C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, March 19, 2007 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 7:37 PM. Present were Acting Village President Tolomei, Trustees Callahan, Coleman, Gyarmaty, McAvoy, and Taylor. Also present were Village Administrator Dixon, Village Attorney Burkland, Public Works Director/Engineer Heyden, Finance Director Martynowicz, Fire Chief Mastandrea, Park Director Perkins, and Police Chief Urry. Trustee Bondi was excused. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT Acting President Tolomei announced the Finance Department was recently notified they will be awarded for their Comprehensive Financial Report for fiscal year ending April 30, 2006, and qualifies for a Certificate of Excellence in Financial Reporting. This is the 18th year the Village will be receiving this award. A plaque will be presented to the Village at a future Board meeting. 4. PUBLIC COMMENT Claudette Dyback, 205 West Main Street, requested an update in hopes the traffic exiting from the Gateway building on to Lake Street could be rerouted. Ms. Dyback voiced her concerns about cut through traffic and dense development too. Board’s Comments: Trustee Taylor has had further discussions with the developer about the traffic exiting onto Lake Street. They are revisiting the situation to see what other options there may be. Acting President Tolomei stated the developer is looking at the possibility of using both Mionski and Lake Streets for exit options. Traffic on Main Street is at a minimum now due to the bypass and vehicles traveling on Lake Street have a destination point, since there are no outlets. Acting President Tolomei reminded everyone the forum for the Village’s Board meeting is set up to allow residents an opportunity to voice their comments but not allow for long debates and be conducted as a business meeting. Phone calls are welcome. Board of Trustees Regular Village Board meeting minutes, March 19, 2007 Page 2 5. PUBLIC HEARING to allow for public comments regarding Budget Fiscal Year 2008 Extensive discussions regarding budget fiscal year 2007-2008 took place at last week’s Finance Committee meeting. This is the 16th year a balanced budget has been presented. The public hearing was opened at 7:49 PM. Rich Sustich, 217 Sandy Point Lane, noticed a revenue and expense report for the police pension fund was included in the budget and wondered why there was no report on the fire pension. Mr. Sustich noticed two million dollar bonds were issued in July, 2006 and questioned if that money would be used to fund the pension plans or for water and sewer infrastructure. If used for infrastructure, Mr. Sustich questioned the Village’s plan to rectify the shortfall in the pensions. Scott Garrison, 33 Rugby Road, thanked the staff for considering increases in the budget for tree services. There was talk at last week’s budget meeting to not replace a retiring public works’ employee but feels finding money for this replacement is vital to the department. The public hearing closed at 7:54 pm. Acting President Tolomei requested Village Administrator Dixon and Finance Director Martynowicz respond to the questions raised during the public hearing. Village Administrator Dixon explained the Fire Pension revenue and expense report is not included in the budget since the Fire Pension Board hired an outside professional fund manager. Pension plans are not required to be fully funded until 2033. Recent State legislative has imposed additional benefits for its members and poor investment returns were mentioned to explain the shortfall. Finance Director Martynowicz confirmed the General Obligation Alternate Revenue bonds issued in July 06 paid for infrastructure of Route 22. A most recent Illinois Municipal League Conference survey showed there were no municipalities with 100% funded police and fire pensions and the Village of Lake Zurich was average with their funding ratios. 6. APPROVAL OF MINUTES A. Regular Village Board meeting March 5, 2007 MOTION was made by Trustee Taylor, seconded by Trustee McAvoy, to approve the minutes dated March 5, 2007, as presented. Voice vote, all in favor. MOTION CARRIED 7. CONSENT AGENDA A. Warrant dated March 19, 2007. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated March 19, 2007 in the amount of $300,287.31 which includes the following items over 5% of the total: Board of Trustees Regular Village Board meeting minutes, March 19, 2007 Page 3 1. North American Salt $43,017.76 13.60% 2. Arrow Road Construction $32,925.84 10.41% 3. ComEd $30,710.26 9.71% 4. Fire District $20,980.30 6.63% 5. Currie Motors $20,275.00 6.41% 6. Midwest Operating Engineers $19,749.64 6.24% 7. Bell Fuels $15,910.12 5.03% B. Resolution expressing support of Ill. Liquor Control Act amendment – Parental Responsibility and Underage Drinking. The Public Safety Committee recommends approval and the Board of Trustees approves A Resolution Expressing Support of the Illinois Liquor Control Act amendment for Parental Responsibility and Underage Drinking. (Assign RES. #2007-03-19A) C. Recreation summer brochure. The Public Works Committee recommends approval and the Board of Trustees approves the Recreation Summer brochure as presented. D. Newsline, April edition. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline as revised. MOTION was made by Trustee Taylor, seconded by Trustee Coleman, to approve the Consent Agenda as read. AYES: 5 Trustees Callahan, Coleman, Gyarmaty, McAvoy, and Taylor NAYS: 0 ABSENT: 1 Trustee Bondi MOTION CARRIED 8. ADMINISTRATOR’S REPORT No report. 9. ATTORNEY’S REPORT No report. 10. COMMITTEE AND TRUSTEE REPORTS No report. 11. OTHER BUSINESS A. Well #12, Supplemental Ordinance for IEPA Loan. Consideration of SUPPLEMENTAL ORDINANCE AUTHORIZING THE VILLAGE OF LAKE ZURICH, ILLINOIS TO BORROW FUNDS FROM THE PUBLIC WATER SUPPLY LOAN PROGRAM OF THE WATER REVOLVING FUND OF THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY. (Assign ORD. #2007-03- 485) Public Works Director/Engineer Heyden stated this is a continuation of the 30 day public hearing for the IEPA loan for well #12. Village Administrator Dixon received confirmation the Village qualifies for the IEPA loan at 2.5%. Board of Trustees Regular Village Board meeting minutes, March 19, 2007 Page 4 MOTION was made by Trustee Gyarmaty, seconded by Trustee Callahan, to authorize a supplemental ordinance authorizing the Village of Lake Zurich, Illinois to borrow funds from the public water supply loan program of the water revolving fund of the Illinois Environmental Protection Agency. AYES: 5 Trustees Callahan, Coleman, Gyarmaty, McAvoy, and Taylor NAYS: 0 ABSENT: Trustee Bondi MOTION CARRIED B. Building Code amendment to allow CPVC piping. Consideration of the Building Code amendment to allow CPVC piping. Village Administrator Dixon mentioned this item was carried over from last week’s committee meeting in order to gather some additional information as requested from the Board. Questions were raised on the history of this piping. Research found copper is still being used even though CPVC is allowable. Most of the Board members spoke of their concerns and none were convinced the CPVC piping was a better option than the copper. Village Administrator Dixon suggested the CPVC piping be monitored for possible inclusion in the future with no changes to the code at this time. C. Further discussion regarding Budget Fiscal Year 2008. This agenda item provided an opportunity for the Board to voice their comments and questions regarding the budget. As Public Works Committee Chairperson, Trustee Gyarmaty attended last week’s Tree Commission meeting. At that time, the Tree Commission spoke of their concern that the Public Works Department would not be replacing a retiring maintenance II worker in order to balance the budget. The Tree Commission in the past has always asked for a forestry person to help with the very large trees in the Village. Trustee Gyarmaty does not feel its fair for the Public Works Department to lose an employee and the Parks Department to add a maintenance employee. Finding money in the budget for a replacement of this Maintenance II Worker is necessary for the Public Works Department to continue to provide and maintain it’s current level of service. Trustee Coleman concurred. Trustee Callahan agrees there is a need in both departments. Trustee Taylor says there is a need to add an employee to all the departments; however, funding is limited. Trustee Callahan suggested the Village hire a part time employee for the Parks Department immediately and hire a full time Public Works employee starting in September. The total costs for these two employees could equal the amount of money allocated for the trailer. Acting President Tolomei suggested we carefully listen to the recommendations provided by staff, since funding is limited and balancing departments is difficult. Board of Trustees Regular Village Board meeting minutes, March 19, 2007 Page 5 Trustee Callahan requested the Village Administrator calculate the costs involved in hiring a part time maintenance worker for the Parks Department beginning this spring, and hire a replacement maintenance worker for the Public Works Department beginning in September and forego the trailer. Trustee Gyarmaty asked staff to determine which services would be cut or rearranged should the replacement employee not be affordable in this year’s budget. 12. ADJOURNMENT MOTION was made by Trustee Coleman, seconded by Trustee McAvoy, to adjourn the meeting. The meeting adjourned at 8:22 pm. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ______________________________________ Acting President John G. Tolomei