A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, May 5, 2025 7:00 p.m. AGENDA 1. CALL TO ORDER 2. OATH OF OFFICE FOR NEWLY ELECTED VILLAGE BOARD TRUSTEES • Village President Tom Poynton • Village Clerk Kathleen Johnson • Trustee Sujatha Bharadwaj • Trustee Jake Marx • Trustee Greg Weider 3. ROLL CALL: Mayor Thomas Poynton, Trustee Sujatha Bharadwaj, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 4. PLEDGE OF ALLEGIANCE 5. PRESIDENT’S REPORT / COMMUNITY UPDATE • Proclamations o National Safe Boating Week o EMS Week o Police Week • Promotional Oath of Office for Brian Stodola to Fire Lieutenant • Oath of Office for Police Officers o Ricardo Cordero o Colin Gentry o Natalie Robertaccio • Advice and Consent to Appoint Finance Director Rita Kruse as Treasurer  2 6. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 7. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of April 21, 2025 B. Approval of Executive Session Minutes from the Village Board Meeting of April 7, 2025 C. Approval of Semi-Monthly Warrant Register Dated May 5, 2025 Totaling $701,093.99 D. Ordinance Authorizing Renewal of 100% Green Choice Lake Zurich Aggregation Program for Village Electrical Load (Assign Ord #2025-05-611) Summary: The proposed Ordinance authorizes the Village Manager or their designee to execute a contract without further action by the Village Board for the continuance of a 100% Green Choice electricity aggregation program for residential and small business owners. The 100% Green Choice program is generating significant amounts of renewable energy certificates that support investment into the construction of new renewable energy facilities in the Midwest. E. Agreement between the Village of Lake Zurich and Raymond Keller for Village Manager’s Employment Contract Summary: The current employment contract between the Village of Lake Zurich and Ray Keller regarding the Village Manager position is scheduled to expire on April 30, 2025. The Mayor and Board have determined that it is in the best interest of the Village to retain the services of Mr. Keller. The Mayor and Trustees entered into negotiations regarding a successor employment agreement. Staff recommend Board approval of the employment agreement between the Village of Lake Zurich and Ray Keller for the position of Village Manager. F. Agreement with Macqueen Emergency Equipment for a Fire Engine in the Amount Not-to-Exceed $1,200,000 Summary: The 2025 Community Investment Plan (CIP) identifies replacement of a fire engine in 2027, due to increasing maintenance and repairs. The engine to be replaced is a 2003 Pierce Saber with 164,000 miles and 13,600 hours. Due to long delivery times, the manufacturer is projecting delivery of a new engine in FY 2028. The proposed replacement fire engine includes many new features that will enhance the safety and functionality for the firefighters.  3 Staff recommends the purchase of a 2028 Pierce Saber fire engine from Maqueen Emergency Equipment using the Houston-Galveston Area Council Purchasing Cooperative in the amount not-to-exceed $1,200.000. This motion authorizes the purchase, which will be incorporated into the FY 2028 budget. G. Resolution Designation of Financial Institutions and Signatories (Assign Reso. #2025-05-101) Summary: With the addition of a new finance director and new Barrington bank accounts for financial transactions, the Village is revising the authorized list of approved financial institutions and corresponding authorize signers to reflect the notice of change of signers from Director Sparkowski to Director Kruse. H. Resolution Appointing Director Rita Kruse as the Village of Lake Zurich’s Authorized Agent for the Illinois Municipal Retirement Fund (Assign Reso. #2025-05-102) Summary: The Village of Lake Zurich as an IMRF employer appoints one of its employees to serve as an authorized agent. Lake Zurich will transition its authorized agent from Michael Duebner to Director Rita Kruse to the Illinois Municipal Retirement Fund. I. Agreement with Pro-Temp Illinois for the Police Department HVAC System in the Amount Not-to-Exceed $140,000 Summary: The FY 2025 budget includes $175,000 for the replacement of the Police Department’s heating, ventilation and air conditioning (HVAC) control system. Based on the age (24 years) of the HVAC control system, replacement was recommended and budgeted for the Village’s 2024 Community Investment Plan. A bid opening was conducted on March 27, 2025 which yielded five bids, with Pro-Temp of Illinois providing the lowest bid amount of $116,200. Staff recommends awarding a contract to Pro-Temp of Illinois for replacement of the Police Department HVAC Control System, with contingency, in the amount not-to-exceed $140,000. Recommended Action: A motion to approve the Consent Agenda as presented. 8. NEW BUSINESS – None at this time. 9. TRUSTEE REPORTS 10. VILLAGE STAFF REPORTS  4 11. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, May 19, 2025. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator, Kyle Kordell, at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on May 1, 2025