N. Park & Recreation Advisory Board

Corrected VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD RESCHEDULED MEETING DECEMBER 18, 2007 The meeting was called to order at 7:30 p.m. ROLL CALL: Present - Chairperson Maureen Degen, Board Members Phil Dlatt, Al Froehde, Mike Hilt, and Teri Pytel. Excused – Kathy Kozlowski. Absent- Spring Green. Staff present - Park and Recreation Director Perkins. APPROVAL OF MINUTES: A typographical error in the motion on page 2 must be made to show Teri Pytel made the motion. MOTION made by Al Froehde, seconded by Teri Pytel, to approve the minutes of the November 13, 2007 Park Advisory Board as corrected. Voice vote, AYES have it. MOTION CARRIED. PUBLIC APPEARANCES: - None ITEMS FOR REVIEW: Expect-A-Miracle – Request for 2008 Pig Roast Fundraiser – Representative Mary Witkewicz : The Carolyn Gable Expect a Miracle Foundation is asking to change their event in Paulus Park from a walk-a-thon to a pig roast. The date will still be July 12, 2008. The walk-a-thon was lightly attended mostly by employees. They wish to reach the greater community and provide a fun event with a food, beer and wine, children’s games, and a band. This event would be open to the public so anyone in the park would be welcome to purchase food and drink and participate in the activities. Discussion followed. Suggestions by the Park Advisory Board members included containing the area where alcoholic beverages are consumed, limiting the number of alcoholic drinks included in the $30 fee to two, hiring a police officer, delineating a designated area within the park for the event, and definitive signage clearly stating who the sponsor is and that the public is invited. Chair Degen did not support the event because she did not want too many summer events possibly conflicting with the residents’ use of the beach and park. She also was not comfortable with the type of event and said it seemed as if the Village was hosting their party by allowing it to take place in the park. She would prefer a walk-a-thon and for the event to be held in the spring or the fall. Ms. Witkewicz responded to Chair Degen’s comments. The other Park Advisory Board members liked the proposal. Discussion of fees followed. Director Perkins said there would be a $25 fee per shelter (he proposes Shelter B), $25 fee for the stage, reimbursement for staff time to set up the snow fence to contain the area where liquor will be Park and Recreation Advisory Board Minutes, December 18, 2007 2 served, and other standard fees. Director Perkins said they typically ask for a donation even though fees are assessed. MOTION made by Al Froehde, seconded by Mike Hilt, to recommend the Public Works Committee approve the request from the Carolyn Gable Expect a Miracle Foundation to hold a pig roast on July 12, 2008, in Paulus Park and that the modification of the breakdown of cost would be so modified per the revisions discussed this evening pertaining to the shelter and staff cost. Upon voice vote, Phil Dlatt, Al Froehde, Mike Hilt, and Teri Pytel voted Aye. Chair Degen voted Nay. MOTION CARRIED. 3,2,1 Go Event Promotions– Request for 2008 - Running Event - Mark Borst – Representative: Application Withdrawn Sparrow Ridge Park playground Reassessment: Brian Kidd, 609 Bushrun Court, and Chad Pratt, 474 Rush Court, were present to discuss their concerns and suggestions regarding the proposed playground equipment at Sparrow Ridge Park. Both gentlemen said they have younger children, and there seems to be a large number of younger children in the neighborhood. They did not think the equipment was “toddler-friendly”. Upon further discussion, they stated their main objection was the lack of a bridge connecting the platforms. Director Perkins and Chair Degen provided additional information about the quality and types of equipment Game Time manufactures, the options available and costs of those options, the selection process, and the recommended age groups the equipment was geared toward. Director Perkins said all new playgrounds in Lake Zurich are ADA compliant, and the option selected for Sparrow Ridge does meet requirements for ages 2-5. He presented two options that would add equipment for younger ages, but Mr. Kidd and Mr. Pratt said they thought the young children really would prefer the connecting bridge rather than adding a locomotive or fire truck. Director Perkins will review the costs for a bridge with Eric Oleson of Recreation Concepts and study the demographics of the neighborhood. This item will be tabled until the January Park Advisory Board meeting. Paulus Park Interior Fence Proposal: Paulus Park New Fence Gate Request: Director Perkins reviewed his memorandum revised December 13, 2007 where he reviews the proposal to remove the chain link fence and purchase and install a new interior fence that would run from the north side of the Barn all the way down to the north side of the park with all the gates. He recommends purchasing an Echelon Plus fence with gates in the amount of $50,955. Additionally, due to an oversight on the OSLAD project, a gate was not included to allow staff access to the marquee. Director Perkins recommends purchasing a gate to match the fence in the amount of $2,200. Al Froehde recommended one 24-foot gate be considered instead of two 13- foot gates and also to use the 5-foot gates instead of the 4-foot gates. MOTION made by Teri Pytel, seconded by Mike Hilt, to recommend the Public Works Committee authorize the use of Park Improvement Funds to replace the Paulus Park chain link fence with Echelon Plus Classic Style fence with gates in the amount of approximately $50,955. Park and Recreation Advisory Board Minutes, December 18, 2007 3 Voice vote, all in favor. MOTION CARRIED. MOTION made by Al Froehde, seconded by Mike Hilt, to recommend the Public Works Committee authorize the use of Park Improvement Funds to purchase a gate off Route 12 to match the new fence for approximately $2,200. Voice vote, all in favor. MOTION CARRIED. Staples Park OSLAD Grant Projects: Director Perkins provided a brief update. Work has been taking place. He has been addressing area residents’ concerns about the hauling of clay and related road mess. Paulus Park OSLAD Grant Projects: Director Perkins provided a brief update. He will request reimbursement from the state after the sprayground is operating. Director Perkins will make definite arrangements to have the pump installed as soon as weather permits so the project is not delayed and is ready for the grand opening. OTHER ISSUES: Geese Hazing: The Board of Trustees approved an exemption that will allow Mr. Warren to fire a starter pistol to haze the geese on the lake. House Bill 1279: The bill was approved requiring outdoor football stadiums, soccer fields, baseball fields, and other outdoor facilities (including outdoor physical fitness and sports facilities) to have an automated external defibrillator (AED) on hand. ADJOURNMENT: MOTION made by Chair Degen, seconded by Teri Pytel, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED. The meeting was adjourned at 9:07 p.m. Submitted by: Janet McKay, Recording Secretary Approved by: __________________________________ 1/8/08