C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, March 17, 2008, 7:30 p.m. 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:31 pm. Present were Village President Tolomei, Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor. Also present were Village Administrator Vitas, Village Attorney Burkland, Public Works Director/Engineer Heyden, Fire Chief Mastandrea, Park Director Perkins, Building/Zoning Director Peterson, and Finance Director Zochowski. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT No report. 4. PUBLIC COMMENT No comments. 5. APPROVAL OF MINUTES A. Regular Village Board meeting March 3, 2008 MOTION was made by Trustee McAvoy, seconded by Trustee Taylor, to approve the Regular Village Board meeting minutes of March 3, 2008. Voice vote, all in favor. MOTION CARRIED. 6. CONSENT AGENDA Trustee Johnson requested Consent Agenda Item B be removed for additional discussion under Other Business. A. Warrant dated March 17, 2008. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated March 17, 2008 in the amount of $492,248.94 which includes the following items over 5% of the total: 1. Maxim Construction Corp. $89,122.50 18.10% 2. Staples & Sons Landscaping $54,987.50 11.17% 3. Manusos General Contracting $40,177.61 8.16% 4. Bell Fuels $39,477.45 8.02% 5. Constellation New Energy $33,725.64 6.85% 6. Clark Dietz Inc. $25,136.70 5.10% Board of Trustees Regular Village Board meeting minutes, March 17, 2008 Page 2 C. Summer Parks & Recreation Program Brochure. The Public Works Committee recommends approval and the Board of Trustees approves the Summer Parks and Recreation Program Brochure as presented. MOTION was made by Trustee Poynton, seconded by Trustee Johnson, to approve the Consent Agenda Items A and C as read. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED 7. ADMINISTRATOR’S REPORT Village Administrator Vitas announced the quiet zone on the E J & E Railroad will take place beginning April 4th. Village President Tolomei questioned the outcome of the quiet zone status should the proposed purchase of the Canadian National take place. Public Works Director/Engineer Heyden explained the number of trains increases the index number which could affect the quiet zone; however, the Canadian National had stated they would install the necessary improvements in order to keep that status. 8. ATTORNEY’S REPORT No report. 9. COMMITTEE AND TRUSTEE REPORTS No report. 10. OTHER BUSINESS A. Newsline, April issue. Consideration of approval of the April issue of the Newsline as presented. MOTION was made by Trustee Callahan, seconded by Trustee Taylor, to approve the Newsline, April issue as presented. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED B. Ordinance amending the Municipal Code to allow for liquor license at Aldi, 981 South Rand Road. Consideration of AN ORDINANCE AMENDING THE LAKE ZURICH MUNICIPAL CODE RELATED TO THE NUMBER OF AUTHORIZED LIQUOR LICENSES. (Assign ORD. #2008-03-551) MOTION was made by Trustee Taylor, seconded by Trustee Branding, to approve an ordinance amending the Lake Zurich Municipal Code related to the number of authorized liquor licenses, ordinance #2008-03-551. Board of Trustees Regular Village Board meeting minutes, March 17, 2008 Page 3 AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 0 MOTION CARRIED Consent Agenda Item B. B. Paulus Park Internal Fence Proposal. The Public Works Committee recommends approval and the Board of Trustees approves a contract for the purchase and installation of a new interior Elite EFS-10 fence in Paulus Park from Universal Fence Inc. in the amount of $41,500 from park improvement funds and to waive the formal bidding process. Trustee Johnson requested this be removed from Consent in order to discuss the necessity of a new third fence replacing an already existing fence and the liability of spikes on top of a 4 foot fence. He also questions whether this $40,000 + money be spent on some other item needed for the existing Master plans, taking into consideration developer contributions have been reduced recently. Trustee Johnson then suggested this item be returned to the Park and Recreation Advisory Board for further consideration. Trustee Taylor reminded everyone the funds being used to purchase this fence is from money donated by developers, earmarked specifically for park improvements only, and are not being withdrawn from the general fund. In the past, money for parks has not been available and thus has been neglected for many years. This particular fence is needed for crowd control and for the protection of keeping people from running into the internal street. Park Director Perkins reminded everyone this fence was included in the Paulus Park Master plan, mostly for safety reasons, with funds from the Park Improvement Fund. Since the Board had voiced concerns over the spikes on top of a four foot fence, Director Perkins securing pricing for a five foot fence without spikes. Trustee Johnson suggested painting the existing fence until the economic situation changes. Park Director Perkins reiterated the Park Advisory Board has discussed this item and would like to utilize the improvement funds for this purchase. Trustee Taylor questioned whether there was another project/item this money could be used to purchase. The Parks Department is now in the process of improving both Paulus and Staples Park with OSLAD grants, replacing playground equipment in three parks, awaiting word on an application for an OSLAD grant for Bristol Trails, and in the process of preparing to apply for a second OSLAD grant (Phase II) for Paulus Park. Including this fence into the second OSLAD grant application is not an option since this would exceed the proposal amount, and of course, is not guaranteed. Board of Trustees Regular Village Board meeting minutes, March 17, 2008 Page 4 Park Director Perkins advised that at some point this fence will be replaced. Installing this new fence beautifies the park and will be looked upon favorably during review of future grants for Paulus Park. Trustee Branding would like to see the Village balance the budget before approving this item. Park Director Perkins reminded everyone the Park Improvement Fund is not part of the Village budget and provided the amount available in the fund. After much discussion, Village President Tolomei reiterated the three items in question – whether a new fence was needed at all, four or five foot high, and spears or no spears. Village President Tolomei polled the Board on how they would like to proceed. Majority of the Board requested this item be returned to the Park Advisory Board for review. Trustee Poynton questioned whether the Village is allowed to borrow from the Park Improvement Fund. Village Administrator Vitas stated it is not recommended. Trustee Taylor questioned if the fence bid was time sensitive and Park Director Perkins’ response was negative. 11. ADJOURNMENT MOTION was made by Trustee Poynton, seconded by Trustee Taylor, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED Meeting adjourned at 8:10 pm. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ___________________________________________________ President John G. Tolomei