D. Committee of the Whole

APPROVED VILLAGE OF LAKE ZURICH COMMITTEE OF THE WHOLE JULY 14, 2008 The meeting was called to order at 9:15 p.m. ROLL CALL: Present –Trustees Branding, Johnson, McAvoy, Poynton, and Taylor. Excused – Mayor Tolomei and Trustee Callahan. Also present –Administrator Vitas, Village Attorney Mueller, Finance Director Zochowski, Fire Chief Mastandrea, Park and Recreation Director Perkins, Public Works Director/Engineer Heyden, Assistant Public Works Director Duprey, and Building and Zoning Director Peterson. APPROVAL OF JUNE 23, 2008 MINUTES: MOTION made by Trustee Johnson, seconded by Trustee Branding, to approve the minutes of the June 23, 2008 Committee of the Whole as submitted. Voice vote, all in favor. MOTION CARRIED. SPECIAL CENSUS OUTREACH AND COMPLETE COUNT COMMITTEE APPOINTMENT Administrator Vitas reviewed Village Planner Gadde’s memorandum dated July 8, 2008 where he recaps the status of the partial special census that will take place in August and September 2008 and the upcoming 2010 decennial census. Recommendations were made for the proposed 2008 Special Census Outreach Committee. MOTION made by Trustee Branding, seconded by Trustee Johnson, to recommend the Board of Trustees approve the appointments for the Village’s official 2008 Special Census Outreach Committee as indicated in the memorandum. AYES: 5 Trustees Branding, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED RESOLUTION SUPPORTING THE 2016 OLYMPIC BID Recording Secretary McKay read the resolution supporting the 2016 Olympic bid. The NWMC is recommending approval of the resolution to help secure the bid to host the Olympic and Paralympic Games. MOTION made by Trustee Taylor, seconded by Trustee Poynton, to recommend the Board of Trustees approve a resolution supporting the City of Chicago’s bid for the 2016 Olympic and Paralympic games. AYES: 5 Trustees Branding, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED Committee of the Whole Minutes, July 14, 2008 2 NEWSLINE –AUGUST EDITION MOTION was made by Trustee Poynton, seconded by Trustee Branding, to recommend the Board of Trustees approve the August edition of Newsline pending the addition of the Mayor’s Column. AYES: 5 Trustees Branding, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED INTERGOVERNMENTAL AGREEMENT ESTABLISHING REGIONAL ANSWER TO CN (TRAC) Trustee Johnson provided an update on the actions taken to oppose CN and what is going on with the proposal at this time. A proposed intergovernmental agreement forming a regional coalition of units of local government pursuing common goals in opposition to Canadian National Railway Company’s rail congestion was presented for approval. Each signatory member is asked to appropriate at least $10,000 to the TRAC funds along with the signed copy of the intergovernmental agreement. MOTION made by Trustee Branding, seconded by Trustee Johnson, to recommend the Board of Trustees approve the intergovernmental agreement establishing the Regional Answer to Canadian National (TRAC) as stipulated including the $10,000 appropriation. AYES: 5 Trustees Branding, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED RECESS: The meeting was recessed from 9:30 to 9:36 p.m. to allow the video tape to be changed and reconvened with all Committee members present. CONSIDERATION OF AMENDMENT TO BOUNDARY OF DOWNTOWN TIF DISTRICT TO REMOVE 15 LAKE VIEW PLACE Finance Director Zochowski displayed and reviewed a graph showing property tax distribution with property (15 Lake View Place) in the TIF District and on showing the property tax distribution without the property in the TIF District and spreadsheet entitled Incremental TIF Revenue Calculation, 15 Lake View Place. He estimates approximately $194,000 would be lost to the TIF district if 15 Lake View Place was removed. He reviewed a slid showing the affect of the TIF development on assessed valuation of property. Discussion followed. Trustee McAvoy and Trustee Taylor expressed their desire for Trustee Branding to have the ability to participate and vote on all issues but were reluctant to approve any changes that would remove revenue from the TIF District and approve the estimated $12,000 cost to amend the TIF to remove her property. Trustee Poynton listed various expenditures related to the TIF District and did not believe these expenditures would cause a problem. Committee of the Whole Minutes, July 14, 2008 3 Dennis Abbott, 216 W. Main Street, said he as well as several other property owners within the TIF District would ask to be removed if Trustee Branding’s property is removed from the district. Jim Tarbet, 1195 Cedar Creek Drive, spoke at length about problems within the TIF District and strongly supports action to allow Trustee Branding to be able to vote on TIF related matters. Judy Thoede, 52-58 Robertson, supports removing Trustee Branding’s property from the TIF District and said her fiscally responsible approach will offset the expense to remove her property. Jamie March, 65 Robertson, said all elected officials are needed to represent the public. She would be willing to help fundraise to recoup the expense of removing the Branding property. Village Attorney Mueller said that there was a conflict due to Trustee Branding’s ownership of property within the TIF District. The legal opinion the Village received and that the Village Attorney concurs with is that Trustee Branding should not be participating in these discussions because there has been no change in this situation and it has not bee resolved. MOTION made by Trustee Johnson, seconded by Trustee Poynton, to recommend the Board of Trustees exclude 15 Lake View Place from the TIF District. Village Attorney Mueller said the recording secretary could call Trustee Branding, but the legal opinion previously stated is that a conflict exists right now. Illinois statute says she should not vote, but it is her decision. AYES: 3 Trustees Branding, Johnson, and Poynton NAYS: 2 Trustees McAvoy and Taylor MOTION CARRIED OTHER BUSINESS: Administrator Vitas said the Pro-Life Action League will be conducting their annual “Face the Truth Tour” and displaying posters with graphic photographs of aborted fetuses. They will be displayed at Routes 12 and 22 between 11:30 and 1:00 p.m. on July 17. The Village has posted signs warning the public of the upcoming display. Administrator Vitas will address the Churchill letters at the Board of Trustees meeting next Monday. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS MOTION made by Trustee Johnson, seconded by Trustee Poynton, to adjourn to executive session at 10:14 p.m. and not to reconvene to open session. AYES: 5 Trustees Branding, Johnson, McAvoy, Poynton, and Taylor NAYS: 0 MOTION CARRIED Committee of the Whole Minutes, July 14, 2008 4 ADJOURNMENT: MOTION made by Trustee Johnson, seconded by Trustee Poynton, to adjourn the meeting. Voice vote, AYES have it. MOTION CARRIED. The meeting was adjourned at 10:14 p.m. Submitted by: Janet McKay, Recording Secretary Approved: 8/25/08