C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, August 20, 2007 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 7:34 pm. Present were Village President Tolomei, Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor. Also present were Village Administrator Dixon, Village Attorney Browne, Public Works Director/Engineer Heyden, Park Director Perkins, and Building/Zoning Director Peterson. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT 4. PUBLIC COMMENT Stephanie Halen, 154 S. Pleasant, inquired whether anyone was interested in redeveloping the Kmart property and how soon the residents would be notified prior to being discussed with the Plan Commission. President Tolomei stated that nothing is planned as yet, but notices would be mailed to the residents once a project is submitted. 5. PUBLIC HEARING, CONTINUED FROM 8-6-07 – annexation petition from Astor Developers II, north of Lake Zurich Industrial Park, east of EJ & E Railroad The public hearing was properly posted and originally held at the August 6th Board meeting. The hearing was continued to allow review of the annexation development agreement. The public hearing opened at 7:38 pm. The public hearing closed at 7:38 pm. 6. APPROVAL OF MINUTES A. Regular Village Board meeting August 6, 2007 MOTION was made by Trustee McAvoy, seconded by Trustee Callahan, to approve the Regular Village Board meeting minutes dated August 6, 2007. Voice vote, all in favor. MOTION CARRIED 7. CONSENT AGENDA A. Warrant dated August 20, 2007. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated August 20, 2007 in the amount of $1,096,665.95 which includes the following items over 5% of the total: 1. Lake Cty. Public Wks. $286,336.64 26.11% 2. Schaefges Brothers $226,766.70 20.68% Board of Trustees Regular Village Board meeting minutes, August 20, 2007 Page 2 3. Peapod, LLC $76,296.00 6.96% 4. Gametime, Inc. $62,521.25 5.70% B. Ela Township Highway Department request for water usage. The Planning and Development Committee recommends approval and the Board of Trustees approves the connection of the Ela Township Highway Department to the Village water system. C. Comcast Tech Center, Lots 3 & 4, Donata Court. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING A SPECIAL USE PERMIT, A PRELIMINARY PLAN AND FINAL PLAT OF RESUBDIVISION, EXTERIOR APPEARANCE PLANS, AND SITE PLANS FOR THE COMCAST COMMUNICATIONS TECH CENTER AT LOT 3, DONATA COURT (Assign ORD. #2007-08-514) D. Lakeside Family Sports Complex, 143 E. Main Street. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING A SPECIAL USE PERMIT AND SITE PLANS FOR 143 EAST MAIN STREET (LAKESIDE FAMILY SPORTS COMPLEX). (Assign ORD. #2007-08-515) E. Bid award, Well #12 Ion Exchange contract. The Public Works Committee recommends approval and the Board of Trustees approves a contract to Maxim Construction Corp. in the amount of $1,532,000.00 for the Well #12 Ion Exchange System construction. F. Bid award, Well #9 Ion Exchange contract. The Public Works Committee recommends approval and the Board of Trustees approves a contract to Manusos General Contracting in the amount of $1,545,000.00 for the Well #9 Ion Exchange System construction. G. Professional service agreement for construction at Well #9. The Public Works Committee recommends approval and the Board of Trustees approves a Professional Services Agreement with Clark Dietz, Inc. for Construction Phase Services of Well #9 in an amount not to exceed $99,600.00. H. Contract with Waste Management. The Public Works Committee recommends approval and the Board of Trustees approves a contract with Waste Management as outlined in Village Administrator Dixon’s memorandum dated August 9, 2007. I. Newsline, September, 2007. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline as presented. MOTION was made by Trustee Johnson, seconded by Trustee Poynton, to approve the Consent Agenda as read. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, August 20, 2007 Page 3 8. ADMINISTRATOR’S REPORT No report. 9. ATTORNEY’S REPORT No report. 10. COMMITTEE AND TRUSTEE REPORTS No report. 11. OTHER BUSINESS A. Courtesy review referral. Ela Township, 22155 Route 22, request for site plan and exterior appearance review. No additional information was provided. This item will now move forward to the appropriate Boards and Commissions for review without recommendation from the Board. B. Resolution accepting plat of easement at Sarah Adams School. The Public Works Committee recommends approval and the Board of Trustees approves A Resolution Accepting Grant of Sidewalk Easement at 555 Old Mill Grove Road. (Assign RES. #2007-08-20A) Trustee Johnson questioned if CUSD #95 gave us their approval on this resolution. Village Administrator Dixon stated item this will be submitted for approval by the School Board at their next monthly meeting. Parks Director Perkins updated the Board that the sidewalk easement has already been approved by the School Board. MOTION was made by Trustee Johnson, seconded by Trustee Taylor, to approve a Resolution accepting grant of sidewalk easement at 555 Old Mill Grove Road, resolution #2007-08-20A. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED C. Astor Developer II, 24130 N. Quentin Road. The Planning and Development Committee recommends approval and the Board of Trustees approves: 1.) AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT FOR THE ASTOR SUBDIVISION AT 24130 QUENTIN ROAD AND 24469 NORTH MIDLOTHIAN ROAD. (Assign ORD. #2007-08-516) MOTION was made by Trustee Callahan, seconded by Trustee McAvoy, to approve an ordinance approving an annexation agreement for the Astor Subdivision at 24130 Quentin Road and 24469 North Midlothian Road. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, August 20, 2007 Page 4 2.) AN ORDINANCE ANNEXING THE ASTOR SUBDIVISION AT 24130 QUENTIN ROAD AND 24469 NORTH MIDLOTHIAN ROAD TO THE VILLAGE OF LAKE ZURICH. (Assign ORD. #2007-08-517); and MOTION was made by Trustee Johnson, seconded by Trustee Branding, to approve an ordinance annexing the Astor Subdivision at 24130 Quentin Road and 24469 North Midlothian Road to the Village of Lake Zurich. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED 3.) AN ORDINANCE APPROVING A ZONING MAP AMENDMENT, A PRELIMINARY PLAN AND FINAL PLAT OF SUBDIVISION, AN ENGINEERING-ONLY SITE PLAN, VARIATIONS, AND A CODE MODIFICATION FOR THE ASTOR SUBDIVISION PROPERTY. (Assign ORD. #2007-08-518) MOTION was made by Trustee Callahan, seconded by Trustee Branding, to approve an ordinance approving a zoning map amendment, a preliminary plan and final plat of subdivision, an engineering only site plan, variations, and a code modification for the Astor Subdivision property. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED D. Astor Developer II, Apex Dental Properties, Lot 7, Telser Court. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING SITE PLANS AND EXTERIOR APPEARANCE FOR APEX DENTAL PROPERTIES, LOT 7 OF THE ASTOR SUBDIVISION. (Assign ORD. #2007-08-519) MOTION was made by Trustee Poynton, seconded by Trustee Johnson, to approve an ordinance approving site plans and exterior appearance for Apex Dental Properties, Lot 7 of the Astor Subdivision. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, August 20, 2007 Page 5 E. Consideration of a motion to ratify the Village President’s signature for authorization of notice of intent for Well #12 award of contract. MOTION was made by Trustee Callahan, seconded by Trustee Taylor, to approve the Village President’s signature for authorization of notice of intent for Well #12 award of contract. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED 12. EXECUTIVE SESSION for the purpose of discussing personnel. MOTION was made by Trustee Taylor, seconded by Trustee McAvoy, to adjourn to Executive Session and not reconvene to open session. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED 13. ADJOURNMENT Meeting adjourned at 7:47 pm. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ________________________________________________ President John G. Tolomei