C. Village Board

APPROVED VILLAGE OF LAKE ZURICH SPECIAL JOINT BOARD OF TRUSTEES AND PARK AND RECREATION ADVISORY MEETING APRIL 21, 2008 The meeting was called to order at 6:24 p.m. ROLL CALL: Board of Trustees: Present – Mayor Tolomei, Trustees Branding, Callahan (6:47), Johnson, Taylor, and Poynton. Excused –Trustee McAvoy. Park Advisory Board: Present – Chairperson Maureen Degen, Board Members Al Froehde, Mike Hilt, Kathy Kozlowski, and Teri Pytel. Excused – Phil Dlatt and Spring Green. Staff present: Village Administrator Vitas, Finance Director Zochowski, Park and Recreation Director Perkins, and Village Clerk Palmblad. FIVE-YEAR PLAN: Director Perkins narrated a power point presentation including history of the parks and the park budget, projects completed, planning tools, requirements and needs, and future capital and general budget funding. Director Perkins said due to limited finances, the recreational aspect was neglected in favor of the parks. Future recreation needs include facility upgrades or a community center, full-time recreation manager/superintendent of recreation, and a full- time communications/marketing coordinator. Future park needs include at least one additional park maintenance staff person, at least one additional park maintenance truck, adherence to a playground replacement plan, pathway and parking lot repairs/improvements, shelter and building repair/improvements, new benches, picnic tables and other park amenities, and landscaping and tree maintenance. Future capital and general budget funding needs include the establishment of a 5 to 15-year capital improvement plan for park and playground renovations and additions, more funding for equipment and general maintenance, funding for staff training, upkeep of existing facilities, and future development of programming facilities. Director Perkins said the master plan shows a recreation center, paths, and a pool because they rated high on the residents’ survey. He intends to do another survey in the near future. Director Perkins asked that the budgetary allocation be seriously considered because the park improvement funds eventually will be gone. Chair Degen said the Park Advisory Board unanimously supports the creation of a new Recreation Manager/Superintendent of Recreation and will continue to request this position be created and filled because it is vital to the proper operation of the department. Joint Board of Trustees and Park Advisory Board Meeting Minutes, April 21, 2008 2 DISCUSSION AND UPDATE ON JOINT ISSUES: The recommendations in the master plan were discussed. Director Perkins said he will do a new survey because opinions may have changed since the last one was completed. He said Hawthorn Woods and the Foglia YMCA now have pools as well as Palatine and Barrington so it may not be as high on the list anymore. Pools were briefly discussed. The lack of adequate recreation facilities was discussed. Director Perkins will be meeting with District 95 to discuss facilities. Mayor Tolomei said it would be helpful if the State of Illinois would address consolidation and alignment of taxing bodies. Options for Kuechman Park were discussed. Chair Degen said it utilizes are very limited area because the second floor is not approved for use for safety reasons. Thompson Dyke Associates (TDA) recommends selling the property or razing the building and garage but does not recommend leaving it as it is. The Park Advisory Board asked if the Board of Trustees was interested in investigating potential uses for Kuechmann Park and was told there was interest. A community center was further discussed. Director Perkins said it would take at least one year to prepare a concept plan for the center. Mike Hilt said the Park Advisory Board would like some encouragement from the Board of Trustees on the community center and asked if there could be some agreement that both the Park Advisory Board and the Board of Trustees would like to move forward with the community center proposal. Discussion followed. Trustee Johnson asked the Park Advisory Board and staff to look at communities that are a similar size and look at the costs and plans for this type of facility. Mayor Tolomei also asked that more research be done and more information provided so the Board of Trustees could consider what type of referendum would be needed if it were moved forward. ADJOURNMENT: MOTION made by Trustee Johnson, seconded by Trustee Taylor, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 7:24 p.m. Submitted by: Approved: