C. Village Board

APPROVED MINUTES VILLAGE OF LAIE ZURICH Board of Trustees 70 East Main Street Monday, April 15, 2024 7:00 p.m. CALL TO ORDER by Mayor Thomas M. Poynton at 7.00pm. ROLL CALL: Mayor Thomas M. Poynton, Trustee Dan Bobrowski, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. Trustee Euker was absent and excused. Also in attendancei Village Manager Ray Keller, Asst. Village Manager Michael Duebner, Village Atty. Scott Uhler, Finance Dir. Amy Sparkowski, Management Services Dir. Kyle Kordell, Police Chief Steve Husak, Dir. Of Community Development Sarosh Saher, Public Works Dir. Mike Brown, Park and Rec. Dir. Bonnie Caputo. PLEDGE OF ALLEGIANCE PUBLIC COMMENT Mindy Dupee and Julie Novak, LZ Area Fire Dept. addressed the Board on the year long negotiations on a contract between LZFD and the Rural FD. CONSENT AGENDA A. Approval of Minutes from the Village Board Meeting of April 1, 2024 B. Approval of Semi-Monthly Warrant Register Dated April 15, 2024, Totaling $493, 360.55 C. Lease Agreement with Kiki’s Cotton Candy for Concessions at Paulus Park, 200 South Rand Road Summaryi Kjki’s Cotton Candy of Wauconda proposes to operate concessions at Paulus Park for the summer of 2024. The proposed lease outlines operations as a public park amenity offering a selection of non-alcoholic beverages and light food options. The lease is structured as a one-year term ending December 31, 2024, with a one-year extension allowed if mutually agreeable. Rent to the Village is proposed at $250 a month or 12% of gross sales, whichever is greater, for the months the venue is operating. D. Special Event Request with 10 x EM for Lake Zurich Triathlon on Sunday, July 13, 2025 Summary: The 2024 triathlon event was previously approved for July 7, 2024, with organizer 10 X EM. Due to construction projects this year scheduled for Fairfield Road and the intersection of Miller and Route 12 and the potential unsafe conditions, the event organizers are requesting a one-year hiatus and revival of the event to July 13, 2025. Village of Lake Zurich Board of Trustees Regular Meeting. Monday April 15th, 2024 2 E. Paulus Park Lakeside Pavilion Event Request for Great Clips Company Picnic on Sunday, July 28, 2024 Summary: Great Clips is requesting use of the lakeside pavilion on July 28 from 1 — 8 pm for its company picnic. Estimated attendance is 120 people. Agreement with Patriot Pavement Maintenance for 2024 Crack Sealing Community Investment in the Amount Not-to-Exceed $60,000 Summary: The 2024 budget includes $60,000 in the Motor Fuel Tax Fund for preventative street maintenance. A competitive bid opening on February 19, 2024 resulted in four bids received, With the most competitive bid h'om Patriot Pavement Maintenance. Agreement with Schroeder Asphalt Services for 2024 Pavement Patching Community Investment in the Amount Not-to-Exceed $150,000 Summary: The 2024 budget includes $150,000 in the Non-Home Rule Sales Tax Fund for street resurfacing and pavement patching. A competitive bid opening on April 5 ,2024, with the Lake County Municipal League resulted in two bids received, With the most competitive bid from Schroeder Asphalt Services, which includes an option to extend the original one‘year contract for four additional single-years. Full Release of Letter of Credit for True North Gas Station at 449 South Rand Road Summary: A guarantee of site improvements in the form of a Performance Bond in the amount of $244,992 was provided by Western Surety Company as a performance and payment security for site work and development. All work has been completed and the bond can now be released in its entirety. Ordinance Establishing Village of Lake Zurich Special Area Number 21 for Wildwood Estates of Lake Zurich Duplex Residential Lots 1-12 and Outlot 1 0RD. #2024-04-565 Summary: On February 5, 2024, the Village Board conducted a public hearing to propose the establishment of this backup SSA. Since then, no petitions to veto the establishment of this SSA has been received. This SSA will allow the Village to assess a tax, 1'11 the future and only Jfnecessaly, on the property owners of the single-family homes within that subdivision to pay for maintenance and repairs to the stormwater management facilities, and only in the event the subdivision’s Homeowners Association (HOA) is delinquent in fulfilling these obligations. Ordinance Establishing Village of Lake Zurich Special Area Number 22 for Wildwood Estates of Lake Zurich Outlot 2 ORD #2024-04-566 Summary: On February 5, 2024, the Village Board conducted a public hearing to propose the establishment of this backup SSA. Since then, no petitions to veto the establishment of this SSA has been received. This SSA will allow the Village to assess a tax, 1'11 L‘Ile future and only 1fuecessa1’y, on the property owner of Outlot 2 to pay for maintenance and repairs to the stormwater management facilities, and only in the event such owner is delinquent in fulhlling these obligations.  Village of Lake Zurich Board of Trustees Regular Meeting. Monday April 15th, 2024 3 K. Ordinance Amending Title 3 of Chapter 3 of the Village of Lake Zurich Municipal Code to Amend Authorized Class — C Convenience Store Liquor License for Riya Enterprises Chicago DBA 7-Eleven at 600 East Route 22 0RD. #2024-04'567 Summary: 7-E1even at 600 East Route 22 in Oakwood Commons Shopping Center has signed a new franchise agreement with Riya Enterprises Chicago and are requesting a Convenience Store Class-C liquor license for the sale of packaged alcoholic beverages. The applicant has passed all background checks and has obtained all required documentation and insurance. Recommended Action: A motion was made by Mayor Poynton, seconded by Trustee Weider, to approve the Consent Agenda as presented. AYES: 5 Trustees Bobrowski, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: Trustee Euker. MOTION CARRIED. 6. NEW BUSINESS A. Agreement with Hitchcock Design Group for the Development and Administration of the Paulus Park Open Space Land Acquisition and Development Grant Program in the Amount Not-to-Exceed $329,300 Summary: The Lake Zurich 2024 budget includes $3.3 million for Paulus Park enhancements as part of a $600,000 OSLAD grant program awarded to the village earlier in 2024. The park enhancement includes shoreline restoration with an overlook, renovation of the water splash pad, the creation of a new gathering space With game tables, the addition of a bandshell on the stage, more baggo courts, and site landscaping. Hitchcock Design Group has submitted a proposal to manage the development and construction administration for these improvements. It’s professional service fee accounts for 12.3% of the project total, below the grant-permitted 15.3% of the construction costs for architectural/engineer fees. Dir. Bonnie Caputo introduced Lacey Lawrence of Hitchcock Design Group, they answered the Board’s questions. Recommended Action! A motion was made by Trustee Weider, seconded by Trustee Riley, to approve and agreement with Hitchcock Design Group for the Development and Administration of an Open Space Land Acquisition and Development Grant Program in the Amount Not-to-Exceed $329,300. AYESI 5 Trustees Bobrowski, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: Trustee Euker. MOTION CARRIED. Agreement with Bluestem Ecological Services for 2024 Natural Areas Community Investment in the Amount Not-to-Exceed $174,814 Summaryi With the completion of the Emerald Ash Borer parkway tree replacement program in 2023, the Village Board has decided to reallocate that annual tree funding of $100,000 to the enhancement and restoration of Lake Zurich natural open space areas. The Village has developed a comprehensive Hve-year plan for the maintenance of natural areas and the 2024 program Village of Lake Zurich Board of Trustees Regular Meeting. Monday April 15th, 2024 4 includes community investment in 17 different areas, including Oak Ridge Marsh Nature Park, Breezewald Park, Kjldeer Creek, and Whispering Creek. A competitive bid opening on April 4, 2024, resulted in five proposals, With Bluestem Ecological Services offering the most competitive bid. This investment into natural areas is funded by $113,469 from the General Fund and $61,345 from four Special Services Areas. P. W. Dir. Brown stated that when these areas were created there was no funding source connected to them. Trustee Spacone asked about Tree City award and Dir. Brown and Mary Kozub of the Tree Commission explained that Lake Zurich has been a Tree City for twenty years. They answered the Board’s questions. Recommended Action: A motion was made by Trustee Spacone, seconded by Trustee Sugrue, approve an agreement with Bluestem Ecological Services for 2024 Natural Areas Community Investment in the Amount Not-to-Exceed $174,814. AYESI 5 Trustees Bobrowski, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: Trustee Euker. MOTION CARRIED. C. Intergovernmental Agreement Between the Village of Lake Zurich and the Lake County Housing Authority In Regard to Providing Water and Sewer Service Summary: The Lake County Housing Authority is requesting approval of an intergovernmental agreement to secure potable water and sanitary sewer services from the Village of Lake Zurich for their property at 22843 Lakewood Lane, the property formerly known as Midlothian Manor. The 2.6-acre property, which is presently served by well and septic, would be allowed to connect to the Village’s public water and sewer systems. The proposed connections would improve public health and safety, as well as facilitate the Housing Authority’s exploration of their options for future reuse or redevelopment of the property. The subj ect property would remain outside of the Village’s jurisdiction and subject to Lake County’s zoning and development regulations. The Housing Authority and/or a successor owner would be required to submit permits and plans to the Village demonstrating compliance with the Village’s infrastructure requirements. The property owner would be required to pay the connection fees and the ongoing user fees at the nonresident rates in effect at the time of connection. The Housing Authority also agrees to pay for any additional connection fees that may be owed tb CLCJAWA, when the Village connects to their system, as a result of the reuse ofthe subj ect property. The intergovernmental agreement would be valid until July 1, 2029, by which time the Housing Authority would be required to connect to the Village’s system.  Village of Lake Zurich Board of Trustees Regular Meeting. Monday April 15th, 2024 5 Recommended Action: A motion was made by Mayor Poynton, seconded by Trustee Weider, to approve an intergovernmental agreement between the Village of Lake Zurich and the Lake County Housing Authority in Regard to Providing Water and Sewer Service. AYES: 5 Trustees Bobrowski, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: Trustee Euker. MOTION CARRIED. TRUSTEE REPORTS There were none. VILLAGE STAFF REPORTS Park and Rec. Dir. Bonnie Caputo stated that hiring continues for summer staff, ages 14 + in various positions. Arbor Day celebrations will be Saturday, April 27th 2024. PRESIDENT’S REPORT / COMMUNITY UPDATE There was no report. 10. EXECUTIVE SESSION called for the purpose of: o 5 ILCS 120 / 2 (c) (21) review of Executive Session minutes . Motion was made by Trustee Sugrue, seconded by Trustee Riley, to adjourn to Executive Session for the purpose of 5 ILCS 120 / 2 (c) (2 1) review of Executive Session minutes. There will be no further business conducted in Open Session. AYES: 5 Trustees Bobrowski, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: Trustee Euker. MOTION CARRIED. The Open Session meeting adjourned at 7.25pm. 11. ADJOURNMENT The Open and Executive Sessions adjourned at 7.31pm. Respectfully submittedi Kathleen Johnson, Village Clerk. Approved by KiwwQwza M/ayor‘Thoxyfas M. Poynton 57 Date. a ’ a09y