N. Park & Recreation Advisory Board

*Corrected VILLAGE OF LAKE ZURICH PARK AND RECREATION ADVISORY BOARD JUNE 10, 2008 The meeting was called to order at 7:04 p.m. ROLL CALL: Present - Chairperson Maureen Degen, Board Members Phil Dlatt, Al Froehde, Kathy Kozlowski, and Teri Pytel. Excused - Spring Green and Mike Hilt. Staff present - Park and Recreation Director Perkins and Recreation Supervisor Hammon (7:38 p.m.) APPROVAL OF MINUTES: MOTION made by Al Froehde, seconded by Teri Pytel, to approve the minutes of the May 13, 2008 Park Advisory Board as submitted. Voice vote, AYES have it. MOTION CARRIED. PUBLIC APPEARANCES: - None ITEMS FOR REVIEW/DISCUSSION/APPROVAL: 2008 Playgrounds – Request to Utilize Elanar Construction for Services: Director Perkins reviewed his memorandum dated June 6, 2008, regarding the two proposals for playground removal and surfacing improvements. Elanar Construction Company prepared a proposal for Sparrow Ridge Park and Chestnut Corners that included removal of existing wood fiber surfacing, play equipment and borders and providing and spreading 12” wood fiber (Fibar) surfacing. Director Perkins clarified that the cost for Fibar was slated to come out of Park Improvement Funds and would be in addition to the cost of the approved playgrounds. He said staff probably could do the removal, but he would like to contract out for the installation because he is down one maintenance employee. Discussion followed. Chair Degen asked Director Perkins to indicate any use of Park Improvement Funds in the future. MOTION made by Kathy Kozlowski, seconded by Phil Dlatt, to recommend the Public Works Committee approve an expenditure of $9,520 for purchase and spreading of Fibar and other surfaces as indicated in the proposals from Elanar Construction Co. (Chestnut Corners $5,480 and Sparrow Ridge $4,040) and authorize the use of Park Improvement Funds. Voice vote, all in favor. MOTION CARRIED. Paulus Park Phase II OSLAD Project Review: Director Perkins provided an update on the Paulus Park improvements. Park and Recreation Advisory Board Minutes, June 10, 2008 2 Bristol Trail Park OSLAD Project: Director Perkins provided an update on the *Bristol Trail Park improvements. He provided a project schedule to the IDNR and informed them that construction is due to being this fall and be completed in the spring of 2009. Paulus Park and Staples Park OSLAD Projects: Director Perkins discussed the sprayground and listed items that are incomplete or not satisfactory. He does not recommend utilizing Schaefges Bros. on any future projects and expressed frustrations regarding several areas of the project. Recreation Supervisor Hammon joined the meeting at this time and elaborated further at some of the problems they are experiencing at the sprayground. Director Perkins said he was contacted by TD&A today and asked if they wanted to hire the contractor, M.M. Burke, to repave the existing parking lot at Staples Park since the contractor will be installing the new parking area as part of the park improvements. The estimated cost is $14,000. Director Perkins tried to contact the IDNR today to see if the grant funds could be used for this expenditure. He is asking approval to use Park Improvement Funds if the State says the grant money can be used to offset the expense. He withdraws the request if grant funds cannot be used. MOTION made by Teri Pytel, seconded by Phil Dlatt, to recommend the Public Works Committee authorize M.M. Burke to resurface the existing parking lot at Staples Park and to authorize the use of Park Improvement Funds if the State approves the use of OSLAD grant funds to be applied to the expenditure. Voice vote, all in favor. MOTION CARRIED. OTHER ISSUES: Chair Degen asked Director Perkins to send the baseball organization a letter reminding them that the Staples Park parking lot has been expanded and should be utilized. Phil Dlatt asked if there was a lightening detector at Paulus Park and related an incident with severe weather this past Sunday while the fishing derby was taking place. Director Perkins said Park Improvement Funds had been allocated to purchase a detector several years ago but it was not followed through on. He was asked to follow up on purchasing the detector. Staff would like to purchase a public address system that could play music and be used for announcements including emergency warnings. Al Froehde said Gypsy moths have been seen on the trees at Paulus Park and explained the seriousness of the situation. Director Perkins said he and the Village arborist just became aware of the presence of the moths. A quotation for land spraying had been received and was very expensive. Air spraying would be the better option and should be pursued immediately. Director Perkins will discuss the infestation with the LPOA because the trees on the lakefront may also be vulnerable. He will have all the parks inspected for moths. Park and Recreation Advisory Board Minutes, June 10, 2008 3 MOTION made by Al Froehde, seconded by Teri Pytel, to recommend the Public Works Committee authorize Director Perkins to investigate tree spraying for Breezewald and Paulus Parks immediately and to authorize the use of Park Improvement Funds in an amount not to exceed $20,000. Voice vote, all in favor. MOTION CARRIED. ITEMS ATTACHED: The following items were reviewed. • Park Improvement Fund Reserve (May) • Park and Recreation Advisory Board Contact List (Director Perkins will verify the appointment information) • 2008 Fall Brochure Draft • Braemar Park Request for Gate and Path Memo • Look! We Made the Back Cover – Great Lakes Specialty Products • Mollie’s Report Card • SRACLC Third Annual Ladies Golf Outing – Thank You Letter ADJOURNMENT: MOTION made by Kathy Kozlowski, seconded by Al Froehde, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED. The meeting was adjourned at 8:07 p.m. Submitted by: Approved by: __________________________________ 8/12/08