approval of Executive Session Minutes from the Village Board Meeting of January 6, 2025 C. Approval of Semi-Monthly Warrant Register Dated February 18, 2025 Totaling $1,386,872.25  2 D. 2025 Parks and Recreation Special Event Requests at Paulus and Breezewald Parks with External Organizations Summary: Village staff recommends the approval of the external special events to be held at Paulus and Breezewald Parks in 2025. These events include the Purple Plunge, Water Lantern Festival, Gigi’s Playhouse 5k, Worship on the Water, Unplugged Fest, Alpine Races, Bushel of Apples Fest, Jack O’ Lantern World, and My Density Matters Paint the Lake Pink Walk. The Park Advisory Board has reviewed the list of events and concurs with staff’s recommendation. E. Ratification of Collective Bargaining Agreement between the Village of Lake Zurich and the Illinois Fraternal Order of Police Labor Council representing Lake Zurich Emergency Telecommunicators for January 1, 2025 – December 31, 2025 Summary: The Village of Lake Zurich has entered into an agreement to consolidate its dispatch operations with the Lake County Regional Operations Center in Libertyville. Staff anticipate that the transition will occur around June 30, 2025. Ratification of the provided agreement extends the current collective bargaining agreement for one year, including appropriate incentives to retain the Village’s dispatchers until the LakeComm transition is complete. F. Stay Agreement Between the Village of Lake Zurich and Lake Zurich Communications Supervisors Summary: The Village of Lake Zurich has entered into an agreement to consolidate its dispatch operations with the Lake County Regional Operations Center in Libertyville, which is planned for around June 30, 2025. Staff recommend approval of the provided stay agreement, which memorializes appropriate incentives to retain the Village’s two Communication Supervisors through the completion of the LakeComm transition. G. Resolution Approving an Intergovernmental Agreement between the Village of Lake Zurich and the Village of Kildeer for Vehicle Servicing (Resolution #2025-02-091) Summary: Since 2013, Lake Zurich has supported Kildeer municipal operations with access to quality repairs and fleet maintenance by Lake Zurich mechanics familiar with emergency response vehicles in a secured location. Staff from both municipalities have agreed to a two-tier cost structure to cover the next two years of this intergovernmental agreement, with Lake Zurich charging Kildeer $115 per hour in Year 1 and $130 per hour in Year 2. H. Resolution Approving an Intergovernmental Agreement between the Village of Lake Zurich and the Village of Kildeer regarding the Use of Lake Zurich Gas Pumps and Fuel (Resolution #2025-02-092) Summary: Since 2003, Lake Zurich has supported Kildeer municipal operations by providing 24-hour access to tax-free fuel for its fleet. Staff from  3 both municipalities have agreed to a new cost-sharing fee of 20% of Kildeer fuel usage to extend this arrangement for two more years. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS A. Ordinance Approving Budget Amendment #1 for Fiscal Year 2024 Budget (Assign Ord. #2025-02-603) (Trustee Riley) Summary: Upon evaluation of the financial projections for the 2024 fiscal year, a number of necessary budget amendments have been identified. These amendments are based on either actual figures of best estimates for projected year-end results. The amended budget for the General Fund reflects no change to the fund balance. The largest adjustments to revenue are Sales Tax, Ambulance Service Fees, and Investment Income, with an amended net increase in budget revenue of $934,000 to the adjusted grant revenue. General Fund adjustments include transferring an additional $1.2 million to the Capital Improvement Fund and an additional $200,000 to the Equipment Replacement Fund. Recommended Action: Motion to approve Ordinance #2025-02-603 approving budget amendment #1 for fiscal year 2024 budget. 8. TRUSTEE REPORTS 9. VILLAGE STAFF REPORTS A. Monthly Data Metric Reports 10. EXECUTIVE SESSION called for the purpose of:  5 ILCS 120 / 2 (c) (21) review of executive session minutes  5 ILCS 120 / 2 (c) (5) purchase or lease of real estate 11. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, March 3, 2025. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on February 12, 2025