C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, June 16, 2008 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 7:32 pm. Present were Village President Tolomei, Trustees Branding, Callahan, McAvoy, Poynton, and Taylor. Also present were Village Administrator Vitas, Village Attorney Burkland, Public Works Director/Engineer Heyden, Fire Chief Mastandrea, Park Director Perkins, Building/Zoning Director Peterson, and Police Chief Urry. Trustee Johnson was excused. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT A. Presentation by Wal Mart to Police Department A representative was unable to attend this evening’s meeting, so this item will be rescheduled. 4. PUBLIC COMMENT No comments were provided by those in attendance. 5. APPROVAL OF MINUTES A. Regular Village Board meeting June 2, 2008 MOTION was made by Trustee Callahan, seconded by Trustee Poynton, to approve the Regular Village Board meeting minutes of June 2, 2008. Voice vote, all in favor. MOTION CARRIED. 6. CONSENT AGENDA A. Warrant dated June 16, 2008. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated June 16, 2008 in the amount of $661,725.34 which includes the following items over 5% of the total: 1. Maxim Construction Corp. $205,866.18 31.11% 2. MM Burke, Inc. $114,570.00 17.31% 3. Staples & Sons Landscaping $ 52,970.00 8.00% 4. Constellation New Energy $ 33,330.44 5.04% B. Newsline, July edition. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline as presented. C. Resolution for Paulus Park Phase II improvements required for OSLAD grant application. The Public Works Committee recommends approval and the Board Board of Trustees Regular Village Board meeting minutes, June 16, 2008 Page 2 of Trustees approves A Resolution of Authorization for Paulus Park Phase II Improvements for the OSLAD grant application. D. Sonoma Subdivision, acceptance of public improvements. The Public Works Committee recommends acceptance and the Board of Trustees accepts the dedication of the public improvements in Sonoma Subdivision and accept the two-year maintenance guaranty letter of credits in the amount of $134,842.68 and $75,000 for the maintenance of the wetland/natural resource areas. E. Concord Village, acceptance of public improvements. The Public Works Committee recommends acceptance and the Board of Trustees accepts the dedication of the public improvements in Concord Village and accept the two- year maintenance guaranty letters of credit in the amount of $305,227.00 and $75,000 for maintenance of the wetland/natural resource areas. F. Coventry Creek, request to reduce letter of credit. The Public Works Committee recommends approval and the Board of Trustees approves a reduction in LOC SBY/04/30248 to the amount of $582,959.25. G. Braemar Homeowners request for bike/walk path. The Public Works Committee recommends approval and the Board of Trustees approves the request for a bike/walk with a gate at Braemar Park at the expense of the homeowners. H. Purchase of snow plow equipment. The Public Works Committee recommends approval and the Board of Trustees approves the purchase of a dump body, hydraulic system, and pre-wet system from Auto Truck Group in the amount of $25,355.00; and a spreader, snow plow, and hitch from Bonnell Industries in the amount of $15,106.05. I. Ordinance amending Municipal Code to prohibit excessive engine braking noise. The Public Safety Committee recommends approval and the Board of Trustees approves AN ORDINANCE AMENDING THE LAKE ZURICH MUNICIPAL CODE TO PROHIBIT EXCESSIVE ENGINE BRAKING NOISE. (Assign ORD. #2008-06-570) MOTION was made by Trustee McAvoy, seconded by Trustee Callahan, to approve the Consent Agenda as read. AYES: 5 Trustees Branding, Callahan, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 1 Trustee Johnson MOTION CARRIED 7. ADMINISTRATOR’S REPORT No report. 8. ATTORNEY’S REPORT No report. 9. COMMITTEE AND TRUSTEE REPORTS Trustee McAvoy read a prepared letter from Jeff Halen regarding the Holiday Inn Express. Construction has begun and area residents are concerned the foundation elevation is not being built according to the engineering plans. Building/Zoning Board of Trustees Regular Village Board meeting minutes, June 16, 2008 Page 3 Director Peterson stated he has reviewed the plans and the building is being constructed according to them. The Village negotiated increased landscaping for screening and will work with the developer to get most of it planted this fall. Any future questions regarding this development should be directed to Building/Zoning Director Peterson. 10. OTHER BUSINESS A. Resolution rescinding Resolution #2008-03-03B. Consideration of a Resolution Rescinding Resolution #2008-03-03B for the Lake Zurich Triathlon. (Document included in packet.) (Assign RES. #2008-06-16A) MOTION was made by Trustee Poynton, seconded by Trustee Branding to approve a Resolution Rescinding Resolution #2008-03-03B for the Lake Zurich Triathlon. AYES: 5 Trustees Branding, Callahan, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 1 Trustee Johnson MOTION CARRIED B. Release of Executive Session minutes. Motion to release Executive Session minutes for inspection as listed in memorandum from Village Administrator Vitas dated June 4, 2008. MOTION was made by Trustee Branding, seconded by Trustee Callahan, to release Executive Session minutes for inspection as listed in memorandum from Village Administrator Vitas dated June 4, 2008. AYES: 5 Trustees Branding, Callahan, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 1 Trustee Johnson MOTION CARRIED 11. EXECUTIVE SESSION for the purpose of discussing matters relating to personnel, employment, and collective bargaining, and pending, probable or imminent litigation. MOTION was made by Trustee Poynton, seconded by Trustee Branding, to adjourn to Executive Session and not reconvene to open session. AYES: 5 Trustees Branding, Callahan, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 1 Trustee Johnson MOTION CARRIED 12. ADJOURNMENT Meeting adjourned at 7:49 pm. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ___________________________________________________ President John G. Tolomei