C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, November 19, 2007 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 7:30 PM. Present were Village President Tolomei, Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor. Also present were Village Administrator Dixon, Village Attorney Burkland, Finance Director Martynowicz, Building and Zoning Director Peterson, Park and Recreation Director Perkins, and Fire Chief Mastandrea. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT A. Certificates of Appreciation to Girl Scout Troops for scarecrow decorations along Main Street. Mayor Tolomei thanked the Girl Scouts who participated in decorating Main Street with scarecrow decorations. He gave Certificates of Recognition to representatives of Troop 248, 262, 945, 946, 1231, 122, and 1233. Leader Gail Ludwigsen thanked Mark Cook Landscaping for providing the materials. B. Congratulations to Lake Zurich Bears Football Team Mayor Tolomei congratulated the Lake Zurich Bears Football Team for their victory in the playoff game against Carmel Catholic High School. The Bears will play Wheaton/Warrenville High School on Saturday, November 24 at 4:00 p.m. at the University of Illinois Champaign/Urbana. He expressed his support for a victory at the championship game. 4. PUBLIC COMMENT Jim Tarbet, 1195 Cedar Creek Drive, had comments about several agenda items. He supports a sidewalk at South Old Rand Road and the railroad crossing, would like other groups considered in addition to seniors for affordable housing, and referred to an article in the Waukegan News Sun that had positive comments regarding the Lake Zurich Bears game this past Saturday and the commendable conduct of the Bears. 5. PUBLIC HEARING - Property Tax Levy The public hearing opened at 7:36 pm. Jim Tarbet, 1195 Cedar Creek Drive, complimented Finance Director Martynowicz on a good presentation at the November 12, 2007 Finance Committee meeting but thought the estimate of new housing might be too low. Mr. Tarbett said the average increase in property tax assessments for Ela Township residents was 15% with some much higher. He was concerned a tax increase could present a severe burden Board of Trustees Regular Village Board meeting minutes, Nov. 19, 2007 Page 2 for some residents. Mr. Tarbet said the sales tax revenue should be used to pay for the TIF shortfall and the property owners should not have to pay through a tax increase. Administrator Dixon said sales tax revenue goes into the General Fund, and the tax cap does not allow for an increase higher than 2-1/2 %. The public hearing closed at 7:47 p.m. 5. APPROVAL OF MINUTES A. Regular Village Board meeting November 5, 2007 Trustee Branding asked that the last motion on page 3 be clarified to reflect the waiver of payment of the annexation fees, minus any incurred fees, for Ela Town Hall. MOTION was made by Trustee McAvoy, seconded by Trustee Branding, to approve the Regular Village Board meeting minutes of November 5, 2007 as amended. Voice vote, all in favor. MOTION CARRIED. 6. CONSENT AGENDA A. Warrant dated November 19, 2007. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated November 19, 2007 in the amount of $961,968.31 which includes the following items over 5% of the total: 1. Lake County Public Works $289,690.56 30.11% 2. Arrow Road Construction $132,954.71 13.82% 3. Special Recreation Assoc. $80,500.00 8.37% 4. Maxim Construction $70,492.50 7.33% 5. Peapod, LLC $69,307.00 7.20% B. Ordinance establishing a traffic control plan on Berkley Road. The Public Safety Committee recommends approval and the Board of Trustees approves AN ORDINANCE ESTABLISHING A TRAFFIC CONTROL PLAN ON BERKLEY ROAD. (Assign ORD. #2007-11-536) C. Ordinance establishing a traffic control plan at Evergreen and Prairie Lane. The Public Safety Committee recommends approval and the Board of Trustees approves AN ORDINANCE ESTABLISHING A TRAFFIC CONTROL PLAN AT EVERGREEN STREET AND PRAIRIE LANE. (Assign ORD. #2007-11-537) D. American Cancer Society Relay for Life, use of Paulus Park with waiver of fees, June 21-22, 2008. The Public Works Committee recommends approval and the Board of Trustees approves American Cancer Society Relay for Life use of Paulus Park with waiver of fees on June 21-22, 2008. E. LZACC, Taste of the Towns, use of Paulus Park, August 24, 2008. The Public Works Committee recommends approval and the Board of Trustees approves LZACC, Taste of the Towns use of Paulus Park on August 24, 2008. Board of Trustees Regular Village Board meeting minutes, Nov. 19, 2007 Page 3 F. Lake Zurich Pines Subdivision letter of credit reduction and acceptance of public improvements. The Public Works Committee recommends approval and the Board of Trustees approves the LZ Pines Subdivision LOC #02-1110 reduction to $19,313.65 Maintenance Guaranty for a two-year period. G. Lake Zurich Sunset Subdivision letter of credit reduction. The Public Works Committee recommends approval and the Board of Trustees approves LOC #07- 1395 reduction to $255,993.35. H. Meadow Wood Subdivision letter of credit reduction. The Public Works Committee recommends approval and the Board of Trustees approves Meadow Wood Subdivision LOC CPCS-200931 to the amount of $519,352.49. I. Purchase of one utility pick-up and two patrol vehicles. The Public Works Committee recommends approval and the Board of Trustees approves the purchase of a 2008 Ford F-250 4x4 from Currie Motors in the amount of $20,512.00, and two 2008 Ford Crown Victoria Police Interceptors from Currie Motors in the amount of $44,611.00, both under the Suburban Purchasing Cooperative Contract. J. Petition to ICC for sidewalk at South Old Rand Road and railroad crossing. The Public Works Committee recommends authorization and the Board of Trustees authorizes the Village Administrator to execute the petition for Railroad Crossing Improvement at South Old Rand Road. K. Resolution, Affordable Housing Plan, third year implementation. The Planning and Development Committee recommends approval and the Board of Trustees approves A Resolution requesting the Affordable Housing Committee to meet with Non-profit Affordable Housing Agencies and Groups. (Assign RES. #2007- 11-19A) L. Ordinance for Cable/Video Service Provider fee and peg access support fee. The Public Works Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING CABLE/VIDEO SERVICE PROVIDER FEE AND PEG ACCESS SUPPORT FEE. (Assign ORD. #2007-11-538) M. Resolution appointing delegate and alternate to IRMA. The Finance Committee recommends approval and the Board of Trustees approves A Resolution Appointing Village Administrator Bob Vitas as Delegate and Assistant Finance Director Albert Walczak as an Alternate to the Intergovernmental Risk Management Agency (IRMA) (Assign RES. #2007-11-19B) N. Resolution appointing authorized agent to IMRF. The Finance Committee recommends approval and the Board of Trustees approves A Resolution appointing Donna Epstein as the Authorized Agent to the Illinois Municipal Retirement Fund. (Assign RES. #2007-11-19C) O. Newsline, December edition. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline as presented. MOTION was made by Trustee Callahan, seconded by Trustee Branding, to approve the Consent Agenda as read. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, Nov. 19, 2007 Page 4 7. ADMINISTRATOR’S REPORT No report. 8. ATTORNEY’S REPORT No report. 9. COMMITTEE AND TRUSTEE REPORTS Trustee Johnson said he and Trustee Poynton met with Fire Chief Mastandrea, Assistant Fire Marshall Trayling, Building and Zoning Director Peterson, and Public Works Director/Engineer Heyden to discuss the building permit process and to see if there was some way it could be streamlined and more “consumer friendly”. He said the procedures in place are excellent but wanted to improve communication so the residents would be more knowledgeable and know what to expect. Articles will be put in the Newsline with information about the permitting process. The Village is open to receiving comments from residents regarding their experiences and hearing their suggestions. 10. OTHER BUSINESS None 11. EXECUTIVE SESSION for the purpose of discussing pending, probable or imminent litigation and potential disposition of property. MOTION was made by Trustee Callahan, seconded by Trustee Poynton, to adjourn to Executive Session and not reconvene to open session. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED 12. ADJOURNMENT Meeting adjourned at 7:56 pm. Respectfully submitted: Janet McKay, Recording Secretary Approved by: ______________________________________________ President John G. Tolomei