C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, March 5, 2007, 7:30 p.m. 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 7:34 PM. Present were Acting Village President Tolomei, Trustees Bondi, Callahan, Coleman, Gyarmaty, McAvoy, and Taylor. Also present were Village Administrator Dixon, Village Attorney Burkland, Public Works Director/Village Engineer Heyden, Finance Director Martynowicz, Fire Chief Mastandrea, Park Director Perkins, and Police Chief Urry. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT A. Proclamation honoring Lake Zurich High School Golf Team members Ben Glatz and Alex Praeger A proclamation recognizing the Lake Zurich High School Golf team members, Ben Glatz and Alex Praeger on their accomplishments, was read by Village Clerk Palmblad. Both golfers were presented with a copy of the proclamation by Acting President Tolomei. B. Proclamation honoring Lake Zurich High School Girls Tennis Team, Greta Brauer and Blair Moran A proclamation recognizing the Lake Zurich High School Girls’ tennis team, Greta Brauer and Blair Moran commended for their State record, was read by Village Clerk Palmblad. Both tennis players were presented with a copy of the proclamation by Acting President Tolomei. Trustee Gyarmaty congratulated the girls on their season on behalf of Coach Sipiera who was unable to be in attendance that evening. C. Resolution supporting Advocate Health Care, Good Shepherd Hospital location in northwest Lake County. (Assign RES. 2007-03-05A) A resolution was written to support the Illinois Health Facilities Planning Board of Advocate Health Care in their desire to construct a new hospital and expand health care services in the Round Lake Area. Trustee Bondi, a member of the Good Shepherd Hospital Governing Council supports the establishment of this new facility to be located in this underserved area of northwest Lake County. Board of Trustees Regular Village Board meeting minutes, March 5, 2007 Page 2 4. PUBLIC COMMENT Lisa Meehan, 226 Washo Drive, lives directly behind Wickes Furniture. Ms. Meehan took this opportunity to bring to the Board’s attention her concerns about this development; most importantly the exterior lighting on the property, the very large picture windows on the residential side, landscaping, and drainage issues. Discussions with the developer have not led to any solutions and Ms. Meehan is requesting the Village’s assistance. Brian Rothas, 270 Washo Drive, thanked everyone for their assistance up to this date and reiterated on the lighting issues. Drainage is his major concern since the access road to Wickes is three feet higher than his and his neighbor’s backyard. Anna Pekarski, 245 Washo Drive, lives across the street from the houses that back up to Wickes Furniture. Ms. Pekarski came to support her neighbors as well as voice her concerns regarding lighting, cedar fence, glass windows on the rear side of the building, and especially hopes the drainage issues will be corrected. Property values are also a concern. Board’s Comments: Acting President Tolomei questioned whether the large glass windows were part of the original plan. Administrator Dixon concurred and they are looking for a solution by adding a curtain, blinds, or window film to help reduce the lights. Mr. Dixon has tried to contact the developer about the exterior concerns, but has not had the opportunity to discuss further until they return from out of town. Shields will be installed on the lights and the height of the poles will be reviewed. The Village is in receipt of a letter of credit from the developer to ensure these items are taken care of, including the landscaping. Public Works Director/Engineer Heyden stated a concept plan will be installed to correct the drainage issues, as soon as the ground becomes unfrozen. Trustee Bondi agrees the lighting is too bright and sympathizes with the homeowners in the area. 5. APPROVAL OF MINUTES A. Regular Village Board meeting February 20, 2007 MOTION was made by Trustee McAvoy, seconded by Trustee Bondi, to approve the Regular Village Board meeting minutes dated February 20, 2007 as presented. Voice vote, all in favor. MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, March 5, 2007 Page 3 6. CONSENT AGENDA A. Warrant dated March 5, 2007. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated March 5, 2007 in the amount of $181,436.56 which includes the following items over 5% of the total: 1. Holland and Knight $24,204.61 13.34% 2. ComEd $15,975.54 8.80% 3. Chris Wagner Electric $15,783.96 8.70% 4. Clark Dietz, Inc. $12,999.90 7.16% 5. Bell Fuels $12,682.15 6.99% 6. IRMA $ 9,755.50 5.38% B. 631 Dunhill, rear yard variation for pool and deck. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE GRANTING A VARIATION FOR 631 DUNHILL DRIVE. (Assign ORD. #2007-03-484) C. 1099 Midlothian Road, Resolution denying application for rezoning. The Planning and Development Committee recommends approval and the Board of Trustees approves A Resolution Denying a Zoning Map Amendment for 1099 Midlothian Road. (Assign RES. 2007-03-05B) D. 1099 Midlothian Road, proposed plat of subdivision. The Planning and Development Committee recommends denial and the Board of Trustees denies the application for preliminary plan and final plat of subdivision for noncompliance with Zoning Code standards. E. Expect a Miracle, request to use Paulus Park, June 23, 2007. The Public Works Committee recommends approval and the Board of Trustees approves the request from Expect a Miracle to use Paulus Park on June 23, 2007. F. Triathlon use of Paulus Park, August 5, 2007. The Public Works Committee recommends approval and the Board of Trustees approves the request from the Lake Zurich Triathlon for use of Paulus Park on August 5, 2007. G. Bid award for 4th of July fireworks. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Spectrum Pyrotechnics in the amount of $20,000 for fireworks display on the 4th of July. H. Bid award for 2007 MFT Street Maintenance Program. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Arrow Road Construction in the amount not to exceed $1,055,865.45 for the 2007 Street Maintenance Program with MFT funds. I. Bristol Trail Master Plan, agreement for consultant. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Thompson Dyke & Association in the amount of $14,200 for the Bristol Trail Master Plan and OSLAD grant application. J. Sign panels on construction fence at Phase 1, Grandview building site. The Committee of the Whole recommends approval and the Board of Trustees approves A Resolution Approving Construction Fencing and Decorative Sign Board of Trustees Regular Village Board meeting minutes, March 5, 2007 Page 4 Panels for the Phase 1 Portion of the Downtown Redevelopment Project. (Assign RES. #2007-03-05C) K. Well 12 construction, engineering & inspection. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Clark Dietz in the amount of $99,600 for construction, engineering and inspection services for Well 12. MOTION was made by Trustee Callahan, seconded by Trustee McAvoy, to approve the Consent Agenda as read. AYES: 6 Trustees Bondi, Callahan, Coleman, Gyarmaty, McAvoy, and Taylor NAYS: 0 MOTION CARRIED 7. ADMINISTRATOR’S REPORT No report. 8. ATTORNEY’S REPORT No report. 9. COMMITTEE AND TRUSTEE REPORTS No report. 10. OTHER BUSINESS A. Courtesy review referral. Midwest Muscle Cars, 330 E. Route 22 request for automobile repairs. B. Courtesy review referral. Relaxing the Soul, Massage Envy, 299 S. Rand Road, request for Zoning Code text amendment and special use permit. C. Courtesy review referral. Barrington Christopher Club Assoc., Knights of Columbus, 2.86 acres on Surryse Road (Donalek property) request for special use permit for banquet/meeting hall with office condominiums. No additional information was provided. All of these items will now move forward to the appropriate Boards and Commissions for review without recommendation from the Board. D. Consideration of matters for proposed meeting with School District #95 Board of Trustees. Acting President Tolomei has scheduled a tentative date to hold a joint meeting for the Board of Trustees and the School Board for Tuesday, March 20th. The meeting is being called to discuss the reimbursement of expenses for generated children from the TIF District to the School District. The School District is suggesting the Village owes additional funds for 2004 even though the TIF did not generate any funds that year. The School Board is suggesting the Village owes approximately $80,000 based on an oral agreement. Board of Trustees Regular Village Board meeting minutes, March 5, 2007 Page 5 Gary Robillard, School Board President residing at 22 Church Street, referred to the October 21, 2002 minutes which stated the Village would pay the School District for any new children produced in the TIF District. Acting President Tolomei requested the Board review the provided documents to prepare for the meeting scheduled for both Boards on Tuesday, March 20th at 7:30 pm in the Board room and is hopeful action can be taken to resolve this issue. 11. ADJOURNMENT MOTION was made by Trustee Callahan, seconded by Trustee Bondi, to adjourn the meeting. Meeting adjourned at 8:15 PM. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ________________________________________ Acting Village President John G. Tolomei